April 2017 Meeting Minutes

 

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

APRIL 10, 2017

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 7:45 A.M. BY MAYOR RAY DELONG. COUNCIL PERSONS PRESENT: KEITH WEST, RUDIE REEB, KENNETH REINHART, STEVE DERCK, LARRY RYAN AND COUNCIL PRESIDENT JAN REEB.

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, VILLAGE ADMINISTRATOR SARA KEERAN AND EMS BILLING CLERK ASHLEY MCDOUGAL. MEDIA PRESENT: PETER GREER OF THE CRESCENT NEWS.  VISITORS:  HIGH SCHOOL GOVERNMENT STUDENTS.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD MARCH 20, 2017, WERE REVIEWED.

  • MOTION MADE BY REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE MARCH 20, 2017, REGULAR COUNCIL MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE MARCH DISBURSEMENTS WERE REVIEWED. DISCUSSION ON EXPENSES.

  • MOTION MADE BY REINHART, SECONDED BY WEST, TO APPROVE THE MARCH RECONCILIATION REPORT.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

VISITORS

ANTWERP HIGH SCHOOL STUDENTS ATTENDED FOR GOVERNMENT CLASS.

 

POLICE REPORT

POLICE CHIEF GEORGE CLEMENS PROVIDED A WRITTEN REPORT SHOWING 83 CALLS FOR SERVICE FOR THE MONTH OF MARCH.

 

EMS REPORT

EMS BILLING CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $11,545.33 FOR THE MONTH OF MARCH AND A YEAR-TO-DATE TOTAL COLLECTED OF $23,362.73 WITH 35 EMS RUNS FOR MARCH AND A TOTAL OF 87 EMS RUNS FOR 2017.

 

FISCAL OFFICER’S REPORT

SECOND READING OF RESOLUTION NO. 2017-04: A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE QUESTION OF LEVYING A TAX IN EXCESS OF THE TEN-MILL LIMITATION (OHIO REVISED CODE SECTIONS 5705.19, 5705.191, 5705.25, AND 5705.26). THIS RESOLUTION IS IN REGARD TO PLACING A RENEWAL LEVY ON THE GENERAL ELECTION BALLOT FOR FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES.

SECOND READING OF ORDINANCE NO. 2017-08:  AN ORDINANCE ALLOWING INSPECTIONS OF GOLF CARTS AND OTHER UNDER‑SPEED VEHICLES BY THE POLICE DEPARTMENT OF THE VILLAGE OF ANTWERP, OHIO.  THIS ORDINANCE IS IN REGARD TO THE ANTWERP POLICE DEPARTMENT CONDUCTING GOLF CART INSPECTIONS AT THE POLICE DEPARTMENT FOR A $25.00 INSPECTION FEE.

ORDINANCE NO. 2017-11:  THIS ORDINANCE IS IN REGARD TO AMENDING THE ZONING ORDINANCE TO PROHIBIT MEDICAL MARIJUANA CULTIVATORS, PROCESSORS, AND RETAIL DISPENSARIES IN THE VILLAGE.  THERE WAS NO READING OF THIS ORDINANCE.  IT WAS TABLED FOR CONSIDERATION AT A FUTURE MEETING AFTER A PUBLIC HEARING IS CONDUCTED ON THE PROPOSED AMENDMENT.

EMERGENCY READING OF ORDINANCE NO. 2017-12:  AN ORDINANCE AMENDING ORDINANCE NO. 2016-33, AMENDING SECTION 1 OF ORDINANCE NO. 2016-14 AUTHORIZING THE CHARGE OF SEWER RATES, TAP FEES AND RE-CONNECT FEES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO, AND DECLARING THE SAME AN EMERGENCY.

DISCUSSION ON ORDINANCE NO. 2017-12. SEE ADMINISTRATOR’S REPORT BELOW ON CONSIDERATIONS FOR INCREASING MINIMUM CHARGES FOR SEWER SERVICES TO USERS/CONSUMERS IN THE VILLAGE, WITH THE INCREASES EFFECTIVE JANUARY 1, 2018, AND JANUARY 1, 2019, IN ORDER TO APPLY FOR CERTAIN GRANT DOLLARS AVAILABLE TO THE VILLAGE FOR IMPROVEMENTS TO THE SANITARY SEWER INFRASTRUCTURE.

  • MOTION MADE BY RYAN, SECONDED BY DERCK, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2017-12. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.
  • MOTION MADE BY RUDIE REEB, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2017-12. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

UPDATE ON SANITARY SEWER GRANT APPLICATION AND PROPOSED SEWER RATE INCREASE TO MEET THE APPLICATION REQUIREMENTS:

THE VILLAGE IS WORKING WITH MAUMEE VALLEY PLANNING ORGANIZATION WHO IS PREPARING A $134,169.00 GRANT APPLICATION FOR THE FINAL PIECE OF FINANCING FOR THE SANITARY SEWER PROJECT TO BE CONSTRUCTED THIS SUMMER.  AT THE PRESENT TIME, THE TOTAL PROJECT COST IS ESTIMATED TO BE $660,846.00.  TO DATE, THE FINANCING IN PLACE IS A GRANT FROM OPWC OF $199,999.00, AN EPA LOAN OF $295,846.00, AND A CDBG GRANT OF $134,169.00.  THE ANNUAL REPAYMENT OBLIGATION WOULD BE $16,315.60 FOR 20 YEARS.

WITHOUT THE CDBG GRANT, THE EPA LOAN AMOUNT WOULD INCREASE TO $460,846.00 AND REQUIRE AN ANNUAL REPAYMENT OBLIGATION OF $23,042.30 FOR 20 YEARS.

THE CDBG GRANT REQUIRES THAT THE VILLAGE’S COMBINED WATER/SEWER RATES AVERAGE $68.00 PER RESIDENT PER MONTH.  THE VILLAGE’S COMBINED WATER/SEWER RATES ARE CURRENTLY $59.91 PER RESIDENT PER MONTH.  THE $68.00 FIGURE IS THE STATE MEDIAN WATER/SEWER RATE.  WITH THE PASSAGE OF ORDINANCE NO. 2017-12, THE SEWER RATES WILL INCREASE WITH THE MINIMUM CHARGE INCREASING BY $4.00 PER MONTH FOR 690 CUSTOMERS STARTING JANUARY 1, 2018, AND ANOTHER $4.30 PER MONTH STARTING JANUARY 1, 2019.  ATTACHED IS A SHEET SHOWING THE ADDITIONAL AMOUNT THESE RATE INCREASES WILL BRING INTO THE VILLAGE FOR 2018 AND 2019.  PLEASE NOTE THE INCREASES IN THE MINIMUM CHARGES WILL BRING IN MORE THAN THE ANNUAL LOAN REPAYMENT OBLIGATION OF $16,315.60, BUT AS NOTED DURING BUDGET MEETINGS, THE VILLAGE IS ONLY CARRYING APPROXIMATELY A $35,000.00 SURPLUS IN THE SEWER REVENUE LINE.  THE VILLAGE IS EXPENDING MORE FOR THE CHLORINATION AND DE-CHLORINATION OF THE SEWER LAGOONS, AND WILL BE ADDING PHOSPHORUS REDUCING CHEMICALS AFTER THE PROJECT IS COMPLETED.  THE VILLAGE NEEDS TO BUILD THE SEWER REVENUE FUND FOR THESE EXPENSES AND ALSO ANY UNANTICIPATED EXPENSES AND PROJECTS THAT WILL ARISE WITH A 40-YEAR-OLD PLANT.

ADMINISTRATOR SARA KEERAN WILL RESCHEDULE THE PUBLIC HEARING AS REQUIRED BY THE ZONING ORDINANCE TO AMEND THE ZONING ORDINANCE TO PROHIBIT CULTIVATORS, PROCESSORS, AND RETAIL DISPENSARIES OF MEDICAL MARIJUANA.  ORDINANCE NO. 2017-11 WILL BE READ AT A FUTURE COUNCIL MEETING AFTER A PUBLIC HEARING IS CONDUCTED ON THE PROPOSED AMENDMENT TO THE ZONING ORDINANCE.  ONE RESIDENT CONTACTED THE ADMINISTRATOR WITH CONCERNS THAT COUNCIL WAS DISCOURAGING NEW BUSINESSES, AND THIS RESIDENT IS IN FAVOR OF HAVING MEDICAL MARIJUANA DISPENSARIES IN THE VILLAGE.

COMPOST SITE IS OPEN.  HOURS ARE WEEKLY MONDAY AND THURSDAY 7:00 A.M. – 6:00 P.M., TUESDAY, WEDNESDAY AND FRIDAY 7:00 A.M. – 3:00 P.M., AND SATURDAY 9:00 A.M. – 1:00 P.M.  CAMERAS HAVE BEEN INSTALLED AND VIOLATORS WILL BE FORWARDED TO COUNTY PROSECUTOR.

THE SALE OF THE OSWALT LOTS IS CURRENTLY BEING ADVERTISED.  BIDS WILL BE OPENED AT NOON ON APRIL 25, 2017.

RESOLUTION ON CENTRAL MUNICIPAL INCOME TAX COLLECTION HAS BEEN SENT TO LOCAL STATE REPRESENTATIVE AND OHIO MUNICIPAL LEAGUE REPRESENTATIVE, WHICH RESOLUTION EXHIBITS THE VILLAGE’S OPPOSITION TO THIS LEGISLATION.

ANTWERP 8TH GRADE STUDENT COUNCIL WILL BE DOING A SERVICE DAY ON MAY 9, 2017, WITH PROJECTS FOR THE VILLAGE OF ANTWERP.

WATER PROJECT WILL BE LET FOR BIDS IN JUNE, WITH MONEY BEING received JULY 1, AND PROJECT AWARDED AFTER GRANT AGREEMENT IN PLACE.

 

COMMITTEE REPORTS

NO REPORTS.

 

MAYOR’S REPORT

NO MAYOR’S COURT REPORT.  DISCUSSION HAD ON OHIO CHECKBOOK.COM PRESENTATION AND MAYOR REQUESTED COUNCIL MEMBERS TO CONSIDER WHETHER THE VILLAGE IS INTERESTED IN UTILIZING THE CAPABILITIES OF THIS WEBSITE FOR THE VILLAGE’S FINANCIAL REPORTING.

  • MOTION MADE BY DERCK, SECONDED BY WEST, TO ADJOURN THE MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 8:26 A.M.

 

 

 

MAYOR___________________________

 

 

FISCAL OFFICER____________________                               DATE_________________________

 

Bookmark the permalink.