August 2017 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

AUGUST 21, 2017

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG. COUNCIL PERSONS PRESENT: STEVE DERCK, RUDIE REEB, KENNETH REINHART, LARRY RYAN, KEITH WEST AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, VILLAGE ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS AND EMS CLERK ASHLEY MCDOUGAL.  MEDIA PRESENT:  JOE SHOUSE OF THE PAULDING PROGRESS AND PETER GREER OF THE CRESCENT NEWS.  VISITORS:  BARRY HOOK, DEAN RISTER AND ED GLASS.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JULY 17, 2017, WERE REVIEWED.

 

  •  MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE JULY 17, 2017, REGULAR COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE JULY DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY DERCK, TO APPROVE THE JULY RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

BARRY HOOK AND DEAN RISTER WERE IN ATTENDANCE TO OBSERVE ONLY.  ED GLASS WAS IN ATTENDANCE TO STATE HIS INTENTION TO REPLACE/REPAIR SIDEWALKS AT HIS RENTAL PROPERTY. HE ASKED THE VILLAGE TO ADDRESS THE ISSUE OF CARS PARKING ON THE SIDEWALK NEXT TO HIS RENTAL PROPERTY SO THE SIDEWALKS COULD BE USED.

 

POLICE REPORT

POLICE CHIEF GEORGE CLEMENS PROVIDED A WRITTEN REPORT SHOWING 187 CALLS FOR SERVICE FOR THE MONTH OF JULY WITH 41 OFFENSES.

 

CHIEF CLEMENS NOTED THAT THE NEW CRUISER WILL BE AVAILABLE FOR USE IN ABOUT TWO (2) WEEKS.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $5,642.10 FOR THE MONTH OF JULY AND YEAR-TO-DATE TOTAL COLLECTED OF $42,851.21.  SHE PROVIDED A WRITTEN REPORT SHOWING 21 EMS RUNS FOR JULY, WITH A TOTAL OF 180 EMS RUNS FOR 2017.

 

 

FISCAL OFFICER’S REPORT

SECOND READING OF ORDINANCE NO. 2017-19:  AN ORDINANCE RENAMING RIVERSIDE PARK AS RIVERSIDE VETERANS MEMORIAL PARK.

 

EMERGENCY READING OF RESOLUTION NO. 2017-07:  A RESOLUTION AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $10,000.00 FROM THE GENERAL FUND TO THE FIRE FUND, AND DECLARING THE SAME AN EMERGENCY.

 

  •  MOTION MADE BY REINHART, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2017-07.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY DERCK, SECONDED BY REINHART, TO ACCEPT RESOLUTION NO. 2017-07. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

LICHTY DISCUSSED VILLAGE CD’S WITH COUNCIL, SOME OF WHICH WILL BE MATURING THIS YEAR (SEE FISCAL OFFICER FINANCIAL REPORT).

 

  •  MOTION MADE BY RYAN, SECONDED BY REINHART, TO NOT RENEW STREET CONSTRUCTION CD WHEN IT MATURES NEXT MONTH AND TO USE MONIES FROM STREET CONSTRUCTION CD FOR STREET IMPROVEMENTS.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO CASH IN WATER RESERVE CD PRIOR TO ITS MATURITY DATE (AND INCUR PENALTY AS RESULT) AND PRIOR TO WATER SYSTEM LOAN PAYMENT DATE AND TO USE MONIES FROM WATER RESERVE CD TOWARD PAYING OFF WATER SYSTEM LOAN THIS YEAR.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

LICHTY REPORTED RITA COLLECTIONS UP $7,744.91 IN JULY 2017 COMPARED TO JULY 2016. A TOTAL OF $24,543.07 INCREASE YEAR-TO-DATE COMPARED TO 2016 AT SAME TIME.

 

LICHTY OBTAINED ALTERNATE QUOTES FOR LIFE INSURANCE AND VISION INSURANCE AND REPORTED THAT GUARDIAN REMAINS TO BE THE LEAST EXPENSIVE ON LIFE AND VISION INSURANCE.

 

  •  MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO APPROVE VILLAGE CONTRACT WITH GUARDIAN FOR LIFE/AD&D AND VISION INSURANCE AND AUTHORIZE PAYMENT OF PREMIUM TO GUARDIAN.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

 

SANITARY SEWER PROJECT BID CAME IN AT $93,000.00 OVER PROJECT ESTIMATE.  OPWC SUGGESTS THAT THE VILLAGE WAIT AND RE-BID IN THE SPRING. KEERAN IS LOOKING FOR A MORE ECONOMICAL WAY TO HANDLE THE PHOSPHORUS REDUCTION ASPECT OF PROJECT.  ADMINISTRATOR KEERAN WILL CONTACT ALL FUNDING AGENCIES TO SEE IF THE VILLAGE WILL LOSE ANY FUNDING AS WELL AS EPA’S PRINCIPAL FORGIVENESS IF THE VILLAGE WAITS AND RE-BIDS IN THE SPRING.

 

KEERAN REQUESTED THAT THE UTILITY COMMITTEE MEET WITH POGGEMEYER ON RECOMMENDATIONS TO RESOLVE STORM SEWER ISSUES BEHIND BUFFALO STREETS, SPECIFICALLY A TWO (2) ACRE RETENTION POND. RYAN ASKED KEERAN IF POGGEMEYER WAS SURE THAT THIS WOULD FIX THE PROBLEMS THAT ARE CURRENTLY IN THAT AREA WHEN THERE IS A LARGE AMOUNT OF RAIN.  KEERAN STATED IT WOULD FIX BOTH BUFFALO AND SOUTH ERIE STREET AREA.  KEERAN WANTS TO APPLY FOR FUNDING WITH OPWC IN 2018 FOR THE 2019 PROJECT. UTILITY COMMITTEE TO MEET WITH POGGEMEYER ON WEDNESDAY, AUGUST 30, 2017 AT 9:00 A.M.

CHARIE PETERS TURNED IN HER RESIGNATION NOTICE AND WILL BE LEAVING HER POSITION AS UTILITY BILLING CLERK.  VILLAGE ADMINISTRATOR IS CURRENTLY HOLDING INTERVIEWS FOR REPLACEMENT.

 

SIDEWALKS ON WEST CANAL CONTINUE TO BE REPAIRED OR REPLACED.

 

RYAN STATED THAT HE WOULD LIKE TO SEE CHRIS WALTERS TAKE HIS LICENSE TEST BEFORE END OF YEAR.

 

WEST ASKED ADMINISTRATOR KEERAN TO CONTACT PROPERTY OWNERS OF NORTH GARDEN APARTMENT COMPLEX TO SEE IF THEY WILL WORK WITH VILLAGE RESIDENTS ON BUCKEYE STREET. KEERAN STATED SHE WOULD CALL THEM.

 

COMMITTEE REPORTS

NONE.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $3,338.00 IN THE MONTH OF JULY WITH $2,480.00 GOING TO THE VILLAGE, $825.00 GOING TO THE STATE, AND $33.00 GOING TO THE COUNTY.

 

  • MOTION MADE BY REINHART, SECONDED BY DERCK, TO ADJOURN THE MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:36 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER____________________                        DATE_________________________

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