June 2018 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

JUNE 18, 2018

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: RUDIE REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGAL, AND POLICE CHIEF GEORGE CLEMENS.  MEDIA PRESENT: JOE SHOUSE OF THE PAULDING PROGRESS AND PETER GREER OF THE CRESCENT NEWS.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD MAY 21, 2018, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE MAY 21, 2018, REGULAR COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD JUNE 13, 2018, WERE REVIEWED.

 

  •   MOTION MADE BY WEST, SECONDED BY ROHRS, TO ACCEPT THE MINUTES FROM THE JUNE 13, 2018, SPECIAL COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE MAY DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO APPROVE THE MAY RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 169 CALLS FOR SERVICE FOR THE MONTH OF MAY WITH 38 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $5,973.70 FOR THE MONTH OF MAY AND YEAR-TO-DATE TOTAL COLLECTED OF $31,320.34.  SHE PROVIDED A WRITTEN REPORT SHOWING 40 EMS RUNS FOR MAY WITH A TOTAL OF 131 EMS RUNS FOR 2018.

 

MAYOR WILL REQUEST THAT EMS COORDINATOR RANDY SHAFFER ATTEND THE JULY MEETING TO UPDATE COUNCIL ON THE BOX REPLACEMENT FOR EMS UNIT.

 

FISCAL OFFICER’S REPORT

FINAL READING OF RESOLUTION NO. 2018-03: A RESOLUTION TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF POLICE PROTECTION (R.C. §§ 5705.03, 5705.19(J), 5705.191, 5705.192, and 5705.25)

  •   MOTION MADE BY WEST, SECONDED BY ROHRS, TO ACCEPT RESOLUTION NO. 2018-03. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

SECOND READING OF ORDINANCE NO. 2018-09: AN ORDINANCE AMENDING SECTION 112.03 OF THE OHIO BASIC CODE ON THE APPLICATION PROCEDURE FOR LICENSES REQUIRED UNDER CHAPTER 112 OF THE OHIO BASIC CODE

 

EMERGENCY READING OF ORDINANCE NO. 2018-10: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $32,000.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY JAN REEB, SECONDED BY RUDIE REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2018-10. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.
  •   MOTION MADE BY RUDIE REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2018-10. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF RESOLUTION NO. 2018-05: A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR, ACCEPT AND ENTER INTO A COOPERATIVE AGREEMENT FOR THE CONSTRUCTION, MAINTENANCE AND OPERATION OF THE VILLAGE OF ANTWERP’S WATER FACILITIES BETWEEN THE VILLAGE OF ANTWERP, OHIO AND THE OHIO WATER DEVELOPMENT AUTHORITY, DESIGNATING A DEDICATED REPAYMENT SOURCE, AND DECLARING THE SAME AN EMERGENCY

 

DISCUSSION ON WHY THE VILLAGE NEEDS TO APPLY FOR ADDITIONAL FUNDING FOR THE WATER TREATMENT PLANT IMPROVEMENTS PROJECT.  KEERAN ADVISED COUNCIL THAT THE LOWEST AND BEST BID IS $205,672 AND THE VILLAGE WAS APPROVED FOR $175,000 IN FUNDING THIS PROJECT FROM OPWC.  THE ADDITIONAL FUNDING OF $67,000 WILL BE SOUGHT THROUGH A LOAN APPLICATION WITH OWDA.  THIS RESOLUTION ALLOWS THE SUBMISSION OF THE LOAN APPLICATION FOR THE ADDITIONAL FUNDING FROM OWDA AND THE MAYOR TO ENTER INTO THE COOPERATIVE AGREEMENT WHEN SUCH LOAN IS APPROVED. ADMINISTRATOR KEERAN STATED THAT OWDA GUARANTEED THE AVAILABILITY OF THIS ADDITIONAL FUNDING AND THE LOAN APPLICATION WILL BE APPROVED IN JULY.  THE LOAN WILL BE PAID BACK OVER A 30 YEAR PERIOD WITH AN APPROXIMATE ANNUAL PAYMENT OF $2,300.00.

 

  •   MOTION MADE BY JAN REEB, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2018-05. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY RUDIE REEB, SECONDED BY RISTER, TO ACCEPT RESOLUTION NO. 2018-05. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF RESOLUTION NO. 2018-06: A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE WATER TREATMENT PLANT IMPROVEMENTS PROJECT, AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE LOWEST AND BEST BIDDER, AND DECLARING THE SAME AN EMERGENCY

 

DISCUSSION ON AWARDING CONTRACT TO R.G. ZACHRICH FOR WATER TREATMENT PLANT IMPROVEMENTS PROJECT PRIOR TO OWDA APPROVING ADDITIONAL FUNDS.  R.G. ZACHRICH WILL NEED TO START ORDERING AND PURCHASING SUPPLIES SO THEY CAN START THE PROJECT IMMEDIATELY AFTER OWDA APPROVES ADDITIONAL FUNDING.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2018-06. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RUDIE REEB, TO ACCEPT RESOLUTION NO. 2018-06. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

 

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

 

MULCH WAS DELIVERED AND SPREAD AT PLAYGROUND AREA AT PARK BY THE UTILITY DEPARTMENT.  ADMINISTRATOR KEERAN APPLIED FOR GRANT FROM PUBLIC ENTITIES POOL FOR $500.00 TO HELP OFFSET THE COST OF MULCH.  SHOULD RECEIVE GRANT MONEY BY END OF JULY.

 

THE VILLAGE IS IN EXCELLENT STANDING WITH EPA ON CAPABILITY ASSURANCE ASSESSMENT.

 

ADMINISTRATOR HAS RECEIVED COMPLAINTS ON PROPERTIES ON MERVIN STREET.  TWO PROPERTIES ARE VACANT AND IN DISREPAIR.  ANIMALS ARE SEEN GOING IN AND OUT OF THESE PROPERTIES.  RESIDENTS ARE CONCERNED THIS IS A SAFETY AND HEALTH ISSUE.  ADMINISTRATOR KEERAN SAID THE VILLAGE HAS AN ORDINANCE IN PLACE TO DECLARE A PROPERTY INSECURE OR UNSAFE WITH THE END RESULT BEING DEMOLITION IF NOT BROUGHT TO A SAFE AND SECURE CONDITION BY PROPERTY OWNER.

 

  •   MOTION MADE BY WEST, SECONDED BY RISTER, TO AUTHORIZE THE PROCESS TO BE COMMENCED TO INSPECT PROPERTIES AT 104 AND 107 MERVIN STREET FOR WHETHER THE BUILDINGS ARE UNSAFE OR INSECURE IN ACCORDANCE WITH THE VILLAGE’S ORDINANCE. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

LIFT STATION PROJECT WILL START ANY DAY.

 

WELL NUMBER 5 HAD GALVANIZED PIPE AND THE PROJECT TO PULL THAT AND REPLACE WITH STAINLESS STEEL HAS BEEN COMPLETED.

 

COMMITTEE REPORTS

UTILITY COMMITTEE MET IN REGARDS TO THE SALE OF FILTERED BULK WATER AND HAVE DECIDED TO ALLOW THE SALE TO CONTINUE AS LONG AS IT IS PURCHASED DURING BUSINESS HOURS FROM THE HYDRANT THAT IS LOCATED IN THE FENCED-IN AREA AT THE WATER PLANT.  THIS HYDRANT WILL BE METERED WITH A BACKFLOW PREVENTER INSTALLED AS REQUIRED BY EPA.

 

RECORDS AND ARCHIVES COMMITTEE MET AND DECIDED TO MOVE FORWARD WITH RECORDING COUNCIL MEETINGS.  COPIES OF THESE RECORDINGS CAN BE OBTAINED THROUGH THE FISCAL OFFICER BY A PUBLIC RECORDS REQUEST.  AN ELECTRONIC COPY CAN BE EMAILED AT NO CHARGE AND A COPY CAN BE SAVED TO A CD FOR A $1.00 CHARGE.  THE RECORDINGS WILL START WITH THE JULY 23, 2018, COUNCIL MEETING.

 

UTILITY COMMITTEE WILL MEET TO DISCUSS RATE INCREASE OF MOWING VACANT LOTS IN THE VILLAGE.  CURRENT RATES ARE $75.00 FOR VACANT LOTS AND $50.00 FOR LOT WITH HOUSE.  COUNCIL FEELS THIS RATE NEEDS TO INCREASE.  ROHRS ASKED TO FIND OUT IF THERE IS AN OPTION TO ADD THESE FEES TO WATER BILL.

 

ZONING COMMITTEE WILL MEET TO DISCUSS ALLOWING CAMPERS BE PARKED IN FRONT OF A HOUSE.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $3,915.00 IN THE MONTH OF MAY WITH $2,901.00 GOING TO THE VILLAGE, $975.00 GOING TO THE STATE, AND $39.00 GOING TO THE COUNTY.

 

MAYOR GAVE A SPECIAL THANKS TO FLAT ROCK CONCRETE AND NICK LONGARDNER FOR THE DONATION OF LABOR AND MATERIAL FOR CONCRETE BASE INSTALLED TO DISPLAY PLAQUE AND FLAG POLE AT GREENWAY PARK.  ALSO, A SPECIAL THANKS TO DOOLEY FUNERAL HOME FOR THE DONATION OF THE PLAQUE.

 

NEW BUSINESS

DISCUSSION ON JUNK VEHICLES AND DUMPSTER SETTING AT LONNIE SMITH RESIDENCE.  WEST REQUESTED THAT THE VILLAGE SEND A LETTER TO PROPERTY OWNER TO CLEAN THIS UP.

 

REINHART MENTIONED THAT HE IS RECEIVING COMPLAINTS FROM RESIDENTS ON BURNING IN THE VILLAGE, SPECIFICALLY ON WEST WOODCOX STREET.  MAYOR ADVISED COUNCIL TO EXPLAIN TO RESIDENTS THAT THEY WILL HAVE TO CONTACT THE POLICE DEPARTMENT WHILE BURNING IS TAKING PLACE.

 

JAN REEB MENTIONED GRASS BEING MOWED INTO THE STREETS AND CONCERN FOR SAFETY.  KEERAN SAID THAT SHE SPOKE WITH THE POLICE AND THEY WILL ACTIVELY ENFORCE THE LAW THAT FORBIDS THIS.

 

ROHRS REQUESTED ALL REPORTS BE INCLUDED IN COUNCIL PACKETS IN THE FUTURE SO THAT COUNCIL HAS TIME TO REVIEW THEM, SPEND LESS TIME IN MEETINGS READING THEM, CAN HAVE QUESTIONS ASKED AHEAD OF TIME, AND MEETINGS CAN PROCEED FASTER.

 

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ADJOURN THE MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:31 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER____________________                               DATE________________________

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