August 2018 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

AUGUST 20, 2018

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: RUDIE REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGAL, AND POLICE CHIEF GEORGE CLEMENS.  MEDIA PRESENT: PETER GREER OF THE CRESCENT NEWS. VISITORS: ZACHARY LAUGHLIN, BOY SCOUTS

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JULY 16, 2018, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RISTER, TO ACCEPT THE MINUTES FROM THE JULY 16, 2018, REGULAR COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE JULY DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO APPROVE THE JULY RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 117 CALLS FOR SERVICE FOR THE MONTH OF JULY WITH 40 OFFENSES. EVERY TWO WEEKS, CHIEF CLEMENS WILL PLACE AN ARTICLE IN LOCAL NEWSPAPER AS TO CURRENT ISSUES BEING HANDLED BY THE POLICE DEPARTMENT.  CHIEF CLEMENS AND ADMINISTRATOR KEERAN HAVE BEEN SENDING LETTERS TO RESIDENTS ON JUNK VEHICLES AND UNKEMPT PROPERTIES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $6,283.12 FOR THE MONTH OF JULY AND YEAR-TO-DATE TOTAL COLLECTED OF $39,040.42.  SHE PROVIDED A WRITTEN REPORT SHOWING 24 EMS RUNS FOR JULY WITH A TOTAL OF 181 EMS RUNS FOR 2018.  AS TEMPORARY EMS COORDINATOR, ASHLEY MCDOUGALL AND EMS STAFF HAVE CLEANED AND ORGANIZED THE EMS STATION, INVENTORIED SUPPLIES AND TRACKED EXPIRATION DATES, INSPECTED EQUIPMENT, PROGRAMMED RADIOS, TRAINED ON NEW FIRE FIGHTER PROTOCOLS / ACTIVE THREAT RESPONSE, AND UPDATED PERSONNEL ON PEDIATRIC PROTOCOLS.  ASHLEY IS GETTING CERTIFIED AS A CONTINUING ED INSTRUCTOR AND WILL BE ABLE TO PROVIDE CONTINUING ED CREDITS FOR EMS PERSONNEL, WHICH SHOULD HELP CUT DOWN ON TRAVEL AND TRAINING EXPENSES.  ASHLEY WILL ALSO BE CERTIFIED AS AN NAEMT INSTRUCTOR FOR THE ACTIVE THREAT RESPONSE TRAINING.

 

FISCAL OFFICER’S REPORT

SECOND READING OF ORDINANCE NO. 2018-11: AN ORDINANCE AMENDING SECTION 5 ON PROCEDURE WHEN OWNER FAILS TO COMPLY WITH NOTICE VIOLATION OF ORDINANCE NO. 2013-30 ENTITLED AN ORDINANCE ESTABLISHING THE REGULATION OF WEEDS AND LITTER ON PRIVATE PROPERTY IN THE VILLAGE OF ANTWERP, OHIO.

 

EMERGENCY READING OF ORDINANCE NO. 2018-12: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $32,000.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY REINHART, SECONDED BY ROHRS, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2018-12. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2018-12. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2018-13: AN ORDINANCE AUTHORIZING THE MAYOR OF THE VILLAGE OF ANTWERP TO ENTER INTO AN OHIO ELECTRICITY SUPPLY AGREEMENT WITH CONSTELLATION NEWENERGY, INC. FOR A TERM OF TWENTY-FOUR (24) MONTHS COMMENCING IN MAY 2019; AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY JAN REEB, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2018-13. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY RUDIE REEB, SECONDED BY ROHRS, TO ACCEPT ORDINANCE NO. 2018-13. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF RESOLUTION NO. 2018-07: A RESOLUTION AUTHORIZING THE MAYOR OF THE VILLAGE OF ANTWERP, OHIO, TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT PROGRAM AND TO EXECUTE CONTRACTS AS REQUIRED TO OBTAIN FINANCIAL ASSISTANCE FOR S. MAIN STREET AND E. CANAL STREET WATERLINE IMPROVEMENTS; AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY RISTER, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2018-07. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY RISTER, SECONDED BY REINHART, TO ACCEPT RESOLUTION NO. 2018-07. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF RESOLUTION NO. 2018-08: A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR

 

  •   MOTION MADE BY ROHRS, SECONDED BY JAN REEB, TO SUSPEND THE RULES AND PASS RESOLUTION NO. 2018-08 AS AN EMERGENCY MEASURE NECESSARY FOR THE IMMEDIATE PRESERVATION OF THE PUBLIC HEALTH, SAFETY AND WELFARE OF THE VILLAGE AND FOR THE FURTHER REASON THAT COUNCIL MUST ACCEPT THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZE THE NECESSARY TAX LEVIES AND CERTIFY THEM TO THE COUNTY AUDITOR NO LATER THAN OCTOBER 1, 2018. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY RUDIE REEB, TO ACCEPT RESOLUTION NO. 2018-08. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

DISCUSSION ON THE RENEWAL OF THE GUARDIAN LIFE INSURANCE AND VISION INSURANCE GROUP PLANS.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, FOR APPROVAL OF THE RENEWAL OF THE GUARDIAN LIFE INSURANCE AND VISION INSURANCE GROUP PLANS AND TO PAY THE PREMIUMS RELATED THERETO. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

 

ADMINISTRATOR’S REPORT

UPDATE ON THE CONSTRUCTION OF THE NEW LIFT STATION:

THE CONSTRUCTION OF THE NEW LIFT STATION CONTINUES.  FOUNDRY SAND USED AS BACKFILL WHEN THE ORIGINAL SEWER SYSTEM WAS INSTALLED IN THE 80’s HAS RESULTED IN ADDITIONAL TIME SPENT BY THE CONTRACTOR IN EXCAVATING THE NEW 40 FOOT WET WELL.  THE FOUNDRY SAND HAS BECOME LIKE CONCRETE AND THIS HAS PUT THE CONSTRUCTION BACK APPROXIMATELY 2 AND ONE-HALF WEEKS.  THE EXCAVATING IS DONE AND THE NEW WET WELL IS BEING PLACED THIS WEEK.  THE FOUNDRY SAND WILL NEED TO BE PLACED BACK IN THIS AREA DUE TO EPA REQUIREMENTS.  IN ORDER TO SAVE TIME AND MONEY PLUS AVOID THE VERY GOOD CHANCE THAT FOUNDRY SAND WAS USED AT THE N. MAIN STREET SITE, IT HAS BEEN DETERMINED THAT THE EXISTING WET WELL ON N. MAIN STREET WILL BE REUSED INSTEAD OF INSTALLING A NEW ONE.

 

UTILITY COMMITTEE MET ON UNSAFE AND INSECURE STRUCTURES:

UTILITY COMMITTEE MET ON AUGUST 15, 2018, AND DISCUSSED THE UNSAFE AND INSECURE STRUCTURES OWNED BY EHRHART PROPERTIES LOCATED AT 104 AND 105 MERVIN STREET.  ADMINISTRATOR KEERAN SENT A NOTICE TO EHRHART PROPERTIES OUTLINING THAT THE STRUCTURES ON THESE PROPERTIES WERE IN POOR CONDITION AND THAT THEY NEEDED TO BE EITHER REPAIRED OR TORN DOWN.  CHIEF CLEMENS AND ADMINISTRATOR KEERAN WILL PROCEED IN FOLLOWING THE PROCEDURES SET FORTH IN THE VILLAGE’S ORDINANCE ON UNSAFE AND INSECURE BUILDINGS.

 

ODOT TRANSPORTATION ALTERNATIVE PROGRAM:

THE VILLAGE’S APPLICATION FOR SIDEWALK FUNDS FOR S. ERIE STREET WAS NOT FUNDED BY THE OHIO DEPARTMENT OF TRANSPORTATION.

 

WATER PLANT IMPROVEMENT PROJECT ADDITIONAL FUNDS APPROVED:

THE ADDITIONAL FUNDING NEEDED TO MOVE FORWARD ON THE WATER PLANT IMPROVEMENTS WAS APPROVED BY OWDA ON JULY 26, 2018.  THE VILLAGE RECEIVED $67,689.00 FROM OWDA WITH A YEARLY REPAYMENT OF $3,446.56.  CONTRACT DOCUMENTS AND A NOTICE TO PROCEED TO THE CONTRACTOR HAVE BEEN EXECUTED BY THE MAYOR.  A PRE-CONSTRUCTION MEETING WITH THE VILLAGE AND CONTRACTOR WILL BE SCHEDULED.  THE PROJECT IS ESTIMATED TO COST A TOTAL OF $226,639.00; THE VILLAGE RECEIVED THE BALANCE OF THE PROJECT MONEY THROUGH THE OHIO PUBLIC WORKS COMMISSION.

 

WATER PLANT ASSET MANAGEMENT PLAN:

AS REQUIRED BY STATE LAW, THE VILLAGE HAS TO COMPLETE AN ASSET MANAGEMENT PLAN OF THE VILLAGE’S WATER SYSTEM BEFORE OCTOBER OF THIS YEAR. THE VILLAGE RECEIVED A GRANT/PRINCIPAL FORGIVENESS FROM THE WATER SUPPLY REVOLVING LOAN FUND IN THE AMOUNT OF $10,000.00 AND AN ADDITIONAL $12,704.00 IN ZERO INTEREST LOAN FUNDS TO COMPLETE THIS PLAN.  THE PLAN INCLUDES THE GIS MAPPING OF ALL OF THE VILLAGE’S HYDRANTS AND VALVES. THIS WILL ALLOW THE UTILITY DEPARTMENT TO LOCATE ON A COMPUTER TABLET ALL VALVES AND HYDRANTS FROM ANYWHERE IN THE VILLAGE.  THIS WILL ASSIST IN SHUTTING DOWN OR ISOLATING AREAS AFFECTED BY WATERLINE BREAKS OR PLANNED IMPROVEMENTS.  THE ASSET MANAGEMENT PLAN WILL PROVIDE A MUCH NEEDED INVENTORY OF ALL WATER SYSTEM ASSETS, EVALUATION AND REPLACEMENT ESTIMATES ON IMPROVEMENTS TO THE WATER SYSTEM, AND WHEN A POSSIBLE NEW WATER PLANT WILL BE REQUIRED.  POGGEMEYER DESIGN GROUP WILL BE PROVIDING THE ASSISTANCE IN DEVELOPING THIS PLAN AS THIS GROUP HAS WORKED WITH THE VILLAGE’S WATER SYSTEM FOR THE PAST 30 YEAR AND HAS MOST OF THE MAPS, DRAWINGS, AND GENERAL WATER PLANT PLAN THAT ARE NEEDED TO COMPLETE THE MANAGEMENT PLAN.

 

OPWC WATERLINE PROJECT FOR NEXT ROUND IN SEPTEMBER:

ADMINISTRATOR KEERAN PROPOSED THAT THE VILLAGE APPLY FOR WATER LINE FUNDS TO REPLACE THE WATERLINE ON S. MAIN STREET FROM W. DAGGETT TO CANAL AND THE SECTION OF WATERLINE FROM E. CANAL, STARTING AT S. ERIE EAST TO WATER PLANT DRIVE.  THESE TWO AREAS HAVE OLD WATERLINE THAT CONSTANTLY BREAK.  THE AREA NEAR THE POST OFFICE AND THE BANK AND THE S-CURVE ARE CAUSING CONTINUAL PROBLEMS.  THE ESTIMATE ON THESE TWO AREAS TO BE REPLACED WOULD BE APPROXIMATELY $304,991.00.  THE VILLAGE WOULD APPLY FOR A 50% LOAN AND 50% GRANT WHICH WOULD RESULT, IF FUNDED, IN A REPAYMENT OF $7,624.77 PER YEAR FOR 20 YEARS ON THE $152,495.50 LOAN PORTION OF THE PROJECT.  THE APPLICATION IS DUE TO THE PAULDING COUNTY ENGINEER ON SEPTEMBER 7, 2018.  THE PROGRAM IS COMPETITIVE ON A COUNTY BASIS BUT THE VILLAGE SAT OUT LAST YEAR AND DID NOT SUBMIT A REQUEST.  IF FUNDED, THE VILLAGE WOULD POSSIBLY BE NOTIFIED BY DECEMBER OR JANUARY.  THE ACTUAL PROJECT WOULD NOT BE CONSTRUCTED UNTIL SUMMER OF 2019 WITH A FIRST REPAYMENT IN 2020.

 

LETTER TO GOVERNOR KASICH:

THE OHIO MUNICIPAL LEAGUE IS ENCOURAGING ITS MEMBERS TO SEND LETTERS AND/OR RESOLUTIONS URGING GOVERNOR KASICH TO INVEST THIS YEAR’S PROJECTED BUDGET SURPLUS IN OHIO LOCAL GOVERNMENTS.  THE GOVERNOR PROPOSED USING THE PROJECTED SURPLUS OF $147 MILLION TO FUND AN INCOME TAX WITHHOLDING REDUCTION AND AN ADDITIONAL $68 MILLION TO MAX OUT THE STATE’S RAINY DAY FUND.  THE LEAGUE HAS ASKED LOCAL LEADERS TO URGE THE STATE TO INVEST THESE DOLLARS IN CRUCIAL LOCAL SERVICES AND TO CLOSE THE GAP CREATED THROUGH PAST LOCAL GOVERNMENT FUND RAIDS THAT RESULTED IN A LOSS OF $435 MILLION FOR MUNICIPALITIES IN 2015 ALONE.

 

COMMITTEE REPORTS

SEE ABOVE UTILITY COMMITTEE REPORT ON UNSAFE AND INSECURE STRUCTURES.

 

 

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $2,870.00 IN THE MONTH OF MAY WITH $2,129.00 GOING TO THE VILLAGE, $712.50 GOING TO THE STATE, AND $28.50 GOING TO THE COUNTY.

 

TRICK OR TREAT WILL BE HELD FROM 5:00 – 6:30 P.M. ON OCTOBER 27, 2018.

 

MAYOR THANKED THE CHAMBER OF COMMERCE AND SARA KEERAN FOR ALL THE WORK THEY DID FOR A SUCCESSFUL DAY IN THE PARK.

 

MAYOR COMMENDED CHIEF CLEMENS ON THE PUBLIC NOTICE HE PUT IN THE NEWSPAPER TO KEEP RESIDENTS INFORMED ON WHAT THE POLICE DEPARTMENT IS DOING.

 

MAYOR SENT A LETTER TO GOVERNOR KASICH AS REFERENCED IN THE ADMINISTRATOR’S REPORT.

 

NEW BUSINESS

FINANCE COMMITTEE WILL MEET SEPTEMBER 4TH AT 8:00 A.M. TO DISCUSS INSURANCE, SALARIES, AND BUDGET FOR 2019.

 

  •   MOTION MADE BY RISTER, SECONDED BY REINHART, TO ADJOURN THE MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:43 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER____________________                               DATE_________________________

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