September 2018 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

SEPTEMBER 17, 2018

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: RUDIE REEB, KENNETH REINHART, DEAN RISTER, KEITH WEST, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGAL, AND POLICE CHIEF GEORGE CLEMENS.  MEDIA PRESENT: NONE. VISITOR: RANDY SHAFFER.

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO EXCUSE MIKE ROHRS FROM THE SEPTEMBER REGULAR COUNCIL MEETING.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD AUGUST 20, 2018, WERE REVIEWED.

 

  •   MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE AUGUST 20, 2018, REGULAR COUNCIL MEETING.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE AUGUST DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY RISTER, TO APPROVE THE AUGUST RECONCILIATION REPORT.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 189 CALLS FOR SERVICE FOR THE MONTH OF AUGUST WITH 42 OFFENSES. CALEB WEIBLE RESIGNED FROM HIS POSITION AS A FULL-TIME POLICE OFFICER.  MAYOR DELONG RECOMMENDED TO COUNCIL THAT DAMIEN ESPARZA BE APPOINTED AS A FULL-TIME POLICE OFFICER EFFECTIVE AS OF NOVEMBER 26, 2018.

 

  •   MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO CONFIRM THE MAYOR’S APPOINTMENT OF DAMIEN ESPARZA AS A FULL-TIME POLICE OFFICER EFFECTIVE NOVEMBER 26, 2018.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $9,378.96 FOR THE MONTH OF AUGUST AND YEAR-TO-DATE TOTAL COLLECTED OF $43,694.38.  SHE PROVIDED A WRITTEN REPORT SHOWING 33 EMS RUNS FOR AUGUST WITH A TOTAL OF 214 EMS RUNS FOR 2018.

 

MCDOUGAL ATTENDED A COUNTY COORDINATORS’ MEETING AT THE BEGINNING OF SEPTEMBER.

 

ANTWERP EMS MET WITH ANTWERP SCHOOL’S ATHLETIC TRAINER TO DISCUSS PROCEDURES FOR FOOTBALL GAMES.

 

ANTWERP EMS WILL BE DOING TRAINING WITH SAMARITAN AT THE END OF SEPTEMBER HERE IN ANTWERP.

 

ANTWERP EMS WILL ALSO BE DOING TACTICAL EMERGENCY CASUALTY CARE TRAINING IN OCTOBER.

 

SQUAD 49 BLEW A TIRE ON THE WAY BACK FROM A RUN.  PUBLIC SAFETY COMMITTEE RECOMMENDED FIXING WHEEL WELL AND TIRE BUT NOT TURNING THE EXPENSE IN TO INSURANCE.

 

PUBLIC SAFETY ALSO RECOMMENDED MCDOUGALL GET QUOTES ON NEW EMS SQUAD INSTEAD OF REMOUNT AS SCHEDULED TO TAKE PLACE IN 2018.  MCDOUGALL WILL GATHER INFORMATION AND GET BACK WITH PUBLIC SAFETY COMMITTEE.

 

 

 

 

VISITORS

RANDY SHAFFER ATTENDED TO NOTIFY THE MAYOR THAT HE HAS BEEN RELEASED TO RETURN TO WORK.

 

FISCAL OFFICER’S REPORT

FINAL READING OF ORDINANCE NO. 2018-11: AN ORDINANCE AMENDING SECTION 5 ON PROCEDURE WHEN OWNER FAILS TO COMPLY WITH NOTICE VIOLATION OF ORDINANCE NO. 2013-30 ENTITLED AN ORDINANCE ESTABLISHING THE REGULATION OF WEEDS AND LITTER ON PRIVATE PROPERTY IN THE VILLAGE OF ANTWERP, OHIO.

 

  •   MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2018-11. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF RESOLUTION NO. 2018-09: A RESOLUTION AMENDING SECTION 5 OF RESOLUTION NO. 2018-03 ON THE BALLOT LANGUAGE FOR THE PROPOSED TAX LEVY (RENEWAL) FOR THE PURPOSE OF POLICE PROTECTION, AND DECLARING THE SAME AN EMERGENCY.

 

  •   MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2018-09. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY RUDIE REEB, SECONDED BY RISTER, TO ACCEPT RESOLUTION NO. 2018-09. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

UPDATE ON THE CONSTRUCTION OF THE NEW LIFT STATION:

THE CONSTRUCTION OF THE NEW LIFT STATION CONTINUES.  NEW PUMPS ARE SCHEDULED TO ARRIVE SOMETIME AFTER SEPTEMBER 18TH, SO ELECTRICAL WORK AND SITING THE GENERATOR ALONG WITH THE CONTROL PANEL FOR THE LIFT STATION PUMPS CAN BE ACCOMPLISHED THEREAFTER.  THE HOPE IS TO MOVE TO THE N. MAIN STREET SITE NEXT WEEK.  THE PUMPS HAVE ARRIVED FOR THAT SITE.  THE GRINDER FOR THE LAGOONS HAS BEEN INSTALLED AND ELECTRICAL WORK IS BEING FINISHED.

 

WATER PLANT IMPROVEMENT PROJECT:

A PRE-CONSTRUCTION MEETING WITH THE WATER PLANT PROJECT CONTRACTOR, ENGINEER, AND THE ADMINISTRATOR IS SET FOR TUESDAY, SEPTEMBER 18, 2018.  R. G. ZACHRICH CONSTRUCTION OF DEFIANCE WILL BE COMPLETING THE WATER PLANT IMPROVEMENTS, WHICH INCLUDES REPLACEMENT OF THE FILTER MEDIA, PIPING REPLACEMENT, AND CLEAR WELL IMPROVEMENTS.  ALL IMPROVEMENTS ARE TO BE COMPLETED BY DECEMBER 31, 2018.

 

UNANTICIPATED WATER REPAIRS AND WATER RATES TO BE REVIEWED:

EMERGENCY REPAIRS TO BOTH HIGH SERVICE PUMPS WERE UNDERTAKEN THIS SUMMER, ALONG WITH REPAIRS TO BOTH WELL #3 AND WELL #4.  THESE UNANTICIPATED REPAIRS WILL LIKELY RESULT IN A REQUEST FOR A GENERAL FUND TRANSFER BEFORE THE END OF THE YEAR.  AS THE UTILITIES ARE REQUIRED TO BE SELF-SUPPORTING, WATER RATES MAY HAVE TO BE LOOKED AT AS THE LAST RATE INCREASE WENT INTO EFFECT IN 2017.  A 3% TO 5% YEARLY INCREASE MAY BE NEEDED TO ENSURE THE VILLAGE OPERATES AND MAINTAINS THE WATER SYSTEM WITHOUT ASKING FOR MONIES FROM THE GENERAL FUND. ADDITIONALLY, FUNDING AGENCIES, SUCH AS OHIO PUBLIC WORKS COMMISSION, OHIO WATER DEVELOPMENT AGENCY, AND EPA LOOK AT THE VILLAGE’S RATES TO SEE IF THEY ARE SUFFICIENT TO SUPPORT THE OPERATION OF THE WATER SYSTEM, AND IF NOT, IT LOWERS THE VILLAGE’S CHANCE OF BEING FUNDED.  ALL WATER AND SEWER FUNDING IS COMPETITIVE AND THE VILLAGE’S RATES ARE COMPARED AGAINST ALL COMMUNITIES ASKING FOR GRANT FUNDS AND LOW INTEREST LOANS.  A UTILITY COMMITTEE MEETING WILL BE SCHEDULED TO REVIEW THE VILLAGE’S REVENUE AND EXPENSES AND POSSIBLE RATE ADJUSTMENTS BEFORE THE END OF THE YEAR.

 

COMPLAINTS ON WATER SMELL:

COMPLAINTS HAVE BEEN RECEIVED FROM THE PUBLIC CONCERNING THE SMELL OF THE WATER. THE UTILITY DEPARTMENT HAS BEEN USING WELL #5 MORE THAN NORMAL.  THIS WELL HAS A HIGHER SULFUR CONTENT RESULTING IN THE WATER SMELL.  THE WATER IS SAFE AND NOT CONTAMINATED EVEN THOUGH IT IS HARDER TO REMOVE THE SMELL.  REPAIRS TO WELL #3 AND WELL #4 SHOULD BE COMPLETED SOON AND THE VILLAGE CAN THEN GO BACK TO ALTERNATING WATER PULLED FROM ALL THREE WELLS.  ADDITIONALLY, SINCE THE REPLACEMENT OF PIPING IN WELL #5 WITH STAINLESS STEEL, TESTING SHOWS LOWER IRON AND MANGANESE, WHICH IS THE RESULT THE VILLAGE WANTED IN REPLACING THE PIPE.  AGAIN, ONCE FILTER MEDIA IS REPLACED THIS FALL, WATER QUALITY SHOULD IMPROVE.

 

OPWC WATERLINE PROJECT:

THE VILLAGE HAS SUBMITTED ITS APPLICATION FOR FUNDING THROUGH THE OHIO PUBLIC WORKS COMMISSION TO APPLY FOR THE WATERLINE REPLACEMENT ON S. MAIN STREET FROM W. DAGGETT TO CANAL AND THE SECTION OF WATERLINE FROM E. CANAL, STARTING AT S. ERIE EAST TO WATER PLANT DRIVE.   IF FUNDED, THE VILLAGE WOULD POSSIBLY BE NOTIFIED BY DECEMBER OR JANUARY.  THE ACTUAL PROJECT WOULD NOT BE CONSTRUCTED UNTIL SUMMER OF 2019 WITH A FIRST REPAYMENT IN 2020.   A REVIEW OF ALL PROJECTS SUBMITTED IN THE COUNTY FOR THESE FUNDS WILL BE HELD ON SEPTEMBER 26, 2018, AT THE COUNTY ENGINEER’S OPERATION CENTER.  THE ADMINISTRATOR WILL ATTEND THIS MEETING.

 

PAULDING LAND BANK HAS COMPLETED THE DEMOLITION OF 2 HOUSING UNITS:

BOTH PROPERTIES THE VILLAGE SUBMITTED TO THE PAULDING COUNTY LAND BANK, ONE LOCATED AT 109 E. DAGGETT AND THE OTHER AT 114 E. WOODCOX STREET, HAVE BEEN DEMOLISHED, BACK FILLED, AND SEEDED.  THE COUNTY COMMISSIONERS ESTABLISHED THIS PROGRAM FOR SUBSTANDARD PROPERTIES TO BE DEMOLISHED AND IMPROVE NEIGHBORHOODS. THE PROGRAM WILL COME TO A CLOSE BY THE END OF THE YEAR.  THE ADMINISTRATOR HAS SUBMITTED SEVERAL ADDITIONAL PROPERTIES THAT ARE BEING REVIEWED BY THE COUNTY FOR CONSIDERATION.  UNFORTUNATELY, ONE OF THE PROPERTIES LOCATED AT 204 E. DAGGETT HAS A MORTGAGE STILL ON THE PROPERTY AND THE FORECLOSURE PROCESS WILL TAKE TOO LONG TO COMPLETE BEFORE THE END OF THE PROGRAM.  THE ADMINISTRATOR HAS SUBMITTED ONE MORE PROPERTY, AND THIS PROPERTY IS PART OF AN ESTATE AND MAY END UP TAKING TOO LONG TO SIGN OVER TO BE CONSIDERED FOR THIS PROGRAM.  THE LAND BANK PROGRAM COVERED THE ENTIRE COUNTY OF PAULDING AND THE COUNTY TRIED TO MAKE THIS OPPORTUNITY TO HAVE SUBSTANDARD BUILDINGS REMOVED AVAILABLE TO ALL VILLAGES AND TOWNSHIPS. THE VILLAGE APPRECIATES THAT IT WAS ABLE TO HAVE 2 SUCH PROPERTIES REMOVED AND THANKS THE COUNTY FOR ESTABLISHING THIS PROGRAM.

 

PUBLIC SAFETY COMMITTEE MET ON EMS SQUAD REPAIR:

THE PUBLIC SAFETY COMMITTEE MET ON MONDAY, SEPTEMBER 10, 2018, TO REVIEW AND DISCUSS A RECENT TIRE BLOW OUT ON THE EMS BACKUP SQUAD THAT RESULTED IN DAMAGE TO THE WHEEL WELL.  AN ESTIMATE WAS OBTAINED FOR THE REPAIR.  EMS FELT THE REPAIR AND FUTURE OF THIS UNIT SHOULD BE REVIEWED BY THE COMMITTEE.  THIS UNIT WAS ORIGINALLY SCHEDULED TO HAVE A NEW BOX INSTALLED ON THE 1998 CHASSIS; HOWEVER, IT WAS FELT THAT WITH THE UNIT BEING THAT OLD IT MIGHT MAKE MORE SENSE TO JUST REPLACE THE UNIT INSTEAD OF EXPENDING CLOSE TO $107,000.00 FOR A NEW BOX ON AN OLD CHASSIS.  THE EMS VEHICLE REPLACEMENT FUND CURRENTLY HAS $121,000.00 ON HAND AND A NEW UNIT COULD COST APPROXIMATELY $140,000 TO $160,000.00.

 

COMMITTEE MEMBERS ASKED THE ADMINISTRATOR TO RESEARCH AND SEE IF THERE ARE STATE CONTRACTS FOR EMS VEHICLES AND WORK WITH ASHLEY MCDOUGAL ON GETTING FURTHER INFORMATION ON THE REPLACEMENT.  THE ADMINISTRATOR REPORTED THAT THERE ARE STATE CONTRACTS FOR EMS VEHICLES AND THIS PURCHASE WOULD NOT HAVE TO BE COMPETITIVELY BID.

 

COMMITTEE REPORTS

SEE ABOVE THE PUBLIC SAFETY COMMITTEE REPORT ON EMS. ALSO, PUBLIC SAFETY COMMITTEE MET TO DISCUSS HARRISON TOWNSHIP EMS AND FIRE CONTRACTS.  THE COMMITTEE RECOMMENDS EXTENDING THE CONTRACT TERM TO 4 YEARS, AS WELL AS INCREASING THE ANNUAL AMOUNT FOR FIRE SERVICES. THE COMMITTEE ALSO DISCUSSED THE CARRYALL TOWNSHIP EMS CONTRACT AND EXTENDING THE CONTRACT TERM TO 4 YEARS.  MAYOR DELONG WILL MEET WITH BOTH TOWNSHIP TRUSTEES TO PRESENT PROPOSED CONTRACTS.

 

FINANCE COMMITTEE MET ON SEPTEMBER 5TH WITH GEORGE CLEMENS TO DISCUSS HEALTH INSURANCE.  THE COMMITTEE SCHEDULED A SECOND MEETING WITH SOLICITOR MELANIE FARR AND FIRST INSURANCE AGENCY REPRESENTATIVES ON SEPTEMBER 12TH.  NO ACTION WAS TAKEN BUT THE COMMITTEE WILL SCHEDULE ANOTHER MEETING ONCE 2019 HEALTH INSURANCE RATES ARE AVAILABLE.  FISCAL OFFICER LICHTY WILL CONTACT FINANCE CHAIR JAN REEB ONCE SHE HAS THE NEW RATES.

 

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL of $6,265.00 IN THE MONTH OF AUGUST WITH $4,559.00 GOING TO THE VILLAGE, $1,641.50 GOING TO THE STATE, AND $64.50 GOING TO THE COUNTY.

 

TRICK OR TREAT WILL BE HELD FROM 5:00 – 6:30 p.m. ON OCTOBER 27, 2018.

 

NEW BUSINESS

NONE.

 

 

  •   MOTION MADE BY RISTER, SECONDED BY REINHART, TO ADJOURN THE MEETING.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:43 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER____________________                               DATE_________________________

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