January 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

JANUARY 16, 2019

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 8:00 a.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: RUDIE REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS AND EMS CLERK ASHLEY MCDOUGAL.  MEDIA PRESENT: PETER GREER – CRESCENT NEWS.  VISITORS: DAN BOWERS – ANTWERP COMMUNITY DEVELOPMENT COMMITTEE (ACDC).

 

ELECTION OF COUNCIL PRESIDENT.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO NOMINATE JAN REEB AS 2019 COUNCIL PRESIDENT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THERE BEING NO OTHER NOMINATIONS, NOMINATIONS WERE CLOSED.

 

  •   MOTION MADE BY RISTER, SECONDED BY REINHART, TO ELECT JAN REEB AS 2019 COUNCIL PRESIDENT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD DECEMBER 10, 2018, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RISTER, TO ACCEPT THE MINUTES FROM THE DECEMBER 10, 2018, REGULAR COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD DECEMBER 27, 2018, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE DECEMBER 27, 2018, SPECIAL COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE DECEMBER DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY ROHRS, SECONDED BY REINHART, TO APPROVE THE DECEMBER RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

DAN BOWERS AS VICE-PRESIDENT OF ACDC ADDRESSED COUNCIL ON A PROPOSED SLEDDING HILL PROJECT AT RIVERSIDE VETERANS MEMORIAL PARK. DAN SAID THAT THE ACDC WOULD BE RESPONSIBLE FOR ANY AND ALL EXPENSE FOR THE PROJECT EVEN PAYING FOR THE ADDITIONAL FEE THAT MAY BE REQUIRED BY THE VILLAGE’S INSURANCE FOR ADDITIONAL LIABILITY COVERAGE AND THERE WOULD BE NO COST TO THE VILLAGE.  THE PARK BOARD WILL MEET TO DISCUSS AND THEN BRING RECOMMENDATIONS TO THE COUNCIL.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 78 CALLS FOR SERVICE FOR THE MONTH OF DECEMBER WITH 24 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $4,872.16 FOR THE MONTH OF NOVEMBER AND $8,145.69 FOR THE MONTH OF DECEMBER WITH A YEAR-TO-DATE TOTAL COLLECTED OF $76,448.52.  THERE WERE 32 EMS RUNS FOR NOVEMBER AND 26 EMS RUNS FOR DECEMBER WITH A TOTAL OF 333 EMS RUNS FOR 2018.

 

FISCAL OFFICER’S REPORT

FINAL READING OF ORDINANCE NO. 2018-25: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO FOURTH ADDENDUM TO AGREEMENT FOR COLLECTION, TRANSPORTATION AND DISPOSAL OF RESIDENTIAL SOLID WASTE WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF ANTWERP, OHIO

 

  •   MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2018-25. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-01: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $13,500.00 FROM THE GENERAL FUND TO THE SEVERANCE PAY RESERVE FUND, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY ROHRS, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-01. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2019-01. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-02: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $7,500.00 FROM THE GENERAL FUND TO THE STREET LIGHTING FUND, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-02. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2019-02. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-03: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $114,000.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY WEST, SECONDED BY ROHRS, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-03. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY REINHART, SECONDED BY RISTER, TO ACCEPT ORDINANCE NO. 2019-03. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-04: AN ORDINANCE ADOPTING THE PERSONNEL MANUAL FOR THE VILLAGE OF ANTWERP, OHIO, INCLUDING ANY AND ALL AMENDMENTS THERETO AND ALL APPLICABLE STATEMENTS ATTACHED THERETO, FOR CALENDAR YEAR 2019, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY RISTER, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-04. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2019-04. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FISCAL OFFICER LICHTY ASKED THE PERSONNEL COMMITTEE TO MEET IN REGARDS TO NEW CREDIT CARD POLICY REQUIREMENTS UNDER A STATE AUDITOR BULLETIN AS WELL TO DISCUSS EMPLOYEE SICK PAY AND LIFE INSURANCE SO THE PERSONNEL MANUAL CAN BE UPDATED IF NECESSARY.  COMMITTEE WILL MEET JANUARY 22, 2019, AT 7:30 A.M.

 

ADMINISTRATOR’S REPORT

ODOT TRANSPORTATION ALTERNATIVE PROGRAM:

THE OHIO DEPARTMENT OF TRANSPORTATION IS REQUESTING LETTERS OF INTENT FROM COMMUNITIES WHO ARE INTERESTED IN 95% FUNDING FOR SIDEWALKS, PATHWAYS, BICYCLE ROUTES, ETC.  THE VILLAGE LAST YEAR SUBMITTED THE S. ERIE STREET AREA FROM WATER PLANT DRIVE TO DOLLAR GENERAL AND WAS NOT FUNDED.  THE ADMINISTRATOR INTENDS TO SUBMIT AGAIN FOR CONSIDERATION OF THIS MUCH NEEDED IMPROVEMENT.  THE LETTER OF INTENT WILL BE SENT BEFORE THE FEBRUARY 2, 2019 DEADLINE AND THE VILLAGE SHOULD HEAR BY MARCH 2019 IF IT WILL BE INVITED TO SUBMIT A FULL APPLICATION TO ODOT BY THE MAY 17, 2019 DEADLINE.

 

WATER TREATMENT PLANT IMPROVEMENT UPDATE:

CONTRACTOR WILL START FILTER MEDIA REPLACEMENT THIS WEEK AND THE TOTAL PROJECT IS TO BE COMPLETED BY JANUARY 31, 2019.  VALVE REPLACEMENT AND THE CLEAR WELL CLEARING AND BAFFLE REPLACEMENT HAS BEEN COMPLETED.

 

LIFT STATION PROJECT WINDING DOWN:

THE LIFT STATION PROJECT IS NEARING COMPLETION WITH WORK ON DIVERTERS AND FLOATS BEING THE ONLY ITEMS LEFT TO BE COMPLETED.  CONTRACTOR WILL SET UP THIS WEEK TO FINISH THE PROJECT.  THE PROJECT STILL SHOULD COME OUT UNDER INITIAL CONTRACT.

 

2018 VILLAGE ACCOMPLISHMENTS:

MAYOR PROVIDED HIGHLIGHTS OF 2018 VILLAGE ACCOMPLISHMENTS IN HIS STATE OF THE VILLAGE ADDRESS.

 

2019 COMMITTEE LIST:

SEE COMMITTEE REPORTS BELOW.

 

MAJOR WATER LEAKS FOUND AND REPAIRED:

LEAK DETECTION COMPANY AQUA-LINE OF FINDLAY, OHIO WAS CALLED TO ASSIST THE WATER DEPARTMENT IN DETERMINING WHERE THE VILLAGE WAS LOSING WATER.  DUE TO THE FACT THAT LARGE AMOUNTS OF WATER WERE BEING LOST BUT NO OBVIOUS LEAKS COULD BE FOUND, AQUA-LINE WAS CALLED TO ASSIST WITH THEIR DIGITAL DETECTION EQUIPMENT.  THEY DETERMINED 2 AREAS, ONE ON WENTWORTH AT W. DAGGETT AND THE OTHER ON S. CLEVELAND AT RAILROAD, INDICATED MAJOR WATER MOVEMENT UNDERGROUND.  THE AREAS WERE MARKED AND THE WATER DEPARTMENT DUG BOTH AREAS UP.  BOTH AREAS REVEALED SIGNIFICANT BREAKS AND WATER LOSS AND WERE REPAIRED.  IT IS STILL BELIEVED THAT THERE ARE OTHER LEAKS AND ONCE IT CAN BE DETERMINED HOW MUCH WATER HAS BEEN SAVED WITH THESE TWO REPAIRS, THE ADMINISTRATOR INTENDS TO HAVE AQUA-LINE BACK IN THE VILLAGE TO ASSIST IN LOCATING ADDITIONAL LEAKS.

 

MANHOLE REPAIR ON S. ERIE:

THE MANHOLE ON S. ERIE THAT IS CONSTANTLY REQUIRING ASPHALT PATCH WILL BE REPAIRED BY INSTALLING A RISER ON THE MANHOLE ITSELF AND ASPHALT REPAIR.  LOOP ASPHALT WILL DO THE REPAIR IN THE NEXT FEW WEEKS.  THIS REPAIR WILL BE PAID FOR WITH STATE HIGHWAY DOLLARS.

 

COMMITTEE REPORTS

2019 COMMITTEE ASSIGNMENTS PROVIDED TO COUNCIL MEMBERS.

 

ADMINISTRATOR KEERAN WILL CONTACT RECORDS AND ARCHIVES COMMITTEE MEMBERS TO SCHEDULE A MEETING DATE AND TIME.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $2,852.00 IN THE MONTH OF DECEMBER WITH $2,082.00 GOING TO THE VILLAGE, $741.50 GOING TO THE STATE, AND $28.50 GOING TO THE COUNTY.

 

MAYOR GAVE A STATE OF THE VILLAGE ADDRESS HIGHLIGHTING SIGNIFICANT VILLAGE PROJECTS AND AWARDS IN 2018.

 

MAYOR THANKED ALL EMS, FIRE AND POLICE PERSONNEL FOR THEIR HARD WORK AND DEDICATION FOR KEEPING EVERYONE SAFE.  HE ALSO THANKED THE UTILITY DEPARTMENT FOR THEIR YEAR ROUND WORK IN ALL KINDS OF WEATHER TO MAINTAIN SERVICE TO ALL OF THE VILLAGE RESIDENTS AS WELL AS VILLAGE EMPLOYEES AND COUNCIL FOR JOB WELL DONE.

 

NEW BUSINESS

DISCUSSION ON PARK SLEDDING HILL.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ADJOURN THE MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 8:59 a.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                            DATE______________

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