February 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

February 20, 2019

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 8:00 a.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS, AND EMS CLERK ASHLEY MCDOUGAL.  MEDIA PRESENT: NONE. VISITORS PRESENT: NONE.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO EXCUSE RUDIE REEB FROM THE COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JANUARY 16, 2019, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RISTER, TO ACCEPT THE MINUTES FROM THE JANUARY 16, 2019, REGULAR COUNCIL MEETING. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE JANUARY DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY RISTER, TO APPROVE THE JANUARY RECONCILIATION REPORT.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

NONE

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 83 CALLS FOR SERVICE FOR THE MONTH OF JANUARY WITH 35 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $12,266.60 FOR THE MONTH OF JANUARY, WITH A YEAR-TO-DATE TOTAL COLLECTED OF $19,251.46.  THERE WERE 35 EMS RUNS FOR JANUARY.  MCDOUGALL INFORMED COUNCIL THAT THE WATER HEATER HAS STILL NOT BEEN REPLACED AT THE EMS BUILDING.  ADMINISTRATOR KEERAN WILL ISSUE A PURCHASE ORDER FOR A NEW WATER HEATER TO BE PURCHASED FOR THE EMS BUILDING.

 

WHILE AT TRAINING ON FEBRUARY 6, 2019, ASHLEY AND MIKE KNAPP ACCEPTED THE DR. FRANK FOSS EMS EXCELLENCE AWARD ON BEHALF OF THE VILLAGE EMS AND FIRE DEPARTMENTS.  THE AWARD IS IN RECOGNITION OF THE VILLAGE FIRE AND EMS STAFF THAT REPORTED TO THE INCIDENT ON STATE ROUTE 49 NEAR COUNTY ROAD 192 ON AUGUST 2, 2018.  INDIVIDUAL AWARDS WILL BE GIVEN TO FIRE STAFF AT THEIR NEXT MEETING.

 

FISCAL OFFICER’S REPORT

EMERGENCY READING OF ORDINANCE NO. 2019-05: AN ORDINANCE APPROVING, ADOPTING AND ENACTING AMERICAN LEGAL PUBLISHING’S OHIO BASIC CODE, 2019 EDITION, AS THE CODE OF ORDINANCES FOR THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-05. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2019-05. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FIRST READING OF RESOLUTION NO. 2019-01: A RESOLUTION OF NECESSITY TO LEVY A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CURRENT EXPENSES (R.C. §§ 5705.03, 5705.19(A), 5705.191, 5705.192, and 5705.25)

 

FIRST READING OF RESOLUTION NO. 2019-02: A RESOLUTION OF NECESSITY TO LEVY A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF PROVIDING AND MAINTAINING FIRE APPARATUS, APPLIANCES, AND EQUIPMENT INCLUDING A PUMPER/TANKER FIRE ENGINE AND FIRE GEAR FOR FIREFIGHTING PERSONNEL (R.C. §§ 5705.03, 5705.19(I), 5705.191, 5705.192, and 5705.25)

 

EMERGENCY READING OF ORDINANCE NO. 2019-06: AN ORDINANCE ADOPTING AMENDMENTS TO THE PERSONNEL MANUAL FOR THE VILLAGE OF ANTWERP, OHIO, SPECIFICALLY, AMENDMENTS TO THE CREDIT CARD POLICY (SECTION 9.06(C)) AND THE SICK LEAVE POLICY (SECTION 10.02(G), SECTION 10.05(B), AND ADDING PARAGRAPHS C AND D TO SECTION 10.05), AND DECLARING THE SAME AN EMERGENCY

 

DISCUSSION ON THE PROPOSED AMENDMENTS TO THE CREDIT CARD POLICY AND SICK LEAVE POLICY, WHICH AMENDMENTS ARE INCLUDED AT EXHIBIT A TO ORDINANCE NO. 2019-06.

 

  •   MOTION MADE BY WEST, SECONDED BY ROHRS, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-06. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY RISTER, TO ACCEPT ORDINANCE NO. 2019-06. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

WATER TREATMENT PLANT IMPROVEMENT UPDATE:

CONTRACTOR RAN INTO SOME PROBLEMS WITH THE FILTER MEDIA REPLACEMENT.  THERE IS SUPPOSED TO BE AN AIR PIPING SYSTEM INSIDE THE TANKS AND THERE ISN’T ANY.  IT APPEARS THE AIR SYSTEM MIGHT HAVE BEEN TAKEN OUT AT SOME POINT IN THE LIFE OF THE TANKS.  THIS HAS SLOWED THE PROGRESS AND A CHANGE ORDER WILL BE NECESSARY TO INSTALL THE AIR PIPING.  ONCE THE CHANGE ORDER IS SUBMITTED AND APPROVED, THE PROJECT WILL GO FORWARD.  THE FINANCING AGENCIES, OPWC AND EPA, ARE AWARE OF THIS FINDING AND WILL APPROVE THE TIME EXTENSION SO THIS CAN BE COMPLETED.  IT SHOULD BE NOTED THAT THERE IS ENOUGH CONTINGENCY MONIES IN THE AWARD TO COMPLETE THE PROJECT WITHOUT THE VILLAGE HAVING TO USE WATER FUND DOLLARS NOT APPROPRIATED FOR THIS PROJECT.

 

LIFT STATION PROJECT WINDING DOWN:

THE LIFT STATION PROJECT IS NEARING COMPLETION.  THE ADMINISTRATOR DISCOVERED SOME SINK HOLES AT THE STONE STREET LOCATION AND HAS REPORTED THIS TO THE ENGINEER.  ONCE THIS IS CORRECTED, THE PROJECT PUNCH LIST WILL BE REVIEWED AND THE PROJECT CAN BE CLOSED OUT.

 

ADDITIONAL MAJOR WATER LEAKS HAVE BEEN FOUND:

LEAK DETECTION COMPANY AQUA-LINE OF FINDLAY, OHIO WAS CALLED AGAIN TO ASSIST THE WATER DEPARTMENT IN DETERMINING WHERE THE VILLAGE WAS LOSING WATER.  DUE TO THE FACT THAT LARGE AMOUNTS OF WATER WERE BEING LOST BUT NO OBVIOUS LEAKS COULD BE FOUND AQUA-LINE WAS CALLED TO ASSIST WITH THEIR DIGITAL DETECTION EQUIPMENT.  THEY DETERMINED 2 ADDITIONAL AREAS, ONE ON OSWALT STREET AND THE OTHER ON E. CANAL CLOSE TO THE S. ERIE FOUR WAY STOP.   BOTH OF THESE AREAS WILL BE DUG UP THIS WEEK.  THE ONE ON OSWALT HAS THE WATER LOSS GETTING INTO THE VILLAGE’S MAIN STORM LINE INSTEAD OF COMING TO THE SURFACE.  THE E. CANAL LEAK COMES AND GOES AS FAR AS THE PRESENCE OF WATER IN THE AREA.  THIS SECTION OF WATERLINE WILL BE REPLACED IN THE SUMMER WITH OPWC FUNDING.

 

KROOS DRIVE FLOODING:

KROOS DRIVE HAS LONG BEEN THE SUBJECT OF FLOODING FROM THE LACK OF ADEQUATE STORM DRAINAGE.  THIS HAS BEEN AGGRAVATED BY THE DEVELOPMENT OF ADDITIONAL HOUSING.  THE ONLY EXISTING STORM DRAINAGE IS OLD FARM TILE.  WITH THE EXCESSIVE SNOW/RAIN AND FREEZING AND THAWING IN THIS AREA, IT HAS BEEN BROUGHT TO THE VILLAGE’S ATTENTION THAT THIS MUST BE ADDRESSED NOW.  A NEW DUPLEX BUILT ON THE EAST SIDE OF KROOS DRIVE HAS POSSIBLY ADDED TO THE BLOCKAGE OF STORMWATER AS IT ALTERS THE FLOW, BUT THIS AREA HAS BEEN FLOODING FOR MANY YEARS.  THE VILLAGE HAS BEEN WORKING WITH JIM PENDERGRAST AND THE COUNTY ENGINEER TO DETERMINE THE SIZE OF STORM LINE, THE NUMBER OF CATCH BASINS, AND EASEMENTS NECESSARY TO RELIEVE THIS FLOODING.  IT IS PROPOSED THAT THE ESTIMATED COST TO INSTALL A NEW LINE ON KROOS DRIVE WILL BE APPROXIMATELY $28,000.00, AND AN EASEMENT WILL BE REQUIRED FROM KAREN BANKS IN ORDER TO CROSS HER PROPERTY ON THE WEST SIDE OF KROOS DRIVE TO GET TO THE DITCH ALONG THE RAILROAD TRACKS TO THE VILLAGE’S MAIN STORM LINE AT STONE STREET.  THE STORM FUND HAS ADEQUATE MONEY TO ADDRESS THIS PROJECT THIS SPRING.

 

PARK BOARD MET TO REVIEW SLEDDING HILL REQUEST FROM ACDC:

THE PARK BOARD MET ON FEBRUARY 6, 2019, TO REVIEW THE REQUEST BY ACDC TO DEVELOP A SLEDDING HILL AT RIVERSIDE MEMORIAL VETERAN’S PARK.  THE PARK BOARD WAS PROVIDED WITH THE GUIDELINES SUPPLIED TO THE VILLAGE BY THE VILLAGE’S INSURER, PUBLIC ENTITIES POOL.  DISCUSSION WAS HAD CONCERNING THE SLOPE OF THE EXISTING HILL AT THE PARK AND THE FACT THAT THE AREA LAYS WET FROM RIVER FLOODING AND HAS BEEN FLOODED MOST OF THIS WINTER.  THE BOARD WAS CONCERNED WITH THE RISK OF NOT BEING ABLE TO MEET THE RECOMMENDATIONS OF THE VILLAGE’S INSURANCE COMPANY AND THAT THIS SITE MIGHT NOT BE WITHOUT LIABILITY, SO THE BOARD AGREED TO HAVE THE ADMINISTRATOR INVITE THE RISK MANAGEMENT REPRESENTATIVE OF THE VILLAGE’S INSURANCE COMPANY TO COME UP AND VIEW THE SITE.

 

ON FEBRUARY 12, 2019, DAVID TILLER OF PERSO CAME TO THE VILLAGE AND MET WITH THE VILLAGE ADMINISTRATOR AND MARK GREENWOOD OF THE PARK BOARD.  THE ADMINISTRATOR RELAYED THE PARK BOARD’S CONCERNS TO MR. TILLER AND MARK GREENWOOD TOOK HIM TO THE PARK TO ACCESS THE AREA.  AN E-MAIL RECEIVED FROM MR. TILLER OUTLINES HIS FINDINGS AND HIS RECOMMENDATIONS THAT HE CANNOT RECOMMEND THE LOCATION DUE TO THE FOLLOWING REASONS:

THE RUNOUT AREA WOULD BE LOCATED ON AN ICE SHEET FROM THE MAUMEE RIVER.  IN ADDITION, IT DOES NOT APPEAR TO MEET THE RECOMMENDED 2X LENGTH FOR THE HEIGHT OF THE HILL.
THE ANGLE OF THE SLEDDING HILL APPEARS GREATER THAN THE 30 DEGREES RECOMMENDED FOR BEST PRACTICES.
AS THE LANDSCAPE PRESENTLY EXISTS, THERE ARE EXTENSIVE TREES. RISK CONTROL IS UNABLE TO ESTABLISH IF THERE WERE ANY ROCKS PRESENT.
ADMINISTRATOR KEERAN AND PARK BOARD MEMBER WEST PRESENTED THE PARK BOARD RECOMMENDATION THAT THE SLEDDING PROJECT SHOULD NOT GO FORWARD AT THIS TIME BASED ON THE ABOVE.

 

  •   MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE PARK BOARD RECOMMENDATION TO NOT PROCEED WITH THE PROPOSED SLEDDING HILL PROJECT AT THE PARK. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

COMMITTEE REPORTS

PERSONNEL/FINANCE COMMITTEE MET TO DISCUSS THE SICK LEAVE POLICY AND EMPLOYEE LIFE INSURANCE.  THE COMMITTEE’S RECOMMENDATION TO MAKE CHANGES TO THE SICK LEAVE POLICY IN THE PERSONNEL MANUAL WERE DISCUSSED AFTER THE READING OF ORDINANCE NO. 2019-06. THE COMMITTEE ALSO RECOMMENDS INCREASING THE FACE AMOUNT OF THE LIFE INSURANCE FOR EACH FULL-TIME EMPLOYEE.

 

  •   MOTION MADE BY WEST, SECONDED BY JAN REEB, TO INCREASE THE FACE AMOUNT OF EMPLOYER PROVIDED LIFE INSURANCE FROM $25,000.00 TO $50,000.00. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

FINANCE COMMITTEE MET TO DISCUSS CREDIT CARD POLICY.  COMMITTEE RECOMMENDATIONS DISCUSSED AFTER READING OF ORDINANCE NO. 2019-06.

 

PARK BOARD MET TO DISCUSS SLEDDING HILL.  SEE ADMINISTRATOR’S REPORT ABOVE.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $4,236.00 IN THE MONTH OF JANUARY WITH $3,183.00 GOING TO THE VILLAGE, $1,012.50 GOING TO THE STATE, AND $40.50 GOING TO THE COUNTY.

 

MAYOR DELONG ASKED FOR A COUNCIL MEMBER TO VOLUNTEER TO BECOME THE COMPLIANCE OFFICER FOR THE VILLAGE’S CREDIT CARD POLICY.  MIKE ROHRS VOLUNTEERED.  MAYOR DELONG APPOINTED MIKE ROHRS AS THE COMPLIANCE OFFICER SUBJECT TO APPROVAL OF COUNCIL.

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO APPROVE THE APPOINTMENT OF MIKE ROHRS AS COMPLIANCE OFFICER AS IDENTIFIED IN THE VILLAGE’S CREDIT CARD POLICY. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

NEW BUSINESS

NONE

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 9:00 a.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                            DATE________________

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