Resolution 2019-08: Award Bid on OPWC Waterline Replacement

RESOLUTION NO. 2019-08

A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE ANTWERP 2019 OPWC WATERLINE REPLACEMENT PROJECT, AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE LOWEST AND BEST BIDDER, AND DECLARING THE SAME AN EMERGENCY

            WHEREAS, the Village of Antwerp, Ohio (“Village”) is in need of making capital improvements to the S. Main Street and E. Canal Street waterlines; and

 

WHEREAS, the Council of the Village passed Resolution No. 2018-07 authorizing the Mayor of the Village to prepare and submit an application to participate in the Ohio Public Works Commission (OPWC) State Capital Improvement and to execute contracts as required to obtain financial assistance for S. Main Street and E. Canal Street waterline improvements;

 

WHEREAS, OPWC approved the Village’s application and approved funding through OPWC (50% through a loan and 50% through a grant) for the S. Main Street and E. Canal Street waterline improvements as requested by the Village;

 

WHEREAS, the Village advertised for bids on May 15, 2019, in a newspaper of local circulation, and posted the advertisement on the Village’s website on May 9, 2019, for bids to be submitted for the work required to make the necessary improvements; and

 

WHEREAS, the Village received and opened bids on June 4, 2019, at 12:00 p.m., at 503 W. River Road, Antwerp, Ohio 45813; and

 

WHEREAS, Bryan Excavating, LLC, 128 S. Lynn Street, Bryan, OH 43506, submitted the lowest and best bid in the amount of Two Hundred Fifty-One Thousand Seven Hundred Seventy-Four and 00/100 dollars ($251,774.00) Total Bid to perform the work to make the necessary improvements to the S. Main Street and E. Canal Street waterlines; and

 

WHEREAS, the OPWC funding will be released July 1, 2019, and the acceptance of the lowest and best bid must be contingent upon the Village receiving and executing the Ohio Public Works Commission Grant Agreement.

 

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, STATE OF OHIO:

 

Section 1.  The lowest and best bid of Bryan Excavating, LLC, 128 S. Lynn Street, Bryan, OH 43506, was Two Hundred Fifty-One Thousand Seven Hundred Seventy-Four and 00/100 dollars ($251,774.00) Total Bid.

 

Section 2.  The Engineer, Poggemeyer Design Group, Inc., recommends Bryan Excavating, LLC as the lowest and best bidder after reviewing the bid tabulations.

 

Section 3.  The Village Council accepts the bid of Bryan Excavating, LLC as recommended by Poggemeyer Design Group, Inc. contingent upon receiving and executing the Ohio Public Works Commission Grant Agreement.  Upon the fulfillment of this contingency, the Mayor is authorized to enter into a contract, along with any and all necessary documents ancillary to this contract, with Bryan Excavating, LLC in the amount of Two Hundred Fifty-One Thousand Seven Hundred Seventy-Four and 00/100 dollars ($251,774.00) Total Bid, for the improvements to the S. Main Street and E. Canal Street waterlines.

 

Section 4.  In accordance with H.B. 95, the Village, through the findings produced by its engineer Poggemeyer Design Group, Inc., verified that Bryan Excavating, LLC has not been issued a “finding for recovery” by the auditor of the state.  The Mayor is authorized to initial the findings and sign the verification form as part of the project contracts.

 

Section 5.  It is found and determined that all formal actions of the Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council, and that all deliberations of the Council and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements including all lawful ordinances, resolutions, and any applicable provisions of Section 121.22 of the Ohio Revised Code.

 

Section 6.  This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the Village and for the further reason that the Village is in immediate need to make improvements to the S. Main Street and E. Canal Street waterlines, and this Resolution shall be in full force and effect immediately after its passage; otherwise, it shall take effect and be in force after the earliest period allowed by law.

 

Date ________________                               _________________________________________

Ray Delong,

Mayor of the Village of Antwerp

Attest:

 

__________________________

Aimee Lichty, Fiscal Officer

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