July 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

JULY 15, 2019

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND RUDIE REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGAL, AND FISCAL OFFICER AIMEE LICHTY.  MEDIA PRESENT: PETER GREER – CRESCENT NEWS. VISITORS PRESENT: BARRY HOOK AND MIKE KNAPP

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO EXCUSE JAN REEB FROM THE COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JUNE 17, 2019, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RISTER, TO ACCEPT THE MINUTES FROM THE JUNE 17, 2019, REGULAR COUNCIL MEETING. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE JUNE DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY ROHRS, TO APPROVE THE JUNE RECONCILIATION REPORT.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

BARRY HOOK AND MIKE KNAPP PRESENT TO OBSERVE.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 111 CALLS FOR SERVICE FOR THE MONTH OF JUNE WITH 31 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $4,260.72 FOR THE MONTH OF JUNE, WITH A YEAR-TO-DATE TOTAL COLLECTED OF $34,159.24.  THERE WERE 26 EMS RUNS FOR JUNE. MCDOUGAL REPORTED THAT SHE STILL HAS OUTSTANDING RUNS FOR WHICH SHE HAS NOT RECEIVED COMPLETED REPORTS TO SUBMIT FOR PAYMENT: ONE FOR DECEMBER, FOUR FOR JANUARY, EIGHT FOR MARCH, AND FIVE FOR APRIL.  SHE HAS NOT RECEIVED ALL OF THE MAY OR JUNE REPORTS YET.

 

FISCAL OFFICER’S REPORT

THIRD READING OF RESOLUTION NO. 2019-06: A RESOLUTION TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CURRENT EXPENSES, INCLUDING STREET LIGHTING EXPENSES (R.C. §§ 5705.03, 5705.19(A), 5705.191, 5705.192, and 5705.25)

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO ACCEPT RESOLUTION NO. 2019-06. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THIRD READING OF RESOLUTION NO. 2019-07: A RESOLUTION TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF PROVIDING AND MAINTAINING FIRE APPARATUS, APPLIANCES, AND EQUIPMENT INCLUDING PUMPER/TANKER FIRE ENGINE AND FIRE GEAR FOR FIREFIGHTING PERSONNEL (R.C. §§ 5705.03, 5705.19(I), 5705.191, 5705.192, and 5705.25)

 

  •   MOTION MADE BY RISTER, SECONDED BY ROHRS, TO ACCEPT RESOLUTION NO. 2019-07. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-11: AN ORDINANCE AMENDING ORDINANCE NO. 2006-15 REGULATING THE USE OF THE PARKS AND RECREATIONAL FACILITIES WITHIN THE VILLAGE OF ANTWERP, OHIO, SAID PARKS AND RECREATIONAL FACILITIES CONTROLLED BY THE PARK BOARD OF THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY ROHRS, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-11. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2019-11. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

RITA REPORT REVIEWED.  THERE WAS $29,775.19 COLLECTED IN JULY WITH AN INCREASE OVER JULY OF LAST YEAR OF $1,353.84 AND AN INCREASE YEAR-TO-DATE COMPARED TO LAST YEAR OF $13,850.15.

 

ADMINISTRATOR’S REPORT

S. MAIN STREET/E. CANAL STREET WATERLINE IMPROVEMENT PROJECT:

CONTRACTS ARE OUT TO BRYAN EXCAVATING, INC. ON THIS WATER LINE REPLACEMENT PROJECT.  A PRE-CONSTRUCTION MEETING WILL BE SCHEDULED SHORTLY AND THE PROJECT WILL GO FORWARD LATE SUMMER.

 

RIVER STREET & MAIN STREET SWEPT:

SUMMIT SWEEPING, INC. OF FORT WAYNE, INDIANA WERE IN TOWN SUNDAY, JULY 7, 2019, AND SWEPT GRIT OFF OF EAST & WEST RIVER STREET AND NORTH & SOUTH MAIN STREET.  THESE TWO STREETS WERE THE ONLY STREETS THAT GRIT WAS USED ON BY THE COUNTY AND STATE DURING WINTER MONTHS.

 

COMPOST SITE TEMPORARY CLOSED:

THE COMPOST SITE IS CLOSED.  THE SITE IS FULL AND GO GREEN HAS BEEN CONTACTED TO COME AND CHIP WHAT IS CURRENTLY AT THE SITE AND TO ALSO TAKE ALL PRIOR CHIPPED MATERIAL OFF-SITE.  ONCE THIS IS COMPLETED, EPA WILL VISIT THE SITE AND THE COMPOST SITE WILL BECOME A TRANSFER SITE, WHICH WILL REQUIRE THAT THE VILLAGE COMPLETELY REMOVE ALL MATERIAL ONCE A YEAR.  NO CHANGE WILL BE MADE THAT WILL AFFECT RESIDENTS’ ABILITY TO DROP OFF VEGETATIVE MATERIAL BUT WILL RELINQUISH THE VILLAGE FROM HAVING TO REPORT AND MAINTAIN AN EPA REGULATED SITE.  UNTIL EXISTING LIMBS AND BRANCHES CAN BE CHIPPED AND EPA HAS INSPECTED THE SITE, THE SITE WILL REMAIN CLOSED.

 

VISION BOARD QUALITY OF LIFE CAMPAIGN:

THE PAULDING COUNTY VISION BOARD IS COORDINATING A QUALITY OF LIFE CAMPAIGN TO RAISE ONE MILLION DOLLARS IN THE NEXT FIVE YEARS TO ASSIST PAULDING COUNTY COMMUNITIES IN IMPROVING QUALITY OF LIFE, SUCH AS RECREATIONAL OPPORTUNITIES.  THE EVENT IS PLANNED FOR TUESDAY, JULY 23, 2019, AT 7 P.M. AT THE BRANCH CHRISTIAN FELLOWSHIP HALL (FORMER KIWANIS BUILDING) AT 109 N. MAIN STREET, PAULDING, OHIO. THE ANTWERP PARK HAS SUBMITTED A PARK OBSERVATION DECK PROJECT, WHICH COULD COST OVER AND ABOVE WHAT THE PARK BUDGET CAN AFFORD.  THIS DECK WOULD BE BUILT ON THE SIDE OF THE HILL FROM THE TOP OF THE PARK TO THE CANOE LAUNCH AREA.  THIS WOULD OFFER BEAUTIFUL OUTLOOKS TO THE RIVER AND AN OBSERVATION AREA FOR CROSS COUNTRY MEETS. THE VISION BOARD WOULD LIKE EVERY COMMUNITY TO ATTEND THE EVENING PRESENTATION TO LEARN HOW THE BOARD PLANS TO RAISE THESE DOLLARS.  PLEASE NOTE THERE HAS BEEN INTEREST FROM THE WIND FARMS IN ASSISTING THIS CAMPAIGN WITH INITIAL SEED MONEY.

 

REMINDER THAT DAY IN THE PARK WILL BE AUGUST 3RD.  DRAINAGE PROJECT AT THE PARK WILL BEGIN THE FOLLOWING WEEK.  THERE WILL BE A PRE-CONSTRUCTION MEETING ON JULY 25TH ON THE DRAINAGE PROJECT.  A BIG OAK TREE IN THE PARK BY THE PLAYGROUND AREA WILL BE TAKEN DOWN JULY 18TH; PARK MAY BE CLOSED DURING THIS TIME.

 

COMMITTEE REPORTS

COUNCIL MEMBER REINHART ASKED STATUS OF PROPERTIES HAVING JUNK ISSUES.  ALL PROPERTIES HAVE BEEN NOTIFIED AND TIME TO RESPOND IS BEING MONITORED WITH SOME BEING CITED INTO MAYORS COURT.  IF PROPERTIES ARE NOT TAKEN CARE OF BY DEADLINE, NEXT STEPS WILL BE PURSUED.

 

COUNCIL MEMBER ROHRS ASKED TO REVIEW WHAT VILLAGE HAS AUTHORITY OVER ON UNKEMPT PROPERTIES.  SOLICITOR FARR AND ADMINISTRATOR KEERAN WILL LOOK INTO POSSIBLE ZONING ORDINANCE AMENDMENTS FOR THE PLAN COMMISSION TO REVIEW.  IN THE MEANTIME, ROHRS WILL CONTACT OTHER VILLAGES AND GET INFORMATION ON HOW OTHER COMMUNITIES HANDLE IT.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ENTER INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL, SPECIFICALLY TO DISCUSS STATUS OF DISCIPLINE OF A MEMBER OF THE EMS DEPARTMENT. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  ENTER EXECUTIVE SESSION AT 6:12 P.M.

 

BACK ON THE RECORD AT 6:25 p.m.  NO ACTION TAKEN IN EXECUTIVE SESSION.

 

MAYOR’S REPORT

MAYOR INFORMED COUNCIL THAT RANDY SHAFFER WAS NO LONGER THE EMS COORDINATOR AS OF JUNE 21, 2019.  HE THANKED MIKE KNAPP FOR ACTING AS INTERIM EMS COORDINATOR.

 

MAYOR RECOMMENDED TO COUNCIL THE APPOINTMENT OF ASHLEY MCDOUGALL AS EMS COORDINATOR EFFECTIVE JULY 16, 2019, AND SHE WOULD SERVE A SIX MONTH PROBATIONARY PERIOD IN THIS APPOINTED POSITION.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE RECOMMENDATION OF MAYOR DELONG TO APPROVE THE APPOINTMENT OF ASHLEY MCDOUGALL AS EMS COORDINATOR EFFECTIVE JULY 16, 2019. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MAYOR’S COURT BROUGHT IN A TOTAL OF $4,855.00 IN THE MONTH OF JUNE WITH $3,646.00 GOING TO THE VILLAGE, $1,162.50 GOING TO THE STATE, AND $46.50 GOING TO THE INDIGENT DRIVER’S FUND.

 

NEW BUSINESS

COUNCIL MEMBER WEST ASKED THAT THE VILLAGE ADMINISTRATOR AND FISCAL OFFICER LOOK INTO THE FARM LEASE BECAUSE HE BELIEVES THE FIVE YEAR LEASE IS DUE TO EXPIRE.  HE ALSO ASKED ABOUT THE GARBAGE CONTRACT AND WHEN IT EXPIRES. COUNCIL MEMBER ROHRS WOULD LIKE TO SEE SOME LIMITATIONS ON LARGE-TRASH COLLECTION PICK-UP DAY.

 

COUNCIL MEMBER RISTER INFORMED COUNCIL THAT HE HAS GOTTEN COMPLAINTS ON THE OLD IGA PARKING LOT BEING USED FOR STORAGE OF SEMI TRUCKS.  KEERAN LET COUNCIL KNOW THAT IT IS ZONED COMMERCIAL, WHICH ALLOWS THE TRUCKS TO PARK IN THIS LOT.  KEERAN INFORMED LESSEE THAT THEY WERE NOT ALLOWED TO USE THE OSWALT ENTRANCE.

 

  •   MOTION MADE BY WEST, SECONDED BY RUDIE REEB, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:28 P.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                             DATE________________

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