August 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

AUGUST 19, 2019

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: JAN REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND RUDIE REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGAL, AND FISCAL OFFICER AIMEE LICHTY.  MEDIA PRESENT: PETER GREER – CRESCENT NEWS. VISITORS PRESENT: BARRY HOOK, NATHAN ZUBER AND ROY KLOPFENSTEIN

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JULY 15, 2019, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE JULY 15, 2019, REGULAR COUNCIL MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE JULY DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY ROHRS, TO APPROVE THE JULY RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

NATHAN ZUBER PRESENT TO OBSERVE.  BARRY HOOK WANTED TO LET COUNCIL KNOW THAT HE DID NOT AGREE WITH THE IDEA OF LIMITING NUMBER OF CARS ON A PROPERTY DISCUSSED AT THE JULY COUNCIL MEETING.  MAYOR DELONG ADVISED HIM THAT THERE WAS NO MOTION ON THE TABLE AT THIS TIME TO ADDRESS THIS ISSUE.

 

ROY KLOPFENSTEIN INFORMED COUNCIL THAT 2020 IS THE COUNTY’S BI-CENTENNIAL, AND A BI-CENTENNIAL COMMITTEE HAS BEEN FORMED TO HELP PROMOTE THIS EVENT.  THE COMMITTEE IS ASKING THE COMMUNITIES TO REMEMBER IT’S A BI-CENTENNIAL YEAR WHEN PLANNING THEIR FESTIVALS AND TO MAYBE PLAN IT AROUND THE BI-CENTENNIAL THEME: CELEBRATING PAULDING COUNTY –   PAST, PRESENT, AND FUTURE.  THE KICK-OFF IS PLANNED FOR SOMETIME IN FEBRUARY.  ROY ALSO WANTED TO THANK ANTWERP FOR THEIR PARTICIPATION IN THE LAND BANK AND ABILITY TO CLEAN UP SOME VACANT HOUSES.  IT LOOKS GREAT.  THE GOAL IS TO KEEP THE COMMUNITY LOOKING NICE IF WE WANT PEOPLE TO STAY OR COME BACK HERE.  MAYOR DELONG THANKED THE COMMISSIONERS AS WELL FOR THE FUNDS THEY PROVIDED THE VILLAGE TO BE ABLE TO CLEAN UP THESE VACANT HOUSES.  KLOPFENSTEIN WILL KNOW MORE TOWARDS THE END OF THE YEAR AS TO WHETHER MONIES WILL BE AVAILABLE AGAIN NEXT YEAR FOR THE LANDBANK.  HE ALSO SAID THAT THEY HAVE TOWNSHIP TRUSTEES THAT ARE ALSO LOOKING FOR HELP.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 107 CALLS FOR SERVICE FOR THE MONTH OF JULY WITH 68 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $4,284.91 FOR THE MONTH OF JULY, WITH A YEAR-TO-DATE TOTAL COLLECTED OF $38,444.15.  THERE WERE 28 EMS RUNS FOR JULY. MCDOUGAL REPORTED THAT SHE STILL HAS 6 OUTSTANDING REPORTS.  ASHLEY ATTENDED ICS 300 AND 400 TRAINING IN AUGUST.

 

FISCAL OFFICER’S REPORT

FIRST READING OF ORDINANCE NO. 2019-12: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH CRANE TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE FOR YEARS 2020, 2021, AND 2022

 

EMERGENCY READING OF ORDINANCE NO. 2019-13: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A FIRST ADDENDUM TO THE DONATION AGREEMENT BY AND BETWEEN THE ADVISORY BOARD, NORTHWESTERN OHIO DISTRICT CHURCH OF THE NAZARENE AND THE VILLAGE OF ANTWERP, OHIO; AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-13. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY ROHRS, TO ACCEPT ORDINANCE NO. 2019-13. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-14: AN ORDINANCE AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE SALE OF REAL PROPERTY OWNED BY THE VILLAGE OF ANTWERP, OHIO PURSUANT TO OHIO REVISED CODE § 721.03, AND DECLARING AN EMERGENCY

 

  •   MOTION MADE BY RISTER, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-14. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT ORDINANCE NO. 2019-14. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FIRST READING OF RESOLUTION NO. 2019-09:  RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR

 

RITA REPORT REVIEWED.  THERE WAS $30,707.44 COLLECTED IN AUGUST WITH AN INCREASE OVER AUGUST OF LAST YEAR OF $2,363.40 AND AN INCREASE YEAR-TO-DATE COMPARED TO LAST YEAR OF $16,213.55.

 

 

 

ADMINISTRATOR’S REPORT

S. MAIN STREET/E. CANAL STREET WATERLINE IMPROVEMENT PROJECT:

A PRE-CONSTRUCTION MEETING WAS HELD WITH BRYAN EXCAVATING, LLC ON AUGUST 1, 2019, ON THE WATERLINE PROJECT.  THE TOTAL PROJECT COST IS ESTIMATED TO BE $305,000.00, WHICH INCLUDES THE SECTION OF S. MAIN STREET WATERLINE FROM DAGGETT TO CANAL AND FROM E. CANAL AT S. ERIE TO WATERPLANT DRIVE.  IT IS ANTICIPATED THAT CONSTRUCTION WILL START THE FIRST WEEK IN OCTOBER WITH SUBSTANTIAL COMPLETION SET FOR NOVEMBER 15, 2019, AND CLOSE OUT BY DECEMBER 13, 2019, WEATHER PERMITTING.

 

DRAINAGE IMPROVEMENT PROJECT AT PARK:

A PRE-CONSTRUCTION MEETING WAS HELD WITH B. HILL’Z EXCAVATING OF WAYNE, OHIO ON JULY 25, 2019, ON THE DRAINAGE PROJECT OF RIVERSIDE PARK.  THE PROJECT CONTRACT IS FOR $24,590.00.  5 CATCH BASINS AND 360 FEET OF 10” STORM LINE WILL BE INSTALLED AROUND THE PLAYGROUND AND PAVILION STRUCTURES.  IT IS ANTICIPATED CONSTRUCTION SHOULD START THE THIRD OR FOURTH WEEK OF AUGUST AND BE COMPLETED, WEATHER PERMITTING, BY SEPTEMBER 20, 2019.

 

EPA HAS SCHEDULED A WATER PLANT VISIT ON SEPTEMBER 5, 2019:

THE BOWLING GREEN DISTRICT OFFICE OHIO EPA HAS NOTIFIED THIS WRITER THAT THEY WILL BE INSPECTING THE VILLAGE’S WATER SYSTEM ON SEPTEMBER 5, 2019.   THESE INSPECTIONS ARE NORMALLY SCHEDULED EVERY 3 TO 5 YEARS AND ENCOMPASS EVERY ASPECT OF THE OPERATION OF THE WATER SYSTEM.  THE LAST VISIT IN 2016 RESULTED IN THE WATER PLANT IMPROVEMENTS THAT WERE REQUIRED BY EPA.

 

ONE REQUIREMENT WAS THE DEVELOPMENT OF A WATER ASSET MANAGEMENT PLAN, WHICH THE VILLAGE HAS COMPLETED WITH THE ASSISTANCE OF POGGEMEYER DESIGN GROUP. THIS PLAN WAS NOTED BY EPA TO BE REVIEWED DURING THEIR SEPTEMBER VISIT.

 

THE WATER TOWER TANK WAS INSPECTED BY NELSON TANKS OF LANSING, MICHIGAN ON AUGUST 1, 2019. THIS IS ALSO A REQUIREMENT OF EPA AND THAT REPORT SHOULD BE AVAILABLE TO THE VILLAGE AND EPA BEFORE THE SEPTEMBER 5th VISIT.  A ROBOTIC SUBMARINE TYPE VESSEL WAS ABLE TO INSPECT THE INSIDE OF THE TANK WITHOUT REQUIRING THE TANK TO BE COMPLETELY DRAINED.  PICTURES WERE TAKEN OF THE INSIDE AND OUTSIDE OF THE TANK, AND IT HAS BEEN NOTED BY NELSON THAT THEIR RECOMMENDATION WILL BE THAT THE TANK BE PAINTED IN THE NEXT FEW YEARS AND THAT A FEW CORROSIVE SPOTS WERE NOTED ON THE INTERIOR OF THE TANK.  UNTIL THE FORMAL REPORT IS RECEIVED, THIS WRITER IS UNSURE OF ALL RECOMMENDATIONS, BUT IT APPEARS THE TANK, PUT INTO SERVICE IN 2007, IS IN GOOD SHAPE.

 

BOTH THIS WRITER AND WATER OPERATOR CURTIS NESTLEROAD ARE GATHERING ALL REPORTS AND RECORDS NOTED BY OUR EPA REPRESENTATIVE THAT THEY WILL WANT TO INSPECT ON SEPTEMBER 5TH.

 

BUS BARN APPRAISAL WAS RECEIVED:

THE APPRAISAL ON THE BUS BARN WAS RECEIVED FROM NORTHWEST APPRAISAL COMPANY OF DEFIANCE, OHIO.  THE APPRAISED VALUE WAS NOTED AS $35,000.00.  SEE ABOVE ON COUNCIL DECISION OF GOING FORWARD WITH THE ADVERTISEMENT FOR THE SALE OF THE BUILDING.  DISCUSSION ON USING THE PROCEEDS FROM THE SALE TO CONSTRUCT A POLE BARN TO HOUSE VILLAGE PROPERTY USED BY THE WATER AND SEWER PLANT.

 

ORDINANCE ON AMENDING AGREEMENT WITH NAZARENE CHURCH TO EXTEND LAND DONATION TIMELINE:

THE COMMUNITY CHURCH/ADVISORY BOARD, NORTHWESTERN OHIO DISTRICT CHURCH OF THE NAZARENE AGREES TO GRANT AN ADDITIONAL 3 YEARS TO DEVELOP THE ROADWAY AND INFRASTRUCTURE IMPROVEMENTS TO THE OPTIONED LAND CURRENTLY HELD BY THE VILLAGE OF ANTWERP.  THE ORIGINAL AGREEMENT CALLED FOR THE LAND DONATED TO THE VILLAGE TO BE DEVELOPED WITHIN 7 YEARS OF THE DATE OF THE LAND CONVEYANCE, WHICH WAS RECORDED ON JUNE 7, 2013.  WITHOUT AN EXTENSION OF THE ORIGINAL DONATION, THE PROPERTY IS TO GO BACK TO THE CHURCH IN 2020.  IN ORDER TO ACCEPT THIS ADDITIONAL 3 YEARS, AN ORDINANCE NEEDS TO BE PASSED TO ALLOW THE MAYOR TO ENTER INTO AN AMENDED DONATION AGREEMENT (SEE ACTION ABOVE).  THE ANTWERP COMMUNITY IMPROVEMENT CORPORATION HAS BEEN WORKING TO PUT IN PLACE REQUIREMENTS TO EXTEND THE OWNERSHIP OF THIS LAND ALONG WITH AN AMENDED TIF (TAX INCREMENT FINANCING) AGREEMENT SO THEY CAN APPLY FOR FUNDING TO DEVELOP THE ROADWAY AND INFRASTRUCTURE IMPROVEMENTS (WATER AND SEWER) FOR THE OPTIONED PROPERTY.  MORE DISCUSSION WILL BE HELD WITH COUNCIL ON HOW THE VILLAGE AND CIC CAN WORK TOGETHER TO GET THIS DONE AS THE CIC GETS ALL REQUIRED DOCUMENTS DEVELOPED.

 

COUNCIL MEMBER WEST ASKED WHEN THE VILLAGE WILL START THE PROCESS FOR COMMUNITY TRASH PICKUP SINCE CONTRACT ENDS THIS YEAR.  HE SAYS THERE ARE SOME ITEMS THAT NEED TO BE LOOKED AT CLOSER FOR THE NEXT CONTRACT.  KEERAN STATED THAT THE VILLAGE HAS A FEW RESIDENTS THAT ARE PUTTING OUT SO MUCH FOR BIG PICK UP DAY THAT SHE IS AFRAID THE VILLAGE RATES WILL GO UP BECAUSE CURRENT CONTRACTOR IS HAVING TO SEND EXTRA TRUCKS OVER FOR JUST ONE HOUSE.  SHE IS HOPING LIMITATIONS CAN BE SET TO KEEP RATES LOW AND STILL BE ABLE TO SATISFY RESIDENTS.  KEERAN WILL GET UTILITY COMMITTEE TOGETHER TO MEET AND START THIS PROCESS.

 

COMMITTEE REPORTS

ROHRS ASKED WHEN THE SAFETY COMMITTEE WILL BE MEETING TO DISCUSS THE SIGNAGE IN ANTWERP.  SAFETY COMMITTEE WILL SET DATE SOON AND MEET.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $5,725.00 IN THE MONTH OF JULY WITH $4,146.00 GOING TO THE VILLAGE, $1,520.50 GOING TO THE STATE, AND $58.50 GOING TO THE INDIGENT DRIVER’S FUND.

 

NEW BUSINESS

COUNCIL MEMBER WEST ASKED ABOUT BUMP ON SOUTH MAIN BY RAILROAD.  KEERAN STATED THAT IT NEEDS TO BE DUG OUT BY A CONTRACTOR BECAUSE IT IS 15 FEET DEEP AND THAT THE VILLAGE HAS STATE HIGHWAY FUNDS TO DO THAT.  SHE IS HAVING BRYAN EXCAVATING LOOK AT IT WHEN THEY COME IN TO START WATERLINE PROJECT AND IN THE MEANTIME SHE WILL PUT A BARREL ON IT.  ALSO, LOOP PAVING WILL STILL BE COMING BACK TO DO PATCHING ON 49 AND ALSO WATERPLANT DRIVE SINCE THE HEAVY EQUIPMENT BEING USED ON CURRENT PROJECT ON THAT ROAD IS DONE.

 

COUNCIL MEMBER RISTER SAID HE HAS HEARD COMPLAINTS ON THE CHLORINE IN THE WATER AND ASKED WHAT IS THE CAUSE OF IT.  KEERAN EXPLAINED THAT THE VILLAGE HAD TWO WELLS GO DOWN SO OPERATING WITH ONE WELL THAT COULD NOT PUMP AND MIX AS EFFICIENTLY AS IT SHOULD.  DURING THIS TIME, THE VILLAGE NEVER WENT OVER THE CHLORINE LIMITS. THIS ISSUE HAS BEEN FIXED AND ALL THREE WELLS ARE BACK IN SERVICE.  KEERAN HAS ASKED THAT ANYONE THAT SMELLS CHLORINE IN THEIR HOMES TO CALL HER SO SHE CAN SEND SOMEONE OUT TO TEST THEIR WATER.

 

KEERAN ALSO STATED SHE JUST RECEIVED THE LEAD TESTING RESULTS ON THE TEN LOCATIONS THAT THE VILLAGE HAD TO TEST IN TOWN AND NONE OF THEM SHOW LEAD.  THE VILLAGE DOES NOT HAVE ANY LEAD LINES.  IF LEAD SHOULD SHOW IN A RESIDENT’S WATER, IT WOULD BE THE RESIDENT THAT HAS LEAD PLUMBING ON THEIR PROPERTY.

 

COUNCIL MEMBER RISTER ALSO ASKED FOR AN UPDATE ON THE SLIPPAGE ON SHAFFER ROAD.  KEERAN STATED THAT SHE IS STILL WAITING FOR AN ESTIMATE FROM THE ENGINEER’S OFFICE.

 

  •   MOTION MADE BY REINHART, SECONDED BY RISTER, TO ADJOURN THE MEETING. 5 YEAS, 1 NAY.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:22 P.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                             DATE________________

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