August 2021 Meeting Minutes

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP
AUGUST 16, 2021

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR JAN REEB. COUNCIL PERSONS PRESENT: DEAN RISTER, RUDIE REEB, KENNETH REINHART, MIKE ROHRS, AND KEITH WEST.

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, VILLAGE ADMINISTRATOR BRIAN DAVIS, AND POLICE CHIEF GEORGE CLEMENS. VISITORS: BILL BOYLAN, STEVE JORDAN, BRYCE STEINER, ANGEL STEINER, AND DON OBERLIN.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JULY 19, 2021, WERE REVIEWED.

•  MOTION MADE BY RISTER, SECONDED BY WEST, TO AMEND THE MINUTES FROM THE JULY 19, 2021, REGULAR COUNCIL MEETING ON PAGE THREE, UNDER COMMITTEE REPORTS REPLACING “FOOD TRUCKS” WITH “VENDORS”. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
•  MOTION MADE BY ROHRS, SECONDED BY RISTER, TO ACCEPT THE AMENDED MINUTES FROM THE JULY 19, 2021, REGULAR COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD AUGUST 11, 2021, WERE REVIEWED.

•  MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE AUGUST 11, 2021, SPECIAL COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE JULY DISBURSEMENTS WERE REVIEWED.

•  MOTION MADE BY ROHRS, SECONDED BY RISTER, TO ACCEPT THE JULY RECONCILIATION REPORT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS
BRYCE STEINER INFORMED COUNCIL HE PUT IN A DRAIN TILE TO HIS PROPERTY LINE. STEINER STATED THAT THE PROPERTY NEXT TO HIM (DON OBERLIN’S PROPERTY) HAS FLOODING ISSUES. OBERLIN AND STEINER ASKED COUNCIL ABOUT GRINDING DOWN ASPHALT ON TOP OF CURBING BEFORE REPAVING. STEINER ASKED TO HAVE DRAIN CHECKED AT CORNER OF ARCHER DRIVE AND CLEVELAND STREET.

STEVE JORDAN PRESENT TO OBSERVE ONLY.

BILL BOYLAN WAS IN ATTENDANCE AND SAID VILLAGE WEBSITE DIFFICULT TO NAVIGATE. COUNCIL INFORMED BILL THAT THE WEBSITE ISN’T POPULATING LATEST INFORMATION ON FRONT PAGE AND THAT IT WAS ON THE AGENDA FOR THIS EVENING’S MEETING TO DISCUSS QUOTE FOR NEW DESIGN AND HOSTING OF VILLAGEOFANTWERP.COM WEBSITE.

POLICE REPORT
POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 114 CALLS FOR SERVICE FOR THE MONTH OF JULY WITH 14 OFFENSES.

EMS REPORT
EMS COORDINATOR-CLERK ASHLEY MCDOUGALL PROVIDED A WRITTEN REPORT SHOWING 134 OUTSTANDING RUNS. EMS HAD 27 RUNS IN JUNE. COLLECTIONS IN JULY WERE $4,836.72. A YEAR-TO-DATE TOTAL OF COLLECTIONS IS $40,582.04, WITH A YEAR-TO-DATE RUN TOTAL OF 143 RUNS.

FISCAL OFFICER’S REPORT
SECOND READING OF ORDINANCE NO. 2021-11: AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO RESIDE OUTSIDE THE VILLAGE OF ANTWERP

SECOND READING OF ORDINANCE NO. 2021-12: AN ORDINANCE AMENDING ORDINANCE NO. 2020-12 ESTABLISHING COMPENSATION FOR THE VILLAGE OF ANTWERP, OHIO FOR THE CALENDAR YEAR 2021, SPECIFICALLY AMENDING SECTION 1 TO ADD A NEW POSITION WITH THE TITLE “SUPERVISOR”
SECOND READING OF RESOLUTION NO. 2021-07: A RESOLUTION AMENDING RESOLUTION NO. 2020-07 AUTHORIZING THE SALE OF SURPLUS VILLAGE PROPERTY BY INTERNET AUCTION IN CALENDAR YEAR 2021

SECOND READING OF ORDINANCE NO. 2021-15: AN ORDINANCE VACATING THAT PORTION OF ERIE STREET EXTENDED, WHICH RUNS NORTH AND SOUTH PARALLEL TO SOUTH MAIN STREET BETWEEN LOTS 14 AND 5 LOCATED AT 106 STONE STREET AND 202 STONE STREET (PARCEL NOS. 12-02S-004-00 and 12-11S-001-00) IN ANTWERP, OHIO, AND RESERVING AN EASEMENT

ADMINISTRATOR DAVIS ASKED COUNCIL TO TABLE THE READING OF ORDINANCE NO. 2021-16. THIS ORDINANCE REQUESTS AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH JONES & HENRY ENGINEERS, LTD. FOR PROFESSIONAL ENGINEERING SERVICES ON THE WATER TREATMENT PLANT GENERAL PLAN. THE ENGINEERING FIRM WILL BE SUBMITTING A NEW AGREEMENT THAT INCLUDES ADDITIONAL SERVICES SO THIS ORDINANCE WILL BE READ ONCE THIS NEW AGREEMENT IS PROVIDED TO THE ADMINISTRATOR TO PRESENT TO COUNCIL.

RITA TAX COLLECTION FOR THE MONTH OF JULY, PAID IN AUGUST, WAS $23,846.23.

FISCAL OFFICER LICHTY INFORMED COUNCIL OF TECHRADIUM’S IRIS ALERT SYSTEM FOR VILLAGE RESIDENTS WHICH THEY CAN RECEIVE VIA PHONE, TEXT OR EMAIL. IRIS QUOTE OF UNLMITED USE FOR 800 METERS WILL PROVIDE RESIDENTS WITH WATER METERS UP TO 5 PHONES, UP TO 5 TEXT DEVICES AND UP TO TWO EMAILS TO BE ENROLLED TO RECEIVE ALERTS. THE COST TO THE VILLAGE WILL BE $920.00 ANNUALLY.

•  MOTION MADE BY RISTER, SECONDED BY WEST, TO ACCEPT IRIS QUOTE DATED AUGUST 3, 2021, WITH APPROVAL TO PAY ANNUAL COST OF $920.00. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

FISCAL OFFICER LICHTY ALSO INFOMRED COUNCIL OF THE QUOTE FROM NATURAL DESIGN & GRAPHICS ON WEBSTE UPDATE AND HOSTING. THE QUOTE CAME IN AT $4,200.00. FINANCE COMMITTEE WILL REVIEW AND ASKED THE QUOTE BE EMAILED TO THEM TO REVIEW.

LIFE AND VISION INSURANCE POLICY IS UP FOR RENEWAL AS OF SEPTEMBER 1, 2021. ORIGINAL QUOTE FOR LIFE INSURANCE CAME IN AT 10.5% INCREASE BUT WAS NEGOTIATED DOWN TO A 2.1% INCREASE.

•  MOTION MADE BY ROHRS, SECONDED BY WEST, TO RENEW BASIC LIFE & AD&D PLAN WITH A 2.1% INCREASE AMOUNTING TO $39.90 ANNUAL INCREASE IN COSTS AND VISION PLAN WITH A 3% INCREASE AMOUNTING TO $59.04 ANNUAL INCREASE IN COSTS. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

ADMINISTRATOR’S REPORT
VILLAGE INCOME SURVEY
WE HAVE COMPLETED THE DOOR-TO-DOOR PORTION OF THE LOW TO MODERATE INCOME SURVEY WITH MAUMEE VALLEY PLANNING ORGANIZATION. RESULTS SHOW THAT 45% WERE LOW TO MODERATE INCOME AND WE NEEDED TO BE AT 51% IN ORDER TO GET PROJECTS WITH CDBG FUNDING WITHOUT HAVING TO DO INCOME STUDY PER PROJECT.

KROOS DRIVE RR CROSSING
WE HAVE BEEN NOTIFIED BY THE PUBLIC UTILITIES COMMISSION THE KROOS DRIVE RAILROAD CROSSING HAS BEEN APPROVED. THE PROJECT SHOULD BE COMPLETED BY APRIL 14, 2022, AT A COST OF $232,044.00 TO BE PAID BY FEDERAL FUNDS.

WATER TREATMENT PLANT
ON AUGUST 2, 2021, WE HELD OUR INITIAL KICKOFF MEETING WITH JONES & HENRY ENGINEERS. ENGINEERING COST FOR THIS PROJECT IS $49,000. I WOULD SUGGEST WE PASS AN EMERGENCY ORDINANCE TO ENTER INTO AN AGREEMENT WITH JONES & HENRY. IN SPEAKING WITH OUR FISCAL OFFICER, SHE WOULD PREFER WE PULL THE ENGINEERING COST FROM OUR GENERAL FUND, AND THEN TRANSFER TO THE WATER FUND FOR PAYMENT. THIS COST WOULD BE REIMBURSED AT SUCH TIME AS WE SECURE A GRANT FOR THIS PROJECT. COUNCIL WAS PROVIDED THE SCOPE AND DETAIL REPORT FOR PRELIMINARY ENGINEERING. THIS ORDINANCE (NO. 2021-16) TO APPROVE THE AGREEMENT WAS TABLED PER ABOVE.

WATER TOWER
DIXON ENGINEERING INSPECTED THE WATER TOWER ON JULY 28. THE PRELIMINARY REPORT ESTIMATES COST TO REHAB THE WATER TOWER TO BE $628,000. WE ARE FINALIZING THE GRANT APPLICATION. WE MAY NEED TO PROVIDE A $63,000 MATCH BUT WILL ADVISE.

AFTER DISCUSSION WITH MAUMEE VALLEY PLANNING ORGANIZATION ON SUBMITTING A GRANT APPLICATION TO COVER THE COSTS OF THESE PROJECTS, A REQUEST WAS MADE TO SUBMIT A LETTER FROM THE VILLAGE’S FISCAL OFFICER ON COMMITTING FUNDS TO PAY ENGINEERING COSTS FOR BOTH THE WATER TREATMENT PLANT GENERAL PLAN PROJECT AND THE WATER TOWER PROJECT. THE ENGINEERING COSTS FOR EACH PROJECT IS ESTIMATED AT $49,000 FOR A COMBINED COST OF $98,000.

•  MOTION MADE BY WEST, SECONDED BY ROHRS, TO APPROVE COMMITMENT OF FUNDS FOR ENGINEERING COST OF $49,000 FOR WATER TOWER STUDY AND $49,000 FOR WATER TREATMENT PLANT GENERAL PLAN STUDY. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

SHAFFER DRIVE
DGL ENGINEERING AND MANNIK SMITH ENGINEERING HAVE BOTH BEEN ONSITE TO INSPECT SHAFFER DRIVE. BOTH FIRMS WILL PROVIDE A COST ESTIMATE TO BEGIN THE ENGINEERING PROCESS. ONCE I HAVE BOTH ESTIMATES IN HAND, I WOULD LIKE TO SET DOWN TO DISCUSS WITH THE APPROPRIATE COMMITTEE(S) ON MOVING THE PROJECT FORWARD.

STONE STREET LIFT STATION
I CONTACTED THE SURVEYOR AND REQUESTED THE BOUNDARY LINES BE ADDRESSED PER THE OWNER’S REQUEST. THE AMENDED LEGAL DESCRIPTION AND UPDATED DRAWING HAVE BEEN PRESENTED TO THE LANDOWNER, WHO WISHES TO PROCEED. SOLICITOR FARR WILL PREPARE A PURCHASE AGREEMENT AND PROPOSED ORDINANCE FOR COUNCIL TO REVIEW AT NEXT MONTH’S COUNCIL MEETING.

CATCH BASINS AND MANHOLES
CURTIS AND CHRIS HAVE COMPILED A LIST OF MANHOLES AND CATCH BASINS IN NEED OF REPAIR THROUGHOUT THE VILLAGE. THE LIST BELOW IS THOSE THAT ARE CONSIDERED THE WORST. A REQUEST FOR A QUOTE FROM LINGVIA EXCAVATING HAS BEEN MADE.
NORTH LIFT STATION TO EAST-CATCH BASIN
512 NORTH MAIN (49)-CATCH BASIN
410 NORTH MAIN (49)-CATCH BASIN
NORTH MAIN AND ARCHER DRIVE ACROSS FROM TOWN HALL-CATCH BASIN
INTERSECTION ON RIVER ST. AND MAIN ST.-MANHOLE
301 SOUTH MAIN DENTIST OFFICE-CATCH BASIN
406 SOUTH MAIN MANHOLE
408 SOUTH MAIN-CATCH BASINS BOTH SIDES
INTERSECTION OF SOUTH MAIN AND CANAL ST-MANHOLE

PARKS
BASED ON A REQUEST FROM KEITH WEST, I FOLLOWED UP WITH THE CEO OF PAULDING COUNTY HOSPITAL REGARDING EXERCISE STATIONS IN THE PARK. I RECEIVED THE FOLLOWING REPLY FROM MR. RONALD GOEDDE: WE HAVE BEEN WORKING WITH MARK GREENWOOD (PARKS DISTRICT) AND SARAH THIS SUMMER (AND LAST YEAR). THE PLAN IS TO STILL PUT IN THE FITNESS TRAIL. WE HAVE KEPT THEM INFORMED THAT THE COMPANY WE ARE BUYING THE EQUIPMENT FROM, FITTRAIL, COULD NOT GET THE LUMBER NEEDED. WE HAVE REACHED OUT TO FITTRAIL ALMOST EVERY TWO WEEKS THIS SUMMER TRYING TO STAY ON THE TOP OF THEIR LIST.”

METALINK
PURCHASE ORDER HAS BEEN SUBMITTED TO BEGIN SWITCHING OVER THE PHONE SYSTEM TO METALINK.

EQUIPMENT NEED
CURTIS REQUESTED WE PURCHASE A 10’ SNOW PUSHER ($3,178.00), AND HD BUCKET ($1,803.00) AS OURS ARE WORN OUT. PURCHASE ORDER TOTALING $4,981.00 WAS PLACED WITH SKID PRO.

PIONEER LINES
I RECEIVED AN EASEMENT AGREEMENT FROM PIONEER LINES TODAY. THE EASEMENT AREA IS FOR THE PLACEMENT OF SIGNAGE FOR RAILROAD CROSSING AT HARRMANN STREET. I WILL REVIEW WITH SOLICITOR FARR, AND THEN BRING TO COUNCIL FOR FINAL DECISION.

COMMITTEE REPORTS
PLANNING AND ZONING COMMISSION MET ON AUGUST 9, AT TOWN HALL. KEN REINHART INFORMED COUNCIL THAT PLANNING AND ZONING COMMISSION MADE A MOTION TO AMEND THE ZONING ORDINANCE AND MAP. COUNCIL RECEIVED THE ZONING ORDNANCE AMENDMENT RECOMMENDATIONS ON AUGUST 16, 2021, DURING REGULAR COUNCIL MEETING BUT THE PROPOSED ZONING MAP AMENDMENTS WERE NOT PRESENTED. COUNCIL ASKS THAT THE RECOMMENDED ZONING ORDINANCE AND MAP AMENDMENTS BE PRESENTED TO COUNCIL AT SAME TIME IN ORDER TO ALLOW ONE PUBLIC HEARING. COUNCIL WILL NOT SET PUBLIC HEARING AT THIS TIME SO THAT PLANNING AND ZONING COMMISSION CAN PRESENT RECOMMENDED ZONING ORDINANCE AMENDMENTS AND ZONING MAP AMENDMENTS AT ONE TIME.

PARK BOARD MET AUGUST 11, 2021. WEST REPRESENTED PARK BOARD TO GIVE REPORT TO COUNCIL. DISCUSSION ON SPLASH PAD. MARIA KOBEE WILL ATTEND NEXT COUNCIL MEETING TO PRESENT SPLASH PAD IDEAS TO COUNCIL. WEST INFORMED COUNCIL THAT THE KIOSK AT THE PARK IS MOVING SLOWLY. WEST STATED THERE WAS DISCUSSION ON A DONATION FROM THE VFW. WEST ASKED THAT RESOLUTION NO. 2018-10 BE REPEALED AND TO HAVE SOLICITOR FARR PREPARE RESOLUTION TO DO SO FOR NEXT COUNCIL MEETING. THIS IS ON HOLD WHILE ADMINISTRATOR CONTACTS PAULDING HOSPITAL ON THIS ISSUE.

NEW BUSINESS
NO NEW BUSINESS.

OLD BUSINESS
MAUMEE LANDING SUBDIVISION DISCUSSION ON APPROVAL OF FINAL PLAT PROCESS. NO ACTION TAKEN.

MAYOR’S REPORT
MAYOR’S COURT BROUGHT IN A TOTAL OF $2,675.00 IN THE MONTH OF JULY 2021 WITH $2,032.00 GOING TO THE VILLAGE, $617.50 GOING TO THE STATE, AND $25.50 GOING TO THE INDIGENT DRIVER’S FUND.

•  MOTION MADE BY REINHART, SECONDED BY RISTER, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:50 P.M.

MAYOR_________________________________________

FISCAL OFFICER___________________________________ DATE________________