JUNE 2014 MEETING MINUTES

 

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP

JUNE 16, 2014
THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB.

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, POLICE CHIEF GEORGE CLEMENS, AND FISCAL OFFICER LORETTA BAKER. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM DEFIANCE CRESCENT. VISITORS: SHERIFF JASON LANDERS. ADMINISTRATOR SARA KEERAN ABSENT DUE TO ILLNESS.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD MAY 19, 2014, WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE MAY 19, 2014, COUNCIL MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE MAY DISBURSEMENTS WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO APPROVE THE MAY RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
VISITORS

SHERIFF LANDERS WAS PRESENT FOR OBSERVATION.

POLICE REPORT

CHIEF CLEMENS REPORTED 119 CALLS FOR SERVICE AND 18 CITATIONS FOR THE MONTH OF MAY. DISCUSSION HAD ON THE USE OF FOUR WHEELERS IN THE VILLAGE. CHIEF CLEMENS STATED THAT AS LONG AS ADULTS ARE DRIVING THE FOUR WHEELERS AND THEY ARE DRIVING RESPONSIBLY, HE DID NOT HAVE AN ISSUE WITH THEM. CLEMENS TOLD COUNCIL THAT THE NEW CRUISER HAD BEEN HIT BUT ALREADY REPAIRED AT NO COST TO THE VILLAGE.
EMS REPORT

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 18 RUNS FOR THE MONTH OF MAY. EMS BILLING CLERK MERRIMAN PROVIDED A WRITTEN REPORT SHOWING EMS RUN COLLECTIONS YEAR-TO-DATE OF $17,445.23.

FISCAL OFFICER’S REPORT

2ND READING OF RESOLUTION NO. 2014-06: A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE QUESTION OF LEVYING A TAX IN EXCESS OF THE TEN-MILL LIMITATION OHIO REVISED CODE SECTIONS 5705.19, 5705.191, 5705.25 AND 5705.26.

2ND READING OF ORDINANCE NO. 2014-10: AN ORDINANCE AUTHORIZING THE LEASE OF REAL ESTATE OWNED BY THE VILLAGE OF ANTWERP, OHIO, PURSUANT TO OHIO REVISED CODE 721.03 AND AUTHORIZING THE MAYOR TO ENTER INTO A LEASE AGREEMENT WITH THE HIGHEST AND BEST BIDDER.

EMERGENCY READING OF ORDINANCE NO. 2014-11: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER FUNDS FROM THE GENERAL FUND TO THE WATER FUND IN THE AMOUNT OF $25,000.00 AND DECLARE THE SAME TO BE AN EMERGENCY.

THIS TRANSFER IS FOR OPERATING EXPENSES OF THE WATER DEPARTMENT. OWDA LOAN PAYMENT MADE FROM WATER FUND PRIOR TO THIS REQUESTED TRANSFER FROM GENERAL FUND.

 MOTION MADE BY RYAN, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-11. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RYAN, SECONDED BY DERCK, TO ACCEPT ORDINANCE NO. 2014-11. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-12: AN ORDINANCE TO PROVIDE FOR THE ISSUANCE OF A NOTE TO PAY A PORTION OF THE COST OF INSTALLING THE LIFT STATION IN THE COLONY SUBDIVISION IN THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY WEST, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-12. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2014-12. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

1ST READING OF RESOLUTION NO. 2014-08: A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE QUESTION OF LEVYING A TAX IN EXCESS OF THE TEN-MILL LIMITATION OHIO REVISED CODE SECTIONS 5705.19, 5705.191, 5705.25, AND 5705.26.

THIS IS AN ADDITIONAL LEVY TO PROVIDE FUNDS TO PURCHASE A NEW FIRE TRUCK AND GEAR FOR FIRE DEPARTMENT. A SPECIAL COUNCIL MEETING IS SCHEDULED FOR JULY 17, 2014, AT 8:00 A.M. A 2ND READING OF THIS ORDINANCE WILL BE GIVEN AT THIS SPECIAL COUNCIL MEETING.

EMERGENCY READING OF ORDINANCE NO. 2014-13: AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE VILLAGE OF ANTWERP, OHIO, TO ADD SECTION 429 ADOPTING A COMPREHENSIVE PLAN FOR THE VILLAGE OF ANTWERP, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY WEST, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-13. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RYAN, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2014-13. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-14: AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE VILLAGE OF ANTWERP, OHIO, TO REZONE CERTAIN PARCELS IN THE VILLAGE OF ANTWERP FROM AGRICULTURAL DISTRICT (A-1) TO MULTIPLE FAMILY DISTRICT (R-2), AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-14. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RUDIE REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2014-14. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT. MAYOR VANVLERAH DISCUSSED THE FOLLOWING FROM KEERAN’S REPORT:

 PUBLIC HEARINGS WERE HELD ON THE COMPREHENSIVE PLAN AND RE-ZONING OF CERTAIN AREAS FROM A-1 (AGRICULTURAL) DISTRICT TO R-2 (MULTI-FAMILY) DISTRICT. NO PUBLIC PARTICIPATION AT THE HEARINGS.

 THE VILLAGE HAS EXPERIENCED MANY MALFUNCTIONS WITH THE CURRENT TELEMETRY SYSTEM THAT CONNECTS THE WATER PLANT HIGH SERVICE PUMP TO THE WATER TOWER. OVER THE PAST TWO (2) YEARS, THE INVOICES FOR THESE REPAIRS TOTAL OVER $10,000.00. THE ESTIMATE FROM SCHWELLER ELECTRIC IS $16,800.00 TO REPLACE THE CURRENT SYSTEM. THIS QUOTE WAS AVAILABLE FOR COUNCIL’S REVIEW.

 MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT SCHWELLER ELECTRIC’S QUOTE AND AUTHORIZE PAYMENT OF AMOUNT SET FORTH IN THE QUOTE TO REPLACE THE TELEMETRY SYSTEM FOR THE WATER TOWER/WATER PLANT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 REPLACED THE OLDER ZERO TURN MOWER WITH A USED 2011 JOHN DEERE FOR $4,995.00. ALSO PURCHASED A NEW ZERO TURN MOWER AS APPROPRIATED IN THIS YEAR’S BUDGET FOR $7,900.00.

 PATCHING AND REPAVING WILL BEGIN AT THE END OF THE MONTH.

 TALL GRASS AND JUNK NOTICES HAVE BEEN SENT ON AN ONGOING BASIS.

COMMITTEE REPORTS

NO COMMITTEE REPORTS.

OLD BUSINESS

FISCAL OFFICER BAKER REPORTED TO COUNCIL THE CELL PHONE BILL RECEIVED IN JUNE FOR THE POLICE DEPARTMENT HAS BEEN LOWERED BY ONE-HALF OF PRIOR BILLED AMOUNTS AND THE VILLAGE CELL PHONES ARE NOW ON THE SAME PROGRAM AND SHOULD BE LOWER NEXT MONTH.
NEW BUSINESS

LOOP PAVING DONATED $1,000.00 AND THE VFW DONATED $500.00 TOWARD THE COST OF INSTALLING SECURITY CAMERAS AT THE PARK.

MAYOR’S REPORT

MAYOR NOTED A NEW EMA DIRECTOR HAS BEEN HIRED FOR THE COUNTY.

MAYOR’S COURT DEPOSITED $2,048.00 FOR THE MONTH OF MAY.

RIBFEST BROUGHT MANY NEW PEOPLE TO THE VILLAGE, PERHAPS DUE TO THE NEW WEBSITE INFORMATION.

SECURITY CAMERAS HAVE BEEN INSTALLED AT THE PARK TO HELP CONTROL THE VANDALISM.

 MOTION MADE BY REINHART, SECONDED BY RYAN, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:20 P.M.
MAYOR___________________________
FISCAL OFFICER_____________________ DATE_________________________

SELLING DOOR TO DOOR IN THE VILLAGE

Residents and salesman, of any kind, should be made aware that selling in the Village of Antwerp requires a Solicitor’s Permit before going door to door. The Solicitor’s Permit is issued by the Antwerp Police Department and must be made available for view to any buyer questioning whether or not a permit was obtained. If a village resident still questions the validity of the permit produced by the seller, the resident should call the Antwerp Police Department at 419-258-2627 to check that the permit is real. The requirement of a permit from the police department helps to ensure that the seller is not running a scam or con. If you have any questions on selling in the village, please feel free to contact the police department.

BIG BOY$ TOY$ CAR SHOW

July 12, 2014….Downtown Antwerp, Ohio (Rain or Shine)

Registration from 3-5pm Open to all vehicles

$10.00 Day of Show

Judged Show   Classes: 2000 & Older, 2001 & Newer, New this year “Rat Rod Class”

Dash plaques 1st 100 entries                  goody bags                    door prizes             50/50 Drawing

1-48 trophies 2ft.                                     Top 10 Special plaques            Police Choice 3ft trophy           Mayor’s Choice 3ft Trophy

2 Hospice Choice’s 3ft                             VFW Choice 3ft.                         President’s Choice 3ft.              Best Engine 3ft.

Best of Show 4ft.                                     People’s Choice voted by the People 4ft.

Contact Larry Copsey at 419.506.2333

Ordinance 2014-14 Amending Official Zoning Map

ORDINANCE NO: 2014-14

AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE
VILLAGE OF ANTWERP, OHIO, TO REZONE CERTAIN PARCELS IN
THE VILLAGE OF ANTWERP FROM AGRICULTURAL DISTRICT (A-1)
TO MULTIPLE FAMILY DISTRICT (R-2), AND DECLARING
THE SAME AN EMERGENCY

WHEREAS, the Council of the Village of Antwerp passed a Resolution by emergency measure on December 16, 2013, entitled “A Resolution Initiating Amendments to the Official Zoning Map of the Village of Antwerp, Ohio, to Rezone Certain Lots in the Village of Antwerp from Agricultural to Residential”, and the Council requested the Planning and Zoning Commission to review these certain parcels in the Village for rezoning purposes; and

WHEREAS, the Planning and Zoning Commission of the Village of Antwerp recommended, by the adoption of a motion, to amend the Official Zoning Map of the Village of Antwerp and re-zone or change the classification of certain parcels in the Village of Antwerp, specifically, the parcels identified by property address and on the highlighted Zoning Map of the Village of Antwerp attached hereto as Exhibit A and incorporated herein by reference, from Agricultural District (A-1) to Multiple Family District (R-2), said recommendation made in compliance with Section 703 of the Zoning Ordinance of the Village of Antwerp, Ohio; and

WHEREAS, the Planning and Zoning Commission of the Village of Antwerp transmitted its recommendation on said proposed amendment within sixty (60) days from making a motion to amend the zoning map in compliance with Section 707 of the Zoning Ordinance of the Village of Antwerp, Ohio; and

WHEREAS, the Council of the Village of Antwerp held a public hearing on this recommendation on the 11th day of June, 2014, in compliance with Section 708 of the Zoning Ordinance of the Village of Antwerp, Ohio, after notice of said public hearing was published and any required notice mailed to property owners in compliance with Sections 709 and 710 of the Zoning Ordinance of the Village of Antwerp, Ohio.

NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Antwerp, Paulding County, Ohio, that the Council adopts the recommendation of the Planning and Zoning Commission and approves the amendment to the Official Zoning Map as follows:

Section 1. The Council of the Village of Antwerp moves to adopt the recommendation of the Planning and Zoning Commission that the Official Zoning Map be amended and that the real estate located at the property addresses and highlighted Zoning Map of the Village of Antwerp attached hereto as Exhibit A and incorporated herein by reference, be re-zoned or the classification of this real estate changed from Agricultural District (A-1) to Multiple Family District (R-2).

Section 2. The amendment in Section 1 shall be incorporated into the Official Zoning Map of the Village of Antwerp upon the date this Ordinance becomes effective by law.
Section 3. It is found and determined that all formal actions of the council concerning and relating to the passage of this Ordinance were adopted in an open meeting of this council, and that all deliberations of the council and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal regulations including all lawful Ordinances and any applicable provisions of Section 121.22 of the Ohio Revised Code.

Section 4. This Ordinance is deemed an emergency measure necessary for the preservation of the public health, safety and welfare, and for the further reason to comply with Section 711 of the Zoning Ordinance, which requires the Village Council to act within thirty (30) days of the public hearing on the proposed amendment, and this Ordinance shall be in full force and effect immediately after its passage; otherwise, it shall take effect and be enforced after the earliest period allowed by law.

PASSED THIS _________ day of _____________, 2014.
__________________________________________
Tom VanVlerah, Mayor
Village of Antwerp, Ohio
Attest:

_____________________________________
Loretta Baker, Fiscal Officer

Ordinance 2014-13 Adopting Comprehensive Plan

ORDINANCE NO: 2014-13

AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE
VILLAGE OF ANTWERP, OHIO TO ADD SECTION 429 ADOPTING A COMPREHENSIVE PLAN FOR THE VILLAGE OF ANTWERP,
AND DECLARING THE SAME AN EMERGENCY

WHEREAS, the Planning and Zoning Commission of the Village of Antwerp recommended, by the adoption of a motion, to amend the Zoning Ordinance of the Village of Antwerp to add Section 429, which is a Comprehensive Plan for the Village of Antwerp to serve as a guide for community development in a comprehensive fashion, said recommendation made in compliance with Section 703 of the Zoning Ordinance of the Village of Antwerp, Ohio; and

WHEREAS, the Planning and Zoning Commission of the Village of Antwerp transmitted its recommendation on said proposed amendment within sixty (60) days from making a motion to amend the zoning ordinance in compliance with Section 707 of the Zoning Ordinance of the Village of Antwerp, Ohio; and

WHEREAS, a public hearing on this recommendation was held on the 11th day of June, 2014, in compliance with Section 708 of the Zoning Ordinance of the Village of Antwerp, Ohio, after notice of said public hearing was published and any required notice mailed to property owners in compliance with Sections 709 and 710 of the Zoning Ordinance of the Village of Antwerp, Ohio.

NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Antwerp, Paulding County, Ohio, that the recommendation of the Planning and Zoning Commission be adopted and approval of the amendment to the Zoning Ordinance as follows:

Section 1. The Council of the Village of Antwerp moves to adopt the recommendation of the Planning and Zoning Commission that the Zoning Ordinance be amended to add Section 429, which is the Comprehensive Plan for the Village of Antwerp, a copy of Section 429, the Comprehensive Plan, is attached hereto as Exhibit A and incorporated herein by reference.

Section 2. The amendments to the Zoning Ordinance identified herein shall be incorporated into the Zoning Ordinance of the Village of Antwerp upon the date this Ordinance becomes effective by law.

Section 3. It is found and determined that all formal actions of the council concerning and relating to the passage of this Ordinance were adopted in an open meeting of this council, and that all deliberations of the council and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal regulations including all lawful Ordinances and any applicable provisions of Section 121.22 of the Ohio Revised Code.

Section 4. This Ordinance is deemed an emergency measure necessary for the preservation of the public health, safety and welfare, and for the further reason to comply with Section 711 of the Zoning Ordinance, which requires the Village Council to act within thirty (30) days of the public hearing on the proposed amendment, and this Ordinance shall be in full force and effect immediately after its passage; otherwise, it shall take effect and be in force after the earliest period allowed by law.

PASSED THIS _________ day of _____________, 2014.
__________________________________________
Tom VanVlerah, Mayor
Village of Antwerp, Ohio
Attest:

_____________________________________
Loretta Baker, Fiscal Officer

 

Ordinance 2014-12 Lift Station Note

ORDINANCE NO. 2014-12

AN ORDINANCE TO PROVIDE FOR THE ISSUANCE OF A NOTE TO PAY A PORTION OF THE COST OF INSTALLING THE LIFT STATION IN THE COLONY SUBDIVISION IN THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO, AND DECLARING THE SAME AN EMERGENCY

WHEREAS, the Village of Antwerp authorized the bidding of the project to install a lift station in the Village of Antwerp, Paulding County, Ohio, in the Colony Subdivision; and

WHEREAS, the bidding process was completed and a contract was awarded to the lowest and best bidder to install the lift station; and

WHEREAS, a lift station has been installed in the Colony Subdivision located in the Village of Antwerp, Paulding County, Ohio; and

WHEREAS, the Village of Antwerp must continue to pay a portion of the cost incurred in installing the lift station in the Colony Subdivision; the Village implemented a Tax Increment Financing (TIF) program that will redirect real estate tax monies to offset said financing for the improvement in the future.

NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Antwerp, Paulding County, Ohio:

Section 1. A Note in the principal amount of $35,292.07 shall be issued for the purpose set forth herein, which is to pay a portion of the cost of installing the lift station in the Colony Subdivision located in the Village of Antwerp, Paulding County, Ohio, with a financing cost thereof incurred in connection with the issuance of said Note.

Section 2. Said Note shall bear interest at a rate not exceeding 2% annually for one year, payable at maturity, to-wit: one year after date of said Note. In the event of default, the Note shall become immediately due and payable. Said maturity date shall occur one year from the date of said Note provided the maturity date is not a business day, and the Note shall mature on the first business day immediately preceding such date.

Section 3. The Village covenants that it will take, cause to be taken, or has taken such actions which may be required of it for the interest on the Note to remain excluded from gross income for federal income tax purposes, and will not take or permit to be taken any actions which would adversely affect that exclusion, and that it, or persons acting for it, will, among other acts of compliance, apply proceeds all in a manner and to the extent necessary to assure such exclusion of that interest under the Internal Revenue Code. The Fiscal Officer and any other appropriate officers are hereby authorized and directed to take any and all actions, make calculations and rebate payments, and make or give reports and certifications as may be appropriate to assure such exclusion of that interest.
Section 4. The Note shall be the full general obligation of the Village and the full faith, credit and revenue of said Village are hereby pledged for the prompt payment of the same.

Section 5. It is hereby determined and recited that all acts, conditions and things required to be done precedent to and in the issuance of the Note, in order to make them legal, valid and binding obligations of the Village of Antwerp, have happened, been done, and performed in regular and due form as required by law; that the full faith, credit and revenue of said Village shall be and is hereby irrevocably pledged for the prompt payment of the principal and interest thereof at maturity; that no limitation of indebtedness or taxation, either statutory or constitutional, will have been exceeded in the issuance of said Note.

Section 6. The Fiscal Officer, or other officer, is authorized to prepare, execute and deliver to the purchaser of said Note a preliminary and final official statement or any other appropriate disclosure document in connection with the sale and delivery of the Note.

Section 7. The Mayor and Fiscal Officer of said Village are hereby authorized to sign and execute the Note on behalf of said Village and the Council approves any action taken by such officials in that regard.

Section 8. It is found and determined that all formal actions of the Council concerning and relating to the passage of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of the Council and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements including all lawful ordinances and any applicable provisions of Section 121.22 of the Ohio Revised Code.

Section 9. This Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the Village and for the further reason that the Village must continue to pay a portion of the cost incurred by having the lift station installed in the Colony Subdivision for the well being of the residents and this Ordinance shall be in full force and effect immediately after its passage; otherwise, it shall take effect and be in force after the earliest period allowed by law.

Section 10. This Ordinance shall be retroactive and take effect as of the maturity of the of the Note referenced in Ordinance No. 2013-19, said Ordinance for the issuance of a Note for the purpose of installing a lift station in the Colony Subdivision located in the Village of Antwerp, County of Paulding, Ohio.

Date: ________________ ___________________________________
Tom VanVlerah, Mayor
Attest:

_______________________________
Loretta Baker, Fiscal Officer

Ordinance 2014-11 General Fund Transfer

ORDINANCE NO. 2014-11

AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER FUNDS FROM THE GENERAL FUND TO THE WATER FUND IN THE AMOUNT OF $25,000.00 AND DECLARE THE SAME TO BE AN EMERGENCY

WHEREAS, the Village of Antwerp Ohio has determined that it is necessary to transfer certain funds from the General Fund to the Water Fund, and

WHEREAS, the Village Council must approve certain transfers pursuant to Ohio Revised Code Section 5705.14, and

WHEREAS, this is a transfer of funds pursuant to Ohio Revised Code Section 5705.14 (E), which transfer does not require a vote of the Village Council to authorize transfers from the General Fund to any other fund of the Village, and

WHEREAS, the Village Council elects to approve the Transfer of Funds from the General Fund to the Water Fund even though said approval is not required pursuant to Ohio Revised Code Section 5705.14, with the understanding that the Village is not required to seek any other approvals as may be required for other transfer of funds under Ohio Revised Code Section 5705.14.

NOW THEREFORE, BE IT ORDAINED by the Council of the Village of Antwerp, Paulding County, Ohio:

Section 1. The Village Fiscal Officer is hereby authorized to transfer the sum of Twenty Five Thousand Dollars ($25,000.00) from the General Fund to the Water Fund.

Section 2. This ordinance is necessary to provide for operating funds for the Water department of the Village of Antwerp.

Section 3. It is found and determined that all formal actions of the Council concerning and relating to the passage of this ordinance were adopted in an open meeting of this Council, and that all deliberations of the Council and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements including all lawful ordinances and any applicable provisions of Section 121.22 of the Ohio Revised Code.

Section 4. This Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the Village and for the further reason that the Village is in immediate need of funds for the operation of the water department necessary for the well being of the residents and this ordinance shall be in full force and effect immediately after its passage; otherwise, it shall take effect and be in force after the earliest period allowed by law.

Date _________________ _____________________________________________
Tom Van Vlerah, Mayor of the Village of Antwerp
Attest:

____________________________
Fiscal Officer

April 2014 Council Meeting Minutes

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP

MAY 19, 2014

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB.

ALSO IN ATTENDANCE: ADMINISTRATOR SARA KEERAN, SOLICITOR MELANIE FARR, POLICE CHIEF GEORGE CLEMENS, AND FISCAL OFFICER LORETTA BAKER. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM DEFIANCE CRESCENT. VISITORS: STUDENTS GABRIELLE ZUBER, ALEXANDER VAIL, COLLIN PERRY, COLTON BENNETT AND ALLYSSA JACKSON.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD APRIL 21, 2014, WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE APRIL 21, 2014, COUNCIL MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE APRIL DISBURSEMENTS WERE REVIEWED.

 MOTION MADE BY REINHART, SECONDED BY DERCK, TO APPROVE THE APRIL RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
VISITORS

ALL STUDENTS WERE PRESENT FOR GOVERNMENT CLASS REQUIREMENT.

POLICE REPORT

CHIEF CLEMENS REPORTED 127 CALLS FOR SERVICE AND 12 CITATIONS FOR THE MONTH OF APRIL. CHIEF CLEMENS NOTED HE HAS REVIEWED THE AT&T PHONE BILLS AND NEGOTIATED A LOWER MONTHLY INVOICE (REDUCED FROM $360.00 TO APPROXIMATELY $180.00). CHIEF PRESENTED INFORMATION REGARDING THE HOME AT 114 WOODCOX. THIS INFORMATION WILL BE REVIEWED BY COUNCIL FOR DISCUSSION AT THE NEXT COUNCIL MEETING. CHIEF RECOMMENDED THIS HOME BE DEMOLISHED. DISCUSSION HELD FOR THE NEED OF AN ORDINANCE REGARDING RENTAL HOMES IN THE VILLAGE AND MINIMUM GUIDELINES FOR LANDLORDS TO FOLLOW IN RENTING RESIDENTIAL PROPERTIES. SAFETY COMMITTEE WILL REVIEW THIS ISSUE. CHIEF REPORTED THAT LAST WEEK THE VILLAGE POLICE DEPARTMENT HOSTED AN INFORMATION CLASS WITH THE STATE PATROL DRUG TASK FORCE. CHIEF REMINDED THE COUNCIL THAT THE VILLAGE POLICE DEPARTMENT WILL CHECK RESIDENT HOMES WHILE THE RESIDENTS ARE ON VACATION OR AWAY.

EMS REPORT

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 12 RUNS FOR THE MONTH OF APRIL. EMS BILLING CLERK MERRIMAN PROVIDED A WRITTEN REPORT SHOWING EMS RUN COLLECTIONS YEAR-TO-DATE OF $15,906.21.

FISCAL OFFICER’S REPORT

1ST READING OF RESOLUTION NO. 2014-06: A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE QUESTION OF LEVYING A TAX IN EXCESS OF THE TEN-MILL LIMITATION OHIO REVISED CODE SECTIONS 5705.19, 5705.191, 5705.25 AND 5705.26.

EMERGENCY READING OF RESOLUTION NO. 2014-07: RESOLUTION OF NECESSITY: A RESOLUTION DECLARING IT NECESSARY TO LEVY A TAX OUTSIDE THE TEN-MILL LIMITATION AND REQUESTING THE CERTIFICATION FROM THE COUNTY AUDITOR PURSUANT TO OHIO REVISED CODE SECTION 5705.03; AND DECLARING THE SAME AN EMERGENCY.

 THIS RESOLUTION REQUESTS THE COUNTY AUDITOR TO CERTIFY THE CURRENT TAX VALUATION OF THE VILLAGE AND THE NUMBER OF MILLS REQUIRED TO GENERATE $250,000.00 IN REVENUE FOR AN ADDITIONAL LEVY FOR FIRE APPARATUS, APPLIANCES, AND EQUIPMENT, INCLUDING PUMPER/TANKER FIRE ENGINE AND FIRE GEAR FOR FIREFIGHTING PERSONNEL.

 MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2014-07. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ACCEPT RESOLUTION NO. 2014-07. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-09: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $27,500.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-09. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY WEST, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2014-09. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

1ST READING OF ORDINANCE NO. 2014-10: AN ORDINANCE AUTHORIZING THE LEASE OF REAL ESTATE OWNED BY THE VILLAGE OF ANTWERP, OHIO, PURSUANT TO OHIO REVISED CODE 721.03 AND AUTHORIZING THE MAYOR TO ENTER INTO LEASE AGREEMENT WITH THE HIGHEST AND BEST BIDDER.

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

 THE WATERLINE REPLACEMENT ON W. WOODCOX HAS BEEN CHOSEN TO BE INCLUDED IN THE PAULDING COUNTY COMMISSIONERS’ APPLICATION TO THE STATE. THE COST OF THE PROJECT IS $171,313.00 WITH $26,250.00 ENGINEERING COST TO BE PAID BY THE VILLAGE. THIS WILL BE A 2015 PROJECT.

 PLANNING COMMISSION MET ON MAY 12 TO REVIEW THE COMPREHENSIVE PLAN DOCUMENT AND RECOMMENDED, BY ADOPTION OF MOTION, THAT THE ZONING ORDINANCE BE AMENDED TO INCLUDE THE COMPREHENSIVE PLAN. THE COMPREHENSIVE PLAN HELPS THE VILLAGE IN ESTABLISHING ZONING GUIDELINES. A PUBLIC HEARING WILL BE SCHEDULED AND THE PROPOSED AMENDMENT TO THE ZONING ORDINANCE WILL BE ON THE AGENDA FOR THE JUNE COUNCIL MEETING.

 PLANNING COMMISSION ALSO RECOMMENDED, BY ADOPTION OF MOTION, RE-ZONING CERTAIN DESIGNATED AREAS FROM A-1 (AGRICULTURAL) TO R-2 (MULTIPLE FAMILY). A PUBLIC HEARING WILL BE SCHEDULED AND THE PROPOSED AMENDMENT TO THE ZONING MAP WILL BE ON THE AGENDA FOR THE JUNE COUNCIL MEETING.

 THE VILLAGE RECEIVED THE FIRST QUARTERLY PAYMENT FROM THE MEDIACOM FRANCHISE AGREEMENT OF $2,388.57.

 THE COMMISSIONERS CONVEYED THE BALL FIELD PROPERTY TO THE ANTWERP BALL ASSOCIATION. IN THE EVENT THAT THE BALL ASSOCIATION CEASES TO EXIST, THE BALL FIELD PROPERTY WILL REVERT TO THE VILLAGE. THE PROPERTY MUST BE USED FOR RECREATIONAL PURPOSES ONLY, NO MATTER WHO OWNS THE PROPERTY.

 NEW WEBSITE IS UP AND RUNNING AT: villageofantwerp.com. THIS NEW WEBSITE HAS A FEATURE THAT ANYONE CAN ENTER THEIR E-MAIL ADDRESS AND RECEIVE UPDATES ENTERED BY THE VILLAGE.

 PEP INSURANCE COST FOR LIABILITY AND PERSONAL PROPERTY COVERAGE IS UP FOR RENEWAL. THE RENEWAL PRICE IS $28,027.00 – A SLIGHT INCREASE FROM LAST YEAR. THIS WILL COVER REAL PROPERTY VALUE OF $5,068,844.00 AND $2,000,000.00 IN LEGAL LIABILITY FOR THE VILLAGE.

 MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT THE PEP INSURANCE RENEWAL AND AUTHORIZE PAYMENT OF THE PEP INSURANCE RENEWAL INVOICE. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 UPCOMING EVENTS ARE CLEAN-UP DAY MAY 24; RIBFEST JUNE 7; AND COMMUNITY-WIDE GARAGE SALE JUNE 13 AND 14.

COMMITTEE REPORTS

RECREATION COMMITTEE MET ON MAY 19. ITEMS DISCUSSED WERE ADDING MORE MULCH TO THE PLAYGROUND AREA, MOTION LIGHTING IN THE PARK RESTROOMS, AND NEW BIKE RACK DONATED BY THE PARK BOARD.

DISCUSSION HELD ON THE VANDALISM THAT CONTINUES IN THE PARK. CAMERAS ARE NEEDED AND MORE POLICE PRESENCE. IT WAS SUGGESTED THE POLICE LOCK THE PARK RESTROOMS AT DARK. MAYOR NOTED IF ANYONE IS FOUND VANDALIZING THE PARK PLAYGROUND EQUIPMENT OR RESTROOMS, THEY WILL BE PROSECUTED TO THE FULLEST EXTENT ALLOWED BY THE LAW.

OLD BUSINESS

RIGHT-OF-WAY STILL ON HOLD FOR THE SAFE ROUTES TO SCHOOL PROGRAM. KEERAN STILL WORKING ON CONTACTING THE NEW OWNER OF THE PROPERTY WHERE THE RIGHT-OF-WAY IS REQUIRED TO INSTALL NEXT PHASE OF SIDEWALKS.
NEW BUSINESS

COUNCIL NOTED THEY WOULD LIKE TO SEE THE POLICE VISIBLE AT THE SCHOOL WHEN KIDS ARE BEING DROPPED OFF AT THE START OF THE SCHOOL DAY.
MAYOR’S REPORT

MAYOR ASKED FOR PROMOTION OF THE UPCOMING RIBFEST. NOTED THE BALL FIELD WAS A GREAT OPPORTUNITY FOR THE VILLAGE WITH MUCH WORK DONE BEHIND THE SCENES, AND THANKED BRYCE STEINER AND AIMEE LICHTY FOR ALL THE WORK THEY PUT INTO THE NEW WEBSITE.

MAYOR’S COURT DEPOSITED $785.00 FOR THE MONTH OF APRIL.

 MOTION MADE BY REINHART, SECONDED BY DERCK, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:40 P.M.

 

 

MAYOR___________________________
FISCAL OFFICER_____________________ DATE_________________________

Consumer Confidence Report

Section 1:

Village of Antwerp, Ohio

Ohio Environmental Protection Agency

Drinking Water Consumer Confidence Report For 2014

 

Section 2: Introduction

The Village of Antwerp Water Department has prepared the following report to provide information to you, the consumer, on the quality of our drinking water. Included within this report is general health information, water quality test results, how to participate in decisions concerning your drinking water and water system contacts.

 

Section 3: Source Water Information.

The Village of Antwerp receives its drinking water from wells. The Village has three (3) wells in operation. They are located on the southeast side of the village by the water treatment plant. Well water requires minimal treatment. In case of a power outage, the Village of Antwerp has installed a generator that can properly supply the village with power to pump and treat water. The EPA completed a study of Antwerp’s source drinking water, to identify potential contaminant sources and provide guidance on protecting the drinking water source. According to this study, the aquifer (water-rich zone) that supplies water to Antwerp has a low susceptibility to contamination. This determination is based on the following:

presence of a thick protective layer of low permeable material overlying the aquifer, significant depth (34-56 feet below the ground surface) of the aquifer, no evidence to suggest that ground water has been impacted by any significant levels of chemical contaminants from human activities.

This susceptibility means that under currently existing conditions, the likelihood of the aquifer becoming contaminated is low. This likelihood can be minimized by implementing appropriate protective measures. More information about the source water assessment or what consumers can do to help protect the aquifer is available by calling the Village Administrator at 419-258-2371.

 

Section 4: What are sources of contamination to drinking water?

The sources of drinking water both tap water and bottled water include rivers, lakes, streams, ponds, reservoirs, springs, and wells. As water travels over the surface of the land or through the ground, it dissolves naturally-occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity. Contaminants that may be present in source water include: (A) Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems, agricultural livestock operations and wildlife; (B) Inorganic contaminants, such as salts and metals, which can be naturally-occurring or result from urban storm water runoff, industrial or domestic wastewater discharges, oil and gas production, mining, or farming; (C) Pesticides and herbicides, which may come from a variety of sources such as agriculture, urban storm water runoff, and residential uses; (D) Organic chemical contaminants, including synthetic and volatile organic chemicals, which are by-products of industrial processes and petroleum production, and can also come from gas stations, urban Strom water runoff, and septic systems; (E) radioactive contaminants, which can be naturally-occurring or be the result of oil and gas production and mining activities. In order to ensure that tap water is safe to drink, USEPA prescribes regulations which limit the amount of certain contaminants in water provided by public water systems. FDA regulations establish limits for contaminants in bottled water which must provide the same protection for public health. Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the Environmental Protection Agency’s Safe Drinking Water Hotline (1-800-426-4791).

 

Section 5: Who needs to take special precautions?

Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno-compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infection. These people should seek advice about drinking water from their health care providers. EPA/CDC guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available from the Safe Drinking Water Hotline (1-800-426-4791).

 

Section 6: About your drinking water.

The EPA requires regular sampling to ensure drinking water safety. The Village of Antwerp conducted sampling for nitrite, total coliform, copper and lead. Samples were collected for a total of 4 different contaminants most of which were not detected in the Village of Antwerp’s water supply. The Ohio EPA requires us to monitor for some contaminants less than once per year because the concentrations of these contaminants do not change frequently. Some of our data, though accurate, are more than one year old.

 

Section 8: Table of Detected Contaminants

Listed below is information on those contaminants that were found in the Village of Antwerp’s drinking water.

Contaminants (Units)
MCLG
MCL
Level Found
Range of Detections
Violation
Sample Year
Typical Source of Contaminants
Total Coliform Bacteria
N/A
N/A
0
0
No
2014
Naturally present in the environment

Copper
1.3
AL=1.3
.585
0 of 10 samples exceeded AL
No
2012
Corrosion of household plumbing systems

Lead ppb-ug/l
0
AL=15
7.7 ugl/l
1 of 10  samples exceeded AL
No
2012
Corrosion of household plumbing systems

TTHM; ppb
N/A
80
<60.3 ug/l
N/A
No
2014
By-product of Chlorine disinfection

HAA5’s ppb
N/A
60
<6.0 ug/l
N/A
No
2014
By-product of Chlorine disinfection

Total Chlorine ppm
4
4
1.39 ppm
0.75 to 2.20
No
2014
Water additive used for control of microbes

Nitrite
1
1
<0.10
N/A
No
2014
Run off from fertilizer use; Erosion of natural deposits

Nitrate, ppm
10
10
<0.10 mg/l
N/A
No
2014
Run off from fertilizer use; Erosion of natural deposits

 

Section 13: Lead Educational Information

If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. The Village of Antwerp is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline at 1-800-426-4791 or at http://www.epa.gov/safewater/lead.

 

Section 18. License to Operate (LTO) Status Information

We have a current, unconditioned license to operate our water system.

 

Section 20: Public Participation Information

How do I participate in decisions concerning my drinking water? Public participation and comment are encouraged at regular meetings of Council of the Village of Antwerp which meets every month on the 3rd Monday at 5:30 p.m. at town hall located at 118 N. Main Street, Antwerp, Ohio 45813. For more information on your drinking water contact Jeremy Kosch, Antwerp Water Operator at 419-506-0211 or the Village Administrator at 419-258-2371.

 

Section 21: Definitions of some terms contained within this report.

  • Maximum Contaminant Level Goal (MCLG): The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety.
  • Maximum Contaminant level (MCL): The highest level of contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology.
  • Parts per Million (ppm) or Milligrams per Liter (mg/L) are units of measure for concentration of a contaminant. A part per million corresponds to one second in a little over 11.5 days.
  • Parts per Billion (ppb) or  Micrograms per Liter (μg/L) are units of measure for concentration of a contaminant. A part per billion corresponds to one second in 31.7 years.
  • Maximum Residual Disinfectant Level Goal (MRDLG): The level of drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants.
  • Maximum Residual Disinfectant Level (MRDL): The highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants. Maximum Residual Disinfectant Level (MRDL): The highest residual disinfectant level allowed.
  • Maximum Residual Disinfectant Level Goal (MRDLG): The level of residual disinfectant below which there is no known or expected risk to health.
  • Action Level (AL): The concentration of a contaminant which, if exceeded, triggers treatment or other requirements which a water system must follow.
  • Treatment Technique (TT): A required process intended to reduce the level of a contaminant in drinking water. The “<” symbol: A symbol which means less than. A result of <5 means that the lowest level that could be detected was 5 and the contaminant in that sample was not detected.
  • Picocuries per liter (pCi/L): A common measure of radioactivity.
  • IDSE: Initial Distribution System Evaluation