DECEMBER MEETING MINUTES

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

DECEMBER 15, 2014

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH.  COUNCIL PERSONS PRESENT:  KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK, RUDIE REEB AND COUNCIL PRESIDENT JAN REEB.

ALSO IN ATTENDANCE:  SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS AND EMS BILLING CLERK ASHLEY MCDOUGALL.  FISCAL OFFICER LORETTA BAKER WAS ABSENT DUE TO ILLNESS.  MEDIA PRESENT:  JOE SHOUSE FROM THE PAULDING PROGRESS AND PETER GREER FROM THE DEFIANCE CRESCENT-NEWS.  NO VISITORS WERE IN ATTENDANCE.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD NOVEMBER 17, 2014, WERE REVIEWED.

v  MOTION MADE BY JAN REEB, SECONDED BY KEN REINHART, TO ACCEPT THE MINUTES FROM THE NOVEMBER 17, 2014, COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD NOVEMBER 24, 2014, WERE REVIEWED.

 

v  MOTION WAS MADE BY KEN REINHART, SECONDED BY KEITH WEST, TO ACCEPT THE MINUTES FROM THE NOVEMBER 24, 2014, SPECIAL COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE NOVEMBER DISBURSEMENTS WERE REVIEWED.

 

v  ADMINISTRATOR KEERAN NOTED WITH THE ABSENCE OF FISCAL OFFICER BAKER, NOT ALL QUESTIONS ON THE DISBURSEMENTS COULD BE ANSWERED BY THE ADMINISTRATOR.  COUNCIL WAS ADVISED TO CONTACT FISCAL OFFICER BAKER WHEN SHE RETURNS IF QUESTIONS ON SPECIFIC DISBURSEMENTS WERE NOT SATISFACTORILY ANSWERED.

 

v  MOTION WAS MADE BY KEN REINHART, SECONDED BY STEVE DERCK, TO APPROVE THE NOVEMBER RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

POLICE REPORT

 

CHIEF CLEMENS REPORTED 106 CALLS FOR SERVICE AND 43 CITATIONS FOR THE MONTH OF NOVEMBER.  DISCUSSION WAS HELD ON THE CAMERAS AT THE PARK.  CHIEF CLEMENS NOTED THE CAMERA IS STILL NOT PANNING ON MOVING OBJECTS AS IT SHOULD. HE STATED HE WOULD CONTACT SCHWELLER ELECTRIC TO HAVE THIS LOOKED INTO.  CHIEF CLEMENS ALSO ASKED COUNCIL TO CONSIDER THE HIRING OF PATROLMAN JESSE MAY FULL-TIME TO REPLACE MIKE KIRSCH WHO RESIGNED.  CHIEF CLEMENS STATED PATROLMAN MAY’S FULL-TIME POSITION WOULD TAKE EFFECT JANUARY 1, 2015, AND HE WOULD BE ON PROBATION FOR SIX (6) MONTHS. CHIEF CLEMENS ANSWERED COUNCIL QUESTIONS AS TO HIS EXPERIENCE AND TRAINING AND COUNCIL SEEMED QUITE SATISFIED WITH HIS BACKGROUND AND HIS RELATIONSHIP TO DATE WITH THE COMMUNITY.  BASED ON THE RECOMMENDATION OF MAYOR VANVLERAH TO HIRE JESSE MAY AS FULL-TIME TO COMMENCE HIS PROBATION PERIOD ON JANUARY 1, 2015:

 

v  MOTION WAS MADE BY KEN REINHART, SECONDED BY KEITH WEST, TO APPROVE THE MAYOR’S RECOMMENDATION AND HIRE JESSE MAY FOR THE FULL-TIME PATROLMAN POSITION WITH HIS START DATE AS OF JANUARY 1, 2015.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMS REPORT

 

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 24 RUNS FOR THE MONTH OF NOVEMBER.  ASHLEY MCDOUGALL PROVIDED A DETAILED REPORT FOR EMS RUNS BILLED, COLLECTED AND OUTSTANDING FOR THE YEAR.  SHE ALSO STATED ALL BACK MEDICARE BILLINGS HAD BEEN SUBMITTED.

 

FISCAL OFFICER REPORT

 

3RD READING OF ORDINANCE NO. 2014-21: AN ORDINANCE AUTHORIZING THE CHANGE OF WATER RATES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO.

 

v  MOTION MADE BY LARRY RYAN, SECONDED BY STEVE DERCK, TO ACCEPT ORDINANCE NO. 2014-21. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

3RD READING OF ORDINANCE NO. 2014-22: AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO LET BIDS FOR THE COLLECTION AND REMOVAL OF RESIDENTIAL GARBAGE, RUBBISH, REFUSE AND BULKY WASTE FROM THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO.

 

v  DISCUSSION HAD BY COUNCIL ON THE ADVANTAGES AND DISADVANTAGES OF AUTHORIZING BIDS TO BE LET FOR VILLAGE-WIDE RESIDENTIAL GARBAGE COLLECTION.

 

v  MOTION WAS MADE BY JAN REEB, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2014-22. 5 YEAS, 1 NAY.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-25:  AN ORDINANCE AUTHORIZING THE FISCAL OFFICER OF THE VILLAGE OF ANTWERP, OHIO, TO AMEND APPROPRIATIONS, AND DECLARING IT AN EMERGENCY.

 

v  MOTION MADE BY JAN REEB, SECONDED BY LARRY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-25. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY LARRY RYAN, SECONDED BY KEN REINHART, TO ACCEPT ORDINANCE NO. 2014-25. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-26:  AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ANTWERP, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2015, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY STEVE DERCK, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-26. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY JAN REEB, TO ACCEPT ORDINANCE NO. 2014-26. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-27:  AN ORDINANCE ESTABLISHING COMPENSATION FOR THE VILLAGE OF ANTWERP, OHIO, FOR THE CALENDAR YEAR 2015, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY LARRY RYAN, SECONDED BY RUDIE REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-27. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY LARRY RYAN, SECONDED BY KEN REINHART, TO ACCEPT ORDINANCE NO. 2014-27. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF RESOLUTION NO. 2014-13: A RESOLUTION APPROVING THE SOLID WASTE MANAGEMENT PLAN UPDATE FOR THE JOINT SOLID WASTE MANAGEMENT DISTRICT OF DEFIANCE, FULTON, PAULDING AND WILLIAMS COUNTIES, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY LARRY RYAN, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2014-13. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY STEVE DERCK, SECONDED BY KEN REINHART, TO ACCEPT RESOLUTION NO. 2014-13. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-28:  AN ORDINANCE TO ESTABLISH TIME AND PLACE OF REGULAR MEETINGS OF THE COUNCIL FOR THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, FOR THE CALENDAR YEAR 2015, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY KEN REINHART, SECONDED BY KEITH WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-28. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY KEN REINHART, SECONDED BY STEVE DERCK, TO ACCEPT ORDINANCE NO. 2014-28. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-29:  AN ORDINANCE AUTHORIZING THE MAYOR AND FISCAL OFFICER TO ENTER INTO AN AMENDMENT TO THE AGREEMENT WITH CARRYALL TOWNSHIP FOR PROVIDING FIRE PROTECTION SERVICES FOR THE YEARS 2012, 2013, AND 2014, AND DECLARING THE SAME AN EMERGENCY.

 

v  REPORT BY COUNCILMAN RYAN ON MEETINGS WITH TOWNSHIP TRUSTEES AND ONGOING NEGOTIATIONS FOR ANNUAL RATE INCREASES FOR FIRE PROTECTION SERVICES AND APPOINTING TOWNSHIP TRUSTEE ON PUBLIC SAFETY COMMITTEE.

 

v  MOTION WAS MADE BY JAN REEB, SECONDED BY LARRY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-29. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY LARRY RYAN, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2014-29. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

 

v  SEE ATTACHED REPORT – ONE NOTE ON REPORT CONCERNING THE PROPOSED VILLAGE-WIDE GARBAGE PICK-UP.  OUT OF TOWN UTILITY CUSTOMERS WILL NOT BE INCLUDED IN THE BIDDING FOR THIS SERVICE.

 

v  HOUSE BILL 5, WHICH ADDRESSES MUNICIPAL INCOME TAX, PASSED AND THE ADMINISTRATOR STATED SHE WAS WAITING FOR RITA’S REVIEW OF THE BILL TO GIVE AN OPINION ON HOW THIS WILL CHANGE THE VILLAGE’S INCOME TAX AND COLLECTION THEREOF.  ALL THAT IS KNOWN AT THIS POINT IS THAT HOUSE BILL 5 INTENDS TO SIMPLIFY THE TAX RETURN FORM, REDUCE THE AMOUNT OF FORMS, GET ON THE SAME SCHEDULE FOR FILINGS AS THE STATE, ETC.  THE VILLAGE WILL CONTINUE TO SET ITS OWN TAX RATES AND CONTINUE COLLECTIONS AS THERE ARE DONE CURRENTLY.  THE VILLAGE WILL CONTINUE TO HAVE RITA BE ITS ADMINISTRATOR.  THE CHANGES NOTED IN HOUSE BILL 5 WILL NOT GO INTO EFFECT UNTIL 2016.  COUNCIL WILL BE KEPT INFORMED OF HOW THIS NEW LAW WILL AFFECT THE VILLAGE’S INCOME TAX ADMINISTRATION AND COLLECTION.

COMMITTEE REPORTS

NO COMMITTEE REPORTS WERE GIVEN.

OLD BUSINESS

NO OLD BUSINESS.

NEW BUSINESS

NO NEW BUSINESS.

MAYOR’S REPORT

MAYOR’S COURT DEPOSITED $3,073.00 FOR THE MONTH OF NOVEMBER, 2014.

THE MAYOR ALSO REPORTED ON THE ANTWERP CIC MEETING AND NOTED THE CIC WANTED TO PLACE A SIGN ADVERTISING THE AVAILABLE COMMERCIAL PROPERTY NEXT TO US 24.

 

THE MAYOR WILL BE AVAILABLE TO MEET WITH RESIDENTS AT TOWN HALL ON DECEMBER 23 FROM 6:00 P.M. TO 7:30 P.M.

v  A MOTION WAS MADE BY KEN REINHART, SECONDED BY RUDIE REEB, TO ADJOURN THE MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:45 P.M.

 

MAYOR____________________________________

 

FISCAL OFFICER____________________________ DATE____________________________

Fire Protection for Carryall Township Ordinance 2014-29

ORDINANCE NO. 2014-29

 

AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO AN AMENDMENT TO THE AGREEMENT WITH CARRYALL TOWNSHIP FOR PROVIDING FIRE PROTECTION SERVICES FOR THE YEARS 2012, 2013, AND 2014, AND DECLARING THE SAME AN EMERGENCY

 

WHEREAS, the Village of Antwerp owns a fire truck and related equipment and has in the past provided fire protection services to outlying areas; and

 

WHEREAS, the Village of Antwerp and Carryall Township have negotiated the terms and conditions of the Village providing fire protection services to Carryall Township, which terms and conditions are set forth in the Agreement attached hereto and incorporate herein by reference; and

 

WHEREAS, the Village and Township are continuing to negotiate the terms and conditions for the Village providing fire protection services to Carryall Township, and in order to continue with those negotiations, the parties agreed to extend the terms and conditions set forth in the Agreement for the first six (6) months of 2015 at a semi-annual fixed charge based on the 2014 annual fixed charge.

 

NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO:

 

Section 1.  That the Village of Antwerp Fire Department, hereinafter referred to as “the Village”, will provide fire protection services for the first six (6) months of 2015 to that portion of Carryall Township identified in an Agreement to Provide Fire Protection Services (the “Agreement”) and the Amendment to the Agreement to Provide Fire Protection Services (the “Amendment”), which Agreement and Amendment are attached hereto and incorporated herein by reference, and the Village shall be compensated by the Township paying a fixed semi-annual charge of $2,644.50.

 

Section 2.  The Village shall submit an invoice to the Township for the semi-annual fixed charge identified in Section 1 above, and any and all charges provided for on the invoice shall be paid by the Township to the Village within thirty (30) days from the date the invoice is received by the Township.

 

Section 3.  All amounts collected as a result of this Ordinance shall be placed into the fund(s) established by the Fiscal Officer as follows: the Fire Fund.

 

Section 4.  That the Mayor and the Fiscal Officer of the Village are authorized to enter into the Amendment with Carryall Township to provide fire protection services for the consideration identified herein.

Section 5.  That if any other prior ordinance or resolution is found to be in conflict with this Ordinance, then the provisions of this Ordinance shall prevail.  Further, if any portion of this Ordinance is found to be invalid, only that portion shall be held invalid and the remainder shall be in full force and effect.

 

Section 6.  It is found and determined that all formal actions of the Council concerning or relating to the passage of this Ordinance were adopted in an open meeting of the Council, and that all deliberations of the Council and any of its committees that resulted in such formal actions, were in meetings open to the public, in compliance with all legal requirements including all lawful ordinances and any applicable provisions in Section 121.22 of the Ohio Revised Code.

 

Section 7.  This Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the Village and for the reason that the Village and Township must agree to the terms and conditions for the Village to provide fire protection services to the Township in anticipation of the Agreement expiring, and this Ordinance shall be in full force and effect immediately after its passage; otherwise, it shall take effect and be in force after the earliest period allowed by law.

 

 

Passed: _____________________, 2014.

 

____________________________________

Tom Van Vlerah, Mayor

Village of Antwerp

Attest:

 

_______________________________

Loretta Baker, Fiscal Officer

Village of Antwerp

Meeting time and place Ordinance 2014-28

ORDINANCE NO. 2014-28

 

AN ORDINANCE TO ESTABLISH TIME AND PLACE OF REGULAR MEETINGS OF THE COUNCIL FOR THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, FOR CALENDAR YEAR 2015, AND DECLARING THE SAME AN EMERGENCY

 

WHEREAS, the Council of the Village of Antwerp, Paulding County, Ohio, is desirous of holding monthly regular council meetings in calendar year 2015; and

 

WHEREAS, in accordance with Ohio Revised Code Section 731.46, the Village Council hereby establishes the time and place of regular meetings of the Council for calendar year 2015 as provided herein.

 

NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Antwerp, Paulding County, Ohio, as follows:

 

Section 1.  Regular meetings of the Council shall be held at the Council Chambers located at 118 North Main Street in the Village of Antwerp, Ohio.

 

Section 2.  Regular meetings of the Council shall be held on the third (3rd) Monday of each month at 5:30 p.m., except for those third (3rd) Mondays that are deemed a holiday under the personnel manual of the Village of Antwerp, then the regular council meeting shall be the fourth (4th) Monday of that month at 5:30 p.m., which includes the regular meeting of the Council for January 2015 (which will be conducted on January 26, 2015) and the regular meeting of the Council for February 2015(which will be conducted on February 23, 2015).

 

Section 3.  This Ordinance shall be in effect for regular meetings of the Council starting in January 2015, and be subject to amendment at the request of the Mayor of the Village of Antwerp or at the request of a member of the Council.  Notice of any change in the time and/or place of a regular meeting of the Council shall be provided in accordance with Ordinance No. 2012-18.

 

Section 4.  It is found and determined that all formal action of the Council concerning or relating to the passage of this Ordinance were adopted in an open meeting of the Council, and that all deliberations of the Council and any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements including all lawful ordinances and any applicable provisions of section 121.22 of the Ohio Revised Code.

 

Section 5.  This Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare, and for the further reason that the time and place of regular Council meetings be established.  This Ordinance shall be in full force and effect immediately after its passage; otherwise, it shall take effect and be in force after the earliest period allowed by law.

 

Passed this _____ day of December, 2014.

 

____________________________________

Tom VanVlerah, Mayor

Village of Antwerp

Attest:

 

___________________________________

Loretta Baker, Fiscal Office

Compensation for 2015 Ordinance 2014-27

ORDINANCE NO. 2014-27

 

AN ORDINANCE ESTABLISHING COMPENSATION FOR THE

VILLAGE OF ANTWERP, OHIO FOR THE CALENDAR YEAR 2015,

AND DECLARING THE SAME AN EMERGENCY

 

WHEREAS, it is desirable that the compensation of Village officials, employees, appointees, and volunteers for the Village of Antwerp, Ohio for the year 2015 be set forth in an Ordinance.

 

NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Antwerp, Ohio:

 

Section 1.  That beginning with the first pay period of year 2015, the compensation of Village officials and employees be as follows:

 

 

 

Village Official
2014
2015
 

Mayor
$8,000.00
$8,000.00
 

Council Members –existing

Newly elected Council Members
$3,000.00

$3,400.00
$3,000.00

$3,400.00
 

Fiscal Officer
$27,050.40
$27,591.41

 

 

Village Administrator
$41,616.00
$42,448.32
 

Chief of Police
$41,792.42
$42,628.27
 

Assistant Chief of Police
$25,750.00
Same
 

Police – Full Time – On Probation
$24,477.51 to $28,033.96
$24,967.06 to $28,594.64
 

Police – Full Time
$28,033.78 to $33,157.35
$28,574.46 to $33,820.50

 

 

Police – Part Time
$11.37 to $17.48
$11.60 to $17.83
per hour
Police – Reserves
$11.66 to $13.98
$11.89 to $14.26
per hour
Fire Chief
$2,330.60
$2377.21

 

Base amount- plus hrly rate as below
Fire Dept. Secretary
$367.07
$374.41
Base amount- plus hrly rate as below
Fire Chief Assistant
$367.07
$374.41
Base amount- plus hrly rate as below
 

$9.95
$10.15
per meeting
 

$12.90
$13.16
first hour
 

$10.06
$10.26
each add. hour
Fire Captains
$108.36
$110.53
Base amount- plus hrly rate as below
Fire Lieutenants
$75.75
$77.27
Base amount plus hrly rate as below
Volunteer Fireman
$9.95
$10.15
per training hr.
Volunteer Fireman
$9.95
$10.15
first hour
Volunteer Fireman
$9.95
$10.15
each add. hour
EMS Coordinator
$2,330.60 to $3,495.89
$2,377.21 to

$3,565.81
Base amount-plus hrly rate as below
EMS Maintenance Man

 

EMS Assistant

 

EMS Secretary
$658.40

 

$306.00

 

$306.00
$671.57

 

$312.12

 

$312.12

 

Base rate plus hrly rate below

Base rate plus hrly rate below

Base rate plus hrly rate below
EMS Drivers
$8.82
$9.00
per hour
EMT – A (BLS-Basic Life Support)
$10.65
$10.86
per hour
EMT – B (Immediate Life Support)
$13.77
$14.05
per hour
All EMS Personnel
$10.25
$10.46
per training hour
General Labor/Utilities Billing Clerk
$8.21 to 12.97
$8.37 to $13.23
per hour
Mayor’s Court Clerk/EMS Billing Clerk
$8.21 to $12.97
$8.37 to $13.23
per hour
Tech I Water/Sewer/Assigned Duties
$11.19 to $15.49
$11.41 to $15.80
per hour
Tech II Water/Sewer/Assigned Duties
$14.04 to $18.82
$14.32 to $19.20
per hour
Section 2.  Any and all other benefits to which Village officials and employees may be entitled are as set forth in the Village of Antwerp’s Personnel Manual, subject to any and all amendments thereto.

 

Section 3.  It is found and determined that all formal actions of the Council concerning and relating to the passage of this ordinance were adopted in an open meeting of this Council, and that all deliberations of the Council and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements including all lawful ordinances and any applicable provisions of Section 121.22 of the Ohio Revised Code.

 

Section 4.  This Ordinance repeals any other ordinance inconsistent therewith.

 

Section 5.  This Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the Village.

 

Section 6.  This Ordinance shall be in full force and effect and after the earliest period allowed by law.

 

Passed:____________________, 2014.

____________________________________

Tom VanVlerah, Mayor

Attest:________________________________Loretta Baker, Fiscal Officer

Appropriations for Current Expense Ordinance 2014-26

ORDINANCE NO. 2014-26

 

 

An ORDINANCE to make appropriations for Current Expenses and other Expenditures of the Village of Antwerp, State of Ohio, during the fiscal year ending December 31, 2015, and declaring the same an emergency.

 

Section 1.  BE IT ORDAINED by the Council of Village of Antwerp, State of Ohio, that, to provide for the current expenses and other expenditures of the said Village of Antwerp during the fiscal year ending December 31, 2015 the following sums be and they are hereby set aside and appropriated as follows;

 

Section 2.  That there be appropriated from the GENERAL FUND for contingencies for purposes not otherwise provided for, to be expended in accordance with the provisions of Section R.C. 5705.40 , the sum of  $457,495.71.

 

Section 3. That there be appropriated from the STREET CONSTRUCTION, MAINTENANCE AND REPAIR FUND in the sum of $85,638.12.

 

Section 4. That there be appropriated from the STATE HIGHWAY AND IMPROVEMENT FUND in the sum of $12,000.00.

 

Section 5. That there be appropriated from the STORM SEWER FUND in the amount of  $ 37,038.92.

Section 6. That there be appropriated from the FED-MAYOR’S COURT FUND in the sum of  $ 3,500.00

 

Section 7. That there be appropriated from the LAW ENFORCEMENT TRAINING in sum of $0.

 

Section 8. That there be appropriated from the PERMISSIVE TAX BUDGET in the sum of  $ 14,000.00.

 

Section 9. That there be appropriated from the FIRE FUND in the sum of  $ 302,597.00.

 

Section 10. That there be appropriated from the EMS FUND in the sum of  $ 90,000.00.

 

Section 11.  That there be appropriated from the WATER FUND in the sum of  $470,190.09

 

Section 12. That there be appropriated from the SEWER FUND in the sum of  $ 614,312.17.

 

Section 13.  That there be appropriated from the DEPOSIT FUND in the sum of $800.00.

 

Section 14.  That there be appropriated from the CEMETERY FUND in the sum of  $ 15,500.00.

 

Section 15. That there be appropriated from the INDIGENT DRIVER FUND in the sum of $0.

 

Section 16. That there be appropriated from the FOJ FUND in the sum of $0.

 

Section 17.  That there be appropriated from the POLICE FUND in the sum of  $ 220,510.00.

 

Section 18. That there be appropriated from the STREET LIGHTING FUND in the sum of  $23,000.00.

 

Section 19. That there be appropriated from the EMS VEHICLE REPLACEMENT FUND in the sum of $0.

 

Section 20. That there be appropriated from the VET’S MEMORIAL FUND in the sum of  $600.00.

 

Section 21. That there be appropriated from the MAYOR’S COURT ACCOUNT FUND in the sum of $28,900.00

 

Section 22.  That there be appropriated from SAFE ROUTES TO SCHOOL FUND in the sum of $36,566.00.

 

 

 

 

Section 23. Total of all appropriations $2,412,648.01.

.

 

SECTION 24 .And the Fiscal Officer is hereby authorized to draw warrants on the Village Fiscal Officer for payments from any of the foregoing appropriations upon receiving proper certificates and vouchers therefore approved by the board or officers authorized by law to approve the same, or an ordinance or resolution of council to make the expenditures; provided that no warrants shall be drawn or paid for salaries or wages except to persons employed by authority of and in accordance with law or ordinance.  Provided further that the appropriations for contingencies can only be expended  upon appeal of two-thirds vote of Council for items of expense constituting a legal obligation against the village, and for purposes other than those covered by other specific appropriations herein made.

 

SECTION 25.  This Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare and well being of the residents.

 

Section 26.  It is found and determined that all formal actions of the Council concerning and relating to the passage of this ordinance were adopted in an open meeting of this Council, and that all deliberations of the Council and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements including all lawful ordinances and any applicable provisions of Section 121.22 of the Ohio Revised Code.

 

 

CERTIFICATE

Section O.R.C  5705.39,  -“No appropriation measure shall become effective until the county auditor files with the appropriating authority a certificate that the total appropriations from each fund, taken together with all other outstanding appropriations, do not exceed such official estimate or amended official estimate. When the appropriation does not exceed such official estimate, the county auditor shall give such certificate forthwith upon receiving from the appropriating authority a certified copy of the appropriation measure.”

 

 

The State of Ohio Paulding County,

 

I, Loretta Baker, Fiscal Officer of Village of Antwerp in said County, and in whose custody the Files, Journals, and Records of the Village of Antwerp, Ohio are required by the Laws of the State of Ohio to be kept, do hereby certify that the foregoing Annual Appropriation Ordinance is taken and copied from the original Ordinance and  has been compared by me with the said original and that the same is a true and correct copy thereof.

 

 

 

 

 

 

 

Passed ______________________                                                                                                               ________________________________                          President of Council

 

Attest: ___________________________    Fiscal Officer

 

Appropriations Ordinance 2014-25

ORDINANCE NO. 2014-25

 

AN ORDINANCE AUTHORIZING THE FISCAL OFFICER OF THE VILLAGE OF ANTWERP, OHIO TO AMEND APPROPRIATIONS AND DECLARING IT AN EMERGENCY

 

WHEREAS, the Fiscal Officer has determined that it is necessary to amend the following appropriations and

WHEREAS, Council must approve the amending of appropriations pursuant to Ohio Revised Code Section 5705.40.

NOW THEREFORE, BE IT ORDAINED by the Council of the Village of Antwerp, Ohio:

Section 1:  The Fiscal Officer is hereby authorized to amend the following appropriations:

FUND
DESCRIPTION
NEW APPROPRIATION

AMOUNT

Original
New Amount
A1 3B 211
Park Salaries
$14,700.00
$17,300.00
A1 3B 212
Park Benefits
$11,300.00
$13,700.00
A1 3B 220
Parks Travel and Training
$100.00
$107.52
A1 3B 240
Park Oper and Maint
$9,000.00
$6,000.00
A1 6A 250
CRA Capital Outlay
$15,000.00
$3,386.78
A1 7A 211
General Mayor Salary
$8,000.00
$8,004.00
A1 7B 211
Council/Administrator Salary
$19,600.00
$19,779.84
A1 7B 2111
Administrator Salary
$4,161.60
$5,123.00
A1 7B 2121
Administrator Benefits
$2,800.00
$3,750.00
A1 7B 230
Council Contractual
$17,000.00
$12,000.00
A1 7C 230
Mayors Court Contractual
$1,000.00
$1,200.00
A1 7C 240
Mayors Court Operation
$2,500.00
$3,600.00
A1 7D 212
Fiscal Officer Benefits
$12,750.00
$14,250.00
A1 7E 250
Lands and Buildings Capital
$8,000.00
$11,181.39
A1 7J 230
Workman’s Comp
$16,800.00
$8,565.07
A1 7K 230
Solicitor Contractual
$18,000.00
$18,542.50
A1 7K 270
General Fund Transfer
$188,000.00
$194,000.00
B1 6B 212
Street Maint & Repair Benefits
$9,900.00
$10,900.00
B1 6B 250
Street Maint Repair Capital
$7,000.00
$1,150.00
B1 6C 230
Street Cleaning Snow Removal
$3,000.00
$10,996.00
B1 6C 240
Street Cleaning Snow Removal
$1,500.00
$3,950.00
B1 6D 2611
Loan CE13P -Cleve-Wash
$964.71
$1,929.42
B1 6D 230
Street Contractual (Poggemeyer)
$5,000.00
$2,323.32
B2 6A 250
State Highway Capital Improvement
$5,000.00
$21,626.66
B6 7A2501
FEMA
$0.00
$600.00
B9 1A 220
Fire Travel & Training
$1,000.00
$1,668.00
B9 1A 230
Fire Contractual Services
$10,000.00
$11,000.00
B9 1A 240
Fire Operattion and Maint
$9,000.00
$9,100.00
B111B 220
EMS Travel and Training
$9,500.00
$9,830.42
B111B 2501
EMS Vehicle Replacement
$8,000.00
$0.00
B153B 240
Vets Memorial Fund
$600.00
$1,068.39
E1 5A 212
Water Office Clerk Benefits
$6,400.00
$6,900.00
E1 5B 211
Water Billing Clerk Salary
$5,728.32
$5,950.00
E1 5B 212
Water Billing Clerk Benefits
$895.00
$980.00
E1 5D 211
Water Filtration Salary
$66,700.00
$68,000.00
E1 5D 212
Water Filtration Benefits
$33,500.00
$38,000.00
E1 5F 230
Water Distribution Contractual
$6,000.00
$14,239.50
E1 5G 250
Water Meters Capital Outlay
$9,000.00
$0.00
E1 5H 240
Water Automotive Oper
$5,000.00
$5,200.00
E1 5J 250
Other Equipment Capital Outlay
$15,000.00
$0.00
E25A212
Sewer Clerk Benefits
$6,400.00
$6,900.00
E2 5A 230
Sewer Clk Contractual
$700.00
$750.00
E2 5B 211
Sewer Billing Clerk Salary
$2,864.16
$2,970.00
E2 5B 212
Sewer Billing Clerk Benefits
$450.00
$487.00
E2 5C 211
Sewer Pumping Salary
$57,500.00
$60,000.00
E2 5C 212
Sewer Pumping Benefits
$27,600.00
$31,500.00
E2 5C 240
Sewer Pumping Oper & Maint
$12,000.00
$4,500.00
E2 5D 240
Automotive Equipment Oper & Maint
$5,000.00
$11,500.00
E2 5F 240
Other Supplies and Equip
$1,000.00
$1,100.00
E2 5F 250
Other Cap Outlay
$1,500.00
$4,705.00
E146D 211
Storm Sewer Wages
$2,900.00
$3,000.00
E146D 212
Storm Sewer Benefits
$450.00
$465.00
G5 2A270
Cemetary Trust Transfer
$14,200.00
$15,027.32
G8 7X 275
Mayors Ct Payment to State
$4,000.00
$8,822.00
G8 7X 2751
Mayors Ct Payment to Village
$12,000.00
$28,140.16
H1 1A 211
Police Salary
$120,500.00
$132,000.00
H1 1A 230
Police Contractual
$19,000.00
$15,000.00
H1 1A 240
Police Operation and Maint
$14,000.00
$20,500.00
H3 1A 230
Street Lighting
$21,000.00
$22,295.75
 

Section 2:  This Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare and well being of the residents.
Section 3.  It is found and determined that all formal actions of the Council concerning and relating to the passage of this ordinance were adopted in an open meeting of this Council, and that all deliberations of the Council and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements including all lawful ordinances and any applicable provisions of Section 121.22 of the Ohio Revised Code.

 

Section 4:  This ordinance shall take effect and be in full force from and after the earliest period allowed by law.

 

 

 

Date_____________________

 

Mayor________________________________

 

Attest:

 

______________________________________

Fiscal Officer

Water Rates Increase Ordinance 2014-21

ORDINANCE NO. 2014-21

 

 

AN ORDINANCE AUTHORIZING THE CHANGE OF WATER RATES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO

 

 

WHEREAS, it has come to the attention of the Council of the Village of Antwerp, Ohio that additional revenue is needed in the water fund in order to operate this utility adequately, expand facilities, and provide better and more efficient service in the future; and

 

WHEREAS, the Council of the Village of Antwerp, Ohio, has determined it to be in the best interest of the Village to increase water rates effective January 1, 2015, as well as water rates effective January 1, 2016, and January 1, 2017.

 

NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Antwerp, County of Paulding, State of Ohio:

 

Section 1.  Water rates shall be increased 5% effective January 1, 2015.  An increase of 5% shall also be implemented on January 1, 2016, and January 1, 2017, which rate increases will be reviewed annually to determine whether the increases established herein are sufficient.

 

Section 2.  The quarterly water rates for users/consumers within the Village corporation limits effective January 1, 2015 will be as follows: a minimum of $19.16 for each tap plus $4.82 for each one thousand (1,000) gallons of all water used.  As to those users/consumers that qualify for the homestead tax exemption, the quarterly water rates will be a minimum of $15.24 for each tap, plus $2.85 for each one thousand (1,000) gallons of all water used.  The user/consumer claiming the homestead tax exemption must provide proof to the Village Administrator that the user/consumer qualifies for this tax exemption in order to receive the reduced water rates.  The quarterly water rates effective January 1, 2015, January 1, 2016 and January 1, 2017, will be as follows:

 

 

January 1, 2015
$19.16 minimum charge plus $4.82 for each one thousand (1,000) gallons
January 1, 2016
$19.16 minimum charge plus $5.06 for each one thousand (1,000) gallons
January 1, 2017
$19.16 minimum charge plus $5.31 for each one thousand (1,000) gallons
 

Quarterly water rates effective January 1, 2015, January 1, 2016 and January 1, 2017, for those users/consumers qualifying for the homestead tax exemption will be as follows:

 

 

January 1, 2015
$15.24 minimum charge plus $2.85 for each one thousand (1,000) gallons
January 1, 2016
$15.24 minimum charge plus $2.99 for each one thousand (1,000) gallons
January 1, 2017
$15.24 minimum charge plus $3.14 for each one thousand (1,000) gallons
 

Section 3.  The minimum water rate provided above will be charged for each occupied unit in a multiple unit dwelling.  Multiple unit dwellings include apartment complexes, mobile home trailers, and any other living community containing more than one residential unit, which will be collectively referred to herein as “Multiple Unit Dwelling”.

 

Section 4.  Water may be purchased at the waterworks facility located in the Village of Antwerp.  The purchase price of said water effective January 1, 2015, will be as follows: $4.94 for each one thousand (1,000) gallons.  The purchaser of said water shall sign their name and the number of gallons of water pumped on the clipboard provided for that purpose located at the waterworks facility. Each purchaser shall be billed once each year on the first day (1st) day of November, and the water bill for the purchase of bulk water is due and payable on or before the fifteenth (15th) day of November of that same year.  The water rates effective January 1, 2015, January 1, 2016, and January 1, 2017, for the purchase of bulk water, will be as follows:

 

 

January 1, 2015
$4.94 for each one thousand (1,000) gallons
January 1, 2016
$5.19 for each one thousand (1,000) gallons
January 1, 2017
$5.44 for each one thousand (1,000) gallons
 

Section 5.  User/consumers of water outside of the Village corporation limits shall pay the same rate as users/consumers identified in Section 2 above plus an additional seventy-five percent (75%) of that rate, which results in the following rates: a minimum of $33.52 for each tap, plus $8.43 for each one thousand (1,000) gallons of all water used, effective January 1, 2015.  The quarterly water rates effective January 1, 2015, January 1, 2016, and January 1, 2017, for users/consumers of water outside of the Village corporation limits will be as follows:

 

 

January 1, 2015
$33.52 minimum charge plus $8.43 for each one thousand (1,000) gallons
January 1, 2016
$33.52 minimum charge plus $8.85 for each one thousand (1,000) gallons
January 1, 2017
$33.52 minimum charge plus $9.30 for each one thousand (1,000) gallons
 

 

Section 6.  In the event that water service is disconnected to any user/consumer, water service shall not be restored until all past due accounts, late charges, a $35.00 service fee and any other applicable fees are paid to the Village for the water service to be reconnected.  When a building is vacated and the owner/occupant of said building notifies the Village to discontinue water service to the building, the property owner must do either of the following: 1) have the water meter removed, the water service disconnected, and a fee of $35.00 is hereby established to reinstall the meter and reconnect the water service; or 2) have the water disconnected at the water meter, leave the water meter in place, and pay the quarterly minimum charge for each tap.

 

Section 7.  The tapping fee for a 3/4 inch waterline will be $750.00 per tap.  In the event a road cut is necessary or the tap must be pushed under a street, alley or highway, the tapping fee will be $950.00 per tap.

 

Section 8.  Each occupied unit within a Multiple Unit Dwelling shall pay the minimum water charge provided herein.  In the event that water usage is greater than the total of the minimum usage billed to each unit (to be determined by the meter at the Multiple Unit Dwelling), the overage shall be charged to the owner of said Multiple Unit Dwelling.  The owner of each Multiple Unit Dwelling shall certify to the Village Administrator the number of occupied units within the Multiple Unit Dwelling and shall promptly notify the Village Administrator of any change in the number of occupied units within the Multiple Unit Dwelling.  The Village Administrator may independently verify the number of occupied units within the Multiple Unit Dwelling as certified by the owner.

 

Section 9.  The amounts to be charged and paid by industrial users/consumers of water utility services in the Village of Antwerp are established by the contracts in effect for each industrial user/consumer.

 

Section 10. Previous Ordinances and/or any provisions thereof and rules of the Village of Antwerp that are not consistent with this Ordinance are hereby set aside, revoked, and held for naught.

 

Section 11.  It is found and determined that all formal actions of the Council concerning and relating to the passage of this Ordinance were adopted in open meetings of this Council, and that all deliberations of the Council and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements including all lawful ordinances and any applicable provisions of Section 121.22 of the Ohio Revised Code.

 

Section 12.  This Ordinance shall be in full force and effect from and after the earliest period allowed by law.

 

 

Enacted this _____ day of ______________, 2014.

 

 

______________________________________

Tom VanVlerah, Mayor

 

 

 

 

Attest:

 

_______________________________

Loretta Baker, Fiscal Officer

 

 

First reading: ____________________

 

Second reading: __________________

 

Third reading: ___________________

 

Special Meeting Minutes November 2014

SPECIAL MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

 

NOVEMBER 24, 2014

 

THE SPECIAL MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:00 P.M. BY MAYOR TOM VANVLERAH.  COUNCIL PERSONS PRESENT: LARRY RYAN, KEN REINHART, KEITH WEST, AND COUNCIL PRESIDENT JAN REEB. RUDIE REEB JOINED THE MEETING AT 5:55 P.M.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER LORETTA BAKER AND ADMINISTRATOR SARA KEERAN.

 

v  MOTION MADE BY RYAN, SECONDED BY WEST, TO EXCUSE COUNCILMAN STEVE DERCK FROM THE SPECIAL COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

VISITORS

 

RICHARD BROWNE FROM FINLEY FIRE EQUIPMENT AND FIRE CHIEF RAY FRIEND.

 

THIS MEETING WAS CALLED TO DISCUSS THE CONTRACT WITH PIERCE MANUFACTURING, INC. (“PIERCE”) FOR THE PURCHASE OF A NEW FIRE ENGINE.

 

DISCUSSION WAS OPENED BY RYAN WITH QUESTIONS REGARDING THE WARRANTY.  BROWNE EXPLAINED THE WARRANTY IS PROVIDED BY FREIGHTLINER. RYAN ASKED QUESTIONS ABOUT CERTIFYING THE CHASSIS.  BROWNE EXPLAINED THE CHASSIS IS NOT BUILT TO NFTA STANDARDS BUT PIERCE PERFORMS THE NECESSARY WORK TO CERTIFY THE CHASSIS TO NFTA STANDARDS BEFORE DELIVERY TO THE FIRE DEPARTMENT. BROWNE STATED THERE IS A ONE YEAR BUMPER TO BUMPER WARRANTY. THE WARRANTY IS ACTUALLY 14 MONTHS INSTEAD OF 12 MONTHS, WHICH GIVES THE FIRE DEPARTMENT TIME TO EQUIP THE FIRE TRUCK AND TRAIN FIREMEN BEFORE ACTUAL USAGE.  THERE IS A TEN YEAR PRORATED WARRANTY ON PAINT.  IF WARRANTY ISSUES ARISE, PIERCE AGREED TO ASSIST IN DEALING WITH FREIGHTLINER. BROWNE STATED HE WILL ADD LANGUAGE TO THE CONTRACT THAT FINLEY FIRE EQUIPMENT WILL PARTICIPATE IN ANY SERVICE WORK NECESSARY UNDER THE WARRANTY TERMS AND EMAIL A NEW CONTRACT TO THE VILLAGE.  TWO PEOPLE WILL GO TO FLORIDA TO INSPECT THE TRUCK AND THEN THE TRUCK WILL BE DELIVERED TO THE ANTWERP FIRE DEPARTMENT BY PIERCE. THIS PROCESS WILL TAKE 90 TO 120 DAYS.

 

TERMS WERE DISCUSSED.  RYAN ASKED IF THE VILLAGE COULD HOLD BACK A PORTION OF THE PAYMENT. BROWNE STATED THAT PIERCE WOULD NOT BE ABLE TO SELL A FIRE ENGINE TO THE VILLAGE WITH THOSE PAYMENT TERMS.

 

SOLICITOR FARR ASKED WHEN RISK SHIFTS TO THE VILLAGE UNDER THE CONTRACT FOR INSURANCE PURPOSES.  BROWNE STATED PIERCE PROVIDES INSURANCE ON THE TRUCK UNTIL THE TRUCK IS DELIVERED TO THE ANTWERP FIRE DEPARTMENT.

 

EMERGENCY READING OF RESOLUTION NO. 2014-12: A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH PIERCE MANUFACTURING, INC. TO PURCHASE A FREIGHTLINER FXP PUMPER FOR THE VILLAGE FIRE DEPARTMENT; AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY WEST, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2014-12. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO ACCEPT RESOLUTION NO. 2014-12. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

DISCUSSION HELD ON THE PAYMENT TERMS: IF PAID IN FULL BEFORE DELIVERY, PIERCE OFFERED A $3,254.28 DISCOUNT.  DELIVERY WOULD BE IN 90 TO 120 DAYS.  AFTER DISCUSSION ON THE TERMS, COUNCIL DECIDED THE VILLAGE WOULD SAVE MONEY BY PAYING UPON DELIVERY, THEREBY AVOIDING PAYMENT OF INTEREST ON THE LOAN NECESSARY FOR THE PURCHASE OF THE FIRE TRUCK.

 

v  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO PAY THE FULL PURCHASE PRICE OF $263,597.00 UPON DELIVERY OF THE FIRE TRUCK. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY WEST, SECONDED BY RYAN, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:20 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER_____________________          DATE_________________________

November 2014 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

 

NOVEMBER 17, 2014

 

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK, RUDIE REEB AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS, EMS BILLING CLERK ASHLEY MCDOUGALL AND FISCAL OFFICER LORETTA BAKER. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS. VISITORS PRESENT: FIRE CHIEF RAY FRIEND, PAUL REINHART AND JOHN CHILICOTE. STUDENTS ATTENDING WERE AUSTIN WENDT, CARLOS SANCHEZ, AND BROOKE GERIG.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD OCTOBER 27, 2014, WERE REVIEWED.

 

v  MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO ACCEPT THE MINUTES FROM THE OCTOBER 27, 2014, COUNCIL MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE OCTOBER DISBURSEMENTS WERE REVIEWED.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO APPROVE THE OCTOBER RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS

 

FIRE CHIEF RAY FRIEND ADDRESSED COUNCIL REGARDING THE PURCHASE OF THE NEW FIRE TRUCK. DUE TO THE INCREASE IN PRICE SINCE THE INITIAL QUOTE OBTAINED AND WITH THE ADDITIONAL OPTIONS SELECTED, THE PURCHASE PRICE HAS INCREASED TO $263,597.00. THERE IS A PRE-PAY DISCOUNT OFFERED OF $3,254.28, WHICH WOULD REDUCE THE PURCHASE PRICE TO $260,342.72.  THIS DISCOUNTED AMOUNT WOULD BE DUE WHEN THE CONTRACT IS SIGNED.  RYAN EXPRESSED SOME CONCERN WITH THE PROPOSED PAYMENT TERMS AND WILL CONTACT THE SALES REPRESENTATIVE TO DISCUSS FURTHER.  ANTWERP EXCHANGE BANK BOARD IS MEETING TONIGHT ABOUT THE LOAN FOR THIS PURCHASE AND THE VILLAGE WILL KNOW MORE ABOUT THE POTENTIAL LOAN FOR THE NEXT MEETING. SOLICITOR FARR STATES A RESOLUTION WILL NEED TO BE PASSED FOR AUTHORITY TO ENTER INTO A CONTRACT FOR THE PURCHASE OF THE FIRE TRUCK AND A SPECIAL MEETING MAY BE CALLED AS THE PROPOSAL IS GOOD FOR THIRTY (30) DAYS.  THE PURCHASE WILL BE THROUGH THE STATE COOPERATIVE PURCHASING PROGRAM.

 

PAUL REINHART ADDRESSED COUNCIL REGARDING THE VILLAGE-WIDE TRASH COLLECTION BY A SINGLE PROVIDER.  REINHART STATED HE IS A BELIEVER IN FREE ENTERPRISE.  HE HAS NOT SEEN A COST, DURATION OF THE CONTRACT, OR ADMINISTRATIVE COST FOR THE VILLAGE PUBLISHED IN THE COUNCIL MINUTES.  HE STATED IT IS NOT FAIR FOR RESIDENTS WITH ONE OR TWO BAGS TO PAY THE SAME AS RESIDENTS WITH MORE BAGS.  HE ALSO MENTIONED IT IS UNFAIR TO PLACE FEE ON WATER BILL.  HE ACKNOWLEDGED THAT ONE POSITIVE WOULD BE LESS TRAFFIC ON THE STREETS; HOWEVER, IF BUSINESSES ARE ALLOWED TO KEEP SAME SERVICE, UNSURE IF LESS TRAFFIC WILL RESULT.  JAN REEB RESPONDED THAT OTHER VILLAGES HAVE THIS SERVICE AND THIS WILL BE A SAVINGS OF $3,000.00 A YEAR TO THE VILLAGE FOR THE LARGE ITEM PICK-UP SERVICE.  REEB ALSO STATED SHE ESTIMATED A SAVINGS OF $8.00 PER MONTH COMPARED TO HER CURRENT TRASH COLLECTION SERVICES.

 

JOHN CHILICOTE STATED THAT TRASH COLLECTION SERVICE MAY START OUT WITH LOWER CHARGES BUT MAY ESCALATE IN FUTURE YEARS. AT HIS BUSINESS, THE CHARGES FOR TRASH COLLECTION STARTED AT $52.50 PER MONTH AND IN THREE (3) YEARS, IT INCREASED TO $118.00 PER MONTH. CHILICOTE ALSO ASKED IF RESIDENTS WHO ARE ON VACATION WILL STILL HAVE TO PAY.  THE PROPOSED BID DOCUMENTS INCLUDE LANGUAGE THAT RESIDENTS GONE FOR THIRTY (30) CONTINUOUS DAYS OR MORE IN DURATION CAN SUSPEND TRASH COLLECTION SERVICES DURING THAT TIME.  HE ALSO MENTIONED DRAIN ISSUE, UNRELATED TO TRASH COLLECTION, AND HE WILL FOLLOW-UP WITH THE VILLAGE ADMINISTRATOR ON THIS.

 

THREE STUDENTS FROM ANTWERP HIGH SCHOOL GOVERNMENT CLASS WERE PRESENT FOR OBSERVATION PURPOSES ONLY.

 

POLICE REPORT

 

CHIEF CLEMENS REPORTED 161 CALLS FOR SERVICE AND 50 CITATIONS FOR THE MONTH OF OCTOBER. CHIEF CLEMENS REPORTED THE DEPARTMENT HAS BEEN VERY BUSY. CAMERAS AT THE PARK NEED SOME ATTENTION DUE TO THE FACT THEY DO NOT PAN IN AND OUT TO VIEW MOVING OBJECTS.  SCHWELLER ELECTRIC HAS BEEN CALLED TO REVIEW THIS PROBLEM. CLEMENS WOULD LIKE TO HAVE MORE CAMERAS IN THE VILLAGE, ESPECIALLY ONE AT THE MEMORIAL. CLEMENS IS LOOKING INTO PURCHASING BODY CAMERAS FOR HIS DEPUTIES.

 

EMS REPORT

 

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 23 RUNS FOR THE MONTH OF OCTOBER. EMS BILLING CLERK, ASHLEY MCDOUGALL, PROVIDED A DETAILED REPORT FOR EMS RUNS BILLED, COLLECTED, AND OUTSTANDING FOR THE YEAR.  SHE WAS ALSO PRESENT TO ANSWER QUESTIONS AND EXPLAIN HER REPORT.

 

FISCAL OFFICER’S REPORT

 

3RD READING OF RESOLUTION NO. 2014-10: RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

 

v  MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO ACCEPT RESOLUTION NO. 2014-10. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

2nd READING OF ORDINANCE NO. 2014-21:  AN ORDINANCE AUTHORIZING THE CHANGE OF WATER RATES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO.

 

2ND READING OF ORDINANCE NO. 2014-22:  AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO LET BIDS FOR THE COLLECTION AND REMOVAL OF RESIDENTIAL GARBAGE, RUBBISH, REFUSE AND BULKY WASTE FROM THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO.

 

EMERGENCY READING OF ORDINANCE NO. 2014-23:  AN ORDINANCE TO PROVIDE FOR THE ISSUANCE OF A NOTE FOR THE PURPOSE OF A WATERWORKS SYSTEM IN THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY RYAN, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-23. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2014-23. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-24:  AN ORDINANCE AUTHORIZING THE MAYOR OF THE VILLAGE OF ANTWERP TO ENTER INTO AN ADDENDUM OF THE LEASE AGREEMENT WITH METALINK TECHNOLOGIES, INC. AND QUALSTAR COMMUNICATIONS, INC., AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY RYAN, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-24. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2014-24. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF RESOLUTION NO. 2014-11: A RESOLUTION AUTHORIZING THE VILLAGE OF ANTWERP, OHIO, TO PARTICIPATE IN THE STATE OF OHIO COOPERATIVE PURCHASING PROGRAM, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY WEST, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2014-11. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY RYAN, TO ACCEPT RESOLUTION NO. 2014-11. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

FISCAL OFFICER BAKER ASKED COUNCIL FOR APPROVAL TO DISPERSE $3,250.00 TO MATCH MONIES GIVEN BY ACDC FOR NEW BALL DIAMOND TO BE CONSTRUCTED AT ANTWERP LOCAL SCHOOLS. THIS REQUEST FOR FUNDS WAS MADE TO THE VILLAGE BY THE ACDC BOARD.  THESE MONIES WILL BE PAID TO THE ANTWERP ATHLETIC BOOSTERS FOR THE PURPOSE STATED.

 

v  MOTION MADE BY RYAN, SECONDED BY REINHART, TO AUTHORIZE PAYMENT OF $3,250.00 TO ANTWERP ATHLETIC BOOSTERS AT THE REQUEST OF ACDC FOR CONSTRUCTION OF NEW BALL DIAMOND AT ANTWERP LOCAL SCHOOLS. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

 

v  SEE ATTACHED REPORT.

 

v  PUBLIC SERVICE COMMITTEE MET ON NOVEMBER 13, 2014, TO DISCUSS ISSUES ON THE VILLAGE-WIDE TRASH COLLECTION BY SINGLE PROVIDER.  THE FOLLOWING ITEMS WERE RECOMMENDED TO COUNCIL FROM THIS MEETING:

 

1.)      THE VILLAGE WILL NOT ADD TO THE ACCEPTED BID ANY ADDITIONAL PER MONTH CHARGE.

2.)      WITH THE EXCEPTION OF MOBILE HOME PARKS, APARTMENT COMPLEXES, AND DOWNTOWN SECOND STORY APARTMENTS, CURRENTLY SUPPLIED WITH DUMPSTERS, EVERY RESIDENCE INSIDE THE VILLAGE CORPORATION LIMITS WILL BE BILLED AND SUPPLIED WITH TRASH COLLECTION SERVICES BY SINGLE PROVIDER.  COMMERCIAL, INDUSTRIAL AND AGRI-BUSINESS WILL CONTINUE TO NEGOTIATE THEIR TRASH COLLECTION SERVICES.  THERE WILL BE NO OTHER EXCEPTIONS.

3.)      RESIDENTS THAT WILL BE GONE FOR MORE THAN THIRTY (30) CONTINUOUS DAYS CAN ASK THEIR TRASH COLLECTION SERVICES TO BE SUSPENDED DURING THAT TIME AND THEY WILL NOT BE BILLED DURING THE SUSPENDED SERVICE PERIOD.

4.)      DECIDED BY COUNCIL TO HAVE THE SUCCESSFUL BIDDER APPROACH RESIDENTS OUTSIDE VILLAGE CORPORATION LIMITS THAT RECEIVE OTHER VILLAGE UTILITY SERVICES, INSTEAD OF INCLUDING THEM AS PART OF THE RESIDENTIAL UNITS COVERED BY THE BID DOCUMENTS.

 

v  ODOT INFORMED KEERAN THEY WILL DO ALL PAPERWORK AND FOOTWORK TO DETERMINE THE FAIR MARKET VALUE FOR RIGHT-OF-WAY ON HARRMANN ROAD PROPERTY FOR SAFE ROUTES TO SCHOOL SIDEWALK PROJECT. THE VILLAGE WILL STILL BE RESPONSIBLE FOR PAYING FOR THIS RIGHT-OF-WAY.

 

v  COMMERCIAL ZONING LANGUAGE NEEDED FOR ZONING ORDINANCE TO ADDRESS POTENTIAL DEVELOPMENT, ESPECIALLY AT THE 24/49 EXIT.  POGGEMEYER DESIGN GROUP ESTIMATED THE COST OF THE WORK WOULD BE $3,500.00. THIS HAS BEEN INCLUDED IN THE 2015 BUDGET.

 

v  PARK RECREATION BOARD MET TO DISCUSS THE VFW’S PROPOSAL TO PROVIDE AND PAY FOR THE INSTALLATION OF A DECOMMISSIONED MILITARY TANK AT RIVERSIDE PARK.  KEERAN STATED SHE BELIEVES INSTALLING THE TANK IN THE PARK MAY CHANGE THE NATURE OF THE PARK. THE NATUREWORKS GRANT PROGRAM STATES IF THE VILLAGE CHANGES THE NATURE OF THE PARK, THE VILLAGE MUST REPLACE THE ACRES USED SOMEWHERE ELSE IN THE VILLAGE. SOLICITOR FARR PROVIDED COUNCIL MEMBERS WITH A LEGAL MEMORANDUM ON POTENTIAL ISSUES WITH INSTALLING THE TANK IN THE PARK.  THE PARK BOARD IS IN FAVOR OF INSTALLING THE TANK IN THE RIVERSIDE PARK.  DISCUSSION HELD ON THE PLACEMENT OF THE TANK EITHER NEAR THE CENTER OR NEAR THE MEMORIAL. THE MAYOR WISHES TO SEE THE LOCATION AT THE PARK. JAN REEB AND THE MAYOR REQUESTED TO GO TO THE PARK WITH MEMBERS OF THE PARK BOARD TO VIEW THEIR THOUGHTS ABOUT PLACEMENT AND BRING BACK THEIR RECOMMENDATIONS TO THE NEXT COUNCIL MEETING. A CONTRACT WILL NEED TO BE PUT IN PLACE TO INCLUDE TERMS, AMONG OTHERS, THAT THE LOCAL VFW POST WILL BE RESPONSIBLE FOR MAINTAINING THE TANK.

COMMITTEE REPORTS

 

THE FINANCE COMMITTEE MET ON NOVEMBER 12, 2014, TO REVIEW THE 2015 BUDGET PREPARED BY FISCAL OFFICER BAKER. RYAN EXPRESSED HIS CONCERNS ABOUT A DEFICIT BUDGET AND ADVISED THAT EXPENSES NEED TO BE WATCHED CAREFULLY.  FIRE CONTRACTS WITH TOWNSHIPS WERE DISCUSSED.  RYAN WILL MEET WITH CARRYALL TOWNSHIP TRUSTEES ABOUT THE 2015, 2016, AND 2017 CONTRACT FOR FIRE SERVICE TO BE PROVIDED BY THE VILLAGE.  FINANCE COMMITTEE DID NOT SEE ANY ITEMS THE VILLAGE COULD CUT FOR 2015, EXCEPT SOME ITEMS THE VILLAGE WILL HOLD BACK ON PURCHASING UNTIL LATER IN THE YEAR TO REVIEW FUND AVAILABILITY.

 

v  MOTION MADE BY RYAN, SECONDED BY JAN REEB, TO ACCEPT THE 2015 BUDGET NUMBERS FOR USE IN PREPARING THE ORDINANCE FOR DECEMBER MEETING TO APPROVE A BUDGET FOR 2015. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

OLD BUSINESS

 

NO OLD BUSINESS

 

NEW BUSINESS

 

MEETINGS FOR 2015 WILL BE HELD ON THE THIRD MONDAY AT 5:30 P.M. WITH THE EXCEPTION OF JANUARY AND FEBRUARY.  THE JANUARY MEETING WILL BE HELD ON JANUARY 26TH AND THE FEBRUARY MEETING WILL BE HELD ON FEBRUARY 23RD, DUE TO HOLIDAYS ON THE THIRD MONDAYS IN THOSE MONTHS. SOLICITOR FARR WILL PREPARE THE ORDINANCE FOR THE DECEMBER COUNCIL MEETING.

 

MAYOR’S REPORT

 

MAYOR’S COURT DEPOSITED $6,345.75 FOR THE MONTH OF OCTOBER.

 

THE MAYOR ASKED THAT THE VILLAGE SUPPORT THE CHAMBER’S “SMALL BUSINESS SATURDAY” ON NOVEMBER 29, 2014, TO SUPPORT LOCAL BUSINESSES.  SANTA CLAUS WILL BE AT THE FIRE HALL THAT SAME DAY STARTING AT 10:00 A.M.

 

NOVEMBER 25TH IS THE THIRD “OPEN NIGHT WITH THE MAYOR.” RESIDENTS ARE URGED TO ATTEND AND SPEAK TO THE MAYOR.  IT WILL BE HELD FROM 6:00 P.M. TO 7:30 P.M. AT TOWN HALL.

 

DISCUSSION ON EMPTY LOT NEXT TO TOWN HALL AND WHETHER COUNCIL SHOULD CONSIDER FOR POTENTIAL PURCHASE IN THE FUTURE TO PROVIDE ADDITIONAL PARKING.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY REINHART, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 7:30 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER_____________________          DATE_________________________

Zoning Ordinance 2014-13

ORDINANCE NO: 2014-13
AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE

VILLAGE OF ANTWERP, OHIO TO ADD SECTION 429 ADOPTING A COMPREHENSIVE PLAN FOR THE VILLAGE OF ANTWERP,

AND DECLARING THE SAME AN EMERGENCY

 

WHEREAS, the Planning and Zoning Commission of the Village of Antwerp recommended, by the adoption of a motion, to amend the Zoning Ordinance of the Village of Antwerp to add Section 429, which is a Comprehensive Plan for the Village of Antwerp to serve as a guide for community development in a comprehensive fashion, said recommendation made in compliance with Section 703 of the Zoning Ordinance of the Village of Antwerp, Ohio; and

 

WHEREAS, the Planning and Zoning Commission of the Village of Antwerp transmitted its recommendation on said proposed amendment within sixty (60) days from making a motion to amend the zoning ordinance in compliance with Section 707 of the Zoning Ordinance of the Village of Antwerp, Ohio; and

 

WHEREAS, a public hearing on this recommendation was held on the 11th day of June, 2014, in compliance with Section 708 of the Zoning Ordinance of the Village of Antwerp, Ohio, after notice of said public hearing was published and any required notice mailed to property owners in compliance with Sections 709 and 710 of the Zoning Ordinance of the Village of Antwerp, Ohio.

 

NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Antwerp, Paulding County, Ohio, that the recommendation of the Planning and Zoning Commission be adopted and approval of the amendment to the Zoning Ordinance as follows:

 

Section 1.  The Council of the Village of Antwerp moves to adopt the recommendation of the Planning and Zoning Commission that the Zoning Ordinance be amended to add Section 429, which is the Comprehensive Plan for the Village of Antwerp, a copy of Section 429, the Comprehensive Plan, is attached hereto as Exhibit A and incorporated herein by reference.

 

Section 2.  The amendments to the Zoning Ordinance identified herein shall be incorporated into the Zoning Ordinance of the Village of Antwerp upon the date this Ordinance becomes effective by law.

 

Section 3.  It is found and determined that all formal actions of the council concerning and relating to the passage of this Ordinance were adopted in an open meeting of this council, and that all deliberations of the council and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal regulations including all lawful Ordinances and any applicable provisions of Section 121.22 of the Ohio Revised Code.

 

Section 4.  This Ordinance is deemed an emergency measure necessary for the preservation of the public health, safety and welfare, and for the further reason to comply with Section 711 of the Zoning Ordinance, which requires the Village Council to act within thirty (30) days of the public hearing on the proposed amendment, and this Ordinance shall be in full force and effect immediately after its passage; otherwise, it shall take effect and be in force after the earliest period allowed by law.

 

PASSED THIS _________ day of _____________, 2014.

 

 

__________________________________________

Tom VanVlerah, Mayor

Village of Antwerp, Ohio

 

 

Attest:

 

_____________________________________

Loretta Baker, Fiscal Officer