November 2021 Meeting Minutes

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP
NOVEMBER 23, 2021

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 p.M. BY MAYOR jan reeb. COUNCIL PERSONS PRESENT: DEAN RISTER, RUDIE REEB, kENNETH REINHART, MIKE ROHRS, AND KEITH WEST.

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, village administrator brian davis, FISCAL OFFICER AIMEE LICHTY AND POLICE CHIEF GEORGE CLEMENS. VISITORS: Tom vanvlerah, dustin sensabaugh, BILL BOYLAN, Bryan Smith, STEVE JORDAN, barry hook, Jason Franks, government students, and mandy clevinger.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD OCTOBER 18, 2021, WERE REVIEWED.

• MOTION MADE BY west, SECONDED BY rohrs, TO ACCEPT THE MINUTES FROM THE OCTOBER 18, 2021, REGULAR COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD NOVEMBER 3, 2021, WERE REVIEWED.

• MOTION MADE BY reinhart, SECONDED BY reeb, TO ACCEPT THE MINUTES FROM THE NOVEMBER 3, 2021, SPECIAL COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE OCTOBER DISBURSEMENTS WERE REVIEWED.

• MOTION MADE BY rohrs, SECONDED BY west, TO ACCEPT THE October RECONCILIATION REPORT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS

dustin sensabaugh was in attendance as a representative of the antwerp community development committee and holly kobee foundation to seek council’s permission to obtain a soil sample and survey the proposed area for the splash pad at RIVERSIDE veterans memorial park. this will be done at their expense. HE MET WITH FINANCE COMMITTEE TO DISCUSS THIS AND A PROPOSED DONATION TO THE VILLAGE (SEE ADMINISTRATOR’S REPORT BELOW). DUSTIN ASKED IF COUNCIL HAD ANY QUESTIONS, AND NONE WERE ASKED.

• MOTION MADE BY rister, SECONDED BY west, TO PERMIT antwerp community development committee TO SURVEY PROPOSED AREA FOR SPLASH PAD AND OBTAIN SOIL SAMPLE IN SAME AREA at RIVERSIDE veterans memorial park. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED a WRITTEN REPORT SHOWING 100 CALLS FOR SERVICE FOR THE MONTH OF OCTOber with 4 offenses.

EMS REPORT

EMS COORDINATOR-CLERK ASHLEY MCDOUGALl PROVIDED A WRITTEN REPORT SHOWING 148 OUTSTANDING RUNS. ems HAD 31 RUNS IN OCTOber. cOLLECTIONS IN OCTOber WERE $8,120.43. A year-to-date total of collections is $61,105.08, with a year-to-date run total of 268 runs.

FISCAL OFFICER’S REPORT

THIRD AND FINAL READING OF ORDINANCE NO. 2021-17: AN ORDINANCE ESTABLISHING COMPENSATION FOR the VILLAGE OF ANTWERP, OHIO FOR THE CALENDAR YEAR 2022

• MOTION MADE BY RISTER, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2021-17. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THIRD AND FINAL READING OF ORDINANCE NO. 2021-19: AN ORDINANCE AUTHORIZING THE ADMINISTRATOR OF THE VILLAGE OF ANTWERP TO ENTER INTO A REVISED INDEPENDENT CONTRACTOR AGREEMENT FOR A HOUSING INSPECTOR IN ACCORDANCE WITH ORDINANCE NO. 2016-17

• MOTION MADE BY RISTER, SECONDED BY REEB, TO ACCEPT ORDINANCE NO. 2021-19. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THIRD AND FINAL READING OF ORDINANCE NO. 2021-20: AN ORDINANCE AMENDING CHAPTER 112 OF THE OHIO BASIC CODE ENTITLED PEDDLERS, ITINERANT MERCHANTS, AND SOLICITORS TO ADD A NEW SECTION PROHIBITING PARKING ON PUBLIC STREETS, RIGHTS-OF-WAY, AND SIDEWALKS OF MOBILE UNITS

• MOTION MADE BY RISTER, SECONDED BY ROHRS, TO ACCEPT ORDINANCE NO. 2021-20. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

SECOND READING OF ORDINANCE NO. 2021-21: AN ORDINANCE AMENDING ORDINANCE NO. 2010-16, AN ORDINANCE TO RETAIN THE SERVICES OF A ZONING INSPECTOR FOR THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, SPECIFICALLY TO AMEND SECTIONS 2 AND 3 OF SUCH ORDINANCE TO INCREASE THE ANNUAL PAYMENT RATE FOR THE ZONING INSPECTOR, AND TO ALSO PROVIDE A ONE-TIME PAYMENT ON COMPLETION OF ZONING MAP UPDATE

FIRST READING OF ORDINANCE NO. 2021-22: AN ORDINANCE TO ESTABLISH THE TIME AND PLACE OF REGULAR MEETINGS OF THE COUNCIL FOR THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, FOR CALENDAR YEAR 2022

RITA TAX COLLECTION FOR THE MONTH OF OCTOber, paid in NOVEMber, WAS $18,587.27.

COUNCIL NEEDS TO ELECT TWO (2) MEMBERS TO SERVE ON THE VOLUNTEER FIRE FIGHTERS’ DEPENDENTS FUND BOARD. THE ELECTION MUST BE ACCOMPLISHED BY THE SECOND MONDAY IN DECEMBER. COUNCIL WILL HOLD A SPECIAL MEETING ON DECEMBER 1, 2021, IN ORDER TO DISCUSS / DELIBERATE AND ELECT TWO MEMBERS TO SERVE ON THIS BOARD.

ADMINISTRATOR’S REPORT

HOLLY KOBEE FOUNDATION WOULD LIKE TO DONATE $6,000.00 TO THE VILLAGE OF ANTWERP THROUGH THE ANTWERP COMMUNITY DEVELOPMENT COMMITTEE (“acdc”), AND THESE DONATED FUNDS WOULD BE USED TO CONSTRUCT 20 PARKING SPACES AT RIVERSIDE VETERANS MEMORIAL PARK. COUNCIL WILL NEED A RESOLUTION TO ENTER INTO A DONATION AGREEMENT WITH acdc, WHICH A READING OF THE SAME WILL BE DONE AT THE SPECIAL COUNCIL MEETING ON DECEMBER 1^ST. ACDC WOULD LIKE TO RETAIN A CONTRACTOR TO START CONSTRUCTION AS SOON AS POSSIBLE DUE TO POSSIBLE WEATHER CONDITIONS. THE DONATED FUNDS WILL BE USED TO PAY THE CONTRACTOR HIRED BY ACDC.

• MOTION MADE BY REINHART, SECONDED BY RISTER, TO approve antwerp community development committee TO COMMENCE CONSTRUCTION OF THE 20 PARKING SPACES at RIVERSIDE veterans memorial park. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

PIONEER RAILROAD

PIONEER RAILROAD HAS BEEN IN CONTACT WITH the VILLAGE ADMINISTRATOR ON MODIFYING THE LEASE AGREEMENT FOR THE PARKING LOT ADJACENT TO the OASIS. Pioneer RAILROAD is INCREASING THE LEASE AMOUNT from $129.00 to $500.00 per year. administrator davis met with doug bragg and explained thAT IF THE village IS GOING TO PAY THIS INCREASED annual LEASE AMOUNT, THEN HE WILL NEED TO PAY THE COSTS TO MAINTAIN the parking lot. DOUG BRAGG AGREED TO PAY FOR THE MAINTENANCE OF THE PARKING LOT. SOLICITOR FARR WILL PREPARE AN ORDINANCE FOR the DECEMBER REGULAR COUNCIL MEETING FOR COUNCIL TO ACCEPT THE MODIFIED LEASE TERMS WITH PIONEER RAILROAD for THIS PARKING LOT.

regionalization of water

administrator davis is having GENERAL DISCUSSIONS with THE VILLAGES IN PAULDING COUNTY REGARDING the POSSIBLE REGIONALIZATION OF THE WATER SUPPLY.

RIVERSIDE Veterans MEMORIAL Park

EIGHT (8) trees have been removed. Weather permitting, they will take the FOUR (4) large trees down this week.

Water Plant Drive

ADMINISTRATOR DAVIS will seek a quote for the work to be completed in late spring. the entire street WILL BE DONE less the newer paved area in front of the football fieldhouse.

Water Tower

ADMINISTRATOR DAVIS should hear back from the state on THE VILLAGE’S application by the end of October, mid-November.

Shaffer Road

Council has agreed to seek funding from the following sources.

The estimated project cost for the Shaffer Street Road Slip repair range is $1,508,681 to $1,385,153. This includes construction and engineering and geotechnical services. Funding Options are as follows:

CDBG Critical Infrastructure- $500,000

OPWC SCIP or LTIP Funding- $500,000 Grant; $500,000, 0% interest Loan

This funding could be implemented with the CDBG Application being filed in September of 2022 and the OPWC Application being filed in September of 2022. Construction could be bid and awarded on July 1, 2023. Obviously, this produces the most funding, but requires a delay in project implementation.

We will need to bid the project to include engineering based on a quality-based selection. Maumee Valley will assist in creating the documents required to do so.

Stone Street Lift STATION

Pending the submission of a mortgage release by the owner.

Metalink

Metalink has been completed.

Erie Street Sidewalk

After talking with Maumee Valley, THE RECOMMENDATION IS TO submit a letter of interest seeking funding from the TAP (Transportation Alternatives Program) for sidewalks to connect Hops Place to the Dollar General Store. The program will also be added to the CDGB funding cycle for 2022. Current estimate for 4500 linear feet of sidewalk at a cost of $63,950.00. 95% of the eligible costs for construction is covered. If received, THE VILLAGE would be obligated for 5% which would be approximately $3,197.50. THE VILLAGE will also be required to cover the engineering cost. ADMINISTRATOR DAVIS HAS asked the County Engineer if he would assist with the engineering should THE VILLAGE be asked to file a full packet. The balance of the amount will need to be aSSESSED to the landowners with a rough cost of approximately $3 per foot. Of course, THE VILLAGE would need to wait until all costS are accounted for prior to assessing the landowners their fair share. ADMINISTRATOR DAVIS should know by the end of December if ODOT likeS THE proposed project and if they do, the VILLAGE will have until January 31, 2022, to submit a full-scale application.

CDGB CIDS Filing

ADMINISTRATOR DAVIS attended the MVPO meeting ON November 8, 2021, at 5:30 pm, which covered the CDGB-CIDS application. ADMINISTRATOR DAVIS completed and submitted the 2021 Community Development Implementation survey sent to the VILLAGE by MVPO. THE VILLAGE IS seeking CDBG funding for sidewalks, water tower rehab, Shaffer Road engineering, and Railroad Street.

Water Plant

No updates currently.

Proposed Zoning Change

The PUBLIC HEARING ON RECOMMENDED AMENDMENTS TO the ZONING MAP AND ZONING ORDINANCE is scheduled for November 26, 2021, at 8:00 am at Village Hall.

COMMITTEE REPORTS

FINANCE COMMITTEE MET nOVEMBER 3, 2021. FINANCE COMMITTEE REVIEWED FULLY INSURED MEDICAL PLAN ANALYSIS FOR RENEWAL DATE OF JANUARY 1, 2022. THE CURRENT PLAN IS THROUGH MEDICAL MUTUAL – COSE MEWA SUPERMED PLUS PPO 3020-1500 W/ RX. THE RATE INCREASE TO RENEW THIS PLAN IS 4.67%, AN ANNUAL COST INCREASE OF $6,758.40. FINANCE COMMITTEE RECOMMENDS THAT THE COUNCIL RENEW THIS PLAN FOR THE EMPLOYEE MEDICAL INSURANCE COVERAGE EFFECTIVE JANUARY 1, 2022.

• MOTION MADE BY rohrs, SECONDED BY west, TO ACCEPT the RECOMMENDATION OF THE FINANCE COMMITTEE AND AUTHORIZE THE RENEWAL OF THE CURRENT MEDICAL INSURANCE PLAN THROUGH MEDICAL MUTUAL – COSE MEWA SUPERMED PLUS PPO 3020-1500 W/ RX – FOR VILLAGE EMPLOYEES WITH AN EFFECTIVE RENEWAL DATE OF JANUARY 1, 2022. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

FINANCE COMMITTEE ALSO RECOMMENDS THAT THE COUNCIL NOT RENEW CD# 15672 THAT WILL MATURE ON November 29, 2021, AND DEPOSIT THE CD FUNDS INTO THE FIRE FUND for future capital expenditures.

• MOTION MADE BY west, SECONDED BY Rister, TO ACCEPT the RECOMMENDATION OF THE FINANCE COMMITTEE AND NOT RENEW CD# 15672 THAT WILL MATURE ON NOVEMBER 29, 2021, AND DEPOSIT THOSE FUNDS INTO THE FIRE FUND FOR FUTURE CAPITAL EXPENDITURES. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

new business

THE OHIO OPEN MEETINGS ACT REQUIRES ALL COUNCIL DISCUSSIONS AND DELIBERATIONS UPON OFFICIAL BUSINESS ONLY IN OPEN MEETINGS. IN ORDER TO ENSURE THE SPIRIT OF THIS ACT IS FOLLOWED, COUNCIL IS STARTING ITS DECISION MAKING PROCESS OVER TO FILL THE VACANT COUNCIL SEAT. DEAN RISTER ACKNOWLEDGED THE FOUR (4) PEOPLE THAT HAVE EXPRESSED AN INTEREST: sam friend, tom vanvlerah, william boylan and bryan smith. THREE OF THESE FOUR INDIVIDUALS WERE IN ATTENDANCE AND each were ASKED TO SPEAK TO COUNCIL: tom vanvlerah, william boylan and bryan smith. solicitor farr ADVISED COUNCIL they had until December 3, 2021, to fill the vacancy. after discussion, nominations were open. mike rohrs nominated bryan smith. RUDIE REEB SEONDED THIS NOMINATION. NO OTHER NOMINATIONS WERE MADE.

• MOTION MADE BY ROHRS, SECONDED BY WEST, TO CLOSE NOMINATIONS FOR THE VACANT COUNCIL SEAT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
• MOTION MADE BY ROHRS, SECONDED BY RUDIE REEB, TO ELECT BRYAN SMITH TO FILL THE VACANT SEAT ON COUNCIL FOR THE UNEXPIRED REMAINING TERM. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

old business

NONE.

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN a total of $1,267.00 IN THE MONTH OF OCTOBER 2021 with $883.25 GOING TO THE VILLAGE, $337.50 going to the state, and $13.50 going to the INDIGENT DRIVER’S FUND.

MAYOR REEB ANNOUNCED THAT THE 2020 CENSUS SHOWS 1,676 RESIDENTS LIVING IN THE VILLAGE.

MAYOR REEB ASKED COUNCIL ABOUT REQUESTING THAT VISITORS THAT WOULD LIKE TO ADDRESS COUNCIL AT REGULAR COUNCIL MEETINGS TO PLEASE CALL AHEAD AND ASKED TO BE PUT ON the AGENDA FOR THE COUNCIL MEETING. THIS REQUEST IS BEING MADE IN ORDER TO KEEP THE MEETINGS BETTER ORGANIZED, conduct such meetings in a timely fashion, AND TO BE PREPARED TO ADDRESS THE VISITORS PRESENTING TO COUNCIL. COUNCIL DISCUSSED THIS ISSUE.

• MOTION MADE BY RUDIE REEB, SECONDED BY REINHART, TO REQUIRE ALL VISITORS THAT WISH TO ADDRESS COUNCIL DURING THE VISITOR’S SECTION OF REGULAR COUNCIL MEETINGS TO CONTACT AIMEE LICHTY THE WEDNESDAY BEFORE THE COUNCIL MEETING IN ORDER TO BE PLACED ON THE AGENDA. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

COUNCIL WILL HOLD A SPECIAL MEETING ON DECEMBER 1, 2021, 5:30 p.m. AT TOWN HALL. NOTICE WILL BE POSTED ON the ITEMS FOR THIS MEETING.

• MOTION MADE BY ROHRS, SECONDED BY rister, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:30 p.M.

MAYOR_________________________________________

FISCAL OFFICER___________________________________ DATE________________