March 2016 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

MARCH 21, 2016

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KEITH WEST, RUDIE REEB, KEN REINHART, STEVE DERCK, LARRY RYAN AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE:  SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, FISCAL OFFICER AIMEE LICHTY, POLICE CHIEF GEORGE CLEMENS, EMS BILLING CLERK ASHLEY MCDOUGAL.  MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM THE CRESCENT NEWS.  VISITORS: ANTWERP HIGH SCHOOL STUDENTS AND MICHAEL WEHRKAMP.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD FEBRUARY 22, 2016, WERE REVIEWED.

 

•  MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO ACCEPT THE MINUTES FROM THE FEBRUARY 22, 2016, COUNCIL MEETING.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD MARCH 15, 2016, WERE REVIEWED.

 

•  MOTION MADE BY WEST, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE MARCH 15, 2016, COUNCIL MEETING.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THE FEBRUARY DISBURSEMENTS WERE REVIEWED. DISCUSSION ON EXPENSES.

 

•  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO APPROVE THE FEBRUARY RECONCILIATION REPORT.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

VISITORS

ANTWERP HIGH SCHOOL STUDENTS ATTENDED FOR GOVERNMENT CLASS.

 

MICHAEL WEHRKAMP, WHO IS RUNNING FOR PROBATE JUVENILE JUDGE, WAS ALSO IN ATTENDANCE.  MICHAEL WAS BORN AND RAISED IN PAULDING.  HE WOULD LIKE TO DEVELOP COMMUNITY SERVICE PROGRAMS FOR JUVENILE OFFENDERS AND OPEN COMMUNICATIONS WITH THE SCHOOL DISTRICTS.  HE STATED THAT THERE ARE GRANTS AVAILABLE FOR THESE PROGRAMS AND, IF ELECTED, HE WOULD APPLY FOR THOSE GRANT FUNDS.

 

POLICE REPORT

CHIEF CLEMENS REPORTED 78 CALLS FOR SERVICE AND 61 CITATIONS FOR THE MONTH OF FEBRUARY.

 

EMS REPORT

EMS BILLING CLERK MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS YEAR-TO-DATE OF $9,808.77.  A WRITTEN REPORT WAS ALSO PROVIDED SHOWING 25 EMS RUNS FOR FEBRUARY.

 

FISCAL OFFICER’S REPORT

FIRST READING OF ORDINANCE NO. 2016-12:  AN ORDINANCE REPEALING ORDINANCE NO. 2008-63 AND ORDINANCE NO. 2011-25 AUTHORIZING THE CHANGE OF WATER AND SEWER RATES, TAP FEES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO.

 

FIRST READING OF ORDINANCE NO. 2016-13:  AN ORDINANCE AMENDING SECTION 7 OF ORDINANCE NO. 2014-21 AUTHORIZING THE CHANGE OF WATER RATES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO.

 

FIRST READING OF ORDINANCE NO. 2016-14:  AN ORDINANCE AUTHORIZING THE CHANGE OF SEWER RATES, TAP FEES AND RE-CONNECT FEES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO.

 

EMERGENCY READING OF RESOLUTION NO. 2016-03:  A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE STATE OF OHIO, DEPARTMENT OF TRANSPORTATION, FOR PROJECT IDENTIFIED AS PAU SRTS ANTWERP PHASE II PID 93589, AND DECLARING THE SAME AN EMERGENCY.

 

•  MOTION MADE BY RYAN, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2016-03. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

•  MOTION MADE BY REINHART, SECONDED BY REEB, TO ACCEPT RESOLUTION NO. 2016-03. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

 

THE SECOND PHASE OF THE SAFE ROUTES TO SCHOOL PROJECT WILL BE PUT OUT TO BID APRIL 21, 2016, WITH A BID OPENING ON MAY 2, 2016.

 

LOCAL GOVERNMENT CAPITAL SAFETY GRANT PROGRAM APPLICATION WAS FINISHED AND UPLOADED TO OHIO DEVELOPMENT SERVICES AGENCY REQUESTING $100,000.00 IN GRANT FUNDS TO ASSIST IN THE PURCHASE OF A NEW TANKER TRUCK.  THE NEW TANKER WOULD BE USED TO PROVIDE FIRE PROTECTION SERVICES TO THE VILLAGE AND HARRISON AND CARRYALL TOWNSHIPS.  CARRYALL TOWNSHIP HAS COMMITTED TO PROVIDE $17,000.00 A YEAR FOR THE NEXT 10 YEARS TO THE VILLAGE, WHICH FUNDS WILL BE USED FOR THE PURCHASE AS WELL AS MAINTENANCE AND UPKEEP OF THE TANKER TRUCK.

 

A MINIMUM HOUSING STANDARDS ORDINANCE SHOULD BE READY FOR A FIRST READING AT THE APRIL COUNCIL MEETING.  PUBLIC SERVICE COMMITTEE WILL MEET APRIL 4, 2016, AT 7:30 A.M. TO FINALIZE THE PROPOSED LANGUAGE FOR MINIMUM HOUSING STANDARDS.

 

A PROPOSAL WAS RECEIVED TO REPLACE THE 39 HISTORIC LIGHTS ON MAIN STREET AND E. RIVER WITH LED BULBS.  THERE IS A REBATE OF $40.00 PER LIGHT AVAILABLE.  THE VILLAGE WOULD NEED TO PAY $6,591.00 FOR THE REPLACEMENT COST, AND THEN AEP WOULD PAY A REBATE AMOUNT OF $1,500.00 TO THE VILLAGE.

 

•  MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO APPROVE PROPOSAL TO REPLACE 39 HISTORIC LIGHTS ON MAIN STREET AND E. RIVER WITH LED BULBS AT THE COST OF $6,591.00.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

KEERAN STATED THAT THE CHAMBER OF COMMERCE IS IN NEED OF VOLUNTEERS.

 

COMMITTEE REPORTS

COMMITTEE REPORTS PROVIDED DURING ADMINISTRATOR’S REPORT.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN $2,870.00 TO THE VILLAGE, $909.00 TO THE STATE AND $36.00 TO THE COUNTY IN THE MONTH OF JANUARY.

 

MAYOR’S COURT BROUGHT IN $5,965.00 TO THE VILLAGE, $1,875.00 TO THE STATE AND $75.00 TO THE COUNTY IN FEBRUARY.

 

JESSY MAY WILL BE RE-HIRED AS FULL TIME POLICE OFFICER FOR THE VILLAGE STARTING APRIL 4, 2016.

 

OLD BUSINESS

NO OLD BUSINESS.

 

NEW BUSINESS

NO NEW BUSINESS.

 

•  MOTION MADE BY REINHART, SECONDED BY DERCK, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:15 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER____________________                               DATE_________________________

April 2016 Administrator’s Report

ADMINISTRATOR’S REPORT

April, 2016

MINIMUM HOUSING STANDARDS:

The Public Service committee met again on April 4th, 2016 to review changes to the minimum housing standards ordinance.  It was decided by the committee that the housing inspector needed to enforce this ordinance should not be a village employee or elected official.  It was felt that this would make it more unbiased if we contracted with someone who had no connection to village operations.  The committee will meet with an interested applicant and report to council on their decision.  The housing standard ordinance would not trigger automatic inspections of residential properties in the village but rather offer a process and remedy for complaints of substandard housing being occupied in the village.  It was suggested that the proposed cost for each inspection should be around $50.00.   In talking with a potential inspector, he felt that the $50.00 per inspection might be too low and that $100.00 per inspection would be more appropriate.  These issues can be firmed up before any inspections are scheduled.  The first reading of this ordinance is planned for Monday night’s council meeting.

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT SUBMITTED:

This writer submitted to Maumee Valley Planning Organization a CDBG application for funding of a new roof for the Fire Department.  MVPO will present all applications requests to the Paulding County Commissioners.  They will decide which projects get funded in early June.  We requested $20,000.00 in the form of a grant and if funded the project would go forward next year.  Our match would be approximately $11,900.00.  As noted before the Commissioners stated at the first public hearing that they were leaning towards projects in county that would fund tornado sirens.  The Commissioners normally fund 3 projects a year.  According to the Fire Chief Ray Friend, if the project isn’t funded, we will have to replace the roof no later than next year with our own dollars as it can’t be put off any longer.    We should know by late May or early June if our project is approved by the Commissioners.

REAL WASTE DISPOSAL CONTRACT EXTENSION:

The first year of village-wide garbage contract with Real Waste Disposal has passed.  According to the original agreement, the village could extend the agreement for four successive one year periods.  Melanie is working on an addendum to extend our contract with Real Waste, at the same price, for another year.  Real Waste has done a great job in the village and works closely with my office and the utility billing clerk on move-in and move-outs.

OSWALT LOTS:

In talking with the Mayor about the two lots the village owns on Oswalt Street, it was decided to advertise for sale the two lots without requiring the minimum bid of the appraised values.  The lots will need to be advertised for 5 consecutive weeks.   Council will be asked to approve putting the lots back up for sale at Monday’s night council meeting.  Melanie will provide an ordinance authorizing the sale if council agrees.  Please note the village may reject any bids found to be nonresponsive or otherwise deficient, or may reject all bids.

ZONING ORDINANCE AMENDMENT TO INCLUDE NEW BUSINESS DISTRICTS LANGUAGE AND ZONING MAP CHANGES:

Planning Commission reviewed new zoning ordinance language prepared by Randy Mielnik of Poggemeyer Design Group.  The Village wanted to develop commercial zoning for the S. Erie Street property and entered into an agreement with Poggemeyer to work with the planning commission to develop these guidelines.  In the process, it was determined that there would be three distinct business districts in the village.  B-1 would by the Downtown Business District which would provide for downtown retail activity, along with housing options and professional and service uses in a downtown environment.  B-2 would be Gateway Commercial District which would provide for a high quality mixed-use development area located near US 24.  This area is identified as being important to the Village in it’s Comprehensive Plan and B-3 would be General Commercial District which would provide for areas where general suburban-scale commercial development is desired to serve the needs of local area residents and visitors.  With the three business districts identified, the zoning map needs to be amended to reflect these new districts and they are also included in this amendment.  The Planning Commission recommends that the council approve these districts and maps.  A public hearing will be held on Thursday, May 12, 2016 at 5:00 p.m. at town hall on these proposed amendments.  Council will be presented with a new zoning ordinance when we meet in our regularly scheduled council meeting on May 18th.

 

 

WATER TRAIL DESIGNATION PLANNED FOR MAUMEE RIVER:

On April 5, 2016, Mayor Delong, Park Board Member Mark Greenwood and myself attended a stakeholder meeting at Farnsworth Metropark in Waterville.  The purpose of the meeting was to discuss the possibility of establishing a state-designated Water Trail of the Maumee River through five counties in Ohio, which would include Paulding County, from the Indiana State line to Lake Erie.

As the park board has been working to develop a canoe and kayak launch in Riverside Park, this would be a great opportunity to partner with the counties along the way to develop this water trail.  The Ohio Department of Natural Resources spoke to all in attendance and stated that once a state designation to the Maumee River was given, the River Access Sites would be eligible to access ODNR funds for signage, brochures, maps, and access development assistance.  I have attached a map listing the proposed River Access Points that the Toledo Metroparks has identified for the water trail.   Metroparks has volunteered to coordinate and help assist us with meetings, public information notices, developing standard signage that paddlers along the Maumee would recognize and associate with the water trail and where access points are.  ODNR offered reimbursement of the signs, brochures, maps, etc.  Metroparks has offered to include these new access points on the website, which is interactive, assist with brochure design and printing costs, and the ODNR would put the Maumee River Water Trail on the state site.  This was a very encouraging meeting and all counties represented are committed to participate.   The group will continue to meet and apply for the water trail designation through ODNR.  We will keep council up-to-date on the progress.

STORM WATER MEETING WITH COUNTY ENGINEER:

The undersigned met with Travis McGarvey, Paulding County Engineer along with Lee Rausch of Poggemeyer Design Group on April 7, 2016 to discuss options the village might have in addressing storm water runoff from the farm field south of Buffalo Street.  Discussion was had about how many acres of the Skillen and Landon farm drains into the village.  A letter from the County Engineer to Antwerp in 1994 noted approximately 24 acres were draining into the Buffalo Street area and that a storm drain of at least 27” in diameter would be required to handle this run off.  The County Engineer’s office is going to update this information for the village but it is looking like a retention pond might be the only alternative to slow the water entering the storm drain system in the village.   On the south side of the village the current size of storm line is only 18” on S. Erie connecting into a 24” line near E. Canal.  Connecting a larger size new line to these smaller lines would only fill the system quicker.  Slowing the intake to the system is what might have to be done.  We will wait for the updated information from the county and then meet with Utility Committee on our options.

MEETING CONTINUING ON FUTURE OF CHAMBER:

The committee to help decide the fate of the Antwerp Chamber is continuing to meet and interest has been high in keeping the chamber active and in place.  The committee has been interviewing chamber members asking for their opinions and suggestions on what the chamber can do to assist their business along with contacting surrounding chamber of commerce organizations to see what they do to promote their business communities.  It is felt that the end result of these meetings will find a re-energized chamber for Antwerp and that the Chamber will continue.  Any business, organization or individual who would like to attend these meetings or become a member can contact the Village Administrator at 419-258-2371 or stop out to the depot for more information.

Ordinance 2016-15: Authorizing Advertisement for Bids

ORDINANCE NO.   2016-15

 

AN ORDINANCE AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE SALE OF REAL PROPERTY OWNED BY THE VILLAGE OF ANTWERP, OHIO PURSUANT TO OHIO

REVISED CODE § 721.03; AND DECLARING AN EMERGENCY

 

WHEREAS, the Village of Antwerp, Ohio, owns real estate consisting of two (2) separate parcels, Parcel I.D. No. 12-01S-010-00 and Parcel I.D. No. 12-01S-0090-00, located at 118 Oswalt Street and 120 Oswalt Street respectively in the Village of Antwerp, Ohio, comprised of Village owned property, which was donated to the Village more than five (5) years ago, said real estate more particularly described in the Exhibit A attached hereto and incorporated herein by reference (collectively, the “Real Estate”); and

 

WHEREAS, the Real Estate is not needed for any municipal purpose and the Council of the Village of Antwerp, Ohio desires to offer said Real Estate for sale in the manner authorized by law; and

 

WHEREAS, this Council, pursuant to Ohio Revised Code § 721.03, desires to sell the Real Estate to the highest bidder, after advertisement once a week for five (5) consecutive weeks in a newspaper of general circulation within the Village of Antwerp, Ohio.

 

NOW THEREFORE, BE IT ORDAINED by the Council of the Village of Antwerp, Paulding County, Ohio:

 

Section 1. It is hereby found that the Real Estate identified above and more fully described in Exhibit A, attached hereto and incorporated herein by reference, currently owned by the Village of Antwerp, is not needed for any municipal purpose and that it is in the best interest of the Village that said property be sold.

 

Section 2.  The Village Administrator is hereby authorized to advertise for sale bids to sell the Real Estate.

 

Section 3.  The Fiscal Officer of the Village of Antwerp is hereby instructed and directed to cause legal notice to bidders to be published once a week for five (5) consecutive weeks in a newspaper of general circulation within the Village of Antwerp, Ohio.

 

Section 4.  At its next regular meeting following the advertisement for bids as provided by law and public bid opening, this Council may authorize the Mayor to execute a contract for sale in Quitclaim Deed(s) conveying the Real Estate to the highest bidder responding fully to the advertisement for bids.  This Council may reject any bids and readvertise until the Real Estate is sold.

 

Section 5.  It is hereby found and determined that all formal actions of this Council concerning or relating to the passage of this Ordinance were adopted in open meetings of this Council, and that all deliberations of the Council and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code.

 

Section 6.  This Ordinance is hereby declared to be an emergency measure, necessary to expedite the bidding process relating to the sale of the Real Estate, and shall take effect immediately upon its passage; otherwise, it shall take effect and be in force after the earliest period allowed by law.

 

 

Date _________________                                               ________________________________________

Ray DeLong, Mayor of the Village of Antwerp

Attest:

 

____________________________

Aimee Lichty, Fiscal Officer

 

 

Exhibit A

 

Parcel I.D. No. 12-01S-010-00 located at 118 Oswalt Street, Antwerp, Ohio, more fully described as follows:

 

Tract II:

 

Situated in the County of Paulding, in the State of Ohio, and in the Village of Antwerp, to-wit:

 

Lot Number Eleven (11) in Banks Addition to the aforesaid Village except fifty (50) feet by parallel lines off the south side thereof.

 

Parcel I.D. No. 12-01S-0090-00 located at 120 Oswalt Street, Antwerp, Ohio more fully described as follows:

 

Lot Number Eight (8) in Bank’s Addition to the Village of Antwerp, Paulding County, Ohio.

Ordinance 2016-16: Addendum to Real Waste Disposal Agreement

ORDINANCE NO. 2016-16

 

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO ADDENDUM TO AGREEMENT FOR COLLECTION, TRANSPORTATION AND DISPOSAL OF RESIDENTIAL SOLID WASTE WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY

 

WHEREAS, the Village of Antwerp entered into an Agreement with Real Waste Disposal, LLC for the collection, transportation and disposal of residential solid waste within the corporate limits of the Village of Antwerp, Ohio (the “Agreement”), for a one (1) year period beginning April 1, 2015, and ending on March 31, 2016; and

 

WHEREAS, the Agreement provides that in its sole discretion, the Village of Antwerp may extend the term of the Agreement for four (4) successive one (1) year periods; and

 

WHEREAS, the Village desires to extend the Agreement for a one (1) year period beginning April 1, 2016, and ending on March 31, 2017; and

 

WHEREAS, the Council of the Village of Antwerp authorizes the Mayor to enter into an Addendum to the Agreement for the one (1) year period extension.

 

NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO:

 

Section 1.  That the Village of Antwerp elects to extend the one (1) year period of the Agreement with Real Waste Disposal, LLC for the collection, transportation and disposal of residential solid waste within the corporate limits of the Village of Antwerp, Ohio, for a one (1) year period beginning on April 1, 2016, and ending on March 31, 2017, and the Mayor is authorized to enter into an Addendum to the Agreement for this extension, which Addendum is attached hereto and incorporated herein by reference.

 

Section 2.  That if any other prior ordinance or resolution is found to be in conflict with this Ordinance, then the provisions of this Ordinance shall prevail.  Further, if any portion of this Ordinance is found to be invalid, only that portion shall be held invalid and the remainder shall be in full force and effect.  This Ordinance shall be retroactive and take effect as of the expiration of the Agreement identified herein.

 

Section 3.  It is found and determined that all formal actions of the Council concerning or relating to the passage of this Ordinance were adopted in an open meeting of the Council, and that all deliberations of the Council and any of its committees that resulted in such formal actions, were in meetings open to the public, in compliance with all legal requirements including all lawful ordinances and any applicable provisions in Section 121.22 of the Ohio Revised Code.

 

Section 4.  This Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the Village and for the continuation of residential solid waste collection, transportation and disposal services within the corporate limits of the Village, and this Ordinance shall be in full force and effect immediately after its passage; otherwise, it shall take effect and be in force after the earliest period allowed by law.

 

 

Passed: _____________________, 2016.

 

____________________________________

Ray DeLong, Mayor

Village of Antwerp

Attest:

 

_______________________________

Aimee Lichty, Fiscal Officer

Village of Antwerp

REMINDER OF HYDRANT FLUSHING IN THE VILLAGE GOING ON NOW

The Village Utility Department intends to start hydrant flushing starting the
week of April 4, 2016. The first area to be flushed will be located south
of River Street, depending on weather this process should take the month
of April. Starting approximately May 2, 2016 hydrants north of River
Street will be flushed. The above schedule is contingent on weather and/
or emergency repairs.
Residents may experience temporary discolored water during this process.
If noticed, residents should run your tap water until the water is clear. This
notice is being given to try to avoid discoloration to clothing during the
hydrant flushing.
If you have questions, please call the Village Administrator at 419-258-2371

March 2016 Administrator’s Report

ADMINISTRATOR’S REPORT

March 2016

2ND PHASE OF SAFE ROUTES TO SCHOOL:

Spoke to ODOT on 3/3/16 and was informed that the second phase of sidewalks will be put out to bid on April 21, 2016.  A bid opening is scheduled for May 2, 2016 and the final close out is set for July 31, 2016.   This phase will be bid out and overseen by ODOT like the first phase.  I asked that they inform me of when the pre-construction meeting is scheduled so I may attend to be kept up-to-date on when construction will start and meet the contractor that will be handling the construction.

LOCAL GOVERNMENT SAFETY CAPITAL GRANT:

A new safety capital grant that council met in special session on 3/15/16 about was finished and uploaded to the Ohio Development Services Agency on Wednesday, 3/16/16. The Village applied for $100,000.00 to go towards the purchase of a new tanker truck for the village.  Total estimated cost for the new tanker of $200,359.00. This new tanker will be used to provide fire protection services not only to the Village of Antwerp but to Carryall Township and a portion of Harrison Township as detailed in our fire protection services agreements.  Carryall Township has committed to provide $17,000.00 for the next 10 years to the village to assist in the match on this purchase but to also provide funds for maintenance and upkeep.  Notification on whether or not we will receive this grant will be announced in May.

A Memorandum of Understanding between Carryall Township, Harrison Township and the Village will be presented at Monday night’s council meeting.  This MOU is separate than the one submitted for the grant.  This MOU, which I have attached, outlines that Carryall Township is provided the $17,000 to the Village of 10 years as outlined above.  A resolution allowing the Mayor to sign this MOU will be on the agenda.

MINIMUM HOUSING STANDARDS:

The Public Service committee has developed the ordinance and has asked Maumee Valley Planning Organization to review the ordinance, which they have done.  Maumee Valley noted that they do not have time to provide the village with inspection services due to the comprehensive housing programs they currently have to administer.  They felt our standards were basic and offer no real opinion.  A few suggestions were offered by the Chief Clemens and the public service committee will review these suggestions and determine who will act as the inspector for these standards at their next meeting.  It is the goal to have this ordinance ready for first reading at the April regular council meeting.

ANTWERP CIC HIRES  MARKETING CONSULTANT:

The Antwerp CIC met on March 10, 2016 and at that time elected new officers for calendar year 2016.  The officers are:  President Sara Keeran, Vice-President Ray Delong and Secretary/Treasurer John Kobee.  A decision to hire Jason M. Hamman of The Hamman Consulting Group was made.  Mr. Hamman, is a licensed commercial realtor and has experience in developing retail/hotel market analysis and evaluations.  Mr. Hamman will provide to the Antwerp CIC a Retail Market and Hotel Feasibility Analysis, with a specific emphasis on the approximately 84 acres next to the 24 exchange that the CIC has an option on.  It is anticipated this process will take 8 weeks.  The CIC also has the option to enter into a brokerage agreement with Hamman Consulting once the market analysis is completed which would allow Hamman Consulting to market the property.  The CIC’s next meeting was set for Thursday, May 19, 2016 at 5:00 p.m. to review the progress of the market analysis and evaluation.

SWITCH TO LED BULBS FOR HISTORIC STREET LIGHTS:

As discussed in prior meetings, a proposal to replace the 39 historic lights on Main Street and E. River with LED bulbs needs a decision on whether to go forward.  The LED bulbs are $169.00 each for a total cost to replace of $6,591.00.  AEP has a rebate program and would rebate to the village $40.00 per light for a total rebate of $1,560.00, which would reduce the cost to $5,031.00.   The AEP rebate would be issued after all 39 bulbs were switched out, so in order to go forward with this proposal, the village would need to pay out the $6,591.00 and then be reimbursed by AEP.   Schweller Electric stated they could show us how to bypass the ballast and install them ourselves.  As this expense would come out of the street budget, we would need to transfer from the general fund to the street fund as there isn’t enough in street to handle this one time large expenditure.  It is anticipated we would recoup the cost of these new LED bulbs in energy savings in 2.15 years.  The historic lights are metered and not just charged a flat rate (with adjustments for seasonal changes) like the rest of the street lighting in town.  I have attached the payback analysis for your review.

March 2015 Special Meeting Minutes

SPECIAL MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

 

MARCH 15, 2016

 

 

THE SPECIAL MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 8:00 A.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR AND ADMINISTRATOR SARA KEERAN. NO MEDIA WAS PRESENT.

 

FISCAL OFFICER’S REPORT

 

EMERGENCY READING OF RESOLUTION NO. 2016-02: A RESOLUTION APPROVING PARTICIPATION IN THE LOCAL GOVERNMENT SAFETY CAPITAL GRANT PROGRAM AUTHORIZING THE MAYOR TO ENTER INTO A MEMORANDUM OF UNDERSTANDING (“MOU”) BETWEEN THE VILLAGE OF ANTWERP AND THE TOWNSHIPS OF CARRYALL AND HARRISON FOR THE IMPLEMENTATION OF THE GRANT PROGRAM, AND DECLARING AN EMERGENCY.

 

ADMINISTRATOR KEERAN INFORMED COUNCIL THAT SHE HAD BEEN MADE AWARE OF A SAFETY GRANT AVAILABLE BY THE STATE OF OHIO AND INFORMED FIRE CHIEF RAY FRIEND OF THE POSSIBILITY OF APPLYING FOR THE FUNDS TO PURCHASE A NEW TANKER TRUCK. AN ESTIMATE FOR A NEW TANKER TRUCK WAS OBTAINED BY CHIEF FRIEND IN THE AMOUNT OF $200,359.00. AS THE TANKER TRUCK SERVES NOT ONLY THE VILLAGE BUT CARRYALL TOWNSHIP AND PART OF HARRISON TOWNSHIP, THIS PROPOSED PURCHASE QUALIFIES AS A PROJECT FOR THE GRANT TO ADDRESS PUBLIC SAFETY.  IN ADDITION, THIS GRANT GIVES MORE WEIGHT ON COLLABORATIVE EFFORTS OF POLITICAL SUBDIVISIONS IN PROVIDING EMERGENCY RELATED SERVICES.  ADMINISTRATOR KEERAN STATED THE VILLAGE WOULD APPLY FOR $100,000.00 AND THAT CARRYALL TOWNSHIP HAS AGREED TO PROVIDE $17,000.00 PER YEAR FOR 10 YEARS TO PAY FOR THE $100,000.00 MATCH.  ADMINISTRATOR KEERAN STATED THE DEADLINE FOR THE GRANT APPLICATION IS MONDAY, MARCH 21, 2016, BUT SHE WILL UPLOAD THE APPLICATION BY FRIDAY, MARCH 18, 2016.

 

CHIEF FRIEND WAS IN ATTENDANCE AND ANSWERED COUNCIL’S QUESTIONS ON THE NEW TANKER TRUCK AND ITS SPECIFICATIONS/CAPABILITIES.  THE VILLAGE WOULD OWN THE NEW TANKER TRUCK AND THE CURRENT TANKER TRUCK WOULD BE RETURNED TO CARRYALL TOWNSHIP. BOTH CARRYALL AND HARRISON TOWNSHIPS HAVE SIGNED THE MEMORANDUM OF UNDERSTANDING THAT MUST BE SUBMITTED WITH THE APPLICATION.

 

v  MOTION MADE BY WEST, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2016-02. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY JAN REEB, TO ACCEPT RESOLUTION NO. 2016-02. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY REINHART, SECONDED BY RYAN, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 8:11 A.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER_____________________             DATE_________________________

February 2016 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

FEBRUARY 22, 2016

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:27 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KEITH WEST, RUDIE REEB, KEN REINHART, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE:  SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, FISCAL OFFICER AIMEE LICHTY, POLICE CHIEF GEORGE CLEMENS, EMS BILLING CLERK ASHLEY MCDOUGAL AND EMS COORDINATOR RANDY SHAFFER.

 

v  MOTION MADE BY REINHART, SECONDED BY DERCK, TO EXCUSE LARRY RYAN FROM THE FEBRUARY COUNCIL MEETING.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JANUARY 14, 2016, WERE REVIEWED.

 

v  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE JANUARY 14, 2016, COUNCIL MEETING.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THE JANUARY DISBURSEMENTS WERE REVIEWED. DISCUSSION ON EXPENSES.

 

v  MOTION MADE BY REINHART, SECONDED BY DERCK, TO APPROVE THE JANUARY RECONCILIATION REPORT.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

VISITORS

ANTWERP HIGH SCHOOL STUDENT ATTENDED FOR GOVERNMENT CLASS.

 

POLICE REPORT

CHIEF CLEMENS REPORTED 94 CALLS FOR SERVICE AND 39 CITATIONS FOR THE MONTH OF JANUARY.

 

EMS REPORT

EMS BILLING CLERK MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING 24 EMS RUNS FOR JANUARY.  COLLECTIONS YEAR-TO-DATE OF $5,217.57.

 

EMS COORDINATOR RANDY SHAFFER REPORTED 43 EMS RUNS TO DATE IN 2016.  COTS ARE INSTALLED IN BOTH SQUAD VEHICLES AND ALL EMS PERSONNEL HAVE BEEN TRAINED.  RANDY IS RESEARCHING A POTENTIAL GRANT TO PURCHASE A CARDIAC THUMPER.

 

FISCAL OFFICER’S REPORT

EMERGENCY READING OF ORDINANCE NO. 2016-09: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH HARRISON TOWNSHIP FOR PROVIDING FIRE PROTECTION SERVICES FOR THE YEARS 2016, 2017, AND 2018, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-09. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY DERCK, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2016-09. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-10:  AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $12,000.00 FROM THE GENERAL FUND TO THE STREET FUND, AND DECLARING THE SAME TO BE AN EMERGENCY.

 

v  MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-10. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY WEST, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2016-10.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-11:  AN ORDINANCE AUTHORIZING THE MAYOR OF THE VILLAGE OF ANTWERP TO ENTER INTO AN AGREEMENT WITH POGGEMEYER DESIGN GROUP FOR PROFESSIONAL SERVICES ON THE PUMP STATION AND WASTE WATER TREATMENT PLANT IMPROVEMENTS; AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-11. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2016-11.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

 

ADMINISTRATOR KEERAN WOULD LIKE TO APPLY FOR GRANT TO PUT SIDEWALKS IN FROM WATERPLANT DRIVE TO DOLLAR GENERAL, AS WELL AS A NEW ROOF FOR FIRE DEPARTMENT BUILDING. KEERAN HAS REQUESTED QUOTES ON THESE PROJECTS AND, IF FUNDED, PROJECTS WOULD BE IN 2017.

 

KEERAN STATED THAT THE CHAMBER OF COMMERCE IS IN NEED OF VOLUNTEERS.

 

COMMITTEE REPORTS

COMMITTEE REPORTS PROVIDED DURING ADMINISTRATOR’S REPORT.

 

MAYOR’S REPORT

MAYOR’S COURT REPORT WAS NOT AVAILABLE FOR MEETING.

 

MAYOR DELONG WANTED TO REMIND EVERYONE THAT THE CHAMBER DOES A LOT FOR OUR COMMUNITY FROM THE DAY IN THE PARK TO HALLOWEEN COSTUME JUDGING, CHRISTMAS LIGHTING CONTEST, CITY-WIDE GARAGE SALE, SMALL BUSINESS SATURDAY AND MORE.  IF YOU ARE AVAILABLE TO GIVE THEM SOME OF YOUR TIME AND VOLUNTEER TO HELP, THEY WOULD GREATLY APPRECIATE IT.  MEMBERSHIP FOR THE CHAMBER IS OPEN TO INDIVIDUALS, BUSINESSES, CHURCHES AND ORGANIZATIONS.

 

OLD BUSINESS

NO OLD BUSINESS.

 

NEW BUSINESS

NO NEW BUSINESS.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:36 P.M.

 

 

MAYOR___________________________

 

FISCAL OFFICER____________________                               DATE_________________________