December 2016 Administrator’s Report

ADMINISTRATOR’S REPORT

December, 2016

 

 

NOTICE ON SNOW & ICE ON SIDEWALKS:

After our first real snowfall of the seasons this past weekend, it was evident that residents weren’t removing snow and ice from their sidewalks again.  With the installation of the sidewalks on E. Canal all the way to the school it is frustrating that students still have to walk in the roadway to get to school.  A notice was placed on the village’s website and Facebook and this notice will be placed in the West Bend News. According to the Village’s Ordinance No. 2011-10 snow and ice is to be removed with 12 hours of the event.

 

REGISTRATION OF COMPOST SITE SENT TO EPA – UPDATE:

The Village has received the registration for the compost site at the sanitary sewer plant. (attached)  Until EPA makes another visit to the site to ensure we have proper signage, our road available and berming required by EPA to prevent any runoff, we still cannot open the new site to the public.  Once the weather, i.e., snow, is better EPA will make a visit to the site.  We are much closer to having the new site ready.  Please note; that the site will not be open during the winter months, with the exception of taking live Christmas Trees and downed branches caused by ice storms.

 

FIRE HALL ROOF REPLACEMENT:

Two estimated were secured for the fire hall roof replacement.  The Village received $20,000.00 through the block grant program of the Paulding County Commissioners.  The two estimates were:  Tri-County Roofing of $30,600.00 and Richland & Associates for $32, 899.00.  A motion will need to be passed by council to choose Tri-County Roofing as our choice. Maumee Valley Planning Organization will be completing the contract documents and the contract will be awarded by the Paulding County Commissioners as the block grant money was awarded by the County.   I anticipate this project going forward after the first of the year in order for the village to budget the match required for the improvement.  It is estimated the village’s share of the project will be $10,600.00

 

PARAGON TEMPERED GLASS WATER/SEWER AGREEMENT:

A 3 percent increase in Paragon’s water and sewer rates were proposed to Paragon and they agreed to the increase.  The ordinance/agreement was signed by Paragon and the ordinance is included in council’s agenda for passage Monday night.

 

EPA NOTICE OF VIOLATION FOR RIVERSIDE PARK RIVER FRONTAGE:

The Village received a notice of violation from EPA for work done to close to the river bank at Riverside Park.  Volunteer work completed by ACDC included improvements to the road leading down to the river and clearance of glass and junk along the paths used by the Cross Country Team. Unfortunately work touching the river to allow for easier access for canoes and kayaks triggered a violation.  The Village, along with the ACDC, will be meeting with EPA and the Army Corp. of Engineers to acquire the needed permits to satisfy the violation.  This writer answered the violation on behalf of the village and is coordinating the meetings between all parties.  A meeting was scheduled for December 13th, but with the snowfall, this will be rescheduled once there is bare ground that can be viewed by EPA and the Army Corp.  The undersigned will keep council informed of the progress on this issue.  In speaking to both agencies, it is felt a resolution can be accomplished without any further violation or penalties.

 

REAL WASTE CONTRACT EXTENSION:

The contract between the Village and Real Waste for village wide trash pick-up will end on March 31, 2017 if the village doesn’t extend the Agreement in writing no later than 90 days prior to the date the agreement would terminate.  It is the recommendation that the Village extend our agreement with Real Waste for an additional year as they have done an excellent job as our waste hauler and works closely with the utility billing clerk and this writer in watching for and eliminating any abuse of the pick-up rules.

The original agreement was entered into on February 6, 2015 and the village extended the contract in 2016.   A motion to allow the undersigned to give notice to Real Waste in writing will be requested at Monday’s council meeting.