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December 2016 Meeting Minutes

by | Jan 17, 2017 | Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

DECEMBER 19, 2016

 

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KEITH WEST, RUDIE REEB, KEN REINHART, STEVE DERCK, LARRY RYAN AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE:  SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, VILLAGE ADMINISTRATOR SARA KEERAN, AND EMS BILLING CLERK ASHLEY MCDOUGAL. MEDIA PRESENT: NONE. VISITORS: JULIAN WAGNER AND RACHEL JUINO.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD NOVEMBER 21, 2016, WERE REVIEWED.

 

  • MOTION MADE BY DERCK, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE NOVEMBER 21, 2016, REGULAR COUNCIL MEETING.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD NOVEMBER 29, 2016, WERE REVIEWED.

 

  • MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE NOVEMBER 29, 2016, SPECIAL COUNCIL MEETING.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THE NOVEMBER DISBURSEMENTS WERE REVIEWED. DISCUSSION ON EXPENSES.

 

  • MOTION MADE BY REINHART, SECONDED BY DERCK, TO APPROVE THE NOVEMBER RECONCILIATION REPORT.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

VISITORS

JULIAN WAGNER (GOVERNMENT STUDENT) AND RACHEL JUINO WERE IN ATTENDANCE TO OBSERVE ONLY.

 

POLICE REPORT

POLICE CHIEF GEORGE CLEMENS PROVIDED A WRITTEN REPORT SHOWING 90 CALLS FOR SERVICE WITH 4 CITATIONS FOR THE MONTH OF NOVEMBER.

 

EMS REPORT

EMS BILLING CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $9,452.11 FOR MONTH OF NOVEMBER AND FOR YEAR-TO-DATE A TOTAL COLLECTED OF $89,934.33.  SHE PROVIDED A WRITTEN REPORT SHOWING 28 EMS RUNS FOR NOVEMBER WITH A TOTAL OF 321 EMS RUNS FOR YEAR-TO-DATE IN 2016.

 

FISCAL OFFICER’S REPORT

THIRD READING OF ORDINANCE NO. 2016-30:  AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH CRANE TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE FOR YEARS 2017, 2018, AND 2019.

 

  • MOTION MADE BY RYAN, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2016-30. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THIRD READING OF ORDINANCE NO. 2016-31:  AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH CARRYALL TOWNSHIP FOR PROVIDING FIRE PROTECTION SERVICES FOR A TEN (10) YEAR PERIOD COMMENCING IN CALENDAR YEAR 2017.

 

  • MOTION MADE BY REINHART, SECONDED BY DERCK, TO ACCEPT ORDINANCE NO. 2016-31. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-35: AN ORDINANCE AUTHORIZING AN AGREEMENT BY AND BETWEEN THE VILLAGE OF ANTWERP, OHIO, AND PARAGON TEMPERED GLASS, LLC FOR THE SUPPLY AND PURCHASE OF WATER AND PROVISION OF SEWER SERVICE, AND DECLARING THE SAME AN EMERGENCY

 

  • MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-35. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY RYAN, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2016-35. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-36:  AN ORDINANCE TO ESTABLISH TIME AND PLACE OF REGULAR MEETINGS OF THE COUNCIL FOR THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, FOR CALENDAR YEAR 2017, AND DECLARING THE SAME AN EMERGENCY

 

  • MOTION MADE BY DERCK, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-36. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY REINHART, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2016-36. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-37: AN ORDINANCE ESTABLISHING A SPECIAL REVENUE FUND ENTITLED SEVERANCE PAY RESERVE FUND AND AUTHORIZING THE TRANSFER OF FUNDS FROM THE GENERAL FUND TO THE SPECIAL REVENUE FUND, AND DECLARING THE SAME AN EMERGENCY

 

  • MOTION MADE BY JAN REEB, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-37. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY REINHART, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2016-37. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-38: AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ANTWERP, OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2017, AND DECLARING THE SAME AN EMERGENCY

 

  • MOTION MADE BY WEST, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-38. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY RUDIE REEB, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2016-38. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-39: AN ORDINANCE AUTHORIZING THE FISCAL OFFICER OF THE VILLAGE OF ANTWERP, OHIO TO AMEND APPROPRIATIONS AND DECLARING IT AN EMERGENCY

 

  • MOTION MADE BY RYAN, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-39. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY RYAN, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2016-39. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-40: AN ORDINANCE ESTABLISHING A CAPITAL IMPROVEMENT FUND: PUMP STATION PROJECT – FUND NUMBER D01; AND DECLARING THE SAME AN EMERGENCY

 

  • MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-40. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY RUDIE REEB, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2016-40. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-41: AN ORDINANCE ESTABLISHING A CAPITAL IMPROVEMENT FUND: WATER TREATMENT PLANT IMPROVEMENTS – FUND NUMBER D02; AND DECLARING THE SAME AN EMERGENCY

 

  • MOTION MADE BY WEST, SECONDED BY DERCK, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-41. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY REINHART, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2016-41. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-42: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $5,000.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY

 

  • MOTION MADE BY REINHART, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-42. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY DERCK, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2016-42. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

 

SNOW REMOVAL ON RESIDENTIAL SIDEWALKS HAS BEEN AN ISSUE THIS WINTER INCLUDING THE SAFE ROUTES TO SCHOOL AREA.  PUBLIC SERVICE COMMITTEE WILL MEET JANUARY 4, 2017, AT 8:00 A.M. TO DISCUSS POTENTIAL RESOLUTIONS TO THIS ISSUE.

 

DISCUSSION ON ESTIMATES FOR REPLACING THE ROOF OF THE FIRE HALL.  THE CONTRACT WILL BE AWARDED BY THE PAULDING COUNTY COMMISSIONERS AS THE BLOCK GRANT MONEY WAS AWARDED BY THE COUNTY BUT A RECOMMENDATION ON THE PROPOSALS MUST BE PROVIDED BY COUNCIL.

 

  • MOTION MADE BY REINHART, SECONDED BY WEST, TO RECOMMEND APPROVAL OF TRI-COUNTY ROOFING ESTIMATE OF $30,600.00 FOR REPLACEMENT OF FIRE HALL ROOF. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

DISCUSSION HAD ON CONTRACT TERM FOR VILLAGE-WIDE TRASH PICK-UP WITH REAL WASTE DISPOSAL, LLC AND 90 DAY TIME PERIOD TO PROVIDE A NOTICE OF RENEWAL TO EXTEND TERM FOR ANOTHER ONE-YEAR PERIOD.

 

  • MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO APPROVE VILLAGE ADMINISTRATOR TO SEND NOTICE TO REAL WASTE DISPOSAL, LLC TO EXTEND THE TERM OF THE VILLAGE-WIDE TRASH PICK-UP CONTRACT FOR ANOTHER ONE YEAR PERIOD COMMENCING IN APRIL 2017. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

COMMITTEE REPORTS

NO COMMITTEE REPORTS.

 

WEST COMMENTED ON ENGINEERING SERVICES AND OBTAINING BIDS FOR THESE SERVICES ON FUTURE PROJECTS.  SOLICITOR FARR WILL RESEARCH PRE-QUALIFICATION REQUIREMENTS AND COMPETITIVE BIDDING PROCESS FOR ENGINEERING SERVICES AND EXCEPTIONS THERETO.

 

SOLICITOR FARR ALSO MENTIONED THAT SHE RESEARCHED INFORMATION ON INDOOR SHOOTING RANGES IN VILLAGE CORPORATION LIMITS AND FOUND INFORMATION REGARDING THE REGULATION OF THE NOISE LEVELS AND ZONING REQUIREMENTS. SHE WILL CONTINUE TO RESEARCH THE ISSUES RAISED BY MATT MCDOUGAL AT LAST COUNCIL MEETING.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN $794.00 TO THE VILLAGE IN THE MONTH OF OCTOBER WITH $329.00 GOING TO THE STATE AND $15.00 GOING TO THE COUNTY FOR A TOTAL OF $1,138.00.

 

  • MOTION MADE BY REINHART, SECONDED BY WEST, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:52 P.M.

 

 

 

MAYOR___________________________

 

 

FISCAL OFFICER____________________                               DATE_________________________