January 2014

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP

FEBRUARY 24, 2014

NO JANUARY COUNCIL MEETING WAS HELD DUE TO LACK OF QUORUM OF COUNCIL MEMBERS.

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, STEVE DERCK, KEITH WEST AND COUNCIL PRESIDENT JAN REEB. ABSENT: LARRY RYAN.

ALSO IN ATTENDANCE: ADMINISTRATOR SARA KEERAN, SOLICITOR MELANIE FARR, POLICE CHIEF GEORGE CLEMENS, AND FISCAL OFFICER LORETTA BAKER. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM DEFIANCE CRESCENT. VISITORS: BENNY WYCKOFF, CARRYALL TOWNSHIP TRUSTEE.

 MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO EXCUSE LARRY RYAN FROM THE FEBRUARY COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD DECEMBER 16, 2013, WERE REVIEWED.

 MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT THE MINUTES FROM THE DECEMBER 16, 2013, COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE DECEMBER DISBURSEMENTS WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO APPROVE THE DECEMBER RECONCILIATION REPORT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE JANUARY DISBURSEMENTS WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY RUDIE REEB, TO APPROVE THE JANUARY RECONCILIATION REPORT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS

BENNY WYCKOFF, A CARRYALL TOWNSHIP TRUSTEE, WAS PRESENT TO DISCUSS THE PURCHASE OF GROUND ADJOINING THE CEMETERY. WYCKOFF STATED THE GROUND IS ONE ACRE IN A TRIANGULAR SHAPE. A REAL ESTATE PURCHASE AGREEMENT WILL BE THE NEXT STEP IN THE PROCESS OF PURCHASING THIS LAND. WYCKOFF WILL WORK WITH SHAWN DOOLEY TO GATHER THE INFORMATION FOR THE REAL ESTATE PURCHASE AGREEMENT TO BE DRAFTED BY SOLICITOR FARR.
POLICE REPORT

POLICE DEPARTMENT REPORTED 244 CALLS FOR SERVICE AND 21 CITATIONS FOR THE MONTHS OF DECEMBER AND JANUARY. CHIEF CLEMENS STATED A CRUISER FOR THE POLICE DEPARTMENT WAS PURCHASED FROM LIVERPOOL TOWNSHIP. CLEMENS IS HOPING TO BE ABLE TO SELL THE OLD CRUISER TO ANOTHER AGENCY. HE WILL REPORT BACK THE PROGRESS NEXT MONTH. THE POLICE DEPARTMENT IS IN THE PROCESS OF ENLARGING AND REMODELING THE POLICE DEPARTMENT.

EMS REPORT

WRITTEN REPORT GIVEN BY RANDY SHAFFER SHOWING 269 CALLS FOR THE YEAR 2013. JANUARY REPORT SHOWS A TOTAL OF 17 RUNS. NO REPORT FROM DARLENE MERRIMAN.

FISCAL OFFICER’S REPORT

2ND READING OF ORDINANCE NO. 2013-49: AN ORDINANCE ADOPTING THE MODEL ORDINANCE PREPARED BY THE OHIO ATTORNEY GENERAL PURSUANT TO SECTION 715.55 OF THE OHIO REVISED CODE ON REGULATIONS GOVERNING SEXUALLY ORIENTED BUSINESSES AND EMPLOYEES.

2ND READING OF ORDINANCE NO. 2013-50: AN ORDINANCE ADOPTING THE MODEL ORDINANCE PREPARED BY THE OHIO ATTORNEY GENERAL PURSUANT TO SECTION 715.55 OF THE OHIO REVISED CODE ON REGULATIONS GOVERNING CRIMINAL CONDUCT IN SEXUALLY ORIENTED BUSINESSES.

2ND READING OF ORDINANCE NO. 2013-51: AN ORDINANCE OF THE VILLAGE OF ANTWERP, OHIO, AMENDING CHAPTER 138 OF THE OHIO BASIC CODE ADOPTED BY THE VILLAGE OF ANTWERP, OHIO, TO INCLUDE SECTION 138.19 PROHIBITING THE MANUFACTURE, SALE, DISTRIBUTION AND POSSESSION OF SYNTHETIC DRUGS AND SYNTHETIC DRUG LOOKALIKE SUBSTANCES.

EMERGENCY READING OF ORDINANCE NO. 2014-01: AN ORDINANCE ADOPTING THE PERSONNEL MANUAL FOR THE VILLAGE OF ANTWERP, OHIO, INCLUDING ALL APPLICABLE STATEMENTS ATTACHED THERETO, FOR CALENDAR YEAR 2014 AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY JAN REEB, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-01. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY DERCK, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2014-01. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-02: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH HARRISON TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE IN CALENDAR YEAR 2014, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY DERCK, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-02. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2014-02. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-03: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH CARRYALL TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE IN CALENDAR YEAR 2014, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-03. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2014-03. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-04: AN ORDINANCE APPROVING, ADOPTING AND ENACTING AMERICAN LEGAL PUBLISHING’S OHIO BASIC CODE, 2014 EDITION, AS THE CODE OF ORDINANCES FOR THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY DERCK, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-04. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2014-04. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-05: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $27,500.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY REINHART, SECONDED BY DERCK, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-05. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2014-05. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-06: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER FUNDS FROM THE GENERAL FUND TO THE WATER FUND IN THE AMOUNT OF $15,000.00 AND DECLARING THE SAME TO BE AN EMERGENCY.

 MOTION MADE BY REINHART, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-06. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY DERCK, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2014-06. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

1ST READING OF RESOLUTION NO. 2014-01: A RESOLUTION REQUESTING THE COUNTY AUDITOR TO CERTIFY TO THE VILLAGE OF ANTWERP THE TOTAL CURRENT TAX VALUATION AND THE DOLLAR AMOUNT OF REVENUE THAT WOULD BE GENERATED BY 1 MILL FOR A RENEWAL LEVY FOR CURRENT EXPENSES.

EMERGENCY READING OF ORDINANCE NO. 2014-07: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $6,000.00 FROM THE GENERAL FUND TO THE STREET FUND, AND DECLARING THE SAME TO BE AN EMERGENCY.

 MOTION MADE BY REINHART, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-07. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RUDIE REEB, SECONDED BY DERCK, TO ACCEPT ORDINANCE NO. 2014-07. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

ADMINISTRATOR’S REPORT

SEE ATTACHED ADMINISTRATOR’S REPORT.

ITEMS DISCUSSED:

W. WOODCOX WATERLINE REPLACEMENT – KEERAN WOULD LIKE TO APPLY THROUGH PAULDING COUNTY COMMISSIONERS FORMULA CDBG GRANT FOR THIS REPLACEMENT. COST WOULD BE $171,000.00 TOTAL, WITH $145,000.00 GRANT AND $26,000.00 ENGINEERING COST TO BE PAID BY THE VILLAGE AS A MATCHING EXPENSE. CONSTRUCTION, IF FUNDED, WOULD NOT OCCUR UNTIL APRIL OF 2015.

 MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO GIVE KEERAN AUTHORITY TO SUBMIT THE GRANT APPLICATION FOR CRITICAL INFRASTRUCTURE PROGRAM FUNDS FOR THE W. WOODCOX WATERLINE REPLACEMENT PROJECT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

KEERAN WOULD LIKE TO APPLY FOR OPWC FUNDING FOR THE W. WASHINGTON STREET/S. MAIN STREET WATERLINE REPLACEMENT. IF FUNDED, THIS PROJECT WILL GO FORWARD IN 2015. ESTIMATED COST OF THE PROJECT IS $279,250.00.

APPROXIMATELY 20+ WATERLINE BREAKS WERE ADDRESSED BY THE VILLAGE SINCE MID-DECEMBER. WINTER HAS COST THE VILLAGE EXTRA EXPENSES WITH EQUIPMENT, SNOW REMOVAL, GRIT, REPAIRS, HEATERS, PIPE, PARTS, ETC. THE SKID LOADER IS BEING REPAIRED WITH A RENTAL CURRENTLY BEING USED.

COMPREHENSIVE PLAN WORKSHOP WAS HELD AT THE ANTWERP HIGH SCHOOL ON FEBRUARY 11, 2014. FOUR TOPICS WERE SEEN AS IMPORTANT FROM THE SURVEYS RETURNED:

(1) IMPROVE SIDEWALKS/BIKE ROUTES;
(2) VILLAGE NEEDS AN APPEALING DOWNTOWN;
(3) WHERE SHOULD THE VILLAGE DEVELOP NEW PLACES FOR ECONOMIC DEVELOPMENT AND EMPLOYMENT; AND
(4) DEVELOPMENT NEAR THE INTERCHANGE – MAKE IT VIABLE.

THE GROUPS PRESENT DISCUSSED EACH ISSUE AND PRESENTED RECOMMENDATIONS. PLANNING COMMISSION WILL MEET TO REVIEW RESULTS.

SAFE ROUTES TO SCHOOL RIGHT-OF-WAY – THE VILLAGE IS IN NEED OF 10 TO 12 FEET OF ADDITIONAL RIGHT-OF-WAY ON HARRMANN ROAD IN ORDER TO MOVE FORWARD ON THE SECOND PHASE OF THE SAFE ROUTES TO SCHOOL PROGRAM. KEERAN WILL BE IN CONTACT WITH PROPERTY OWNER REGARDING THIS RIGHT-OF-WAY.

THE VILLAGE WILL ESTIMATE METERS NEXT MONTH DUE TO AMOUNT OF SNOW COVERED METERS.

LARRY SMITH, UTILITY WORKER, RETIRED FROM THE VILLAGE AS OF THE END OF FEBRUARY.

NEW WEBSITE FOR THE VILLAGE CONTINUES TO BE UNDER CONSTRUCTION BY AIMEE LICHTY.

COMMITTEE REPORTS

NO COMMITTEE REPORTS.
OLD BUSINESS

NO OLD BUSINESS.

NEW BUSINESS

DISCUSSION ON PAYMENT OF WAGES TO VILLAGE EMPLOYEES WHEN THERE IS A LEVEL THREE SNOW EMERGENCY. DISCUSSED SECTION IN OHIO REVISED CODE DEALING WITH THIS ISSUE FOR STATE EMPLOYEES. COUNCIL DIRECTED SOLICITOR FARR TO PREPARE ORDINANCE TO AMEND PERSONNEL MANUAL TO INCLUDE LANGUAGE ON PAYMENT OF WAGES TO VILLAGE EMPLOYEES FOLLOWING THE OHIO REVISED CODE LANGUAGE FOR STATE EMPLOYEES.

DISCUSSION HELD ON NEED TO ELECT COUNCIL PRESIDENT FOR 2014.

 MOTION MADE BY REINHART, SECONDED BY WEST, TO ELECT JAN REEB AS COUNCIL PRESIDENT FOR THE YEAR 2014. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

DISCUSSION HELD ON COMMITTEE MEMBER LIST FOR 2014.

 MOTION MADE BY REINHART, SECONDED BY DERCK, TO ACCEPT THE 2014 COMMITTEE MEMBER LIST FOR 2014. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

DISCUSSION HAD ON FORM RECEIVED FROM ANTWERP BALL ASSOCIATION TO MAKE DONATION AND/OR SPONSOR TEAM FOR 2014 BALL SEASON.

 MOTION MADE BY WEST, SECONDED BY REINHART, TO DONATE $200.00 TO THE ANTWERP BALL ASSOCIATION FOR THE YEAR 2014. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

MAYOR’S REPORT

MAYOR’S COURT DEPOSITED $1,721.50 FOR THE MONTH OF DECEMBER AND $919.00 FOR THE MONTH OF JANUARY.

MAYOR ASKED COUNCIL TO CONSIDER A DONATION OF $2,000.00 FOR THE PURCHASE OF THE BALL PARK PROPERTY AT SHERIFF’S SALE SCHEDULED FOR MARCH 6, 2014.

 MOTION MADE BY REINHART, SECONDED BY DERCK, TO EARMARK FUNDS TO ASSIST ANTWERP BALL ASSOCIATION IN PURCHASE OF BALL PARK PROPERTY AT THE SHERIFF’S SALE SCHEDULED FOR MARCH 6, 2014, IF THESE FUNDS ARE SO NEEDED FOR THE PURCHASE BY THE ANTWERP BALL ASSOCIATION. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY WEST, SECONDED BY REINHART, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 7:18 P.M.
MAYOR___________________________
FISCAL OFFICER_____________________ DATE_________________________