July 2018 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

JULY 16, 2018

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:29 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: RUDIE REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, AND JAN REEB.  KEITH WEST WAS ABSENT

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGAL, AND POLICE CHIEF GEORGE CLEMENS.  MEDIA PRESENT: PETER GREER OF THE CRESCENT NEWS. VISITORS PRESENT:  ED BOHN FROM PAULDING COUNTY EMA

 

•   MOTION MADE BY REINHART, SECONDED BY ROHRS, TO EXCUSE KEITH WEST FROM THE JULY REGULAR COUNCIL MEETING.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JUNE 18, 2018, WERE REVIEWED.  DISCUSSION ON ADDRESSES REPORTED FOR PROPERTIES ON MERVIN STREET.

 

•   MOTION MADE BY ROHRS, SECONDED BY JAN REEB, TO ACCEPT THE MINUTES FROM THE JUNE 18, 2018, REGULAR COUNCIL MEETING WITH THE AMENDMENT THAT ADDRESSES FOR PROPERTIES DISCUSSED ON MERVIN STREET AT JUNE COUNCIL MEETING WERE 104 AND 105 MERVIN STREET.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE JUNE DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

•   MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO APPROVE THE JUNE RECONCILIATION REPORT.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

ED BOHN FROM PAULDING COUNTY EMA WAS IN ATTENDANCE TO DISCUSS MITIGATION PLAN.  THIS PLAN WILL NEED TO BE ADOPTED BY THE VILLAGE IN ORDER FOR THE VILLAGE TO BE ENTITLED TO OBTAIN FUNDING FOR FEMA PROJECTS OR FOR NATURAL DISASTERS THAT OCCUR IN THE VILLAGE.  SOLICITOR FARR WILL REVIEW THE MITIGATION PLAN AND PREPARE AN ORDINANCE FOR COUNCIL TO REVIEW AT AUGUST MEETING.  BOHN MENTIONED THAT THERE ARE PLANS TO UPGRADE OUTDOOR WEATHER SIRENS THAT HAVE NOT BEEN PURCHASED IN THE LAST 5 YEARS.  HE ALSO SAID THEY ARE SEEKING FLOODING AND STORM SHELTER PROJECTS.  BOHN COMPLIMENTED THE ANTWERP CHAMBER ON THE “GRAB YOUR NEIGHBOR AND EXPLORE YOUR DOWNTOWN” CAMPAIGN AND KIDS’  PARADE.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 125 CALLS FOR SERVICE FOR THE MONTH OF JUNE WITH 29 OFFENSES. CHIEF CLEMENS REPORTED THAT THE POLICE DEPARTMENT IS RECEIVING COMPLAINTS OF PEOPLE PARKING IN HANDICAP PARKING THAT SHOULD NOT BE AND THE POLICE WILL CITE ANY OFFENDERS.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $1,436.96 FOR THE MONTH OF JUNE AND YEAR-TO-DATE TOTAL COLLECTED OF $33,705.48.  SHE PROVIDED A WRITTEN REPORT SHOWING 26 EMS RUNS FOR JUNE WITH A TOTAL OF 157 EMS RUNS FOR 2018.

 

MAYOR INFORMED COUNCIL THAT HE ASSIGNED ASHLEY MCDOUGAL AS TEMPORARY EMS COORDINATOR WHILE RANDY SHAFFER IS OFF WORK.

 

FISCAL OFFICER’S REPORT

FINAL READING OF ORDINANCE NO. 2018-09: AN ORDINANCE AMENDING SECTION 112.03 OF THE OHIO BASIC CODE ON THE APPLICATION PROCEDURE FOR LICENSES REQUIRED UNDER CHAPTER 112 OF THE OHIO BASIC CODE.

 

•   MOTION MADE BY JAN REEB, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2018-09. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FIRST READING OF ORDINANCE NO. 2018-11: AN ORDINANCE AMENDING SECTION 5 ON PROCEDURE WHEN OWNER FAILS TO COMPLY WITH NOTICE VIOLATION OF ORDINANCE NO. 2013-30 ENTITLED AN ORDINANCE ESTABLISHING THE REGULATION OF WEEDS AND LITTER ON PRIVATE PROPERTY IN THE VILLAGE OF ANTWERP, OHIO.

 

FISCAL OFFICER LICHTY REPORTED THAT THE LIBRARY BUILDING LIGHTS HAVE BEEN SWITCHED TO LED LIGHTING AND THAT THERE IS AN AVERAGE SAVINGS OF $40.00 FOR THE MONTH OF JUNE COMPARED TO LAST 3 YEARS AT SAME TIME.  THE VILLAGE WILL ALSO GET A REBATE FROM AEP FOR UPGRADING TO LED LIGHTING.  RISTER ASKED IF ELECTRICIAN IS DISPOSING OF OLD TUBING AND PROVIDING DOCUMENTATION SO VILLAGE CAN OBTAIN REBATE FROM AEP.  ADMINISTRATOR KEERAN ADVISED THAT ELECTRICIAN WILL WORK DIRECTLY WITH THE VILLAGE’S AEP REPRESENTATIVE ON THIS ISSUE.

 

 

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

 

UTILITY COMMITTEE MET ON JUNE 26, 2018, TO DISCUSS RAISING COST OF MOWING LOTS INSIDE THE VILLAGE.  THE COMMITTEE RECOMMENDED RAISING THE RATES FOR OWNERS OF LOTS UNDER ONE-HALF ACRE TO $100.00 AND LOTS OVER ONE-HALF ACRE TO $200.00.  FIRST READING OF THIS ORDINANCE OCCURRED AT JULY 16, 2018, MEETING.

 

ON JUNE 28, 2018, THE STONE STREET LIFT STATION SUFFERED IRREPARABLE FAILURE DUE TO A BACKUP INSIDE THE WET WELL.  THIS BACKUP CAUSED THE ELECTRICAL PANEL LOCATED INSIDE OF THE WELL TO BURN UP.  THE RESULT WAS AN OVERFLOW OF THE VILLAGE’S SEWER SYSTEM AND THE NEED TO RENT A BYPASS PUMP TO ENSURE SEWAGE CAN BE PUMPED TO THE SEWER PLANT.  THE NEW LIFT STATION PROJECT IS UNDERWAY AND THIS RENTAL PUMP WILL NEED TO CONTINUE UNTIL NEW LIFT STATION IS OPERATIONAL.  APPROXIMATE COST FOR THIS RENTAL PUMP ESTIMATED TO BE AROUND $6,700.00, WHICH INCLUDES DIESEL FUEL TO RUN PUMP.

 

ADMINISTRATOR HAS RECEIVED COMPLAINTS ON PROPERTIES ON MERVIN STREET.  A LETTER WAS SENT TO PROPERTY OWNER OF 104 AND 105 MERVIN STREET CONCERNING THE CONDITION OF THESE PROPERTIES.  POLICE CHIEF CLEMENS INSPECTED PROPERTIES AND DETERMINED THAT BOTH ARE IN TOTAL DISREPAIR.  IF PROPERTY OWNER DOES NOT RESPOND TO NOTIFICATION, THE VILLAGE WILL NEED TO DECIDE WHETHER OR NOT TO PROCEED WITH THE PROCESS OUTLINED IN ORDINANCE NO. 2013-32. PUBLIC SAFETY COMMITTEE WILL MEET TO DISCUSS FURTHER AND RETURN TO COUNCIL WITH RECOMMENDATION ON HOW TO PROCEED.

 

COUNCIL DISCUSSED DILAPIDATED BUILDING BEHIND HOMETOWN PANTRY.  SOMEONE INQUIRED ABOUT BUYING THE OLD KEYSTONE SALON BUILDING BUT IS RELUCTANT DUE TO THE CONDITION OF BUILDING DIRECTLY BEHIND HOMETOWN PANTRY.  THE BUILDING IS OWNED BY HAVER AND KEERAN WILL CONTACT HAVER TO DISCUSS CONDITION OF BUILDING.

 

COMMITTEE REPORTS

UTILITY COMMITTEE REPORT REFLECTED ABOVE IN ADMINISTRATOR’S REPORT.

 

KEERAN RECOMMENDED THAT COUNCIL DISCUSS ZONING ISSUE RAISED ON WHETHER THE ZONING ORDINANCE SHOULD BE AMENDED TO ALLOW PARKING / STORING OF CAMPERS ON RESIDENTIAL PROPERTIES OTHER THAN IN REAR YARD AS CURRENTLY ALLOWED (SEE SECTION 303.04 OF ZONING ORDINANCE).  THE PROCESS TO AMEND A ZONING ORDINANCE CAN BE INITIATED BY COUNCIL.  ROHRS QUESTIONED WHETHER IT WOULD MAKE THE COMMUNITY LOOK BETTER IF CAMPERS WERE ALLOWED TO BE PARKED / STORED OTHER THAN IN REAR YARD, AND IF IT DOES NOT, HE STATED THE ZONING ORDINANCE SHOULD NOT BE AMENDED.  REINHART EXPRESSED HIS CONCERN THAT CERTAIN RESIDENTS MAY NOT BE ABLE TO PARK / STORE THEIR CAMPERS IN THEIR REAR YARDS.  KEERAN ASKED COUNCIL TO VOTE ON HOW THEY WANT TO PROCEED IN REGARD TO AN AMENDMENT TO THE ZONING ORDINANCE ON THIS ISSUE.

 

•   MOTION MADE BY MIKE ROHRS, SECONDED BY RUDIE REEB, TO CONTINUE WITH ZONING ORDINANCE AS IS IN REGARD TO SECTION 303.04 AND NOT TO INITIATE THE PROCESS TO AMEND THIS SECTION OF THE ZONING ORDINANCE.   3 YEAS, 2 NAYS.  MOTION CARRIED AND APPROVED.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $3,935.00 IN THE MONTH OF JUNE WITH $2,975.00 GOING TO THE VILLAGE, $925.50 GOING TO THE STATE, AND $34.50 GOING TO THE COUNTY.

 

AT THE JULY VFW MEETING, THE ANTWERP VFW POST 5087 DECIDED TO DONATE $500.00 TO EACH OF THE FOLLOWING DEPARTMENTS:  ANTWERP POLICE DEPARTMENT, ANTWERP FIRE DEPARTMENT, AND ANTWERP EMS.  MAYOR DELONG THANKED THEM FOR THEIR DONATION.

 

NEW BUSINESS

RISTER QUESTIONED THE ABILITY TO SET OFF FIREWORKS IN THE VILLAGE LIMITS.  POLICE CHIEF STATED THAT IT IS ILLEGAL IN THE STATE OF OHIO.  RISTER MENTIONED THAT THEY ARE BEING SET OFF WEST OF HIS HOUSE AND HE WOULD LIKE THAT LOOKED INTO.

 

•   MOTION MADE BY RISTER, SECONDED BY REINHART, TO ADJOURN THE MEETING.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:31 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER____________________                               DATE_________________________