July 2021 Meeting Minutes

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP
JULY 19, 2021

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR JAN REEB. COUNCIL PERSONS PRESENT: DEAN RISTER, RUDIE REEB, KENNETH REINHART, MIKE ROHRS, AND KEITH WEST.

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, AND POLICE CHIEF GEORGE CLEMENS. VISITORS: BILL BOYLAN, STEVE JORDAN, BRYCE STEINER, OLEY MCMICHAEL, CONNIE GAISFORD, ASHLEY MCDOUGALL AND MATT MCDOUGALL.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JUNE 21, 2021, WERE REVIEWED.

•  MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE JUNE 21, 2021, REGULAR COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD JUNE 28, 2021, WERE REVIEWED.

•  MOTION MADE BY WEST, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE JUNE 28, 2021, SPECIAL COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE JUNE DISBURSEMENTS WERE REVIEWED. DISCUSSION ON EXPENSES.

•  MOTION MADE BY RISTER, SECONDED BY ROHRS, TO ACCEPT THE JUNE RECONCILIATION REPORT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS
ASHLEY MCDOUGALL, MATT MCDOUGALL, CONNIE GAISFORD AND DAMIEN ESPARZA WERE IN ATTENDANCE AT THE REQUEST OF MAYOR REEB AND POLICE CHIEF GEORGE CLEMENS TO BE RECOGNIZED AND RECEIVE LIFE SAVING CERTIFICATE AND PIN FOR THEIR EFFORTS ON AN EMS RUN THAT SAVED A LIFE.

OLEY MCMICHAEL WAS IN ATTENDANCE TO ASK COUNCIL TO LOOK INTO A WAY THAT HE CAN PLAT THE REMAINING VACANT PROPERTIES IN MAUMEE LANDING SUBDIVISION SO WHEN HE SELLS A LOT HE DOES NOT HAVE TO HAVE COUNCIL APPROVE IT SINCE IT HAS ALL BEEN PRVIOUSLY ACCEPTED. SOLICITOR FARR WILL REVIEW AND GET BACK WITH COUNCIL.

BRYCE STEINER, BILL BOYLAN, AND STEVE JORDAN WERE IN ATTENDANCE TO OBSERVE.

POLICE REPORT
POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 95 CALLS FOR SERVICE FOR THE MONTH OF JUNE WITH 13 OFFENSES.

EMS REPORT
EMS COORDINATOR-CLERK ASHLEY MCDOUGALL PROVIDED A WRITTEN REPORT SHOWING 143 OUTSTANDING RUNS. EMS HAD 27 RUNS IN JUNE. COLLECTIONS IN JUNE WERE $3,560.03. A YEAR-TO-DATE TOTAL OF COLLECTIONS IS $35,745.32, WITH A YEAR TO DATE RUN TOTAL OF 143 RUNS.

ADMINISTRATOR DAVIS INFORMED EMS CLERK MCDOUGALL THAT ANY UNCOLLECTED BALANCE ON EMS RUNS CAN BE TURNED OVER TO THE ATTORNEY GENERAL’S OFFICE AND THEY WILL COLLECT THOSE BALANCES FROM PATIENTS FOR THE VILLAGE.

FISCAL OFFICER’S REPORT
FINAL READING OF ORDINANCE NO. 2021-09: AN ORDINANCE AMENDING SECTION 8 ON TAPPING FEES FOR WATERLINES IN ORDINANCE NO. 2016-27 ENTITLED AN ORDINANCE AMENDING ORDINANCE NO. 2014-21 AUTHORIZING THE CHANGE OF WATER RATES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO

•  MOTION MADE BY RISTER, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2021-09. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

FIRST READING OF ORDINANCE NO. 2021-11: AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO RESIDE OUTSIDE THE VILLAGE OF ANTWERP

FIRST READING OF ORDINANCE NO. 2021-12: AN ORDINANCE AMENDING ORDINANCE NO. 2020-12 ESTABLISHING COMPENSATION FOR THE VILLAGE OF ANTWERP, OHIO FOR THE CALENDAR YEAR 2021, SPECIFICALLY AMENDING SECTION 1 TO ADD A NEW POSITION WITH THE TITLE “SUPERVISOR”

ORDINANCE NO. 2021-13 TO AMEND ZONING ORDINANCE AND ORDINANCE NO. 2021-14 TO AMEND ZONING MAP WERE TABLED. DISCUSSION HAD ON TIMELINE NOT BEING MET ON THE REQUIREMENTS TO AMEND THE ZONING ORDINANCE AND ZONING MAP DUE TO A QUORUM NOT BEING PRESENT FOR PLAN COMMISSION MEETING.

FIRST READING OF RESOLUTION NO. 2021-07: A RESOLUTION AMENDING RESOLUTION NO. 2020-07 AUTHORIZING THE SALE OF SURPLUS VILLAGE PROPERTY BY INTERNET AUCTION IN CALENDAR YEAR 2021

FIRST READING OF ORDINANCE NO. 2021-15: AN ORDINANCE VACATING THAT PORTION OF ERIE STREET EXTENDED, WHICH RUNS NORTH AND SOUTH PARALLEL TO SOUTH MAIN STREET BETWEEN LOTS 14 AND 5 LOCATED AT 106 STONE STREET AND 202 STONE STREET (PARCEL NOS. 12-02S-004-00 and 12-11S-001-00) IN ANTWERP, OHIO, AND RESERVING AN EASEMENT

RITA TAX COLLECTION FOR THE MONTH OF JUNE, PAID IN JULY, WAS $33,861.25.

FISCAL OFFICER LICHTY INFORMED COUNCIL OF CD# 20221 IN THE AMOUNT OF $6,176.06 PLUS THIS MONTH’S INTEREST THAT WILL MATURE ON JULY 29, 2021. COUNCIL DISCUSSION ON NOT RENEWING CD# 20221 AND DEPOSITING MONIES INTO GENERAL FUND.

•  MOTION MADE BY REINHART, SECONDED BY ROHRS, TO NOT RENEW CD# 20221 THAT WILL MATURE ON JULY 29, 2021. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

ADMINISTRATOR’S REPORT
WATER TOWER:
ADMINISTRATOR CONTACTED DIXON ENGINEERING OF MEDINA, OHIO TO QUOTE A COST TO DO A COMPLETE INSPECTION OF THE VILLAGE 300,000-GALLON WATER TOWER USING A SUBMERSIBLE ROV. A FEW YEARS AGO, AN INSPECTION WAS PERFORMED, BUT NO REPAIRS WERE MADE AT THE TIME. THIS INSPECTION WHEN COMPLETED WILL PROVIDE A REPORT WHICH WILL INCLUDE ANTICIPATED REPAIR COST. COST OF INSPECTION IS $3,200.00, AND A PURCHASE ORDER WAS GIVEN JULY 12.

WATER PLANT DRIVE:
CURRENTLY, VILLAGE HAS A QUOTE FROM LOOP PAVING FOR APPROXIMATELY $19,000.00 TO MAKE PATCH REPAIRS TO THE STREET. IT APPEARS THE VILLAGE MAKES REPAIRS TO THIS STREET ANNUALLY. ADMINISTRATOR CONTACTED TOM LINGVAI OF LINGVAI EXCAVATING. THE VILLAGE HAS USED TOM IN THE PAST. LINGVAI EXCAVATING HAS WORKED ON THE VILLAGE’S WATER AND SEWER LINES. TOM AND ADMINISTRATOR DISCUSSED THE VIABILITY OF MAKING REPAIRS, AND THE LONGEVITY OF SUCH REPAIRS. TOM IS OF THE OPINION PATCHING WOULD CONTINUE TO FAIL AS THE SUB-BASE IS INSUFFICIENT TO SUPPORT THE LOAD. ADMINISTRATOR REACHED OUT TO WARD PAVING OF LEIPSIC TO PROVIDE THE VILLAGE WITH A QUOTE TO CHIP SEAL THE STREET SO VILLAGE COULD MAINTAIN ITS CURRENT INTEGRITY AND SEAL OUT WATER UNTIL IT CAN FUND A COMPLETE RECONSTRUCTION.

VILLAGE PHONE SERVICE:
VILLAGE PAYS $700.00 MONTHLY FOR PHONE SERVICE. CURRENTLY, INTERNET IS PROVIDED BY METALINK AT NO COST UNDER A CONTRACTUAL AGREEMENT IN WHICH VILLAGE ALLOWS THEM TO SITE ANTENNAS ON ITS WATER TOWER. METALINK CAN PROVIDE VOIP PHONE SERVICE TO VILLAGE OFFICES AT A REDUCED COST. ADMINISTRATOR IS HAVING THE SERVICE QUOTED. UPDATE SINCE ORIGINAL REPORT IS NEW SERVICE WITH METALINK WILL SAVE THE VILLAGE APPROXIMATELY $3,700.00 ANNUALLY WITH THIS CHANGE.

DIRECT DEPOSIT:
FISCAL OFFICER AND ADMINISTRATOR ARE WORKING WITH ANTWERP EXCHANGE BACK TO PROVIDE DIRECT DEPOSIT TO VILLAGE EMPLOYEES. THIS WILL MITIGATE MISPLACED OR LOST PAYROLL CHECKS. IT WILL ALSO HELP FISCAL OFFICER WITH END OF MONTH BALANCING OF AFFECTED ACCOUNTS.

WEBSITE:
THE VILLAGE WEBSITE NEEDS UPDATED OR REPLACED. THE CURRENT WEBSITE HAS ITS LIMITATION SUCH AS NOT BEING ABLE TO BE UPDATED REMOTELY. THERE IS ALSO AN ISSUE WITH OLDEST ANNOUNCEMENT ALWAYS SHOWING FIRST. ADMINISTRATOR WILL REVIEW OTHER GOVERNMENTAL ENTITIES TO SEE WHO THEIR WEB PROVIDER IS AND GET COST FOR CONSIDERATION.

PAULDING COUNTY ECONOMIC DEVELOPMENT:
ADMINISTRATOR HAD THE OPPORTUNITY TO MEET WITH TIM COPSEY TWICE OVER THE PAST COUPLE OF WEEKS. TIM PROVIDED AN UPDATE ON OPPORTUNITIES THAT AFFECT OUR COMMUNITY. WE HAVE ALSO GONE DOOR TO DOOR IN THE DOWNTOWN DISTRICT FOR THE PURPOSE OF MAKING INTRODUCTIONS. TIM UPDATED ADMINISTRATOR ON THE CIC OPTION LOCATED AT 24/49. CURRENTLY, CIC HAS AN OPTION ON 50 ACRES. THEY ARE WORKING ON SECURING ARRANGEMENTS ON ADDITIONAL ACREAGE. DISCUSSION NEEDED ON ZONING TO ENSURE IT IS INLINE WITH THEIR TARGET DEMOGRAPHIC.

GMC DUMP TRUCK:
A PURCHASE ORDER WAS PLACED ON JULY 13 IN THE AMOUNT OF $41,935.00 WITH BOB ROSS GMC OF CENTERVILLE, OHIO UNDER STATE TERM PRICING.

STONE STREET LIFT STATION:
RE-ENGAGING WITH THE LANDOWNER TO PURCHASE A SMALL PARCEL OF LAND THAT VILLAGE’S LIFT STATION SITS ON. THE SURVEY AND APPRAISAL HAVE BEEN COMPLETED.

SHAFFER STREET:
A PORTION OF SHAFFER STREET HAS BEEN TEMPORARILY CLOSED. VILLAGE ADMINISTRATOR WILL BE MEETING WITH DGL AND TTL ASSOCIATES TO DISCUSS SHAFFER STREET. MAYOR REEB WENT DOOR TO DOOR TO SPEAK WITH RESIDENTS ON SHAFFER STREET AND INFORM THEM OF THE TEMPORARY CLOSURE.

COMMITTEE REPORTS
FINANCE COMMITTEE MET JULY 13, 2021, TO DISCUSS STATE HIGHWAY CD MATURITY AND USE. IT IS THE RECOMMENDATION OF THE FINANCE COMMITTEE THAT CD# 20224 NOT BE RENEWED AND MONIES TO BE DEPOSITED IN STATE HIGHWAY FUND FOR FUTURE STATE HIGHWAY REPAIRS.

•  MOTION MADE BY RISTER, SECONDED BY ROHRS, TO ACCEPT RECOMMENDATION AND NOT RENEW CD# 20224 THAT WILL MATURE ON AUGUST 5, 2021. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE UTILITIES COMMITTEE MET JULY 1, 2021, AND RANKED THREE QUALIFIED ENGINEERING FIRMS IN ORDER TO MAKE A RECOMMENDATION TO THE VILLAGE COUNCIL TO HIRE AN ENGINEERING FIRM FOR GENERAL WATER PLAN. THE SELECTION AND RANKING OF QUALIFIED ENGINEERING FIRMS WERE RECOMMENDED IN THE FOLLOWING ORDER: (1) JONES & HENRY ENGINEERS, LTD., (2) WESSLER ENGINEERING, AND (3) POGGEMEYER DESIGN GROUP.

•  MOTION MADE BY WEST, SECONDED BY ROHRS, TO ACCEPT RECOMMENDATION OF UTILITIES COMMITTEE ON SELECTION AND RANKING OF QUALIFIED ENGINEERING FIRMS FOR GENERAL WATER PLAN. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

ADMINISTRATOR WILL CONTACT JONES & HENRY ENGINEERS, LTD.

PUBLIC SAFETY COMMITTEE MET ON JUNE 28, 2021, TO DISCUSS FOOD TRUCKS AND SIDEWALKS. SIDEWALKS WERE TABLED. PUBLIC SAFTY COMMITTEE’S RECOMMENDATION TO COUNCIL WAS TO HAVE SOLICITOR FARR PREPARE ORDINANCE THAT WILL PREVENT FOOD TRUCKS FROM PARKING ON ROADS UNLESS ROADS ARE CLOSED FOR AN EVENT. SOLICITOR FARR WILL MOVE FORWARD WITH PREPARING ORDINANCE.

NEW BUSINESS
DISCUSSION ON PK COMPANY TEARING OUT CONCRETE IN APARTMENT’S PRIVATE DRIVE OFF STATE HIGHWAY 49.

RUDIE REEB INFORMED COUNCIL THAT THERE IS A LOT OF WATER LAYING BEHIND CONDOS ON DAGGETT STREET THAT OCCURS FROM STORM RUN OFF AND BUILD UP OFF MERCER LANDMARK PROPERTY. COUNCIL DISCUSSED AND SAID LANDOWNER SHOULD CONTACT MERCER LANDMARK REGARDING THIS SINCE IT IS PRIVATE PROPERTY.

OLD BUSINESS
MENTIONED IN COMMITTEE REPORTS ABOVE.

REMINDER ZONING AND PLANNING COMMISSION WILL BE MEETING ON JULY 22, 2021, 5:30 PM AT TOWN HALL TO DISCUSS GENERAL ZONING.

MAYOR’S REPORT
MAYOR’S COURT BROUGHT IN A TOTAL OF $2,585.00 IN THE MONTH OF JUNE 2021 WITH $2,010.00 GOING TO THE VILLAGE, $554.00 GOING TO THE STATE, AND $21.00 GOING TO THE INDIGENT DRIVER’S FUND.

MAYOR REEB INFORMED COUNCIL OF PUBLIC MEETING HELD AT 5:15 PM TODAY REGARDING VACATING SOUTH ERIE STREET EXTENDED. NO ONE APPEARED FOR THE HEARING SO COUNCIL PROCEEDED WITH FIRST READING AT TONIGHT’S MEETING.

•  MOTION MADE BY RISTER, SECONDED BY WEST, TO ADJOURN THE MEETING. 4 YEAS, 1 NAY. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:24 P.M.

MAYOR_________________________________________

FISCAL OFFICER___________________________________ DATE________________