May 2015 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

May 18, 2015

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:32 P.M. BY MAYOR TOM VANVLERAH.  COUNCIL PERSONS PRESENT:  KEN REINHART, KEITH WEST, LARRY RYAN, RUDIE REEB, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB.

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, FISCAL OFFICER AIMEE LICHTY AND POLICE CHIEF GEORGE CLEMENS.  MEDIA PRESENT:  JOE SHOUSE FROM THE PAULDING PROGRESS AND PETER GREER FROM THE DEFIANCE CRESCENT.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD APRIL 20, 2015, WERE REVIEWED.

v  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE APRIL 20, 2015, COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE APRIL DISBURSEMENTS WERE REVIEWED.

 

v  MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO APPROVE THE APRIL RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

JERRY ZIELKE WAS PRESENT TO ANSWER ANY QUESTIONS ON A NEW CRA PROPOSAL FOR A LOCAL DENTIST’S OFFICE.

SEVERAL STUDENTS FROM ANTWERP HIGH SCHOOL WERE IN ATTENDANCE AS PART OF THEIR GOVERNMENT CLASS.

POLICE REPORT

 

CHIEF CLEMENS REPORTED 99 CALLS FOR SERVICE AND 19 CITATIONS FOR THE MONTH OF APRIL.  CHIEF CLEMENS PURCHASED A WINDOW TINT METER FOR THE POLICE DEPARTMENT.

 

EMS REPORT

 

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 20 RUNS FOR APRIL. ASHLEY MCDOUGALL PROVIDED A DETAILED WRITTEN REPORT FOR EMS RUNS BILLED, COLLECTED AND OUTSTANDING FOR THE MONTH OF APRIL.

 

 

FISCAL OFFICER REPORT

 

FIRST READING OF RESOLUTION NO. 2015-02:  A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE QUESTION OF LEVYING A TAX IN EXCESS OF THE TEN-MILL LIMITATION OHIO REVISED CODE SECTIONS 5705.19, 5705.191, 5705.25, AND 5705.26.

 

EMERGENCY READING OF ORDINANCE NO. 2015-14: AN ORDINANCE TO PROVIDE FOR THE ISSUANCE OF A NOTE TO PAY A PORTION OF THE COST OF INSTALLING THE LIFT STATION IN THE COLONY SUBDIVISION IN THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO, AND DECLARING THE SAME AN EMERGENCY.

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-14. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY DERCK, TO ACCEPT ORDINANCE NO. 2015-14. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2015-15: AN ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY, CONSISTING OF A 1989 GMC FIRE TRUCK, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY WEST, SECONDED BY RUDIE REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-15. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2015-15. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

The Village’s real and personal property and liability insurance renewal with Public Entities Pool (pep) is up for renewal.  The premium this year is $28,815.00 (last year’S premium WAS $28,027.00) FOR COVERAGE TO REMAIN AT $2,000,000.00.  This PREMIUM increase includes the new Fire Pumper, THE new used Police SUV along with other equipment items purchased during 2014.  PEP ALSO PROVIDED PREMIUM INCREASE AMOUNTS FOR COVERAGE AT $3,000,000.00, $4,000,000.00, AND $5,000,000.00.

v  MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO APPROVE PAYMENT OF PREMIUM FOR $3,000,000.00 IN COVERAGE, WHICH IS $30,290.00, TO PEP.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

GARBAGE PICK-UP IS GOING WELL BUT THE VILLAGE HAS HAD COMPLAINTS ABOUT PEOPLE PUTTING LARGE TRASH ITEMS OUT A WEEK IN ADVANCE.  THE ADMINISTRATOR IS ASKING THAT THOSE LARGE ITEMS NOT BE SET OUT UNTIL THE EVENING BEFORE PICK-UP.

Summit Sweeping was in town on may 12, MAY 13, AND MAY 14, 2015, to sweep the streets.  They DID an excellent job and THE ADMINISTRATOR received numerous compliments on the streets.

 

PLANNING COMMISSION MET ON MAY 7, 2015, WITH RANDY MIELNIK, PLANNER AT POGGEMEYER DESIGN GROUP, TO REVIEW THE DRAFT OF BUSINESS DISTRICT AND COMMERCIAL ZONING LANGUAGE.  FURTHER INPUT WAS PROVIDED BY THE PLANNING COMMISSION TO THE PLANNER AND A FUTURE MEETING OF THE PLANNING COMMISSION WILL BE SCHEDULED TO GO OVER THE NEXT DRAFT.

cemetery renewal levy needs to be filed with the Board of Elections no later than August 5, 2015, to be on the November election ballot.  This levy generates approximately $14,553.00 and is used for cemetery maintenance and operating expenses.  This is not a new levy, BUT a renewal of an existing levy.

 

The finance committee met with Jerry Zielke of the Economic Development Office to review request for real property tax abatement for the building of a new office/dental building in Antwerp.   For the new building construction it is an improvement of $460,000.00.  Only real property can be abated IN THE Community reinvestment area.  RYAN WANTS THE SCHOOL BOARD’S REACTION TO THE CRA AGREEMENT BEFORE IT IS PUT TO A VOTE BEFORE COUNCIL.

THE UTILITY DEPARTMENT HAS FINISHED INSTALLATION OF CHLORINATION AND DECHLORINATION SYSTEM AT SEWER PLANT.

ADMINISTRATOR MET WITH RICHARD HEYMAN OF POGGEMEYER DESIGN GROUP TO DISCUSS HIS REPORT AND RECOMMENDATIONS FOR THE WASTE WATER TREATMENT PLAN AND LIFT STATION.  ADMINISTRATOR PROVIDED A SUMMARY OF THIS REPORT AND RECOMMENDATIONS TO COUNCIL.

 

TALL GRASS AND JUNK NOTICES ARE BEING MAILED OUT.

 

CIC MEETING SCHEDULED FOR MAY 26, 2015, AT 6:30 PM.

 

 

 

 

COMMITTEE REPORTS

 

FINANCE COMMITTEE MET REGARDING 2013-2014 AUDIT. THERE WERE 4 FINDINGS, WHICH THE FINANCE COMMITTEE HAS RESPONDED TO.  DISCUSSION ON WATER RATES AND CURRENT WATER SYSTEM INFRASTRUCTURE AND NECESSARY IMPROVEMENTS TO BE MADE IN THE FUTURE.

 

OLD BUSINESS

WORK CONTINUES ON PROPOSED EMS AND FIRE CONTRACT FOR THOSE INTERESTED IN VOLUNTEERING AND FOR WHICH THE VILLAGE PAYS FOR THE TRAINING OF THOSE VOLUNTEERS.

 

PUBLIC SAFETY COMMITTEE TO MEET REGARDING CONTRACTS FOR FIRE SERVICE FOR JULY THROUGH DECEMBER 2015.

 

NEW BUSINESS

MARK GREENWOOD WOULD LIKE TO BE ON AGENDA FOR JUNE MEETING REGARDING 5-YEAR PLAN FOR PARK.

MAYOR’S REPORT

 

MAYOR’S COURT DEPOSITED $4,197.00 WITH THE VILLAGE FOR THE MONTH OF APRIL.  MAYOR WILL BE AT TOWN HALL ON MAY 20, 2015, STARTING AT 6:30 P.M. FOR MAYOR’S MEETING WITH THE PUBLIC.

 

v  MOTION MADE BY DERCK, SECONDED BY JAN REEB, TO GO INTO EXECUTIVE SESSION REGARDING PENDING LITIGATION AT 6:17 P.M. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO COME OUT OF EXECUTIVE SESSION AT 6:22 P.M.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  NO ACTION TAKEN IN EXECUTIVE SESSION.

 

v  MOTION MADE BY REINHART, SECONDED BY DERCK, TO ADJOURN THE MEETING AT 6:23 P.M.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MAYOR____________________________________

 

FISCAL OFFICER____________________________ DATE____________________________