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May 2018 Meeting Minutes

by | Jul 2, 2018 | Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

MAY 21, 2018

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: RUDIE REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, EMS CLERK ASHLEY MCDOUGAL, AND CHIEF GEORGE CLEMENS.  ADMINISTRATOR SARA KEERAN WAS ABSENT.  MEDIA PRESENT: JOE SHOUSE OF THE PAULDING PROGRESS AND PETER GREER OF THE CRESCENT NEWS.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD APRIL 16, 2018, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RISTER, TO ACCEPT THE MINUTES FROM THE APRIL 16, 2018, REGULAR COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE APRIL DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO APPROVE THE APRIL RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 134 CALLS FOR SERVICE FOR THE MONTH OF APRIL WITH 32 OFFENSES. CLEMENS INFORMED COUNCIL THE NEW GOLF CART HAS ARRIVED.  ALSO, MATTHEW CLUM HAS BEEN ADDED TO THE POLICE FORCE.  DISCUSSION ON SAVING MONEY FOR PURCHASE OF NEW POLICE CRUISER, WHICH IS AN ANTICIPATED EXPENSE IN FOUR YEARS.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $6,204.40 FOR THE MONTH OF APRIL AND YEAR-TO-DATE TOTAL COLLECTED OF $30,596.64 WITH $5,250.00 OF THAT TRANSFERRED TO THE EMS VEHICLE REPLACEMENT FUND.  SHE PROVIDED A WRITTEN REPORT SHOWING 22 EMS RUNS FOR APRIL WITH A TOTAL OF 91 EMS RUNS FOR 2018.

 

FISCAL OFFICER’S REPORT

THIRD READING OF ORDINANCE NO. 2018-07: AN ORDINANCE AMENDING SECTION 2 OF ORDINANCE NO. 2012-27 TO DESIGNATE EAST WOODCOX STREET AS A TWO-WAY STREET EXCEPT DURING THE DAY IN THE PARK FESTIVAL IN WHICH EAST WOODCOX STREET SHALL BE DESIGNATED AS A ONE-WAY STREET

 

  •   MOTION MADE BY REINHART, SECONDED BY RISTER, TO ACCEPT ORDINANCE NO. 2018-07. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FIRST READING OF RESOLUTION NO. 2018-03: A RESOLUTION TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF POLICE PROTECTION (R.C. §§ 5705.03, 5705.19(J), 5705.191, 5705.192, and 5705.25)

 

FIRST READING OF ORDINANCE NO. 2018-09: AN ORDINANCE AMENDING SECTION 112.03 OF THE OHIO BASIC CODE ON THE APPLICATION PROCEDURE FOR LICENSES REQUIRED UNDER CHAPTER 112 OF THE OHIO BASIC CODE

 

EMERGENCY READING OF RESOLUTION NO. 2018-04: A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO FILE AN APPLICATION WITH THE OHIO DEPARTMENT OF NATURAL RESOURCES, THROUGH THE STATE OF OHIO NATUREWORKS GRANT PROGRAM, FOR FINANCIAL ASSISTANCE TO MAKE IMPROVEMENTS AT THE RIVERSIDE VETERANS MEMORIAL PARK IN THE VILLAGE OF ANTWERP, OHIO, AND DECLARING IT TO BE AN EMERGENCY

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2018-04. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY ROHRS, TO ACCEPT RESOLUTION NO. 2018-04. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FISCAL OFFICER LICHTY NOTIFIED COUNCIL THAT THE VILLAGE RECEIVED AN INVOICE FROM PEP FOR RENEWAL OF PROPERTY AND GENERAL LIABILITY INSURANCE COVERAGE FOR THE VILLAGE OF ANTWERP.  THE COST OF $3 MILLION COVERAGE FOR ONE YEAR IS $29,974.00.

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO APPROVE PAYMENT OF $29,974.00 FOR PEP INVOICE. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

LICHTY ALSO NOTIFIED COUNCIL THAT OML HAS DECIDED TO CHANGE FROM COMPMANAGEMENT TO CAREWORKS AS THIRD PARTY ADMINISTRATOR (TPA) FOR WORKERS’ COMPENSATION AND THE GROUP RATING PROGRAM FOR WHICH THE VILLAGE RECEIVES A DISCOUNT.  THERE IS ALSO AN OPEN ENROLLMENT ON THE VILLAGE’S WORKERS’ COMPENSATION MANAGED CARE ORGANIZATION (MCO, WHICH MEDICALLY MANAGES WORKERS’ COMPENSATION CLAIMS FOR INJURED EMPLOYEES)  FOR THE MONTH OF MAY.  FISCAL OFFICER LICHTY IS RECOMMENDING THAT THE VILLAGE CHANGE TO CAREWORKS AS THE VILLAGE’S TPA AND MCO FOR WORKERS’  COMPENSATION.

 

  •   MOTION MADE BY ROHRS, SECONDED BY JAN REEB, TO APPROVE THE VILLAGE CHANGING ITS THIRD PARTY ADMINISTRATOR FOR WORKERS’ COMPENSATION TO CAREWORKS. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY RISTER, SECONDED BY WEST, TO APPROVE THE VILLAGE CHANGING ITS MCO FOR WORKERS’ COMPENSATION TO CAREWORKS. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

COUNCILMEN RISTER SPOKE WITH FISCAL OFFICER LICHTY AND SUGGESTED THAT THE COUNCIL START AUDIO RECORDING THE COUNCIL MEETINGS.  LICHTY GOT A QUOTE FOR A RECORDING DEVICE WHICH WOULD COST APPROXIMATELY $90.00 AND ALL MEETINGS COULD BE SAVED DIGITALLY TO FISCAL OFFICER’S COMPUTER.  IF A COPY SHOULD BE REQUESTED, LICHTY WOULD BE ABLE TO BURN TO CD OR SAVE TO FLASH DRIVE.  THE RECORDS AND ARCHIVES COMMITTEE WILL MEET TO DISCUSS AUDIO TAPING COUNCIL MEETINGS,  THE PROPOSED RETENTION SCHEDULE FOR AUDIO FILES, AND A PROPOSED POLICY ON PRODUCING COPIES OF AUDIO FILES AS PUBLIC RECORDS.

 

 

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.  ADMINISTRATOR KEERAN WAS ABSENT FROM MEETING.  MAYOR DELONG REVIEWED REPORT WITH COUNCIL.

 

COMMITTEE REPORTS

PUBLIC SAFETY COMMITTEE MET ON THE APPLICATION PROCESS TO ISSUE LICENSES TO PEDDLERS, ITINERANT MERCHANTS, AND SOLICITORS.  A FIRST READING WAS MADE AT THE MEETING OF THE PROPOSED AMENDED APPLICATION PROCEDURE FOR PEDDLERS, ITINERANT MERCHANTS, AND SOLICITORS TO OBTAIN A LICENSE UNDER CHAPTER 112 OF THE OHIO BASIC CODE.

 

FINANCE COMMITTEE MET ON THE PROPOSAL OF THE VILLAGE TO PROVIDE A SCHOOL RESOURCE OFFICER.  SEE MAYOR’S REPORT.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $2,935.00 IN THE MONTH OF APRIL WITH $3,163.00 GOING TO THE VILLAGE, $1,004.00 GOING TO THE STATE, AND $39.00 GOING TO THE COUNTY.

 

MAYOR INFORMED COUNCIL THAT THE SCHOOL CHOSE THE SHERIFF’S DEPARTMENT TO PROVIDE A SCHOOL RESOURCE OFFICER STARTING IN THE 2018/2019 SCHOOL YEAR.  THE MAYOR COMMENDED CHIEF CLEMENS FOR ALL THE TIME AND EFFORT HE PUT IN HIS PROPOSAL.

 

 

 

NEW BUSINESS

MIKE ROHRS ASKED THAT UTILITY COMMITTEE MEET AND DISCUSS THE BULK WATER SALES OF FILTERED WATER.  ROHRS FEELS THAT WATER TRUCKS SHOULD NOT BE ON WATERPLANT DRIVE DUE TO WEIGHT OF TRUCKS.  ONLY TOWN EMPLOYEES AND FIREMAN SHOULD BE ALLOWED TO OPEN THE HYDRANTS.  UTILITY COMMITTEE WILL SCHEDULE A MEETING TO DISCUSS AND PROVIDE AN UPDATE AT NEXT COUNCIL MEETING.

 

DISCUSSION ON HOLE IN NEIGHBORING LOT NEXT TO TOWN HALL.  MAYOR WILL DISCUSS WITH PROPERTY OWNER.

 

DISCUSSION ON REPORT OF PAULDING COUNTY ECONOMIC DEVELOPMENT DIRECTOR FROM EARLIER IN THE YEAR.  A REQUEST WILL BE MADE TO HAVE JERRY ZIELKE PROVIDE A RESPONSE TO WHETHER ANY OF THE PROJECTS DISCUSSED ARE MOVING FORWARD.

 

WEST REQUESTED THAT CHIEF CLEMENS AND ADMINISTRATOR KEERAN PROVIDE A REPORT AT NEXT COUNCIL MEETING WITH MILEAGE ON ALL VILLAGE VEHICLES AND CONDITION OF EACH VEHICLE.

 

 

  •   MOTION MADE BY JAN REEB, SECONDED BY RISTER, TO ADJOURN THE MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:42 P.M.

 

 

 

MAYOR___________________________

 

 

FISCAL OFFICER____________________                               DATE_________________________