October 2014 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

 

OCTOBER 27, 2014

 

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK, RUDIE REEB AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS, EMS BILLING CLERK ASHLEY MCDOUGALL AND FISCAL OFFICER LORETTA BAKER. MEDIA PRESENT:   PETER GREER FROM DEFIANCE CRESCENT. VISITORS PRESENT: RAY DELONG, OLEY MCMICHAEL, AND SARAH NOGGLE.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD SEPTEMBER 15, 2014, WERE REVIEWED.

 

v  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE SEPTEMBER 15, 2014, COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD SEPTEMBER 22, 2014, WERE REVIEWED.

 

v  MOTION MADE BY WEST, SECONDED BY DERCK, TO ACCEPT THE MINUTES FROM THE SEPTEMBER 22, 2014, SPECIAL COUNCIL MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THE SEPTEMBER DISBURSEMENTS WERE REVIEWED.

 

v  MOTION MADE BY REINHART, SECONDED BY RYAN, TO APPROVE THE SEPTEMBER RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS

 

RAY DELONG, ON BEHALF OF THE LOCAL VFW POST, REPORTED AN ARMY TANK CURRENTLY LOCATED IN THE DEFIANCE PARK IS AVAILABLE FOR RE-LOCATION.  THE LOCAL VFW POST HAS OFFERED TO PAY THE EXPENSE OF MOVING THE TANK TO RIVERSIDE PARK IF APPROVED BY COUNCIL. IT WAS SUGGESTED THE PARK BOARD MEET WITH RAY DELONG AND SOLICITOR FARR TO REVIEW DETAILS AND BRING RECOMMENDATIONS BACK TO COUNCIL.

 

OLEY MCMICHAEL ADDRESSED COUNCIL REGARDING THE VILLAS BEING BUILT IN HIS DEVELOPMENT, MAUMEE LANDING SUBDIVISION.  HE ASKED COUNCIL IF MORE VILLAS COULD BE ADDED UNDER THE ORDINANCE COUNCIL WAS ADDRESSING TONIGHT, OR IF HE WOULD HAVE TO GO THROUGH THIS PROCESS AGAIN WHEN ANOTHER VILLA IS ADDED. THE SUBDIVISION ORDINANCE REQUIRES THAT EACH TIME A NEW PHASE OF THE DEVELOPMENT IS READY TO BE SUBMITTED FOR A FINAL PLAT REVIEW IT MUST GO THROUGH THIS PROCESS STARTING WITH THE PLANNING COMMISSION, WHO WILL THEN SUBMIT ITS RECOMMENDATION TO COUNCIL FOR ACCEPTANCE OR MODIFICATIONS.  MCMCHAEL ALSO ASKED IF COUNCIL WOULD WAIVE THE TAP FEE FOR THE WATER METER INSTALLATION SINCE THE PURCHASER IS BEING REQUIRED TO PAY A TAP FEE AS WELL.  UTILITY COMMITTEE WILL MEET TO REVIEW THIS REQUEST.  MCMICHAEL STATED HE SPOKE WITH PROPERTY OWNERS LOCATED BEHIND THE NEW DEVELOPMENT ABOUT DRAINAGE AND DISCLOSED TO THEM THAT THERE ARE CATCH BASINS ON EACH SIDE, AND A STORM SEWER DRAIN, AS WELL AS AN 8-INCH TILE ON THE PROPERTY.

 

SARAH NOGGLE FROM OSU EXTENSION ADDRESSED COUNCIL.  SHE TOLD COUNCIL THAT THE OSU EXTENSION WAS CELEBRATING 100 YEARS.  SHE EXPLAINED ALL THE PROGRAMS OSU OFFERS FROM 4-H, AG EDUCATION, NATURAL RESOURCE, AND GARDENING WITH THE MOTTO “BETTER LIVES AND STRONGER COMMUNITIES.” THERE IS A LEVY ON THE FALL BALLOT “ISSUE 3” FOR THE OSU EXTENSION.  IT IS A .15 MIL FOR 5 YEARS THAT WILL COST A RESIDENT $5.25 PER YEAR FOR A $100,000 HOME.  THIS WILL BRING IN $66,000.00 FOR OFFICE OPERATIONS OF THE OSU EXTENSION OFFICE IN PAULDING COUNTY.

 

POLICE REPORT

 

CHIEF CLEMENS REPORTED 151 CALLS FOR SERVICE AND 41 CITATIONS FOR THE MONTH OF SEPTEMBER. CHIEF CLEMENS REPORTED THE DEPARTMENT HAS BEEN VERY BUSY AND WAS PLEASED WITH HAVING CAMERAS AT THE PARK AND IN THE VILLAGE TO HELP WITH THE BANK ROBBERY INCIDENT.

 

EMS REPORT

 

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 22 RUNS FOR THE MONTH OF SEPTEMBER. EMS BILLING CLERK, ASHLEY MCDOUGALL, PROVIDED A DETAILED REPORT FOR EMS RUNS BILLED, COLLECTED, WROTE OFF AND OWED FOR THE YEAR.

 

FISCAL OFFICER’S REPORT

 

2ND READING OF RESOLUTION NO. 2014-10: A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

 

EMERGENCY READING OF ORDINANCE NO. 2014-17:  AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $55,000.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-17. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY DERCK, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2014-17. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-18:  AN ORDINANCE TO PROVIDE FOR THE ISSUANCE OF A NOTE FOR THE PURPOSE OF SANITARY SEWERAGE SYSTEM IN THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY RYAN, SECONDED BY DERCK, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-18. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY REINHART, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2014-18. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-19:  AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $8,000.00 FROM THE GENERAL FUND TO THE STREET LIGHTING FUND, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY DERCK, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-19. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RYAN, SECONDED BY JAN REEB, TO ACCEPT ORDINANCE NO. 2014-19. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-20:  AN ORDINANCE ACCEPTING THE FINAL PLAT OF THE MAUMEE LANDING SUBDIVISION – PHASE 3 (LOT 2) TO THE ADDITION TO THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, PURSUANT TO ORDINANCE NO. 94-17, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY RYAN, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-20. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2014-20. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THE VILLAGE OF ANTWERP ACCEPTED THE FINAL PLAT FOR PHASE 3 (LOT 2) IN THE MAUMEE LANDING SUBDIVISION WITH THE CONTINGENCY THAT THE FINAL COAT OF ASPHALT FOR THE STREETS IDENTIFIED ON THE FINAL PLAT BE APPLIED AT A LATER DATE AND SUCH STREETS NOT BEING DEDICATED OR ACCEPTED FOR PUBLIC USE UNTIL SUCH FINAL COAT OF ASPHALT HAS BEEN APPLIED.

 

1ST READING OF ORDINANCE NO. 2014-21:  AN ORDINANCE AUTHORIZING THE CHANGE OF WATER RATES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO.

 

1ST READING OF ORDINANCE NO. 2014-22:  AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO LET BIDS FOR THE COLLECTION AND REMOVAL OF RESIDENTIAL GARBAGE, RUBBISH, REFUSE AND BULKY WASTE FROM THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO.

 

ADMINISTRATOR’S REPORT

 

v  SEE ATTACHED REPORT.

 

v  SAFE ROUTES TO SCHOOL SECOND PHASE HAS BEEN AWARDED TO THE VILLAGE AND HANDLED BY ODOT AT A COST OF $187,000.00. THIS PHASE WILL INSTALL SIDEWALKS FROM KROOS DRIVE, DOWN THE NORTH SIDE OF E. CANAL TO HARRMANN ROAD, AND DOWN THE WEST SIDE OF HARRMANN ROAD TO THE SCHOOL. IT IS ESTIMATED AN ADDITIONAL 10-FOOT RIGHT-OF-WAY IS NEEDED ON HARRMANN ROAD AT AN ESTIMATED COST OF $15,000.00. THE VILLAGE WILL BE RESPONSIBLE FOR THE PAYMENT TO OBTAIN THIS RIGHT-OF-WAY.

 

v  ANTWERP EXCHANGE BANK WILL NO LONGER MAKE A LISTING OF ALL NAMES AND AMOUNTS MADE FOR WATER, SEWER, AND STORM WATER DEPOSITS.  THE BANK WILL CONTINUE TO COLLECT THE FEES WITH THE PAY STUBS. A DROP BOX WILL BE INSTALLED AT THE DEPOT FOR RESIDENTS WISHING TO DROP OFF PAYMENTS AFTER HOURS.  PETTY CASH WILL BE AVAILABLE TO MAKE CHANGE AT THE DEPOT FOR CASH PAYING RESIDENTS.

 

COMMITTEE REPORTS

 

 

FISCAL OFFICER BAKER ISSUED A BUDGET PROPOSAL TO THE FINANCE COMMITTEE TO REVIEW.  THE FINANCE COMMITTEE WILL MEET AT TOWN HALL ON NOVEMBER 12, 2014, AT 7:30 A.M. TO REVIEW.

 

OLD BUSINESS

 

MOTION MADE BY REINHART, SECONDED BY RYAN, TO ACCEPT THE RENEWAL OF THE ANTHEM HEALTH CARE PLAN WITH SAME OPTIONS AS  LAST YEAR AT A COST OF $10,023.22 PER MONTH FOR FULL-TIME EMPLOYEES.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

NEW BUSINESS

 

NO NEW BUSINESS.

MAYOR’S REPORT

 

MAYOR’S COURT DEPOSITED $2,126.30 FOR THE MONTH OF SEPTEMBER.

 

TRICK OR TREAT WAS WELL ATTENDED AND WENT WELL.

 

MAYOR REQUESTED THAT CAMERAS BE INSTALLED AT THE DEPOT. KEERAN STATED SHE WILL BE USING THE ONES FROM THE POLICE DEPARTMENT.  SEWER PLANT CAMERAS ARE TO BE CONSIDERED ALSO.

 

NOVEMBER 4TH IS THE SECOND “OPEN NIGHT WITH THE MAYOR.” RESIDENTS ARE URGED TO ATTEND AND SPEAK TO THE MAYOR.  IT WILL BE HELD FROM 6:00 P.M. TO 7:30 P.M. AT TOWN HALL.

 

THE EMPTY LOT NEXT TO TOWN HALL MAY BE CONSIDERED FOR POTENTIAL PURCHASE IN THE FUTURE.

 

MOTION MADE BY REINHART, SECONDED BY RYAN, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 7:15 P.M.

 

MAYOR___________________________

 

 

FISCAL OFFICER_____________________          DATE_________________________