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October 2018 Meeting Minutes

by | Nov 26, 2018 | Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

OCTOBER 15, 2018

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: RUDIE REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGAL, AND POLICE CHIEF GEORGE CLEMENS.  MEDIA PRESENT: PETER GREER OF THE CRESCENT NEWS.  VISITORS: HIGH SCHOOL GOVERNMENT STUDENTS AND JAMES STEURY.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD SEPTEMBER 17, 2018, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RISTER, TO ACCEPT THE MINUTES FROM THE SEPTEMBER 17, 2018, REGULAR COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE SEPTEMBER DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO APPROVE THE SEPTEMBER RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

HIGH SCHOOL GOVERNMENT STUDENTS AND JAMES STEURY PRESENT TO OBSERVE MEETING.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 133 CALLS FOR SERVICE FOR THE MONTH OF SEPTEMBER WITH 18 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $3,296.97 FOR THE MONTH OF SEPTEMBER AND YEAR-TO-DATE TOTAL COLLECTED OF $46,991.35.  SHE PROVIDED A WRITTEN REPORT SHOWING 29 EMS RUNS FOR SEPTEMBER WITH A TOTAL OF 227 EMS RUNS FOR 2018.

 

ASHLEY ALSO INFORMED COUNCIL THAT THE FIRE AND EMS DEPARTMENTS WERE NOMINATED FOR THE DR. FRANK FOSS EMS EXCELLENCE AWARD FOR THE EVENTS ON AUGUST 2, 2018, FOR THEIR WORK ON A SEMI-TRUCK ROLLOVER WITH PROLONGED ENTRAPMENT.  THE NOMINATION STATES: “DUE TO THE HIGHEST LEVEL OF PROFESSIONALISM AND TEAMWORK, THIS MAN IS ALIVE TODAY AND RECOVERING WELL.”  THOSE ON SCENE FOR THIS EVENT REPRESENTING THE EMS WERE ASHLEY MCDOUGALL AND APRIL FRUIT AND THOSE ON SCENE REPRESENTING THE FIRE DEPARTMENT WERE TOM FRIEND, PAUL FRUIT, NICK BRAGG, MIKE KNAPP, BOB ADDIS, AND KYLE RECKER.

 

THE MAYOR INFORMED COUNCIL THAT EFFECTIVE OCTOBER 1, 2018, RANDY SHAFFER RETURNED TO WORK AS EMS COORDINATOR AND THANKED ASHLEY FOR HER GREAT WORK AS INTERIM COORDINATOR.

 

FISCAL OFFICER’S REPORT

EMERGENCY READING OF ORDINANCE NO. 2018-14: AN ORDINANCE TO PROVIDE FOR THE ISSUANCE OF A NOTE FOR THE PURPOSE OF SANITARY SEWERAGE SYSTEM IN THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY JAN REEB, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2018-14. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2018-14. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FISCAL OFFICER LICHTY RECOMMENDED TO COUNCIL THE EARLY WITHDRAWAL OF A CERTIFICATE OF DEPOSIT (CD), WORTH APPROXIMATELY $88,000.00, HELD AT ANTWERP EXCHANGE BANK.  THE CD MATURES ON MAY 10, 2020, AND THE FISCAL OFFICER IS RECOMMENDING WITHDRAWING ON OCTOBER 1, 2019, 7 MONTHS BEFORE MATURITY. THERE WOULD BE NO PENALTY INCURRED FOR EARLY WITHDRAWAL OF THIS CD. THIS CD WOULD BE USED TO PAY OFF THE SANITARY SEWER NOTE THAT WAS SCHEDULED TO BE PAID ANNUALLY UNTIL 2022.  THIS CD WAS CREATED TO OFFSET A ONE YEAR PAYMENT IN CASE OF AN EMERGENCY AND VILLAGE COULD NOT MAKE A PAYMENT.   INTEREST RATE FOR NEW NOTE FOR SANITARY SEWER IS 4%, WHICH IS AN INCREASE OF 2% FROM PREVIOUS YEARS.  BY PAYING OFF THIS NOTE, IT WILL FREE UP MONEY IN SEWER FUND FOR FUTURE PROJECTS.  LICHTY STATED A PAYMENT OF $114,368.45 PLUS INTEREST OF $4,574.74 WOULD BE MADE IN 2019 TO PAY OFF THIS NOTE.

 

  •   MOTION MADE BY RISTER, SECONDED BY REINHART, AUTHORIZING THE VILLAGE FISCAL OFFICER TO WITHDRAW CD #17243 ON OCTOBER 1, 2019, WHICH IS AN EARLY WITHDRAWAL, TO PAY OFF SANITARY SEWER NOTE.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FIRST READING OF ORDINANCE NO. 2018-15: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH HARRISON TOWNSHIP FOR PROVIDING FIRE PROTECTION SERVICES IN CALENDAR YEARS 2019, 2020, 2021, AND 2022

 

FIRST READING OF ORDINANCE NO. 2018-16: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH HARRISON TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE IN CALENDAR YEARS 2019, 2020, 2021, AND 2022

 

FIRST READING OF ORDINANCE NO. 2018-17: AN ORDINANCE INCREASING WATER RATES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO

 

DISCUSSION ON PROPOSED WATER RATE INCREASE – UTILITY COMMITTEE MET ON OCTOBER 4, 2018, TO REVIEW CURRENT WATER RATES, EXPENSES AND FUTURE REPAYMENT FOR WATERLINE AND WATER PLANT IMPROVEMENTS (SEE MINUTES FROM OCTOBER 4, 2018, UTILITY COMMITTEE MEETING).

 

FIRST READING OF ORDINANCE NO. 2018-18: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH CARRYALL TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE IN CALENDAR YEARS 2019, 2020, 2021, AND 2022

 

EMERGENCY READING OF ORDINANCE NO. 2018-19: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $30,000.00 FROM THE GENERAL FUND TO THE SEWER FUND, AND DECLARING THE SAME TO BE AN EMERGENCY

 

  •   MOTION MADE BY JAN REEB, SECONDED BY ROHRS, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2018-19. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY RISTER, SECONDED BY ROHRS, TO ACCEPT ORDINANCE NO. 2018-19. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

UPDATE ON THE CONSTRUCTION OF THE NEW LIFT STATION:

THE CONSTRUCTION OF THE NEW LIFT STATION IS NEARING COMPLETION.  NEW PUMPS HAVE ARRIVED AND HAVE BEEN INSTALLED. GENERATORS ALONG WITH THE NEW PUMPS ON BOTH THE N. MAIN STREET AND STONE STREET LOCATIONS ARE ONLINE AND PUMPING AS OF OCTOBER 15.  ALSO, THE COMMUNATOR AT THE LAGOONS IS INSTALLED AND OPERATING.

 

WATER PLANT IMPROVEMENT PROJECT:

A PRE-CONSTRUCTION MEETING WITH THE WATER PLANT PROJECT CONTRACTOR WAS HELD ON TUESDAY, SEPTEMBER 18, 2018.  R. G. ZACHRICH CONSTRUCTION OF DEFIANCE WILL BE COMPLETING THE WATER PLANT IMPROVEMENTS, WHICH INCLUDE REPLACEMENT OF THE FILTER MEDIA, PIPING REPLACEMENT, AND CLEAR WELL IMPROVEMENTS.  CONTRACTOR HAS BEEN ON-SITE THIS PAST WEEK AND FILTER MEDIA HAS BEEN ORDERED.  ALL IMPROVEMENTS ARE TO BE COMPLETED BY DECEMBER 31, 2018.

 

UTILITY COMMITTEE MET ON WATER RATES:

SEE ABOVE IN FISCAL OFFICER’S REPORT.

 

OPWC WATERLINE PROJECT:

THE VILLAGE HAS SUBMITTED ITS APPLICATION FOR FUNDING THROUGH THE OHIO PUBLIC WORKS COMMISSION.  THE APPLICATION IS FOR THE REPLACEMENT OF THE WATERLINE ON S. MAIN STREET FROM W. DAGGETT TO CANAL AND THE SECTION OF WATERLINE FROM E. CANAL, STARTING AT S. ERIE EAST TO WATER PLANT DRIVE.  THE PROJECT DID RATE HIGH ENOUGH TO BE FUNDED, AND THE ADMINISTRATOR ANTICIPATES THAT THE VILLAGE WILL BE ABLE TO GO FORWARD WITH THIS IMPROVEMENT IN LATE SUMMER 2019.  THE TOTAL COST OF THE PROJECT IS ANTICIPATED TO BE $305,000.00.

 

VACANT HOME AT 204 E. DAGGETT TO GO TO FORECLOSURE:

A VACANT HOME ON E. DAGGETT, WHICH HAS BEEN VACANT FOR MANY YEARS AND RUN DOWN, WILL GO TO FORECLOSURE SALE DUE TO BACK REAL PROPERTY TAXES.  THE ADMINISTRATOR WAS INFORMED BY THE COUNTY TREASURER THAT THEY HAVE FILED ON THE PROPERTY.  IT IS HOPED SOMEONE WILL PURCHASE THE HOME FOR THE BACK TAXES AND CLEAN UP THE LOT AND HOUSE.

 

EHRHART PROPERTIES RESPOND TO CERTIFIED LETTER:

NOTICE TO THE EHRHART PROPERTIES ON THE SUBSTANDARD AND HAZARDOUS CONDITIONS AT 104 AND 105 MERVIN STREET PROPERTIES WAS SIGNED FOR ON SEPTEMBER 27, 2018.  A LETTER WAS RECEIVED FROM THE EHRHARTS ON OCTOBER 1, 2018, NOTING THEY HAVE CONTACTED A CONTRACTOR TO TAKE CARE OF THE ITEMS LISTED IN THE VILLAGE’S LETTER.  THE ADMINISTRATOR AND CHIEF CLEMENS WILL MONITOR THEIR PROGRESS AND REPORT TO COUNCIL IF THEY HAVE ADDRESSED ALL ISSUES WITHIN THE 30 DAYS PROVIDED BY THE LETTER.

 

2019 BUDGET:

IT IS ANTICIPATED THAT THE VILLAGE WILL RECEIVE NEW HEALTH INSURANCE RATES BY THE WEEK OF OCTOBER 15th AS NOTED BY FIRST INSURANCE.  AS MOST OF THE CONSTRUCTION PROJECTS THAT ARE ON-GOING IN THE VILLAGE WILL BE WINDING DOWN FOR THE YEAR, THE  ADMINISTRATOR AND FISCAL OFFICER SHOULD BE ABLE TO FIRM UP BUDGET NUMBERS FOR NEXT YEAR AND MEET WITH FINANCE COMMITTEE DURING THE MONTH OF OCTOBER.

 

COMMITTEE REPORTS

SEE ABOVE THE UTILITY COMMITTEE REPORT ON WATER RATES.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $3,155.00 IN THE MONTH OF SEPTEMBER WITH $2,355.00 GOING TO THE VILLAGE, $770.00 GOING TO THE STATE, AND $30.00 GOING TO THE COUNTY.

 

TRICK OR TREAT WILL BE HELD FROM 5:00 – 6:30 p.m. ON OCTOBER 27, 2018.

 

NEW BUSINESS

STOP SIGN ON MADISON WILL BE MOVED CLOSER TO ROAD RIGHT OF WAY AND AWAY FROM TREES.  STOP SIGN ON OSWALT STREET NEEDS TO BE PUT BACK UP.  ADMINISTRATOR KEERAN WILL TAKE CARE OF THIS.

 

COUNCIL MEMBERS HAVE HEARD COMPLAINTS ON LILAC BUSH AT PARK AVENUE AND N. MAIN STREET WHERE RESIDENTS CANNOT SEE AROUND IT AND THIS IS BECOMING A SAFETY ISSUE.  ADMINISTRATOR KEERAN WILL CONTACT OWNER TO SEE IF THEY ARE WILLING TO TRIM IT.

 

GOLIATH TREE SERVICES WILL BE TRIMMING SOME TREES IN RIGHT OF WAY ON MADISON STREET AND AT INTERSECTION OF EAST CANAL AND ERIE STREET.

 

PUBLIC SAFETY COMMITTEE TO MEET TO DISCUSS STREET SIGNAGE AROUND TOWN AND POSSIBILITY OF MAKING CHANGES.

 

COUNCIL MEMBERS INFORMED ADMINISTRATOR KEERAN ON JUNK VEHICLES THEY WANT HER TO ISSUE LETTERS.

 

 

  •   MOTION MADE BY RISTER, SECONDED BY REINHART, TO ADJOURN THE MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:15 P.M.

 

 

 

 

MAYOR___________________________

 

 

FISCAL OFFICER____________________                               DATE_________________________