Ordinance No. 2023-07: Authorization to Solicit Bids to Purchase Equipment

ORDINANCE NO. 2023-07

AN ORDINANCE AUTHORIZING EXPENDITURE AND DIRECTING THE ADVERTISEMENT TO SOLICIT BIDS FOR THE VILLAGE OF ANTWERP, OHIO TO PURCHASE EQUIPMENT TO CONSTRUCT SPLASH PAD; AND DECLARING THE SAME AN EMERGENCY

WHEREAS, the Antwerp Community Development Committee, Inc. applied for grant funds to purchase the equipment necessary to construct the splash pad in the Riverside Veterans Memorial Park, such equipment outlined in the specifications and bid documents (referred to herein as the “splash pad equipment”); and

WHEREAS, the Ohio Department of Natural Resources (“ODNR”) is the oversight agency for the grant awarded for said purposes, and due to the grant funding requirements, the Village of Antwerp will need to be the project sponsor and purchase the equipment necessary to construct the splash pad in the Riverside Veterans Memorial Park; and

WHEREAS, the Council of the Village authorizes said expenditure of funds, which funds will be reimbursed once documentation is submitted to the State of Ohio, and directs the Village Administrator, with the assistance of the Maumee Valley Planning Organization, to solicit bids for the purchase of the splash pad equipment, which will be owned by the Village; and

WHEREAS, this Council authorizes the Village Administrator to purchase said equipment following the process set forth in Ohio Revised Code S 731.141.

NOW THEREFORE, BE IT ORDAINED by the Council of the Village of Antwerp, Paulding County, Ohio:

Section 1. It is hereby found that the Village shall act as the project sponsor and expend the funds necessary to purchase the equipment to construct the splash pad in the Riverside Veterans Memorial Park, which funds will be reimbursed once documentation is submitted to the State of Ohio.

Section 2. The Village Administrator is hereby authorized to advertise for bids for the Village to purchase the splash pad equipment, such advertisement to notify potential bidders that the specifications and bid documents for the splash pad equipment will be available for bidders to review and submit bids in response thereto.

Section 3. The Village Administrator, with the assistance of Maumee Valley Planning Organization, is hereby instructed and directed to cause legal notice to bidders to be published once a week for two (2) consecutive weeks in a newspaper of general circulation within the Village for the Village to solicit bids for the purchase of the splash pad equipment.

Section 4. The Village Administrator shall make a written contract with the lowest and best bidder responding fully to the advertisement for bids, the bid specifications, and the bid documents made available to potential bidders, and the contract shall be executed in the name of the Village and signed on its behalf by the Village Administrator and Village Fiscal Officer. The Village Administrator may reject any and all bids.

Section 5. It is hereby found and determined that all formal actions of this Council concerning or relating to the passage of this Ordinance were adopted in open meetings of this Council, and that all deliberations of the Council and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code.

Section 6. This Ordinance is hereby declared to be an emergency measure, necessary to expedite the bidding process relating to the purchase of the splash pad equipment so construction can commence in a timely manner, and shall take effect immediately upon its passage; otherwise, it shall take effect and be in force after the earliest period allowed by law.

Date Passed:  February 15, 2023

Jan Reeb, Mayor

Attest:  Aimee Lichty, Fiscal Officer