Ordinance No. 2023-08: Authorization to Solicit Bids to Purchase a Generator

ORDINANCE NO. 2023-08

AN ORDINANCE AUTHORIZING EXPENDITURE AND DIRECTING THE ADVERTISEMENT TO SOLICIT BIDS FOR THE VILLAGE OF ANTWERP, OHIO TO PURCHASE A GENERATOR FOR THE WATER PLANT; AND DECLARING THE SAME AN EMERGENCY

 

WHEREAS, the Village of Antwerp, Ohio (“Village”) is in need of a generator for the water plant, plus all warranties, service and warranty support, delivery, regulatory approvals, and required components as outlined in the specifications and bid documents (referred to herein as the “water plant generator”); and

WHEREAS, the Village applied for a grant with the Ohio Environmental Protection Agency, through the Division of Drinking and Ground Waters (“Ohio EPA”), for emergency generator equipment; and

WHEREAS, the grant has been awarded to the Village, and the grant funds will be used to partially fund the purchase of the water plant generator; and

WHEREAS, the Council of the Village authorizes the expenditure of funds, which a portion of said funds will be reimbursed once documentation is submitted to the Ohio EPA, and directs the Village Administrator, with the assistance of the Maumee Valley Planning Organization, to solicit bids for the purchase of the water plant generator, which will be owned by the Village; and

WHEREAS, this Council authorizes the Village Administrator to purchase said equipment following the process set forth in Ohio Revised Code S 731.141.

NOW THEREFORE, BE IT ORDAINED by the Council of the Village of Antwerp, Paulding County, Ohio:

Section 1. It is hereby found that the Village is in need of emergency generator equipment, and Council authorizes the expenditures of funds to purchase the water plant generator, which a portion of said funds will be reimbursed once documentation is submitted to the Ohio EPA.

Section 2. The Village Administrator is hereby authorized to advertise for bids for the Village to purchase the water plant generator, such advertisement to notify potential bidders that the specifications and bid documents for the water plant generator will be available for bidders to review and submit bids in response thereto.

Section 3. The Village Administrator, with the assistance of the Maumee Valley Planning Organization, is hereby instructed and directed to cause legal notice to bidders to be published once a week for two (2) consecutive weeks in a newspaper of general circulation within the Village for the Village to solicit bids for the purchase of the water plant generator.

Section 4. The Village Administrator shall make a written contract with the lowest and best bidder responding fully to the advertisement for bids, the bid specifications, and the bid documents made available to potential bidders, and the contract shall be executed in the name of the Village and signed on its behalf by the Village Administrator and Village Fiscal Officer. The Village Administrator may reject any and all bids.

Section 5. It is hereby found and determined that all formal actions of this Council concerning or relating to the passage of this Ordinance were adopted in open meetings of this Council, and that all deliberations of the Council and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code.

Section 6. This Ordinance is hereby declared to be an emergency measure, necessary to expedite the bidding process relating to the purchase of the water plant generator, and shall take effect immediately upon its passage; otherwise, it shall take effect and be in force after the earliest period allowed by law.

Date:  February 15, 2023

Jan Reeb, Mayor

Attest:  Aimee Lichty, Fiscal Officer