September 2020 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

SEPTEMBER 21, 2020

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR JAN REEB. COUNCIL PERSONS PRESENT: RUDIE REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, AND KEITH WEST.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, FISCAL OFFICER AIMEE LICHTY, EMS COORDINATOR ASHLEY MCDOUGALL AND CHIEF GEORGE CLEMENS.  VISITORS:  FIRE CHIEF ROBERT ADDIS AND BARRY HOOK.

 

JAN REEB WAS SWORN IN AS THE VILLAGE OF ANTWERP MAYOR ON AUGUST 27, 2020.  JAN REEB DECIDED THAT SHE WISHES TO SERVE THE REMAINDER OF HER UNEXPIRED TERM ON COUNCIL WHEN THE MAYOR’S SUCCESSOR IS ELECTED AND QUALIFIED AT THE NEXT REGULAR MUNICIPAL ELECTION IN NOVEMBER 2021.

 

ELECTION OF COUNCIL PRESIDENT:

 

  •   MOTION MADE BY ROHRS, SECONDED BY RUDIE REEB, TO NOMINATE RISTER AS COUNCIL PRESIDENT FOR THE REMAINDER OF 2020.  NO OTHER NOMINATIONS WERE MADE.

 

THERE BEING NO OTHER NOMINATIONS, NOMINATIONS WERE CLOSED.

MOTION MADE BY REINHART, SECONDED BY WEST TO CLOSE NOMINATIONS FOR COUNCIL PRESIDENT.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY ROHTS, SECONDED BY RUDIE REEB, TO ELECT RISTER AS COUNCIL PRESIDENT FOR THE REMAINDER OF 2020.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD AUGUST 17, 2020, WERE REVIEWED.

 

  •   MOTION MADE BY WEST, SECONDED BY ROHRS, TO ACCEPT THE MINUTES FROM THE AUGUST 17, 2020, REGULAR COUNCIL MEETING.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE AUGUST DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO APPROVE THE AUGUST RECONCILIATION REPORT.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

FIRE CHIEF ROBERT ADDIS WAS IN ATTENDANCE TO UPDATE COUNCIL ON A SUCCESSFUL AFG GRANT AWARD TO THE ANTWERP FIRE DEPARTMENT IN THE AMOUNT OF $96,261.90 WITH $5,775.71 GOING TO OHIO FIRST RESPONDER GRANTS, LLC FOR THE WRITING OF THAT GRANT.  THE MONIES RECEIVED FROM THIS GRANT WILL BE USED TO PURCHASE SELF-CONTAINED BREATHING APPARATUS UNITS.  THERE WERE TWO OTHER GRANTS APPLIED FOR (MINI PUMPER AND FIRE HOSE) THAT WERE NOT SUCCESSFUL.  CHIEF ADDIS IS WORKING ON SCHEDULING TRAINING TO MEET THE REQUIREMENTS FOR THE SUCCESSFUL GRANT.

 

BARRY HOOK WAS PRESENT TO OBSERVE.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 82 CALLS FOR SERVICE FOR THE MONTH OF AUGUST WITH 35 OFFENSES.

 

CLEMENS INFORMED COUNCIL ABOUT THE SPEED TRAILER TO COLLECT DATA ON HOW MANY CARS DRIVE DOWN CANAL AND HARRMANN AND THE SPEEDS BEING TRAVELED.  THE DATA SHOWED THAT JUST OVER 21,000 VEHICLES TRAVELED CANAL IN JUST 9 DAYS AND THAT OVER 12,000 WERE VIOLATING THE SPEED LIMIT IN THAT TIME PERIOD.

 

CLEMENS ASKED COUNCIL TO LOOK INTO THE POSSIBILITY OF DOING INSPECTIONS OF RENTAL PROPERTIES WHEN FIRST PURCHASED, WHEN TENANTS FIRST MOVE IN, AND WHEN THEY VACATE AND PRIOR TO A NEW TENANT MOVING IN.  THE INSPECTION WOULD BE TO ENSURE COMPLIANCE WITH THE REQUIREMENTS OF THE VILLAGE’S MINIMUM BUILDING STANDARDS ORDINANCE.  SOLICITOR FARR WILL RESEARCH AND REPORT TO THE PUBLIC SAFETY COMMITTEE.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $6,089.38 FOR JULY AND $2,866.55 FOR AUGUST WITH A YEAR TO DATE TOTAL COLLECTED OF $28,435.01.  THERE WERE 28 EMS RUNS FOR JULY AND 28 EMS RUNS FOR AUGUST WITH A TOTAL OF 192 EMS RUNS YEAR TO DATE FOR 2020.

 

MCDOUGAL CHECKED STATUS OF EMS AFG GRANT APPLICATION AND DOES NOT BELIEVE IT IS LIKELY THE EMS WILL RECEIVE ANY GRANT FUNDS.

 

FISCAL OFFICER’S REPORT

SECOND READING OF ORDINANCE NO. 2020-09: AN ORDINANCE AUTHORIZING AN AGREEMENT BY AND BETWEEN THE VILLAGE OF ANTWERP, OHIO, AND PARAGON TEMPERED GLASS, LLC FOR THE SUPPLY AND PURCHASE OF WATER AND PROVISION OF SEWER SERVICE

 

EMERGENCY READING OF ORDINANCE NO. 2020-10: AN ORDINANCE AUTHORIZING THE MAYOR OF THE VILLAGE OF ANTWERP TO ENTER INTO AN OHIO ELECTRICITY SUPPLY AGREEMENT WITH CONSTELLATION NEWENERGY, INC. FOR A TERM OF TWENTY-FOUR (24) MONTHS COMMENCING ON MAY 20, 2021; AND DECLARING THE SAME AN EMERGENCY

 

DISCUSSION ON ELECTRICITY SUPPLY AGREEMENT AND PROPOSED RATE.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RISTER, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2020-10. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2020-10. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2020-11: AN ORDINANCE ACCEPTING THE FINAL PLAT OF THE MAUMEE LANDING SUBDIVISION – PHASE 8 (LOT 31) TO THE ADDITION TO THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, PURSUANT TO ORDINANCE NO. 94-17, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY RISTER, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2020-11. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2020-11. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

ROHRS REQUESTED INFORMATION ON TOTAL OUTSTANDING LOAN BALANCES FOR WATERWORKS IMPROVEMENTS AT AUGUST MEETING WHICH WAS PROVIDED AT SEPTEMBER MEETING TO ALL COUNCIL MEMBERS.  ONLY TWO OF THE CURRENT LOANS HAVE INTEREST ACCRUING, THE REST ARE AT 0% INTEREST.

 

RITA TAX COLLECTION FOR THE MONTH OF AUGUST WAS $22,658.66.

 

POLICE DEPARTMENT CONTRACT WITH MT BUSINESS FOR COPY MACHINE EXPIRED.  CURRENT OFFICE SOLUTIONS IS SUPPLYING THE NEW MACHINE WHICH WILL SAVE THE DEPARTMENT APPROXIMATELY $1,700.00 ANNUALLY.  ROHRS THANKED POLICE DEPARTMENT AND FISCAL OFFICER FOR LOOKING INTO WAYS OF SAVING MONEY.

 

DISCUSSION ON PAYING OFF FIRE TRUCK LOAN EARLY.  WILL DISCUSS AGAIN IN EARLY 2021.

 

ADMINISTRATOR’S REPORT

MIGHTY CUBE STORAGE CONTAINER PUBLIC HEARING SCHEDULED FOR SEPTEMBER 25, 2020:

THE PUBLIC HEARING TO RECEIVE COMMENTS ON THE PROPOSED ZONING AMENDMENT OF SECTION 905 REGARDING PORTABLE STORAGE CONTAINERS WILL BE HELD AT NOON AT THE DEPOT ON SEPTEMBER 25, 2020.  THE RESOLUTION ON THIS AMENDMENT TO THE ZONING ORDINANCE WILL BE PRESENTED AT THE OCTOBER 19TH COUNCIL MEETING.

 

DISTRACTED DRIVING GUIDELINES PROPOSED FOR PERSONNEL HANDBOOK:

ON AUGUST 27, 2020, PERSONNEL COMMITTEE MET TO REVIEW DISTRACTED DRIVING LAWS AFTER THE TOPIC WAS BROUGHT UP DURING AUGUST’S COUNCIL MEETING.  IT WAS REPORTED THAT A VILLAGE EMPLOYEE WAS REPORTED TO HAVE BEEN USING THEIR CELL PHONE WHILE OPERATING A VILLAGE VEHICLE.  SOLICITOR FARR SHARED OHIO REVISED CODE SECTION 4511.204 WITH THE COMMITTEE MEMBERS THAT PROHIBITS TEXT-BASED COMMUNICATIONS WHILE DRIVING WITH SEVERAL EXCEPTIONS LISTED.  A PROPOSAL TO AMEND THE PERSONNEL MANUAL TO PROHIBIT TEXT-BASED COMMUNICATIONS WHILE OPERATING A VILLAGE VEHICLE OR A PERSONAL VEHICLE WHILE ON DUTY TO ADDRESS THIS ISSUE WAS PROVIDED TO COUNCIL MEMBERS, AND IT WAS RECOMMENDED THAT THE PROHIBITION TO TEXT AND DRIVE WHILE ON DUTY WITH THESE EXCEPTIONS BE INCLUDED IN THE PERSONNEL HANDBOOK AND ANY INFRACTIONS WOULD BE HANDLED BY THE CURRENT DISCIPLINARY POLICY AND PROCEDURES IN THE HANDBOOK. DISCUSSION ON ISSUE AND COUNCIL ADVISED TO HAVE ORDINANCE READY FOR FIRST READING AT OCTOBER MEETING.

 

SALE OF SURPLUS VILLAGE PROPERTY BY INTERNET AUCTION PROPOSED:

ON AUGUST 27, 2020, THE FINANCE COMMITTEE REVIEWED THE LACK OF A POLICY IN DISPOSING OF VILLAGE PROPERTY THAT HAS BECOME OBSOLETE, UNFIT OR NOT NEEDED THAT IS VALUED UNDER $1,000.00.  THE VILLAGE CURRENTLY FOLLOWS THE CURRENT OHIO LAW IN DISPOSING OF PROPERTY OVER THAT AMOUNT BY COMPETITIVE SEALED BID.  DUE TO A CONFLICT IN A RECENT DISPOSITION WHERE TWO EMPLOYEES WERE INTERESTED IN THE SAME ITEM, IT WAS FELT A PROCESS NEEDED TO BE DEVELOPED FOR A FAIR DISPOSITION OF ANY VILLAGE PROPERTY, NO MATTER THE VALUE OF SUCH PROPERTY.

 

THE COMMITTEE RECOMMENDS THAT SURPLUS VILLAGE PROPERTY BE DISPOSED OF BY INTERNET AUCTION AS OUTLINED IN OHIO REVISED CODE SECTION 721.15(D).  A COPY OF THAT ORC SECTION WAS PROVIDED TO COUNCIL MEMBERS.  AN OUTLINE OF THE PROPOSED PROCESS IS AS FOLLOWS:

A.       ALL PROPERTY FOR SALE IS SUBJECT TO ANTWERP ONLINE SALES TERMS AND CONDITIONS.

B.       ALL PROPERTY IS OFFERED FOR SALE “AS IS, WHERE IS, AND WITHOUT WARRANTY”.

C.       ALL PROPERTY IS AVAILABLE TO THE PUBLIC ON THE VILLAGE’S WEBSITE FOR A MINIMUM OF 10 BUSINESS DAYS FOR BIDDING.

D.       THE SURPLUS PROPERTY MAY BE VIEWED ON THE WEBSITE OR IN PERSON BY CONTACTING THE VILLAGE ADMINISTRATOR DURING REGULAR BUSINESS HOURS.

E.        ANY VILLAGE PROPERTY OFFERED FOR SALE AND NOT SOLD WITHIN 10 DAYS AFTER BEING POSTED MAY BE WITHDRAWN FROM INTERNET SALE AT ANY TIME.

F.        SEALED BIDS FOR SUCH PROPERTY SHALL BE DELIVERED TO THE OFFICE OF THE FISCAL OFFICER, 118 N. MAIN STREET, ANTWERP, OHIO DURING NORMAL BUSINESS HOURS.

G.       THE FISCAL OFFICER SHALL OPEN THE BIDS AT NOON THE NEXT BUSINESS DAY FOLLOWING THE CLOSE OF THE INTERNET AUCTION AND NOTIFY THE SUCCESSFUL BIDDER OF BEING AWARDED THE BID.

H.       THE VILLAGE PROPERTY SHALL NOT BE TRANSFERRED TO A SUCCESSFUL BIDDER UNTIL SUCH TIME AS GUARANTEED PAYMENT HAS BEEN RECEIVED IN FULL BY EITHER MONEY ORDER OR CASH AND THE SUCCESSFUL BIDDER SHALL HAVE SEVEN (7) DAYS FROM BEING NOTIFIED TO MAKE ARRANGEMENTS TO PICK-UP THE PROPERTY.

I.         COUNCIL RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS AND TO WITHDRAW FROM SALE ANY ITEMS LISTED ON THE VILLAGE’S WEBSITE.

 

ANNUAL PUBLICATION OF A RESOLUTION TO DISPOSE OF SUCH PROPERTY BY INTERNET AUCTION IS REQUIRED AND OUTLINED IN THE ORC SECTION PROVIDED.  DISCUSSION ON ISSUE AND COUNCIL ADVISED TO HAVE RESOLUTION READY FOR FIRST READING AT OCTOBER MEETING.

 

MAUMEE LANDING PHASE 8, LOT 31 TO BE PLATTED/ORDINANCE PRESENTED:

OLEY MCMICHAEL PRESENTED TO THE VILLAGE THE SURVEY AND PLAT FOR LOT 31 AT MAUMEE LANDING WHICH REPRESENTED PHASE 8 OF THE DEVELOPMENT AND SALE OF LOTS IN THIS SUBDIVISION.  THE PLANNING COMMISSION WAS ADVISED OF THIS REQUEST AND GAVE THEIR APPROVAL.  THIS LOT HAS SOLD AND THE VILLAGE NEEDS TO APPROVE THE PLAT SO THE SALE AND SUBSEQUENT NEW HOME CAN BE BUILT ON THIS LOT.

 

SINK HOLE REPAIRED IN FRONT OF POST OFFICE BY LINGVAI EXCAVATING:

THE SINK HOLE THAT DEVELOPED IN FRONT OF THE POST OFFICE DRIVE WAS REPAIRED BY LINGVAI EXCAVATING ON SEPTEMBER 14, 2020.  MORE STONE WAS PACKED UNDER THE ASPHALT AND THE CUT OUT WAS REPAVED.

 

BLACK SWAMP COMMUNITY CRUISE ON SATURDAY 9/19/2020:

WITH THE CANCELLATION OF THE FLAT ROCK CREEK FESTIVAL, THE COMMITTEE DECIDED TO HELP THE FOOD VENDORS THAT NORMALLY PARTICIPATE IN THE 3 DAY EVENT BY HOSTING THIS COMMUNITY CRUISE.  FOOD VENDORS WERE SET UP ACROSS THE COUNTY, WITH SEVERAL USING RIVERSIDE PARK.  A FLYER WAS PROVIDED TO COUNCIL PRIOR TO THE MEETING FOR INFORMATION AND SUPPORT.

 

TRICK OR TREAT:

DIRECTION FROM GOVERNOR’S OFFICE RECEIVED PRIOR TO MEETING.  DISCUSSION ON TRICK OR TREAT.  THE VILLAGE WILL MOVE FORWARD WITH TRICK OR TREAT ON SATURDAY, OCTOBER 31, 5:00-6:30 P.M.  THERE WILL NOT BE A PARADE OR COSTUME JUDGING.  HEALTH GUIDELINES WILL NEED TO BE FOLLOWED AND WILL BE PUBLISHED BY THE VILLAGE IN MORE DETAIL AT A LATER DATE ON THE VILLAGE’S WEBSITE AND FACEBOOK PAGE.

 

COMMITTEE REPORTS

INCLUDED IN ADMINISTRATOR’S REPORT (FINANCE AND PERSONNEL COMMITTEES).

 

NEW BUSINESS

ADMINISTRATOR KEERAN INFORMED COUNCIL THAT LEO AND JANE STUMPHY DONATED A LOT LOCATED AT 612 SOUTH ERIE STREET TO THE ANTWERP CIC.

 

DISCUSSION ON CORONAVIRUS RELIEF FUND GRANT.  AIMEE HAS BEEN IN CONTACT WITH OHIO OBM TO GET CONFIRMED ANSWERS FROM THEM ON WHETHER CERTAIN ITEMS CAN BE PURCHASED.  THE VILLAGE HAS RECEIVED TWO CHECKS AT THIS TIME TOTALING $56,724.30, WITH THE POSSIBILITY OF ONE MORE CHECK COMING TO THE VILLAGE.  DISCUSSION ON POTENTIAL EXPENSES AND THE STANDARD FOR EXPENDING THESE FUNDS.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $3,310.00 IN THE MONTH OF AUGUST 2020 WITH $2,501.00 GOING TO THE VILLAGE, $779.00 GOING TO THE STATE, AND $30.00 GOING TO THE INDIGENT DRIVER’S FUND.

 

 

  •   MOTION MADE BY RUDIE REEB, SECONDED BY ROHRS, TO ADJOURN THE MEETING.  5 YEAS, 0 NAY.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:41 p.M.

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                            DATE________________