Special Meeting Minutes November 2014

SPECIAL MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

 

NOVEMBER 24, 2014

 

THE SPECIAL MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:00 P.M. BY MAYOR TOM VANVLERAH.  COUNCIL PERSONS PRESENT: LARRY RYAN, KEN REINHART, KEITH WEST, AND COUNCIL PRESIDENT JAN REEB. RUDIE REEB JOINED THE MEETING AT 5:55 P.M.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER LORETTA BAKER AND ADMINISTRATOR SARA KEERAN.

 

v  MOTION MADE BY RYAN, SECONDED BY WEST, TO EXCUSE COUNCILMAN STEVE DERCK FROM THE SPECIAL COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

VISITORS

 

RICHARD BROWNE FROM FINLEY FIRE EQUIPMENT AND FIRE CHIEF RAY FRIEND.

 

THIS MEETING WAS CALLED TO DISCUSS THE CONTRACT WITH PIERCE MANUFACTURING, INC. (“PIERCE”) FOR THE PURCHASE OF A NEW FIRE ENGINE.

 

DISCUSSION WAS OPENED BY RYAN WITH QUESTIONS REGARDING THE WARRANTY.  BROWNE EXPLAINED THE WARRANTY IS PROVIDED BY FREIGHTLINER. RYAN ASKED QUESTIONS ABOUT CERTIFYING THE CHASSIS.  BROWNE EXPLAINED THE CHASSIS IS NOT BUILT TO NFTA STANDARDS BUT PIERCE PERFORMS THE NECESSARY WORK TO CERTIFY THE CHASSIS TO NFTA STANDARDS BEFORE DELIVERY TO THE FIRE DEPARTMENT. BROWNE STATED THERE IS A ONE YEAR BUMPER TO BUMPER WARRANTY. THE WARRANTY IS ACTUALLY 14 MONTHS INSTEAD OF 12 MONTHS, WHICH GIVES THE FIRE DEPARTMENT TIME TO EQUIP THE FIRE TRUCK AND TRAIN FIREMEN BEFORE ACTUAL USAGE.  THERE IS A TEN YEAR PRORATED WARRANTY ON PAINT.  IF WARRANTY ISSUES ARISE, PIERCE AGREED TO ASSIST IN DEALING WITH FREIGHTLINER. BROWNE STATED HE WILL ADD LANGUAGE TO THE CONTRACT THAT FINLEY FIRE EQUIPMENT WILL PARTICIPATE IN ANY SERVICE WORK NECESSARY UNDER THE WARRANTY TERMS AND EMAIL A NEW CONTRACT TO THE VILLAGE.  TWO PEOPLE WILL GO TO FLORIDA TO INSPECT THE TRUCK AND THEN THE TRUCK WILL BE DELIVERED TO THE ANTWERP FIRE DEPARTMENT BY PIERCE. THIS PROCESS WILL TAKE 90 TO 120 DAYS.

 

TERMS WERE DISCUSSED.  RYAN ASKED IF THE VILLAGE COULD HOLD BACK A PORTION OF THE PAYMENT. BROWNE STATED THAT PIERCE WOULD NOT BE ABLE TO SELL A FIRE ENGINE TO THE VILLAGE WITH THOSE PAYMENT TERMS.

 

SOLICITOR FARR ASKED WHEN RISK SHIFTS TO THE VILLAGE UNDER THE CONTRACT FOR INSURANCE PURPOSES.  BROWNE STATED PIERCE PROVIDES INSURANCE ON THE TRUCK UNTIL THE TRUCK IS DELIVERED TO THE ANTWERP FIRE DEPARTMENT.

 

EMERGENCY READING OF RESOLUTION NO. 2014-12: A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH PIERCE MANUFACTURING, INC. TO PURCHASE A FREIGHTLINER FXP PUMPER FOR THE VILLAGE FIRE DEPARTMENT; AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY WEST, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2014-12. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO ACCEPT RESOLUTION NO. 2014-12. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

DISCUSSION HELD ON THE PAYMENT TERMS: IF PAID IN FULL BEFORE DELIVERY, PIERCE OFFERED A $3,254.28 DISCOUNT.  DELIVERY WOULD BE IN 90 TO 120 DAYS.  AFTER DISCUSSION ON THE TERMS, COUNCIL DECIDED THE VILLAGE WOULD SAVE MONEY BY PAYING UPON DELIVERY, THEREBY AVOIDING PAYMENT OF INTEREST ON THE LOAN NECESSARY FOR THE PURCHASE OF THE FIRE TRUCK.

 

v  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO PAY THE FULL PURCHASE PRICE OF $263,597.00 UPON DELIVERY OF THE FIRE TRUCK. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY WEST, SECONDED BY RYAN, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:20 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER_____________________          DATE_________________________