Antwerp City Council August 2014 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

 

AUGUST 18, 2014

 

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, KEITH WEST, LARRY RYAN AND COUNCIL PRESIDENT JAN REEB.  STEVE DERCK ARRIVED AT 5:35 P.M.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS, AND FISCAL OFFICER LORETTA BAKER.  MEDIA PRESENT:  JOE SHOUSE FROM PAULDING PROGRESS.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JULY 21, 2014, WERE REVIEWED.

 

v  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE JULY 21, 2014, COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE JULY DISBURSEMENTS WERE REVIEWED.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO APPROVE THE JULY RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS

 

NO VISITORS.

 

POLICE REPORT

 

CHIEF CLEMENS REPORTED 175 CALLS FOR SERVICE AND 39 CITATIONS FOR THE MONTH OF JULY. CHIEF CLEMENS PRAISED THE FIRE DEPARTMENT AND EMS FOR THE QUICK RESPONSE TO THE FIRE AT THE OASIS.

 

EMS REPORT

 

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 23 RUNS FOR THE MONTH OF JULY. EMS BILLING CLERK MERRIMAN WILL PROVIDE A WRITTEN REPORT NEXT MONTH.

 

 

FISCAL OFFICER’S REPORT

 

3RD READING OF ORDINANCE NO. 2014-10: AN ORDINANCE AUTHORIZING THE LEASE OF REAL ESTATE OWNED BY THE VILLAGE OF ANTWERP, OHIO, PURSUANT TO OHIO REVISED CODE 721.03 AND AUTHORIZING THE MAYOR TO ENTER INTO A LEASE AGREEMENT WITH THE HIGHEST AND BEST BIDDER.

 

v  MOTION MADE BY RYAN, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2014-10. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  COUNCIL REQUESTED THE SOLICITOR PREPARE A LETTER TO BE SENT TO TENANT EXPLAINING CONCERNS RAISED IN SPREADING MANURE ON THE GROUND AT ISSUE.

 

EMERGENCY READING OF RESOLUTION NO. 2014-09: A RESOLUTION AUTHORIZING THE MAYOR OF THE VILLAGE OF ANTWERP, OHIO, TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT PROGRAM AND TO EXECUTE CONTRACTS AS REQUIRED FOR WATERLINE REPAIRS AND/OR REPLACEMENT ALONG WEST WOODCOX STREET, AND DECLARING THE SAME AN EMERGENCY.

 

KEERAN STATED THE CRITICAL INFRASTRUCTURE PROGRAM DID NOT FUND THIS PROJECT.  THIS RESOLUTION AUTHORIZES A REQUEST TO OHIO PUBLIC WORKS COMMISSION FOR A 50% LOAN AND 50% GRANT TO FUND THIS PROJECT. THE PROJECT COST IS ESTIMATED AT $171,313.00. THE VILLAGE’S SHARE IS A $4,282.82 ANNUAL PAYMENT AT 0% INTEREST FOR 20 YEARS, WHICH ANNUAL PAYMENTS WOULD COMMENCE IN 2015.

 

v  MOTION MADE BY RYAN, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2014-09. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RYAN, SECONDED BY DERCK, TO ACCEPT RESOLUTION NO. 2014-09. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

BAKER NOTIFIED COUNCIL:  (1) A CHECK WAS ISSUED TO THE VANCLEVES TO ACQUIRE PROPERTY FOR CEMETERY PURPOSES; (2) INCOME TAX COLLECTION IS UP $15,000.00 COMPARED TO LAST YEAR AT THIS TIME; AND (3) QUOTES FOR HEALTH CARE INSURANCE FOR THE COMING YEAR WILL NOT BE AVAILABLE UNTIL LATE SEPTEMBER.

 

 

ADMINISTRATOR’S REPORT

 

v  SEE ATTACHED REPORT.

 

v  S&S SANITATION HAS BEEN PURCHASED BY REAL WASTE DISPOSAL.  INDIVIDUAL GARBAGE BAGS WILL NO LONGER BE AVAILABLE FOR PURCHASE.  KEERAN ASKED COUNCIL TO CONSIDER REVIEWING THE POSSIBILITY OF BIDDING A VILLAGE-WIDE CONTRACT FOR GARBAGE PICK-UP.  RYAN STATED HE IS NOT IN FAVOR OF HAVING THE VILLAGE HANDLE THE BUSINESS OF BILLING RESIDENTS FOR GARBAGE PICK-UP.  COUNCIL REQUESTED KEERAN TO CHECK IF WERLOR OR ALLIED PROVIDE INDIVIDUAL BAGS FOR PURCHASE.  PUBLIC SERVICE COMMITTEE WILL MEET TO REVIEW VILLAGE-WIDE GARBAGE PICK-UP.

 

v  KEERAN NOTED THE OPEN BASEMENT AT 310 N. MAIN STREET IS AN ISSUE AND A DANGER. KEERAN SUGGESTED THE VILLAGE HAVE AN ORDINANCE FOR DEMOLITION OF HOMES IN THE VILLAGE WITH FINES ASSESSED IF NOT FOLLOWED.  COUNCIL AGREED AND SOLICITOR FARR WILL RESEARCH THE ISSUE TO PRESENT A PROPOSAL TO THE PLANNING COMMISSION.

 

v  WATER RATES FOR 2015, 2016, AND 2017 NEED TO BE REVIEWED.  KEERAN ASKED THE UTILITY COMMITTEE TO MEET TO REVIEW PROPOSAL.

 

v  DISCUSSION HELD ON RENTAL HOMES IN THE VILLAGE THAT ARE UNINHABITABLE. KEERAN WILL CHECK WITH THE HEALTH DEPARTMENT FOR REGULATIONS AND/OR STANDARDS FOR HABITABLE LIVING CONDITIONS.  COUNCIL ASKED SOLICITOR FARR TO REVIEW OHIO REVISED CODE ON SAME SUBJECT.

 

COMMITTEE REPORTS

 

NO COMMITTEE REPORTS.

 

OLD BUSINESS

 

NO OLD BUSINESS.

NEW BUSINESS

 

WEST REMINDED COUNCIL THAT POLICE PROTECTION NEEDS TO BE AVAILABLE TOMORROW AS SCHOOL BEGINS.

 

RYAN REMINDED COUNCIL THAT VILLAGE NEEDS TO PREPARE FOR 2015 BUDGET.

 

 

 

 

MAYOR’S REPORT

 

MEDIACOM REPORTED THAT RATES WILL INCREASE SEPTEMBER 1 AND ALSO THE CHANNEL LINEUP WILL CHANGE FOR THOSE WHO USE THE CABLE SERVICE.

 

MAYOR’S COURT DEPOSITED $4,322.27, WITH $3,386.00 RETAINED BY THE VILLAGE FOR THE MONTH OF JULY.

 

DAY IN THE PARK WAS A HUGE SUCCESS AND MAYOR STATED THE UTILITY WORKERS DID A TREMENDOUS JOB PREPARING FOR THE DAY.

 

v  MOTION MADE BY RYAN, SECONDED BY WEST, TO GO INTO EXECUTIVE SESSION REGARDING RESIGNATION OF PUBLIC EMPLOYEE. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. INTO EXECUTIVE SESSION AT 6:55 P.M.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY DERCK, TO COME OUT OF EXECUTIVE SESSION. 6 YEAS, 0 NAYS. OUT OF EXECUTIVE SESSION AT 7:03 P.M.   NO ACTION TAKEN DURING EXECUTIVE SESSION.

 

MAYOR NOTED TRAFFIC ISSUES ON U.S. HIGHWAY 24 AND POSSIBLE ANNEXATION TO PROVIDE MORE PATROL FOR SAFETY REASONS.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 7:10 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER_____________________          DATE_________________________