April 2014 Council Meeting Minutes

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP

MAY 19, 2014

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB.

ALSO IN ATTENDANCE: ADMINISTRATOR SARA KEERAN, SOLICITOR MELANIE FARR, POLICE CHIEF GEORGE CLEMENS, AND FISCAL OFFICER LORETTA BAKER. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM DEFIANCE CRESCENT. VISITORS: STUDENTS GABRIELLE ZUBER, ALEXANDER VAIL, COLLIN PERRY, COLTON BENNETT AND ALLYSSA JACKSON.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD APRIL 21, 2014, WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE APRIL 21, 2014, COUNCIL MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE APRIL DISBURSEMENTS WERE REVIEWED.

 MOTION MADE BY REINHART, SECONDED BY DERCK, TO APPROVE THE APRIL RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
VISITORS

ALL STUDENTS WERE PRESENT FOR GOVERNMENT CLASS REQUIREMENT.

POLICE REPORT

CHIEF CLEMENS REPORTED 127 CALLS FOR SERVICE AND 12 CITATIONS FOR THE MONTH OF APRIL. CHIEF CLEMENS NOTED HE HAS REVIEWED THE AT&T PHONE BILLS AND NEGOTIATED A LOWER MONTHLY INVOICE (REDUCED FROM $360.00 TO APPROXIMATELY $180.00). CHIEF PRESENTED INFORMATION REGARDING THE HOME AT 114 WOODCOX. THIS INFORMATION WILL BE REVIEWED BY COUNCIL FOR DISCUSSION AT THE NEXT COUNCIL MEETING. CHIEF RECOMMENDED THIS HOME BE DEMOLISHED. DISCUSSION HELD FOR THE NEED OF AN ORDINANCE REGARDING RENTAL HOMES IN THE VILLAGE AND MINIMUM GUIDELINES FOR LANDLORDS TO FOLLOW IN RENTING RESIDENTIAL PROPERTIES. SAFETY COMMITTEE WILL REVIEW THIS ISSUE. CHIEF REPORTED THAT LAST WEEK THE VILLAGE POLICE DEPARTMENT HOSTED AN INFORMATION CLASS WITH THE STATE PATROL DRUG TASK FORCE. CHIEF REMINDED THE COUNCIL THAT THE VILLAGE POLICE DEPARTMENT WILL CHECK RESIDENT HOMES WHILE THE RESIDENTS ARE ON VACATION OR AWAY.

EMS REPORT

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 12 RUNS FOR THE MONTH OF APRIL. EMS BILLING CLERK MERRIMAN PROVIDED A WRITTEN REPORT SHOWING EMS RUN COLLECTIONS YEAR-TO-DATE OF $15,906.21.

FISCAL OFFICER’S REPORT

1ST READING OF RESOLUTION NO. 2014-06: A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE QUESTION OF LEVYING A TAX IN EXCESS OF THE TEN-MILL LIMITATION OHIO REVISED CODE SECTIONS 5705.19, 5705.191, 5705.25 AND 5705.26.

EMERGENCY READING OF RESOLUTION NO. 2014-07: RESOLUTION OF NECESSITY: A RESOLUTION DECLARING IT NECESSARY TO LEVY A TAX OUTSIDE THE TEN-MILL LIMITATION AND REQUESTING THE CERTIFICATION FROM THE COUNTY AUDITOR PURSUANT TO OHIO REVISED CODE SECTION 5705.03; AND DECLARING THE SAME AN EMERGENCY.

 THIS RESOLUTION REQUESTS THE COUNTY AUDITOR TO CERTIFY THE CURRENT TAX VALUATION OF THE VILLAGE AND THE NUMBER OF MILLS REQUIRED TO GENERATE $250,000.00 IN REVENUE FOR AN ADDITIONAL LEVY FOR FIRE APPARATUS, APPLIANCES, AND EQUIPMENT, INCLUDING PUMPER/TANKER FIRE ENGINE AND FIRE GEAR FOR FIREFIGHTING PERSONNEL.

 MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2014-07. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ACCEPT RESOLUTION NO. 2014-07. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-09: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $27,500.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-09. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY WEST, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2014-09. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

1ST READING OF ORDINANCE NO. 2014-10: AN ORDINANCE AUTHORIZING THE LEASE OF REAL ESTATE OWNED BY THE VILLAGE OF ANTWERP, OHIO, PURSUANT TO OHIO REVISED CODE 721.03 AND AUTHORIZING THE MAYOR TO ENTER INTO LEASE AGREEMENT WITH THE HIGHEST AND BEST BIDDER.

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

 THE WATERLINE REPLACEMENT ON W. WOODCOX HAS BEEN CHOSEN TO BE INCLUDED IN THE PAULDING COUNTY COMMISSIONERS’ APPLICATION TO THE STATE. THE COST OF THE PROJECT IS $171,313.00 WITH $26,250.00 ENGINEERING COST TO BE PAID BY THE VILLAGE. THIS WILL BE A 2015 PROJECT.

 PLANNING COMMISSION MET ON MAY 12 TO REVIEW THE COMPREHENSIVE PLAN DOCUMENT AND RECOMMENDED, BY ADOPTION OF MOTION, THAT THE ZONING ORDINANCE BE AMENDED TO INCLUDE THE COMPREHENSIVE PLAN. THE COMPREHENSIVE PLAN HELPS THE VILLAGE IN ESTABLISHING ZONING GUIDELINES. A PUBLIC HEARING WILL BE SCHEDULED AND THE PROPOSED AMENDMENT TO THE ZONING ORDINANCE WILL BE ON THE AGENDA FOR THE JUNE COUNCIL MEETING.

 PLANNING COMMISSION ALSO RECOMMENDED, BY ADOPTION OF MOTION, RE-ZONING CERTAIN DESIGNATED AREAS FROM A-1 (AGRICULTURAL) TO R-2 (MULTIPLE FAMILY). A PUBLIC HEARING WILL BE SCHEDULED AND THE PROPOSED AMENDMENT TO THE ZONING MAP WILL BE ON THE AGENDA FOR THE JUNE COUNCIL MEETING.

 THE VILLAGE RECEIVED THE FIRST QUARTERLY PAYMENT FROM THE MEDIACOM FRANCHISE AGREEMENT OF $2,388.57.

 THE COMMISSIONERS CONVEYED THE BALL FIELD PROPERTY TO THE ANTWERP BALL ASSOCIATION. IN THE EVENT THAT THE BALL ASSOCIATION CEASES TO EXIST, THE BALL FIELD PROPERTY WILL REVERT TO THE VILLAGE. THE PROPERTY MUST BE USED FOR RECREATIONAL PURPOSES ONLY, NO MATTER WHO OWNS THE PROPERTY.

 NEW WEBSITE IS UP AND RUNNING AT: villageofantwerp.com. THIS NEW WEBSITE HAS A FEATURE THAT ANYONE CAN ENTER THEIR E-MAIL ADDRESS AND RECEIVE UPDATES ENTERED BY THE VILLAGE.

 PEP INSURANCE COST FOR LIABILITY AND PERSONAL PROPERTY COVERAGE IS UP FOR RENEWAL. THE RENEWAL PRICE IS $28,027.00 – A SLIGHT INCREASE FROM LAST YEAR. THIS WILL COVER REAL PROPERTY VALUE OF $5,068,844.00 AND $2,000,000.00 IN LEGAL LIABILITY FOR THE VILLAGE.

 MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT THE PEP INSURANCE RENEWAL AND AUTHORIZE PAYMENT OF THE PEP INSURANCE RENEWAL INVOICE. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 UPCOMING EVENTS ARE CLEAN-UP DAY MAY 24; RIBFEST JUNE 7; AND COMMUNITY-WIDE GARAGE SALE JUNE 13 AND 14.

COMMITTEE REPORTS

RECREATION COMMITTEE MET ON MAY 19. ITEMS DISCUSSED WERE ADDING MORE MULCH TO THE PLAYGROUND AREA, MOTION LIGHTING IN THE PARK RESTROOMS, AND NEW BIKE RACK DONATED BY THE PARK BOARD.

DISCUSSION HELD ON THE VANDALISM THAT CONTINUES IN THE PARK. CAMERAS ARE NEEDED AND MORE POLICE PRESENCE. IT WAS SUGGESTED THE POLICE LOCK THE PARK RESTROOMS AT DARK. MAYOR NOTED IF ANYONE IS FOUND VANDALIZING THE PARK PLAYGROUND EQUIPMENT OR RESTROOMS, THEY WILL BE PROSECUTED TO THE FULLEST EXTENT ALLOWED BY THE LAW.

OLD BUSINESS

RIGHT-OF-WAY STILL ON HOLD FOR THE SAFE ROUTES TO SCHOOL PROGRAM. KEERAN STILL WORKING ON CONTACTING THE NEW OWNER OF THE PROPERTY WHERE THE RIGHT-OF-WAY IS REQUIRED TO INSTALL NEXT PHASE OF SIDEWALKS.
NEW BUSINESS

COUNCIL NOTED THEY WOULD LIKE TO SEE THE POLICE VISIBLE AT THE SCHOOL WHEN KIDS ARE BEING DROPPED OFF AT THE START OF THE SCHOOL DAY.
MAYOR’S REPORT

MAYOR ASKED FOR PROMOTION OF THE UPCOMING RIBFEST. NOTED THE BALL FIELD WAS A GREAT OPPORTUNITY FOR THE VILLAGE WITH MUCH WORK DONE BEHIND THE SCENES, AND THANKED BRYCE STEINER AND AIMEE LICHTY FOR ALL THE WORK THEY PUT INTO THE NEW WEBSITE.

MAYOR’S COURT DEPOSITED $785.00 FOR THE MONTH OF APRIL.

 MOTION MADE BY REINHART, SECONDED BY DERCK, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:40 P.M.

 

 

MAYOR___________________________
FISCAL OFFICER_____________________ DATE_________________________