September 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

SEPTEMBER 16, 2019

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: JAN REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND RUDIE REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGALL, AND FISCAL OFFICER AIMEE LICHTY.  MEDIA PRESENT: PETER GREER – CRESCENT NEWS. VISITORS PRESENT: ALLIE BEREGSZAZI, SANDY SANDERS, AND HIGH SCHOOL GOVERNMENT STUDENTS.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD AUGUST 19, 2019, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE AUGUST 19, 2019, REGULAR COUNCIL MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE AUGUST DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY RISTER, TO APPROVE THE AUGUST RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

ALLIE BEREGSZAZI ADDRESSED COUNCIL REGARDING HER CONCERNS WITH A HOUSE NEXT DOOR TO HER PROPERTY BEING IN A DILAPIDATED CONDITION AND ANYONE MOVING INTO THE HOUSE IN ITS CURRENT CONDITION.  ADMINISTRATOR KEERAN SAID SHE HAD ADDRESSED THE ISSUES WITH THE CURRENT OWNER AND WILL CONTACT HIM AGAIN TO REMIND HIM THAT NOBODY CAN MOVE INTO THIS HOUSE UNTIL IT MEETS THE VILLAGE’S MINIMUM HOUSING STANDARDS.

 

HIGH SCHOOL GOVERNMENT STUDENTS PRESENT TO OBSERVE.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 111 CALLS FOR SERVICE FOR THE MONTH OF AUGUST WITH 68 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGALL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $5,230.62 FOR THE MONTH OF AUGUST, WITH A YEAR-TO-DATE TOTAL COLLECTED OF $39,624.77. THERE WAS $4,050.00 TRANSFERRED TO THE VEHICLE REPLACEMENT FUND IN AUGUST.  THERE WERE 37 EMS RUNS FOR AUGUST. MCDOUGALL REPORTED THAT SHE STILL HAS 6 OUTSTANDING REPORTS. SHE DISCUSSED ISSUES ON SUBMITTING THOSE WITH THE VILLAGE SOLICITOR AND SHE WILL MOVE FORWARD IN FINALIZING THOSE REPORTS.  MCDOUGALL ALSO STATED THAT NEW PEOPLE ARE JOINING THE EMS TEAM.

 

FISCAL OFFICER’S REPORT

SECOND READING OF ORDINANCE NO. 2019-12: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH CRANE TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE FOR YEARS 2020, 2021, AND 2022

 

SECOND READING OF RESOLUTION NO. 2019-09:  RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR

 

FIRST READING OF ORDINANCE NO. 2019-15: AN ORDINANCE AUTHORIZING THE LEASE OF REAL ESTATE OWNED BY THE VILLAGE OF ANTWERP, OHIO PURSUANT TO OHIO REVISED CODE § 721.03 AND AUTHORIZING THE MAYOR TO ENTER INTO LEASE AGREEMENT WITH THE HIGHEST AND BEST BIDDER

 

BID RESULTS: STEVE MARLIN – $90.00 PER ACRE – $2,016.00 PER YEAR; MIKE WIESEHAN – $190.00 PER ACRE – $4,256.00 PER YEAR;       ISAAC YENSER – $227.00 PER ACRE – $5,084.80 PER YEAR

 

FIRST READING OF ORDINANCE NO. 2019-16: AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO LET BIDS FOR THE COLLECTION AND REMOVAL OF RESIDENTIAL GARBAGE, RUBBISH, REFUSE AND BULKY WASTE FROM THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO

 

EMERGENCY READING OF ORDINANCE NO. 2019-17: AN ORDINANCE ACCEPTING THE FINAL PLAT OF THE MAUMEE LANDING SUBDIVISION – PHASE 7 (LOT 23) TO THE ADDITION TO THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, PURSUANT TO ORDINANCE NO. 94-17, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY RISTER, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-17. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2019-17. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

RITA REPORT REVIEWED.  THERE WAS $27,738.17 COLLECTED IN SEPTEMBER WITH AN INCREASE OVER SEPTEMBER OF LAST YEAR OF $3,770.10 AND AN INCREASE YEAR-TO-DATE COMPARED TO LAST YEAR OF $19,983.65.

 

ADMINISTRATOR’S REPORT

DRAINAGE IMPROVEMENT PROJECT AT PARK:

THE DRAINAGE PROJECT AT RIVERSIDE PARK IS COMPLETED AND THE FINAL COST STAYED WITHIN THE BUDGET.   5 CATCH BASINS AND 360 FEET OF 10” STORM LINE WAS INSTALLED AROUND THE PLAYGROUND AND PAVILION STRUCTURES.  THE COMPANY DID AN EXCELLENT JOB AND ONE WOULD NEVER KNOW THEY DUG THE WHOLE PLACE UP.  JUST A GREAT COMPANY TO WORK WITH AND THEY COMPLETED THE JOB IN 3 DAYS.  THIS SHOULD GREATLY IMPROVE THE ACCESSIBILITY OF THE PLAYGROUND DURING THE WET SPRING MONTHS.  AGAIN THIS WAS ACCOMPLISHED WITH BLOCK GRANT FUNDS THROUGH THE PAULDING COUNTY COMMISSIONER’S OFFICE.

 

EAGLE SCOUT PROJECT AT THE PARK COMPLETED:

DAVID GARMATER FROM TROOP 143 OF ANTWERP HAD APPROACHED THE VILLAGE ABOUT DOING HIS EAGLE SCOUT PROJECT IN RIVERSIDE PARK.  DAVID PLACED A PERMANENT PICNIC TABLE AND INSTALLED ONE OF THE VILLAGE’S NEWLY PURCHASED CHARCOAL GRILLS AT THE BOTTOM OF THE STAIRWAY THAT LEADS TO THE RIVER.  HE WAS ABLE TO USE CONCRETE SLABS RECENTLY REMOVED BY THE ANTWERP ROTARY FROM THE FORMER MEMORIAL SITE AT THE PARK AROUND THE TABLE AND GRILL.  COUNCIL PERSON JAN REEB ATTENDED THE DEDICATION AND THE SCOUTS INITIATED THE GRILL.  IT IS A REALLY NICE ADDITION TO THE PARK.  THE ADMINISTRATOR ENCOURAGES EVERYONE TO USE IT.  THE SCENERY IS BEAUTIFUL IN THE RIVER BOTTOM.

 

MAUMEE LANDING SUBMITS THE FINAL PLAT TO THE VILLAGE FOR APPROVAL:

OLEY MCMICHAEL HAS SOLD ANOTHER LOT IN MAUMEE LANDING SUBDIVISION AND HAS SUBMITTED THE FINAL PLAT TO THE VILLAGE FOR APPROVAL.  PHASE 7 INCLUDES LOT 23 AND THE PLANNING COMMISSION MEMBERS WERE CPMTACTED AND PLANNING COMMISSION RECOMMENDED THE FINAL PLAT BE APPROVED.  AN ORDINANCE AND THE FINAL PLAT WAS PRESENTED FOR APPROVAL.

 

EPA’S WATER PLANT VISIT ON SEPTEMBER 5, 2019:

THE BOWLING GREEN DISTRICT OFFICE OHIO EPA INSPECTED THE VILLAGE’S WATER SYSTEM ON SEPTEMBER 5, 2019.  THE NEW IMPROVEMENTS RECENTLY COMPLETED TO THE FILTER BUILDING AND CLEAR WELL WERE REVIEWED ALONG WITH THE HIGH SERVICE PUMP BUILDING AND ALL OF THE WELLS.  THE REPRESENTATIVE DID NOT NOTE ANY VIOLATIONS TO THE VILLAGE ADMINISTRATOR OR CURTIS NESTLEROAD BUT WILL HAVE RECOMMENDATIONS ON SOME UPGRADES THAT SHE FEELS THE VILLAGE NEEDS TO THE HIGH SERVICE PUMPS.  DISCUSSION HAD THAT NEXT YEAR IMPROVEMENTS NEED TO BE MADE TO THE PIPING AND PUMPS AS THE EXISTING PUMPS HAVE OUTLIVED THEIR USEFUL LIFE.  OF COURSE, UNTIL THE VILLAGE RECEIVES THE REPORT OF THE EPA VISIT, THE VILLAGE WILL NOT KNOW THE TIMELINE TO ACCOMPLISH RECOMMENDATIONS.  THE REPRESENTATIVE DID REQUEST ALL DOCUMENTATION THAT SHE ASKED FOR TO BE SCANNED AND SENT TO HER WHICH WILL REQUIRE AT LEAST A DAY OR TWO TO ACCOMPLISH.  BUT OVERALL, THIS VISIT WAS A VAST IMPROVEMENT OVER THE 2016 VISIT.  THE REPRESENTATIVE FELT THE VILLAGE HAD ACCOMPLISHED A LOT AND THE ADMINISTRATOR GAVE CREDIT TO OPERATOR CURTIS NESTLEROAD AND OTHER UTILITY WORKERS FOR DOING A GREAT JOB RUNNING THE PLANT.

 

COMPOST SITE OFFICIALLY CLOSED AND TRANSFER SITE OPENED:

THE COMPOST SITE HAS BEEN OFFICIALLY CLOSED AND REMOVED FOR OVERSITE BY EPA.  ALL MATERIAL HAS BEEN CHIPPED AND REMOVED FROM THE SITE.  NEW SIGNAGE HAS BEEN POSTED AND AS FAR AS THE GENERAL PUBLIC IS CONCERNED, NOTHING WILL CHANGE ON WHAT THEY CAN BRING OUT TO THE SITE.  RESIDENTS BRINGING LIMBS AND LEAVES OUT SHOULD DROP THESE MATERIALS INSIDE OF THE STAKED AREA AND NOT LEAVE PLASTIC BAGS, CARDBOARD OR ANY TYPE OF GARBAGE AT THE SITE.  THE GUIDELINES OF HAVING A TRANSFER SITE IS THAT THE MATERIAL MUST BE REMOVED FROM THE SITE AT LEAST ONCE A YEAR.   PUBLICATION OF THE SITE RE-OPENING HAS BEEN PLACED ON THE VILLAGE’S WEBSITE, VILLAGEOFANTWERP.COM, ON THE VILLAGE’S FACEBOOK PAGE AND WILL BE PUBLISHED IN THE WEST BEND NEWS.  THE VILLAGE WILL ATTEMPT TO HAVE THE SITE OPEN CONTINUOUSLY WITH THE EXCEPTION OF WET WEATHER AND WINTER MONTHS.  AGAIN, IF A WINTER STORM HAS CAUSED LIMBS AND BRANCHES TO FALL, THE VILLAGE WILL OPEN TO ACCEPT THOSE.  AGAIN, LOGS AND BRANCHES OVER 3” IN DIAMETER WILL NOT BE TAKEN AS THEY CANNOT BE CHIPPED.  THIS SITE IS ONLY FOR THE BENEFIT OF VILLAGE OF ANTWERP RESIDENTS AS THEY ARE THE ONES PAYING FOR IT.

 

FIRST READING ON LETTING BIDS FOR GARBAGE COLLECTION:

THE FIRST OF THREE READINGS WAS HELD AT THE MEETING TO START THE PROCESS TO CONTINUE VILLAGE WIDE GARBAGE COLLECTION.  UTILITY COMMITTEE SCHEDULED A MEETING FOR SEPTEMBER 23, 2019, AT 8:00 A.M. TO DISCUSS LIMITING BULKY WASTE PICK-UP ITEMS TO BE INCLUDED IN THE NEXT CONTRACT.

 

COMMITTEE REPORTS

REINHART SPOKE ON BEHALF OF THE SAFETY COMMITTEE MEETING TO DISCUSS REMOVAL OF SOME STOP SIGNS IN THE VILLAGE.  THE COMMITTEE FELT THAT THERE WERE ONLY TWO THAT MAY BE ABLE TO BE REMOVED.  THE LOCATIONS OF THOSE SIGNS WERE OSWALT & WOODCOX (REMOVING WOODCOX SIGNS), AND MADISON & CANAL (REMOVING CANAL SIGNS).  SOLICITOR FARR WILL RESEARCH THE PROCESS OF REMOVING STOP SIGNS.  CHIEF CLEMENS DOES NOT THINK THE VILLAGE SHOULD REMOVE ANY.  RISTER TOLD COUNCIL ABOUT A WEIGHT LIMIT SIGN ON MADISON AND CANAL NEEDING TO BE REMOVED.  KEERAN SAID THEY WOULD GET THAT REMOVED.

 

PERSONNEL COMMITTEE WILL MEET ON SEPTEMBER 23, 2019, AT 8:30 A.M. TO REVIEW PROPOSED AMENDMENTS TO THE PERSONNEL HANDBOOK.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $8,920.00 IN THE MONTH OF AUGUST WITH $6,710.00 GOING TO THE VILLAGE, $2,129.00 GOING TO THE STATE, AND $81.00 GOING TO THE INDIGENT DRIVER’S FUND.

 

NEW BUSINESS

WEST REMINDED KEERAN THAT THE CANNON FROM THE PARK NEEDS MOVED TO A SAFE LOCATION.  KEERAN SAID THAT THEY WOULD GET IT MOVED THIS WEEK.  MAYOR DELONG SAID THAT THE VFW WILL DISCUSS HOW TO OFFER THE CANNON TO A VETERAN AT THEIR NEXT VFW MEETING.

 

REINHART SAID HE GOT A CALL ABOUT SOME LIMBS HANGING OVER THE SIDEWALK AROUND MADISON AND RIVER STREET AND ASKED IF THE VILLAGE COULD GET THOSE TRIMMED BACK.  KEERAN STATED THAT SHE WOULD GET IT TAKEN CARE OF.

 

MAYOR WOULD LIKE UTILITY COMMITTEE TO MEET TO DISCUSS IF THE VILLAGE CAN HAVE LEAF PICKUP.  HE WOULD LIKE TO SEE THIS SERVICE ADDED.

 

 

  •   MOTION MADE BY ROHRS, SECONDED BY JAN REEB, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:16 P.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                            DATE________________

August 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

AUGUST 19, 2019

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: JAN REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND RUDIE REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGAL, AND FISCAL OFFICER AIMEE LICHTY.  MEDIA PRESENT: PETER GREER – CRESCENT NEWS. VISITORS PRESENT: BARRY HOOK, NATHAN ZUBER AND ROY KLOPFENSTEIN

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JULY 15, 2019, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE JULY 15, 2019, REGULAR COUNCIL MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE JULY DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY ROHRS, TO APPROVE THE JULY RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

NATHAN ZUBER PRESENT TO OBSERVE.  BARRY HOOK WANTED TO LET COUNCIL KNOW THAT HE DID NOT AGREE WITH THE IDEA OF LIMITING NUMBER OF CARS ON A PROPERTY DISCUSSED AT THE JULY COUNCIL MEETING.  MAYOR DELONG ADVISED HIM THAT THERE WAS NO MOTION ON THE TABLE AT THIS TIME TO ADDRESS THIS ISSUE.

 

ROY KLOPFENSTEIN INFORMED COUNCIL THAT 2020 IS THE COUNTY’S BI-CENTENNIAL, AND A BI-CENTENNIAL COMMITTEE HAS BEEN FORMED TO HELP PROMOTE THIS EVENT.  THE COMMITTEE IS ASKING THE COMMUNITIES TO REMEMBER IT’S A BI-CENTENNIAL YEAR WHEN PLANNING THEIR FESTIVALS AND TO MAYBE PLAN IT AROUND THE BI-CENTENNIAL THEME: CELEBRATING PAULDING COUNTY –   PAST, PRESENT, AND FUTURE.  THE KICK-OFF IS PLANNED FOR SOMETIME IN FEBRUARY.  ROY ALSO WANTED TO THANK ANTWERP FOR THEIR PARTICIPATION IN THE LAND BANK AND ABILITY TO CLEAN UP SOME VACANT HOUSES.  IT LOOKS GREAT.  THE GOAL IS TO KEEP THE COMMUNITY LOOKING NICE IF WE WANT PEOPLE TO STAY OR COME BACK HERE.  MAYOR DELONG THANKED THE COMMISSIONERS AS WELL FOR THE FUNDS THEY PROVIDED THE VILLAGE TO BE ABLE TO CLEAN UP THESE VACANT HOUSES.  KLOPFENSTEIN WILL KNOW MORE TOWARDS THE END OF THE YEAR AS TO WHETHER MONIES WILL BE AVAILABLE AGAIN NEXT YEAR FOR THE LANDBANK.  HE ALSO SAID THAT THEY HAVE TOWNSHIP TRUSTEES THAT ARE ALSO LOOKING FOR HELP.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 107 CALLS FOR SERVICE FOR THE MONTH OF JULY WITH 68 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $4,284.91 FOR THE MONTH OF JULY, WITH A YEAR-TO-DATE TOTAL COLLECTED OF $38,444.15.  THERE WERE 28 EMS RUNS FOR JULY. MCDOUGAL REPORTED THAT SHE STILL HAS 6 OUTSTANDING REPORTS.  ASHLEY ATTENDED ICS 300 AND 400 TRAINING IN AUGUST.

 

FISCAL OFFICER’S REPORT

FIRST READING OF ORDINANCE NO. 2019-12: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH CRANE TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE FOR YEARS 2020, 2021, AND 2022

 

EMERGENCY READING OF ORDINANCE NO. 2019-13: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A FIRST ADDENDUM TO THE DONATION AGREEMENT BY AND BETWEEN THE ADVISORY BOARD, NORTHWESTERN OHIO DISTRICT CHURCH OF THE NAZARENE AND THE VILLAGE OF ANTWERP, OHIO; AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-13. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY ROHRS, TO ACCEPT ORDINANCE NO. 2019-13. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-14: AN ORDINANCE AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE SALE OF REAL PROPERTY OWNED BY THE VILLAGE OF ANTWERP, OHIO PURSUANT TO OHIO REVISED CODE § 721.03, AND DECLARING AN EMERGENCY

 

  •   MOTION MADE BY RISTER, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-14. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT ORDINANCE NO. 2019-14. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FIRST READING OF RESOLUTION NO. 2019-09:  RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR

 

RITA REPORT REVIEWED.  THERE WAS $30,707.44 COLLECTED IN AUGUST WITH AN INCREASE OVER AUGUST OF LAST YEAR OF $2,363.40 AND AN INCREASE YEAR-TO-DATE COMPARED TO LAST YEAR OF $16,213.55.

 

 

 

ADMINISTRATOR’S REPORT

S. MAIN STREET/E. CANAL STREET WATERLINE IMPROVEMENT PROJECT:

A PRE-CONSTRUCTION MEETING WAS HELD WITH BRYAN EXCAVATING, LLC ON AUGUST 1, 2019, ON THE WATERLINE PROJECT.  THE TOTAL PROJECT COST IS ESTIMATED TO BE $305,000.00, WHICH INCLUDES THE SECTION OF S. MAIN STREET WATERLINE FROM DAGGETT TO CANAL AND FROM E. CANAL AT S. ERIE TO WATERPLANT DRIVE.  IT IS ANTICIPATED THAT CONSTRUCTION WILL START THE FIRST WEEK IN OCTOBER WITH SUBSTANTIAL COMPLETION SET FOR NOVEMBER 15, 2019, AND CLOSE OUT BY DECEMBER 13, 2019, WEATHER PERMITTING.

 

DRAINAGE IMPROVEMENT PROJECT AT PARK:

A PRE-CONSTRUCTION MEETING WAS HELD WITH B. HILL’Z EXCAVATING OF WAYNE, OHIO ON JULY 25, 2019, ON THE DRAINAGE PROJECT OF RIVERSIDE PARK.  THE PROJECT CONTRACT IS FOR $24,590.00.  5 CATCH BASINS AND 360 FEET OF 10” STORM LINE WILL BE INSTALLED AROUND THE PLAYGROUND AND PAVILION STRUCTURES.  IT IS ANTICIPATED CONSTRUCTION SHOULD START THE THIRD OR FOURTH WEEK OF AUGUST AND BE COMPLETED, WEATHER PERMITTING, BY SEPTEMBER 20, 2019.

 

EPA HAS SCHEDULED A WATER PLANT VISIT ON SEPTEMBER 5, 2019:

THE BOWLING GREEN DISTRICT OFFICE OHIO EPA HAS NOTIFIED THIS WRITER THAT THEY WILL BE INSPECTING THE VILLAGE’S WATER SYSTEM ON SEPTEMBER 5, 2019.   THESE INSPECTIONS ARE NORMALLY SCHEDULED EVERY 3 TO 5 YEARS AND ENCOMPASS EVERY ASPECT OF THE OPERATION OF THE WATER SYSTEM.  THE LAST VISIT IN 2016 RESULTED IN THE WATER PLANT IMPROVEMENTS THAT WERE REQUIRED BY EPA.

 

ONE REQUIREMENT WAS THE DEVELOPMENT OF A WATER ASSET MANAGEMENT PLAN, WHICH THE VILLAGE HAS COMPLETED WITH THE ASSISTANCE OF POGGEMEYER DESIGN GROUP. THIS PLAN WAS NOTED BY EPA TO BE REVIEWED DURING THEIR SEPTEMBER VISIT.

 

THE WATER TOWER TANK WAS INSPECTED BY NELSON TANKS OF LANSING, MICHIGAN ON AUGUST 1, 2019. THIS IS ALSO A REQUIREMENT OF EPA AND THAT REPORT SHOULD BE AVAILABLE TO THE VILLAGE AND EPA BEFORE THE SEPTEMBER 5th VISIT.  A ROBOTIC SUBMARINE TYPE VESSEL WAS ABLE TO INSPECT THE INSIDE OF THE TANK WITHOUT REQUIRING THE TANK TO BE COMPLETELY DRAINED.  PICTURES WERE TAKEN OF THE INSIDE AND OUTSIDE OF THE TANK, AND IT HAS BEEN NOTED BY NELSON THAT THEIR RECOMMENDATION WILL BE THAT THE TANK BE PAINTED IN THE NEXT FEW YEARS AND THAT A FEW CORROSIVE SPOTS WERE NOTED ON THE INTERIOR OF THE TANK.  UNTIL THE FORMAL REPORT IS RECEIVED, THIS WRITER IS UNSURE OF ALL RECOMMENDATIONS, BUT IT APPEARS THE TANK, PUT INTO SERVICE IN 2007, IS IN GOOD SHAPE.

 

BOTH THIS WRITER AND WATER OPERATOR CURTIS NESTLEROAD ARE GATHERING ALL REPORTS AND RECORDS NOTED BY OUR EPA REPRESENTATIVE THAT THEY WILL WANT TO INSPECT ON SEPTEMBER 5TH.

 

BUS BARN APPRAISAL WAS RECEIVED:

THE APPRAISAL ON THE BUS BARN WAS RECEIVED FROM NORTHWEST APPRAISAL COMPANY OF DEFIANCE, OHIO.  THE APPRAISED VALUE WAS NOTED AS $35,000.00.  SEE ABOVE ON COUNCIL DECISION OF GOING FORWARD WITH THE ADVERTISEMENT FOR THE SALE OF THE BUILDING.  DISCUSSION ON USING THE PROCEEDS FROM THE SALE TO CONSTRUCT A POLE BARN TO HOUSE VILLAGE PROPERTY USED BY THE WATER AND SEWER PLANT.

 

ORDINANCE ON AMENDING AGREEMENT WITH NAZARENE CHURCH TO EXTEND LAND DONATION TIMELINE:

THE COMMUNITY CHURCH/ADVISORY BOARD, NORTHWESTERN OHIO DISTRICT CHURCH OF THE NAZARENE AGREES TO GRANT AN ADDITIONAL 3 YEARS TO DEVELOP THE ROADWAY AND INFRASTRUCTURE IMPROVEMENTS TO THE OPTIONED LAND CURRENTLY HELD BY THE VILLAGE OF ANTWERP.  THE ORIGINAL AGREEMENT CALLED FOR THE LAND DONATED TO THE VILLAGE TO BE DEVELOPED WITHIN 7 YEARS OF THE DATE OF THE LAND CONVEYANCE, WHICH WAS RECORDED ON JUNE 7, 2013.  WITHOUT AN EXTENSION OF THE ORIGINAL DONATION, THE PROPERTY IS TO GO BACK TO THE CHURCH IN 2020.  IN ORDER TO ACCEPT THIS ADDITIONAL 3 YEARS, AN ORDINANCE NEEDS TO BE PASSED TO ALLOW THE MAYOR TO ENTER INTO AN AMENDED DONATION AGREEMENT (SEE ACTION ABOVE).  THE ANTWERP COMMUNITY IMPROVEMENT CORPORATION HAS BEEN WORKING TO PUT IN PLACE REQUIREMENTS TO EXTEND THE OWNERSHIP OF THIS LAND ALONG WITH AN AMENDED TIF (TAX INCREMENT FINANCING) AGREEMENT SO THEY CAN APPLY FOR FUNDING TO DEVELOP THE ROADWAY AND INFRASTRUCTURE IMPROVEMENTS (WATER AND SEWER) FOR THE OPTIONED PROPERTY.  MORE DISCUSSION WILL BE HELD WITH COUNCIL ON HOW THE VILLAGE AND CIC CAN WORK TOGETHER TO GET THIS DONE AS THE CIC GETS ALL REQUIRED DOCUMENTS DEVELOPED.

 

COUNCIL MEMBER WEST ASKED WHEN THE VILLAGE WILL START THE PROCESS FOR COMMUNITY TRASH PICKUP SINCE CONTRACT ENDS THIS YEAR.  HE SAYS THERE ARE SOME ITEMS THAT NEED TO BE LOOKED AT CLOSER FOR THE NEXT CONTRACT.  KEERAN STATED THAT THE VILLAGE HAS A FEW RESIDENTS THAT ARE PUTTING OUT SO MUCH FOR BIG PICK UP DAY THAT SHE IS AFRAID THE VILLAGE RATES WILL GO UP BECAUSE CURRENT CONTRACTOR IS HAVING TO SEND EXTRA TRUCKS OVER FOR JUST ONE HOUSE.  SHE IS HOPING LIMITATIONS CAN BE SET TO KEEP RATES LOW AND STILL BE ABLE TO SATISFY RESIDENTS.  KEERAN WILL GET UTILITY COMMITTEE TOGETHER TO MEET AND START THIS PROCESS.

 

COMMITTEE REPORTS

ROHRS ASKED WHEN THE SAFETY COMMITTEE WILL BE MEETING TO DISCUSS THE SIGNAGE IN ANTWERP.  SAFETY COMMITTEE WILL SET DATE SOON AND MEET.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $5,725.00 IN THE MONTH OF JULY WITH $4,146.00 GOING TO THE VILLAGE, $1,520.50 GOING TO THE STATE, AND $58.50 GOING TO THE INDIGENT DRIVER’S FUND.

 

NEW BUSINESS

COUNCIL MEMBER WEST ASKED ABOUT BUMP ON SOUTH MAIN BY RAILROAD.  KEERAN STATED THAT IT NEEDS TO BE DUG OUT BY A CONTRACTOR BECAUSE IT IS 15 FEET DEEP AND THAT THE VILLAGE HAS STATE HIGHWAY FUNDS TO DO THAT.  SHE IS HAVING BRYAN EXCAVATING LOOK AT IT WHEN THEY COME IN TO START WATERLINE PROJECT AND IN THE MEANTIME SHE WILL PUT A BARREL ON IT.  ALSO, LOOP PAVING WILL STILL BE COMING BACK TO DO PATCHING ON 49 AND ALSO WATERPLANT DRIVE SINCE THE HEAVY EQUIPMENT BEING USED ON CURRENT PROJECT ON THAT ROAD IS DONE.

 

COUNCIL MEMBER RISTER SAID HE HAS HEARD COMPLAINTS ON THE CHLORINE IN THE WATER AND ASKED WHAT IS THE CAUSE OF IT.  KEERAN EXPLAINED THAT THE VILLAGE HAD TWO WELLS GO DOWN SO OPERATING WITH ONE WELL THAT COULD NOT PUMP AND MIX AS EFFICIENTLY AS IT SHOULD.  DURING THIS TIME, THE VILLAGE NEVER WENT OVER THE CHLORINE LIMITS. THIS ISSUE HAS BEEN FIXED AND ALL THREE WELLS ARE BACK IN SERVICE.  KEERAN HAS ASKED THAT ANYONE THAT SMELLS CHLORINE IN THEIR HOMES TO CALL HER SO SHE CAN SEND SOMEONE OUT TO TEST THEIR WATER.

 

KEERAN ALSO STATED SHE JUST RECEIVED THE LEAD TESTING RESULTS ON THE TEN LOCATIONS THAT THE VILLAGE HAD TO TEST IN TOWN AND NONE OF THEM SHOW LEAD.  THE VILLAGE DOES NOT HAVE ANY LEAD LINES.  IF LEAD SHOULD SHOW IN A RESIDENT’S WATER, IT WOULD BE THE RESIDENT THAT HAS LEAD PLUMBING ON THEIR PROPERTY.

 

COUNCIL MEMBER RISTER ALSO ASKED FOR AN UPDATE ON THE SLIPPAGE ON SHAFFER ROAD.  KEERAN STATED THAT SHE IS STILL WAITING FOR AN ESTIMATE FROM THE ENGINEER’S OFFICE.

 

  •   MOTION MADE BY REINHART, SECONDED BY RISTER, TO ADJOURN THE MEETING. 5 YEAS, 1 NAY.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:22 P.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                             DATE________________

September 2019 Administrator’s Report

ADMINISTRATOR’S REPORT

September 2019

 

DRAINAGE IMPROVEMENT PROJECT AT PARK:

 

The drainage project at Riverside Park is completed and the final cost stayed within the budget.   5 catch basins and 360 feet of 10” storm line were installed around the playground and pavilion structures.  The company did an excellent job and you’d never know they dug the whole place up.  Just a great company to work with and they completed the job in 3 days.  This should greatly improve the accessibility of the playground during the wet Spring months.  Again this was accomplished with block grant funds through the Paulding County Commissioner’s Office.

 

EAGLE SCOUT PROJECT AT THE PARK COMPLETED:

 

David Garmater from Troop 143 of Antwerp had approached the Village about doing his Eagle Scout project in Riverside Park.  David placed a permanent picnic table and installed one of the Village’s newly purchased charcoal grills at the bottom of the stairway that leads to the river.  He was able to use concrete slabs recently removed by the Antwerp Rotary from the former memorial site at the park around the table and grill.  Councilperson Jan Reeb attended the dedication and the scouts initiated the grill.  It is really a nice addition to the park.  I would encourage everyone to use it, the scenery is beautiful in the river bottom.

 

MAUMEE LANDING SUBMITS THE FINAL PLAT TO THE VILLAGE FOR APPROVAL:

 

Oley McMichael has sold another lot in Maumee Landing and has submitted the final plat to the village.  Phase 7 includes lot 23 and the planning commission members were contacted and gave their approval.  An Ordinance and the final plat will be presented Monday night for approval.

 

EPA’S WATER PLANT VISIT ON SEPTEMBER 5, 2019:

 

The Bowling Green District Office Ohio EPA inspected the Village’s water system on September 5, 2019.

The new improvements recently completed to the filter building and clear well was reviewed along with the high service pump building and all of the wells.  She did not note any violations to myself or Curtis but will have recommendations on some upgrades that she feels we need to the high service pumps.  We also agreed that next year improvements need to be made to the piping and pumps as the existing pumps have outlived their useful life.

 

Of course, until we receive the report of her visit we won’t know what our timeline will be to accomplish her recommendations.  She did request all our documentation that she ask for to be scanned and sent to her which will require at least a day or two to accomplish.  But overall, this visit was a vast improvement over the 2016 visit.  She felt we had accomplished a lot and I gave credit to our operator Curtis Nestleroad and other utility workers for doing a great job running the plant.

 

 

 

COMPOST SITE OFFICIALLY CLOSED AND TRANSFER SITE OPENED:

 

The compost site has been officially closed and removed for oversite by EPA.  All material has been chipped and removed from the site.  New signage has been posted and as far as the general public, nothing will change on what they can bring out to the site.  We would ask that residents bringing limbs and leaves out drop these materials inside of the staked area and not to leave plastic bags, cardboard or any type of garbage at the site.

 

The guidelines for having a transfer site is that the material must be removed from the site at least once a year.   Publication of the site re-opening has been placed on the Village’s website, villageofantwerp.com, on the Village’s Facebook page and will be published in the West Bend News.  We will attempt to have the site open continuously with the exception of wet weather and winter months.  Again, if a winter storm has caused limbs and branches to fall, we will open to accept those.  Again logs and branches over 3” in diameter will not be taken as they cannot be chipped.  This site is only for the benefit of the Village of Antwerp residents as they are the ones paying for it.

 

FIRST READING ON LETTING BIDS FOR GARBAGE COLLECTION:

 

The first of three readings will be read at Monday nights meeting to start the process to continue village-wide garbage collection.  An ordinance will be included in your packets.  Utility committee will schedule a meeting to discuss limiting bulky waste pick-up items to be included in the next contract.

August 2019 Administrator’s Report

ADMINISTRATOR’S REPORT

AUGUST, 2019

 

  1. MAIN STREET/E. CANAL STREET WATERLINE IMPROVEMENT PROJECT:

 

A pre-construction meeting was held with Bryan Excavating, LLC on August 1, 2019, on the waterline project.  The total project cost is estimated to be $305,000.00 which includes the section of S. Main Street waterline from Daggett to Canal and from E. Canal at S. Erie to Water Plant Drive.  It is anticipated that construction will start the first week in October with substantial completion set for November 15, 2019, and close out by December 13, 2019, weather permitting.

 

DRAINAGE IMPROVEMENT PROJECT AT PARK:

 

A pre-construction meeting was held with B. Hill’z Excavating of Wayne, Ohio on July 25, 2019, on the drainage project at Riverside Park.  The project contract is for $24,590.00.  5 catch basins and 360 feet of 10” storm line will be installed around the playground and pavilion structures.  It is anticipated construction should start the third or fourth week of August and be completed, weather permitting by September 20, 2019.

 

EPA HAS SCHEDULED A WATER PLANT VISIT ON SEPTEMBER 5, 2019:

 

The Bowling Green District Office Ohio EPA has notified this writer that they will be inspecting the Village’s water system on September 5, 2019.   These inspections are normally scheduled every 3 to 5 years and encompasses every aspect of the operation of the water system.  As you recall the last visit in 2016 resulted in the water plant improvements that were required by EPA.

 

One requirement was the development of a water asset management plan which the Village has had completed with the assistance of Poggemeyer Design Group. This plan was noted by EPA to be reviewed during their September visit.

 

The water tower tank was inspected by Nelson Tanks of Lansing, Michigan on August 1, 2019, this is also a requirement of EPA and that report should be available to the Village and EPA before the September 5th visit.  A robotic submarine type vessel was able to inspect the inside of the tank without requiring the tank to be completely drained.  Pictures were taken of the inside and out of the tank, and it has been noted by Nelson that their recommendation will be that the tank be painted in the next few years and that a few corrosive spots were noted on the interior of the tank.  Until the formal report is received, this writer is unsure of all recommendations, but it appears the tank, put into service in 2007, is in good shape.

 

Both this writer and water operator Curtis Nestleroad are gathering all reports and records noted by our EPA representative that they will want to inspect on September 5th.

 

 

 

 

BUS BARN APPRAISAL WAS RECEIVED:

 

I received the appraisal on the bus barn from Northwest Appraisal Company of Defiance, Ohio.  The appraised value was noted as $35,000.00.  I would ask that council make a decision whether we can go forward with the advertisement for the sale of the building.  I would also like to have discussion on if we can use the proceeds from the sale to construct a pole barn to house village property used by the water and sewer plant.

 

ORDINANCE ON AMENDING AGREEMENT WITH NAZARENE CHURCH TO EXTEND LAND DONATION TIMELINE:

 

In negotiations with the Community Church/Advisory Board, Northwestern Ohio District Church of the Nazarene to grant an additional 3 years to develop the roadway and infrastructure improvements to the optioned land currently held by the Village of Antwerp.  The original agreement called for the land donated to the Village to be developed within 7 years of the date of land conveyance which was recorded on June 7, 2013.  Without an extension of the original donation, the property is to go back to the church in 2020.  In order to accept this additional 3 years, an ordinance needs to be passed to allow the Mayor to entered into an amended donation agreement and also sign the General Warranty Deed.  The Antwerp Community Improvement Corporation has been working to put in place requirements to extend this ownership of this land along with an amended TIF (Tax Increment Financing) agreement so they can apply for funding to get a road and water and sewer to the optioned property.  More discussion will be held with council on the structure of how the Village and CIC can work together to get this done as the CIC gets all required documents developed.

July 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

JULY 15, 2019

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND RUDIE REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGAL, AND FISCAL OFFICER AIMEE LICHTY.  MEDIA PRESENT: PETER GREER – CRESCENT NEWS. VISITORS PRESENT: BARRY HOOK AND MIKE KNAPP

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO EXCUSE JAN REEB FROM THE COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JUNE 17, 2019, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RISTER, TO ACCEPT THE MINUTES FROM THE JUNE 17, 2019, REGULAR COUNCIL MEETING. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE JUNE DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY ROHRS, TO APPROVE THE JUNE RECONCILIATION REPORT.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

BARRY HOOK AND MIKE KNAPP PRESENT TO OBSERVE.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 111 CALLS FOR SERVICE FOR THE MONTH OF JUNE WITH 31 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $4,260.72 FOR THE MONTH OF JUNE, WITH A YEAR-TO-DATE TOTAL COLLECTED OF $34,159.24.  THERE WERE 26 EMS RUNS FOR JUNE. MCDOUGAL REPORTED THAT SHE STILL HAS OUTSTANDING RUNS FOR WHICH SHE HAS NOT RECEIVED COMPLETED REPORTS TO SUBMIT FOR PAYMENT: ONE FOR DECEMBER, FOUR FOR JANUARY, EIGHT FOR MARCH, AND FIVE FOR APRIL.  SHE HAS NOT RECEIVED ALL OF THE MAY OR JUNE REPORTS YET.

 

FISCAL OFFICER’S REPORT

THIRD READING OF RESOLUTION NO. 2019-06: A RESOLUTION TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CURRENT EXPENSES, INCLUDING STREET LIGHTING EXPENSES (R.C. §§ 5705.03, 5705.19(A), 5705.191, 5705.192, and 5705.25)

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO ACCEPT RESOLUTION NO. 2019-06. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THIRD READING OF RESOLUTION NO. 2019-07: A RESOLUTION TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF PROVIDING AND MAINTAINING FIRE APPARATUS, APPLIANCES, AND EQUIPMENT INCLUDING PUMPER/TANKER FIRE ENGINE AND FIRE GEAR FOR FIREFIGHTING PERSONNEL (R.C. §§ 5705.03, 5705.19(I), 5705.191, 5705.192, and 5705.25)

 

  •   MOTION MADE BY RISTER, SECONDED BY ROHRS, TO ACCEPT RESOLUTION NO. 2019-07. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-11: AN ORDINANCE AMENDING ORDINANCE NO. 2006-15 REGULATING THE USE OF THE PARKS AND RECREATIONAL FACILITIES WITHIN THE VILLAGE OF ANTWERP, OHIO, SAID PARKS AND RECREATIONAL FACILITIES CONTROLLED BY THE PARK BOARD OF THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY ROHRS, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-11. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2019-11. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

RITA REPORT REVIEWED.  THERE WAS $29,775.19 COLLECTED IN JULY WITH AN INCREASE OVER JULY OF LAST YEAR OF $1,353.84 AND AN INCREASE YEAR-TO-DATE COMPARED TO LAST YEAR OF $13,850.15.

 

ADMINISTRATOR’S REPORT

S. MAIN STREET/E. CANAL STREET WATERLINE IMPROVEMENT PROJECT:

CONTRACTS ARE OUT TO BRYAN EXCAVATING, INC. ON THIS WATER LINE REPLACEMENT PROJECT.  A PRE-CONSTRUCTION MEETING WILL BE SCHEDULED SHORTLY AND THE PROJECT WILL GO FORWARD LATE SUMMER.

 

RIVER STREET & MAIN STREET SWEPT:

SUMMIT SWEEPING, INC. OF FORT WAYNE, INDIANA WERE IN TOWN SUNDAY, JULY 7, 2019, AND SWEPT GRIT OFF OF EAST & WEST RIVER STREET AND NORTH & SOUTH MAIN STREET.  THESE TWO STREETS WERE THE ONLY STREETS THAT GRIT WAS USED ON BY THE COUNTY AND STATE DURING WINTER MONTHS.

 

COMPOST SITE TEMPORARY CLOSED:

THE COMPOST SITE IS CLOSED.  THE SITE IS FULL AND GO GREEN HAS BEEN CONTACTED TO COME AND CHIP WHAT IS CURRENTLY AT THE SITE AND TO ALSO TAKE ALL PRIOR CHIPPED MATERIAL OFF-SITE.  ONCE THIS IS COMPLETED, EPA WILL VISIT THE SITE AND THE COMPOST SITE WILL BECOME A TRANSFER SITE, WHICH WILL REQUIRE THAT THE VILLAGE COMPLETELY REMOVE ALL MATERIAL ONCE A YEAR.  NO CHANGE WILL BE MADE THAT WILL AFFECT RESIDENTS’ ABILITY TO DROP OFF VEGETATIVE MATERIAL BUT WILL RELINQUISH THE VILLAGE FROM HAVING TO REPORT AND MAINTAIN AN EPA REGULATED SITE.  UNTIL EXISTING LIMBS AND BRANCHES CAN BE CHIPPED AND EPA HAS INSPECTED THE SITE, THE SITE WILL REMAIN CLOSED.

 

VISION BOARD QUALITY OF LIFE CAMPAIGN:

THE PAULDING COUNTY VISION BOARD IS COORDINATING A QUALITY OF LIFE CAMPAIGN TO RAISE ONE MILLION DOLLARS IN THE NEXT FIVE YEARS TO ASSIST PAULDING COUNTY COMMUNITIES IN IMPROVING QUALITY OF LIFE, SUCH AS RECREATIONAL OPPORTUNITIES.  THE EVENT IS PLANNED FOR TUESDAY, JULY 23, 2019, AT 7 P.M. AT THE BRANCH CHRISTIAN FELLOWSHIP HALL (FORMER KIWANIS BUILDING) AT 109 N. MAIN STREET, PAULDING, OHIO. THE ANTWERP PARK HAS SUBMITTED A PARK OBSERVATION DECK PROJECT, WHICH COULD COST OVER AND ABOVE WHAT THE PARK BUDGET CAN AFFORD.  THIS DECK WOULD BE BUILT ON THE SIDE OF THE HILL FROM THE TOP OF THE PARK TO THE CANOE LAUNCH AREA.  THIS WOULD OFFER BEAUTIFUL OUTLOOKS TO THE RIVER AND AN OBSERVATION AREA FOR CROSS COUNTRY MEETS. THE VISION BOARD WOULD LIKE EVERY COMMUNITY TO ATTEND THE EVENING PRESENTATION TO LEARN HOW THE BOARD PLANS TO RAISE THESE DOLLARS.  PLEASE NOTE THERE HAS BEEN INTEREST FROM THE WIND FARMS IN ASSISTING THIS CAMPAIGN WITH INITIAL SEED MONEY.

 

REMINDER THAT DAY IN THE PARK WILL BE AUGUST 3RD.  DRAINAGE PROJECT AT THE PARK WILL BEGIN THE FOLLOWING WEEK.  THERE WILL BE A PRE-CONSTRUCTION MEETING ON JULY 25TH ON THE DRAINAGE PROJECT.  A BIG OAK TREE IN THE PARK BY THE PLAYGROUND AREA WILL BE TAKEN DOWN JULY 18TH; PARK MAY BE CLOSED DURING THIS TIME.

 

COMMITTEE REPORTS

COUNCIL MEMBER REINHART ASKED STATUS OF PROPERTIES HAVING JUNK ISSUES.  ALL PROPERTIES HAVE BEEN NOTIFIED AND TIME TO RESPOND IS BEING MONITORED WITH SOME BEING CITED INTO MAYORS COURT.  IF PROPERTIES ARE NOT TAKEN CARE OF BY DEADLINE, NEXT STEPS WILL BE PURSUED.

 

COUNCIL MEMBER ROHRS ASKED TO REVIEW WHAT VILLAGE HAS AUTHORITY OVER ON UNKEMPT PROPERTIES.  SOLICITOR FARR AND ADMINISTRATOR KEERAN WILL LOOK INTO POSSIBLE ZONING ORDINANCE AMENDMENTS FOR THE PLAN COMMISSION TO REVIEW.  IN THE MEANTIME, ROHRS WILL CONTACT OTHER VILLAGES AND GET INFORMATION ON HOW OTHER COMMUNITIES HANDLE IT.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ENTER INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL, SPECIFICALLY TO DISCUSS STATUS OF DISCIPLINE OF A MEMBER OF THE EMS DEPARTMENT. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  ENTER EXECUTIVE SESSION AT 6:12 P.M.

 

BACK ON THE RECORD AT 6:25 p.m.  NO ACTION TAKEN IN EXECUTIVE SESSION.

 

MAYOR’S REPORT

MAYOR INFORMED COUNCIL THAT RANDY SHAFFER WAS NO LONGER THE EMS COORDINATOR AS OF JUNE 21, 2019.  HE THANKED MIKE KNAPP FOR ACTING AS INTERIM EMS COORDINATOR.

 

MAYOR RECOMMENDED TO COUNCIL THE APPOINTMENT OF ASHLEY MCDOUGALL AS EMS COORDINATOR EFFECTIVE JULY 16, 2019, AND SHE WOULD SERVE A SIX MONTH PROBATIONARY PERIOD IN THIS APPOINTED POSITION.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE RECOMMENDATION OF MAYOR DELONG TO APPROVE THE APPOINTMENT OF ASHLEY MCDOUGALL AS EMS COORDINATOR EFFECTIVE JULY 16, 2019. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MAYOR’S COURT BROUGHT IN A TOTAL OF $4,855.00 IN THE MONTH OF JUNE WITH $3,646.00 GOING TO THE VILLAGE, $1,162.50 GOING TO THE STATE, AND $46.50 GOING TO THE INDIGENT DRIVER’S FUND.

 

NEW BUSINESS

COUNCIL MEMBER WEST ASKED THAT THE VILLAGE ADMINISTRATOR AND FISCAL OFFICER LOOK INTO THE FARM LEASE BECAUSE HE BELIEVES THE FIVE YEAR LEASE IS DUE TO EXPIRE.  HE ALSO ASKED ABOUT THE GARBAGE CONTRACT AND WHEN IT EXPIRES. COUNCIL MEMBER ROHRS WOULD LIKE TO SEE SOME LIMITATIONS ON LARGE-TRASH COLLECTION PICK-UP DAY.

 

COUNCIL MEMBER RISTER INFORMED COUNCIL THAT HE HAS GOTTEN COMPLAINTS ON THE OLD IGA PARKING LOT BEING USED FOR STORAGE OF SEMI TRUCKS.  KEERAN LET COUNCIL KNOW THAT IT IS ZONED COMMERCIAL, WHICH ALLOWS THE TRUCKS TO PARK IN THIS LOT.  KEERAN INFORMED LESSEE THAT THEY WERE NOT ALLOWED TO USE THE OSWALT ENTRANCE.

 

  •   MOTION MADE BY WEST, SECONDED BY RUDIE REEB, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:28 P.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                             DATE________________

July 2019 Administrator’s Report

ADMINISTRATOR’S REPORT

JULY, 2019

S. MAIN STREET/E. CANAL STREET WATERLINE IMPROVEMENT PROJECT:

 

Contracts are out to Bryan Excavating, Inc. on this water line replacement, a pre-construction meeting will be scheduled shortly and the project will go forward late summer.

 

RIVER STREET & MAIN STREET SWEPT:

 

Summit Sweeping, Inc. of Fort Wayne, Indiana were in town last Sunday, July 7, 2019 and swept grit off of E. and W. River Street and N. & S. Main Street.  These two streets were the only streets that grit was used on by the County and the State during the winter months.

 

COMPOST SITE TEMPORARILY CLOSED:

 

The compost site at the sanitary sewer plant is currently closed.  The site is full and Go Green has been contacted to come and chip what is currently at the site and to also take all the prior chipped material off-site.  Once this is accomplished, EPA will visit the site and the compost site will become a transfer site which will require that we completely remove all material once a year.  No change will be made that will affect residents ability to drop off vegetative material, but it will relinquish the village from having to report and maintain an EPA regulated site.

 

So, until the existing limbs and branches can be chipped and all material removed and EPA has inspected the site, the site will have to remain closed.  It is hoped that these steps can be accomplished in the next few weeks.

 

VISION BOARD QUALITY OF LIFE CAMPAIGN:

 

The Paulding County Vision Board is coordinating a quality of life campaign to raise a million dollars in the next five years to assist Paulding County Communities in improving quality of life, such as recreational opportunities.  The event is planned for Tuesday, July 23, 2019, at 7 p.m. at the Branch Christian Fellowship Hall (former Kiwanis Building) at 109 N. Main Street, Paulding, Ohio. The Antwerp Park has submitted a park observation deck project (See attached photos of decking completed by Toledo Metro Parks) which could cost over and above what our park budget can afford.  This deck would be built on the side of the hill from the top of the park to the Canoe launch area.  This would offer beautiful outlooks to the river and an observation area for cross country meets.  The attached invitation lists other proposed projects in the county and the Vision Board would like every community to attend this evening presentation to learn how the board plans to raise these dollars.  Please note there has been interest from the wind farms in assisting this campaign with initial seed money.

June 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

June 17, 2019

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, RUDIE REEB, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGAL, AND FISCAL OFFICER AIMEE LICHTY.  MEDIA PRESENT: PETER GREER – CRESCENT NEWS. VISITORS PRESENT: STACIE PETERS AND DAVE NICE.  FIRE CHIEF RAY FRIEND ALSO PRESENT.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD MAY 20, 2019, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE MAY 20, 2019, REGULAR COUNCIL MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE MAY DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY ROHRS, SECONDED BY REINHART, TO APPROVE THE MAY RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

STACIE PETERS AND DAVE NICE PRESENT TO OBSERVE.

 

FIRE CHIEF RAY FRIEND TENDERED HIS RESIGNATION EFFECTIVE JUNE 30, 2019.

 

  •   MOTION MADE BY WEST, SECONDED BY JAN REEB, TO ACCEPT RESIGNATION OF RAY FRIEND AS FIRE CHIEF EFFECTIVE JUNE 30, 2019.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MAYOR DELONG AND COUNCIL PRESENTED CHIEF FRIEND WITH A CERTIFICATE OF CONGRATULATIONS ON BEHALF OF THE VILLAGE.  RAY FRIEND WAS A FIREFIGHTER FOR THE VILLAGE FOR 53 YEARS AND THE FIRE CHIEF FOR 32 YEARS.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 152 CALLS FOR SERVICE FOR THE MONTH OF MAY WITH 78 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $7,176.96 FOR THE MONTH OF MAY, WITH A YEAR-TO-DATE TOTAL COLLECTED OF $29,898.52.  THERE WERE 18 EMS RUNS FOR MAY. MCDOUGAL REPORTED THAT SHE STILL HAS OUTSTANDING RUNS FOR WHICH SHE HAS NOT RECEIVED COMPLETED REPORTS TO SUBMIT FOR PAYMENT: ONE FOR DECEMBER, FOUR FOR JANUARY, EIGHT FOR MARCH, NUMBERING IS OFF FOR APRIL REPORTS BUT STILL MISSING SOME REPORTS FOR APRIL, AND SHE HAS NOT RECEIVED MAY REPORTS YET.

 

FISCAL OFFICER’S REPORT

SECOND READING OF RESOLUTION NO. 2019-06: A RESOLUTION TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CURRENT EXPENSES, INCLUDING STREET LIGHTING EXPENSES (R.C. §§ 5705.03, 5705.19(A), 5705.191, 5705.192, and 5705.25)

 

SECOND READING OF RESOLUTION NO. 2019-07: A RESOLUTION TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF PROVIDING AND MAINTAINING FIRE APPARATUS, APPLIANCES, AND EQUIPMENT INCLUDING PUMPER/TANKER FIRE ENGINE AND FIRE GEAR FOR FIREFIGHTING PERSONNEL (R.C. §§ 5705.03, 5705.19(I), 5705.191, 5705.192, and 5705.25)

 

 

EMERGENCY READING OF RESOLUTION NO. 2019-08: A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE ANTWERP 2019 OPWC WATERLINE REPLACEMENT PROJECT, AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE LOWEST AND BEST BIDDER, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY JAN REEB, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2019-08. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY RISTER, SECONDED BY REINHART, TO ACCEPT RESOLUTION NO. 2019-08. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-08: AN ORDINANCE TO RETAIN THE SERVICES OF MELANIE L. FARR AS SOLICITOR FOR THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY ROHRS, SECONDED BY RISTER, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-08. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2019-08. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-09: AN ORDINANCE REPEALING SECTION 4 OF ORDINANCE NO. 2018-17 INCREASING WATER RATES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO, SECTION 4 SPECIFICALLY ADDRESSING THE SALE OF TREATED BULK WATER, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY WEST, SECONDED BY RISTER, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-09. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY RUDIE REEB, SECONDED BY ROHRS, TO ACCEPT ORDINANCE NO. 2019-09. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-10: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $35,000.00 FROM THE GENERAL FUND TO THE WATER FUND, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY JAN REEB, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-10. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2019-10. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FISCAL OFFICER LICHTY GAVE FLYER TO COUNCIL “HONORING” THE PARTICIPATION OF ARCHER SPRING ATHLETES AT STATE WITH SEPARATE PAGES TO BE PUBLISHED IN THE WEST BEND NEWS.

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO AUTHORIZE THE PUBLICATION OF THE VILLAGE’S CONGRATULATIONS TO ARCHER BASEBALL, SOFTBALL AND HEATHER OBERLIN FOR TRACK AND FIELD ON STATE PARTICIPATION IN THE WEST-BEND NEWS. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

RITA REPORT REVIEWED.  THERE WAS $28,649.09 COLLECTED IN JUNE WITH A DECREASE OVER JUNE OF LAST YEAR OF $7,348.38 AND AN INCREASE YEAR-TO-DATE COMPARED TO LAST YEAR OF $12,496.31.

 

ADMINISTRATOR’S REPORT

PARK BOARD MET TO DISCUSS PROBLEMS WITH JUVENILES AT PARK:

THE VILLAGE PARK BOARD MET TO REVIEW EXISTING PARK RULES AND TO DISCUSS WITH POLICE CHIEF CLEMENS AND THE ADMINISTRATOR THE PROBLEMS THE PARK IS EXPERIENCING WITH JUVENILES, WHICH PROBLEMS HAVE RESULTED IN THE JUVENILES BEING BANNED FROM THE PARK WITHOUT A PARENT AND SEVERAL CHARGED IN JUVENILE COURT.  PROBLEMS INCLUDE STANDING ON PICNIC TABLES, NAME CALLING AND YELLING AT PASSING TRAFFIC, THROWING ROCKS AT EACH OTHER, ETC.  THE BOARD REVIEWED THE EXISTING PARK RULES AND RECOMMEND CHANGES TO THE RULES TO RAISE THE AGE JUVENILES CAN BE IN THE PARK WITHOUT ADULT SUPERVISION FROM 6 YEARS OLD TO 12 YEARS OLD, PLAYGROUND EQUIPMENT IS TO BE USED BY CHILDREN ONLY (age 13 or under), NO VULGAR OR PROFANE LANGUAGE, NO STANDING ON PICNIC TABLES AND PUNISHMENT FOR VIOLATIONS WILL BE OUTLINED IN AN AMENDED ORDINANCE.  THOSE PUNISHMENTS ARE RECOMMENDED TO BE:  1ST VIOLATION 30 DAYS BANNED FROM THE PARK; 2ND VIOLATION CITED TO EITHER JUVENILE COURT OR MAYOR’S COURT, AND 3rd VIOLATION BANNED FROM THE PARK UNTIL AGE 18.  DISCUSSION ON 3RD OFFENSE SINCE A VIOLATOR MAY ALREADY BE 18 OR OLDER.

 

RIVERSIDE PARK DRAINAGE BIDS TAKEN:

BIDS FOR THE DRAINAGE PROJECT AT RIVERSIDE PARK WERE OPENED ON MAY 21, 2019, WITH THE LOWEST AND BEST BID RECEIVED FROM B’HILLZ EXCAVATING OF WAYNE, OHIO OF $24,590.00.  TWO OTHER BIDS WERE RECEIVED: VERNON NAGEL, INC. IN AN AMOUNT OF $30,900.00 AND ALL PURPOSE CONTRACTING, INC. OF $31,130.00.  AS THIS PROJECT IS FUNDED IN PART BY PAULDING COUNTY’S CDBG PROGRAM, THE COUNTY COMMISSIONERS AWARDED THE BID TO B’HILLZ ON JUNE 3, 2019.  AS STATED BEFORE, DUE TO THE WET SPRING, THIS PROJECT WILL GO FORWARD IN AUGUST AFTER DAY IN THE PARK.

 

S. MAIN STREET/E. CANAL STREET WATERLINE IMPROVEMENT PROJECT:

BIDS FOR THIS WATERLINE PROJECT WERE OPENED ON JUNE 4, 2019, WITH TWO BIDS BEING RECEIVED.  THE LOWEST AND BEST BID WAS RECEIVED FROM BRYAN EXCAVATING, INC. OF BRYAN, OHIO IN AN AMOUNT OF $251,774.00.  ENGINEER’S ESTIMATE ON THE PROJECT WAS $252,200.00, SO THIS PROJECT CAME IN UNDER THE ESTIMATE AND IS RECOMMENDED BY POGGEMEYER TO BE AWARDED TO BRYAN EXCAVATING, INC.  THE SECOND BID OF $290,716.00 WAS RECEIVED FROM VERNON NAGEL, INC. OF NAPOLEON, OHIO.  AN ORDINANCE AWARDING THIS BID, CONTINGENT ON THE RECEIPT OF THE GRANT/LOAN AGREEMENT FROM OPWC AFTER JULY 1, 2019, WAS PRESENTED AT TONIGHT’S MEETING (SEE ABOVE).

 

HARVEST FARM MANAGEMENT PUBLIC HEARING ON PLACEMENT OF WENTWORTH ROAD FARM INTO AN AGRICULTURAL DISTRICT HELD:

ON TUESDAY, JUNE 4, 2019, A PUBLIC HEARING WAS HELD TO TAKE COMMENT ON THE PLACEMENT OF 32.508 ACRES LOCATED AT 203 WENTWORTH ROAD, ANTWERP, OHIO INTO AN AGRICULTURAL DISTRICT.  NO ADVERSE COMMENTS WERE RECEIVED AT THE PUBLIC HEARING OR TO THE VILLAGE ADMINISTRATOR’S OFFICE BEFORE THE HEARING.  MINUTES FROM THE PUBLIC HEARING WERE PROVIDED TO COUNCIL.  COUNCIL WILL NEED TO APPROVE, AMEND OR DENY THIS APPLICATION.

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO APPROVE THE APPLICATION FOR PLACEMENT OF FARMLAND IN AN AGRICULTURAL DISTRICT FILED ON BEHALF OF THE ROBERT AND SALLY SKILLEN REVOCABLE JOINT TRUST AND CAROLYN R. LANGDON REVOCABLE TRUST. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

ORDINANCE AMENDING BULK WATER SALES:

AN ORDINANCE WAS PRESENTED AT TONIGHT’S MEETING (SEE ABOVE) THAT ELIMINATES THE SALE OF FILTERED BULK WATER TO THE PUBLIC.  WATER HAULERS THAT HAVE PURCHASED BULK FILTERED WATER WERE CONTACTED BY THE ADMINISTRATOR TO INFORM THEM THAT THE VILLAGE WOULD NO LONGER SELL TREATED BULK WATER DUE TO THE HIGH COST ASSOCIATED IN CONTINUING THIS PRACTICE.

 

SHAFFER ROAD SLIPPAGE:

ROAD SLIPPAGE ON SHAFFER ROAD WAS EXAMINED WITH THE COUNTY ENGINEER TRAVIS MCGARVEY ON MONDAY, JUNE 10, 2019.  THE WEST SIDE OF THE ROAD ALONG THE RIVER BANK HAS BEEN SINKING OVER THE PAST 10 YEARS AND THE GUARD RAIL AND ASPHALT HAVE MOVED CONSIDERABLY THIS SPRING DUE TO CONSTANT RAIN.  THE ROAD IS ALL IN THE CORPORATION LIMIT OF THE VILLAGE AND WILL BE THE RESPONSIBILITY OF THE VILLAGE TO REPAIR.  THE COUNTY ENGINEER WAS ASKED FOR ADVICE AS THEY SEE ALL TYPES OF ROAD DAMAGE AND THE SUGGESTION BY THE COUNTY ENGINEER WAS TO REMOVE THE GUARD RAIL IN THE AREA THAT IS SLIPPING, LEAVE THE TREES THAT ARE GROWING ON THE RIVER BANK TO HELP PREVENT FURTHER SLIPPAGE AND DIG OUT THE SUNKEN PORTION OF THE ROAD.  FURTHER COMPACTION OF ANY FILL SHOULD BE INITIATED AND THEN ASPHALT COULD BE APPLIED ON THE WEST LANE.  NEW GUARD RAIL SHOULD BE MOVED CLOSER TO THE ROAD AS THE FINAL STEP.  AN ORANGE BARREL WILL BE PLACED IN THE ROAD DIP AS A PRE-CAUTION.  COUNCIL ASKED ADMINISTRATOR KEERAN TO CONTACT ARMY CORP OF ENGINEERS TO SEE IF THERE IS ANY FEDERAL FUNDING AVAILABLE OR HELP THEY CAN OFFER TO FIX THIS.  KEERAN STATED SHE WOULD TALK TO THE COUNTY ENGINEER TO SEE IF THERE IS ANY OTHER MONEY AVAILABLE.  ESTIMATES FROM PENDERGRAST FARM DRAINAGE FOR REMOVAL AND NEW FILL AND THE COUNTY ENGINEER FOR GUARD RAIL REPLACEMENT WILL BE GATHERED.  THE TREES ALONG SHAFFER ROAD THAT ARE NOW SCRAPING THE TOPS OF CARS AND TRUCKS WILL BE TRIMMED BEGINNING NEXT WEEK IF THE WEATHER ALLOWS.

 

COUNCIL MEMBER ROHRS ASKED ABOUT STATUS ON PROPERTY AT 301 E WOODCOX.  THE PROPERTY DID NOT SELL AT SHERIFF’S SALE.  ROHRS ASKED IF THE VILLAGE WILL BE ABLE TO BILL THE STATE OF OHIO FOR MOWING EXPENSES IF THE LAND IS FORFEITED TO THE STATE.  IF NOT, HE ASKED IF THE VILLAGE SHOULD CONSIDER REQUESTING OWNERSHIP OF THE PROPERTY SINCE THE VILLAGE HAS TO MAINTAIN IT.  POTENTIAL IDEAS FOR THE USE OF THE PROPERTY WERE TURNING IT INTO PARKING FOR THE PARK.  ADMINISTRATOR KEERAN WILL CONTACT CLERK OF COURTS ABOUT NEXT STEPS SO COUNCIL CAN CONSIDER WHETHER VILLAGE WANTS TO PURSUE TITLE TO THE PROPERTY.

 

COMMITTEE REPORTS

FINANCE COMMITTEE MET MAY 29TH TO DISCUSS VILLAGE EMPLOYEE HEALTH INSURANCE. THE FINANCE COMMITTEE RECOMMENDS TO COUNCIL THAT THE HEALTH INSURANCE OFFERED TO CURRENT EMPLOYEES (THAT IS, THE EMPLOYEE IS PROVIDED HEALTH INSURANCE COVERAGE FOR THE EMPLOYEE, SPOUSE, AND DEPENDENTS AT NO ADDITIONAL COST TO THE EMPLOYEE) REMAIN AS IS AND ANY NEW EMPLOYEES HIRED ON OR AFTER JANUARY 1, 2020, THE EMPLOYEE WILL BE OFFERED THE SAME HEALTH INSURANCE COVERAGE WITH NO COST TO THE EMPLOYEE FOR EMPLOYEE ONLY COVERAGE BUT THE EMPLOYEE WILL BE RESPONSIBLE TO PAY AN AMOUNT EQUAL TO 10% OF THE PREMIUM FOR SPOUSE AND DEPENDENT HEALTH INSURANCE COVERAGE.  THERE WAS NO CHANGE RECOMMENDED ON VISION INSURANCE.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT THE RECOMMENDATION OF FINANCE COMMITTEE TO CONTINUE TO OFFER HEALTH INSURANCE TO FULL-TIME EMPLOYEES AT NO COST AND ANY NEW HIRES AS OF JANUARY 1, 2020, OR LATER WILL BE OFFERED THE SAME HEALTH INSURANCE COVERAGE AND IF THE EMPLOYEE ELECTS TO HAVE SPOUSE AND/OR DEPENDENT HEALTH INSURANCE COVERAGE, THE EMPLOYEE WILL BE RESPONSIBLE TO PAY AN AMOUNT EQUAL TO 10% OF THE PREMIUM FOR SUCH COVERAGE. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  THE PERSONNEL COMMITTEE WILL MEET TO REVIEW ANY NECESSARY AMENDMENTS TO THE PERSONNEL MANUAL.

 

COUNCIL MEMBER REINHART ASKED STATUS OF PROPERTIES HAVING JUNK ISSUES.  ALL PROPERTIES HAVE BEEN NOTIFIED AND TIME TO RESPOND IS BEING MONITORED.  IF PROPERTIES ARE NOT TAKEN CARE OF BY DEADLINE, NEXT STEPS WILL BE PURSUED.

 

COUNCIL DISCUSSED CAMERAS LOCATED AT DEPOT AND PARK WHICH WILL HELP IN THE EVENT SOMETHING HAPPENS AT THOSE LOCATIONS.  THESE CAMERAS ARE WORKING AND HAVE HELPED THE POLICE WITH INVESTIGATIONS.

 

COUNCIL MEMBER WEST INFORMED COUNCIL THAT SPRAYING WEEDS AT THE PARK WILL BE DONE IN THE NEAR FUTURE.  HE ALSO NOTIFIED COUNCIL OF A FACEBOOK ISSUE.  MAYOR DELONG TOLD COUNCIL THAT THE ISSUE HAD ALREADY BEEN ADDRESSED.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $7,200.00 IN THE MONTH OF MAY WITH $5,455.00 GOING TO THE VILLAGE, $1,679.00 GOING TO THE STATE, AND $66.00 GOING TO THE INDIGENT DRIVER’S FUND.

 

MAYOR RECOMMENDED TO COUNCIL THE APPOINTMENT OF ROBERT ADDIS AS FIRE CHIEF AND RICHARD PAUL FRUIT AS ASSISTANT FIRE CHIEF EFFECTIVE JULY 1, 2019.  ROBERT ADDIS HAS BEEN WITH THE FIRE DEPARTMENT FOR 34 YEARS, WHILE RICHARD FRUIT HAS BEEN WITH THE FIRE DEPARTMENT FOR 12 YEARS.

 

  •   MOTION MADE BY WEST, SECONDED BY ROHRS, TO ACCEPT THE RECOMMENDATION OF MAYOR DELONG TO APPROVE THE APPOINTMENT OF ROBERT ADDIS AS FIRE CHIEF AND RICHARD PAUL FRUIT AS ASSISTANT FIRE CHIEF EFFECTIVE JULY 1, 2019. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MAYOR ALSO INFORMED COUNCIL IT CAME TO HIS ATTENTION THAT THERE IS A LOCAL RESIDENT THAT IS INTERESTED IN THE OLD BUS GARAGE IF THE VILLAGE DECIDES TO SELL IT.  ADMINISTRATOR KEERAN WOULD LIKE TO KEEP THE BUS GARAGE AS STORAGE.  REINHART ASKED WHY THE VILLAGE WOULD WANT TO SELL IT AND KEERAN STATED THAT IT NEEDS A LOT OF REPAIRS AND THE METAL ROOF IS LEAKING AND ELECTRICAL IS IN BAD SHAPE.  KEERAN ALSO STATED THAT THE VILLAGE WOULD HAVE TO SELL BY SEALED BID AND ADVERTISE IT FOR 5 WEEKS.  COUNCILMAN ROHRS ASKED KEERAN TO LOOK INTO SEEING IF THE VILLAGE CAN STORE SOME OF THE ITEMS SOMEWHERE ELSE.  ADMINISTRATOR KEERAN WILL MOVE FORWARD WITH HAVING THE LOCATION APPRAISED AS WELL.

 

MAYOR DELONG AND COUNCIL WOULD LIKE TO GO ON RECORD RECOGNIZING ARCHER BASEBALL, SOFTBALL, AND TRACK AND FIELD ATHLETES FOR THEIR STATE PARTICIPATION AND HOW PROUD WE ARE AS A COMMUNITY OF THEIR ACCOMPLISHMENTS.

 

NEW BUSINESS

  •   MOTION MADE BY JAN REEB, SECONDED BY ROHRS, TO ENTER INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL, SPECIFICALLY TO DISCUSS STATUS OF DISCIPLINE OF A MEMBER OF THE EMS DEPARTMENT. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  ENTER EXECUTIVE SESSION AT 6:46 P.M.

 

BACK ON THE RECORD AT 7:04 p.m.  NO ACTION TAKEN IN EXECUTIVE SESSION.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 7:05 P.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                          DATE________________

June 2019 Administrator’s Report

ADMINISTRATOR’S REPORT

JUNE, 2019

PARK BOARD MET TO DISCUSS PROBLEMS WITH JUVENILES AT PARK:

The Village Park Board met to review existing park rules and to discuss with Police Chief Clemens and the undersigned the problems the park is experiencing with juveniles at the park which has resulted in the juveniles being banned from the park without a parent and several charged in Juvenile Court.  Issues such as standing on picnic tables, name calling and yelling at passing traffic, throwing rocks at each other, etc.  The Board review the existing park rules and added or amended the rules to raise the age juveniles can be in the park without adult supervision from 6 years old to 12 years, playground equipment is to be used by children only, age 13 or under, no vulgar or profane language, no standing on picnic tables and punishment for violations will be outlined in an amended ordinance.  Those punishments are recommended to be:  1st violation  30 days banned from the park; 2nd offense will result in a citation either to Juvenile Court or Mayor’s Court and 3rd violation will result in being banned from the park until age 18.

 

RIVERSIDE PARK DRAINAGE BIDS TAKEN:

Bids for the drainage project at Riverside Park were opened on May 21, 2019 with the lowest and best bid was received from B’Hillz Excavating of Wayne, Ohio of $24,590.00.  Two other bids were received from Vernon Nagel, Inc. in an amount of $30,900.00 and All Purpose Contracting, Inc. of $31,130.00.  As this project is funded in part by Paulding County’s CDBG program, the County Commissioners awarded the bid to B’Hillz on June 3, 2019.  As stated before due to the wet spring, this project will go forward in August after Day in the Park.

 

S. MAIN STREET/E. CANAL STREET WATERLINE IMPROVEMENT PROJECT:

 

Bids for this waterline project were opened on June 4, 2019 with two bids being received.  The lowest and best bid was received from Bryan Excavating, Inc. of Bryan, Ohio in an amount of $251,774.00.  Engineer’s estimate on the project was $252,200.00,  so this project came in under the estimate and is recommended by Poggemeyer to be awarded to Bryan Excavating, Inc.  The second bid of $290,716.00 was received from Vernon Nagel, Inc. of Napoleon, Ohio.

 

An ordinance awarding this bid, contingent on the receipt of the grant/loan agreement from OPWC after July 1, 2019 is included in your council packets and will need to be passed at council meeting Monday night.

 

HARVEST FARM MANAGEMENT PUBLIC HEARING ON PLACEMENT OF WENTWORTH ROAD FARM INTO AN AGRICULTURAL DISTRICT HELD:

On Tuesday, June 4, 2019 a public hearing was held to take comment on the placement of 32.508 acres located at 203 Wentworth Road, Antwerp, Ohio was held.  No adverse comments were received at the public hearing or to the Village Administrator’s Office before said hearing.  Minutes from the public hearing attached.  Council will need to approve, amend or deny this application at Monday’s night council meeting.

 

ORDINANCE AMENDING BULK WATER SALES TO BE PRESENTED:

An ordinance will be presented to be passed in emergency that eliminates the sale of filtered bulk water to the public.  Water haulers that have purchased bulk filtered water were contacted my letter last month to inform them that we would no longer sell water due to the high cost associated in continuing this practice.

 

SHAFFER ROAD SLIPPAGE:

Road Slippage on Shaffer Road was examined with the County Engineer Travis McGarvey on Monday, June 10, 2019.  The west side of the road along the river bank has been sinking over the past 10 years and the guard rail and asphalt has moved considerable this Spring due to constant rain.  The road is all in the corporation limit of the Village and will be the responsibility of the village to repair.  The County Engineer was asked for advice as they see all types of road damage and the suggestion by the County Engineer was to remove the guard rail in the area that is slipping, leave the trees that are growing on the river bank to help prevent further slippage and dig out the sunken portion of the road.  Further compaction of any fill should be initiated and then asphalt could be applied on the west lane.  New guard rail should be moved closer to the road as the final step.  An orange barrel will be placed in the road dip as a pre-caution so no one drives off the side of the road until it can be fixed.

 

Estimates from Pendergrast Farm Drainage for removal and new fill and the County Engineer, for guard rail replacement, will be gathered.

 

The trees along Shaffer Road that are now scrapping the tops of cars and trucks will be trimmed beginning next week if the weather allows.

 

 

May 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

MAY 20, 2019

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, RUDIE REEB, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGAL, AND FISCAL OFFICER AIMEE LICHTY.  MEDIA PRESENT: PETER GREER – CRESCENT NEWS. VISITORS PRESENT: FOUR (4) HIGH SCHOOL GOVERNMENT STUDENTS, MIKE KNAPP, AND BOB ADDIS.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD APRIL 15, 2019, WERE REVIEWED.

 

  • MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE APRIL 15, 2019, REGULAR COUNCIL MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THE APRIL DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  • MOTION MADE BY REINHART, SECONDED BY ROHRS, TO APPROVE THE APRIL RECONCILIATION REPORT. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

FOUR (4) HIGH SCHOOL GOVERNMENT STUDENTS AND MIKE KNAPP PRESENT TO OBSERVE.  BOB ADDIS ADVISED COUNCIL THAT FIRE CHIEF RAY FRIEND WILL BE RETIRING AT THE END OF JUNE WITH 33 YEARS OF SERVICE WITH THE VILLAGE FIRE DEPARTMENT.  HE ASKED COUNCIL IF THE FIRE DEPARTMENT COULD PRESENT FIRE CHIEF RAY FRIEND WITH HIS HELMET AT HIS RETIREMENT, WHICH WOULD REQUIRE THE VILLAGE TO BUY A REPLACEMENT HELMET.

 

  • MOTION MADE BY WEST, SECONDED BY REINHART, TO APPROVE THE FIRE DEPARTMENT GIVING FIRE CHIEF RAY FRIEND HIS HELMET AND THE EXPENDITURE TO BUY A REPLACEMENT HELMET. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 148 CALLS FOR SERVICE FOR THE MONTH OF APRIL WITH 35 OFFENSES.

 

POLICE CHIEF CLEMENS AND ADMINISTRATOR KEERAN INFORMED COUNCIL THAT THE VILLAGE IS HAVING ISSUES IN THE PARK WITH KIDS DESTROYING AND DAMAGING PARK PROPERTY AS WELL AS FIGHTING.  CAMERAS AT THE PARK ARE MONITORING ACTIVITY 24/7, AND THE CAMERAS CAN BE VIEWED ON POLICE CELL PHONES AND AT THE POLICE DEPARTMENT OFFICE.  PARK RESTROOMS ARE ON AN AUTOMATIC LOCK/UNLOCK TIMER.  KEERAN WILL SCHEDULE MEETING WITH PARK BOARD TO REVIEW THE PARK RULES WITH HER AND CHIEF CLEMENS PRESENT, AND REPORT BACK TO COUNCIL WITH RECOMMENDATIONS TO REVISE THE PARK RULES.

 

CHIEF CLEMENS NOTIFIED COUNCIL THAT THE PRESENCE OF JUNK CARS AND TALL GRASS ON PROPERTIES IN THE VILLAGE IS AN ISSUE AGAIN.  ADMINISTRATOR KEERAN HAS ALREADY SENT LETTERS TO THE PROPERTY OWNERS WITH THE WORST CASES, BUT THE POLICE CHIEF AND ADMINISTRATOR WOULD LIKE TO SEE IF MORE CAN BE DONE.  SOLICITOR FARR WAS ASKED TO RESEARCH THE ISSUE OF NUISANCE PROPERTIES AND WHAT THE VILLAGE CAN LEGALLY DO ABOUT PROPERTY CLEANUP AND REMOVAL OF JUNK VEHICLES ON PRIVATE PROPERTY.

 

CHIEF CLEMENS INFORMED COUNCIL THAT HE HAS ADDED JESSY MAY, JARED SANCHEZ, AND ANDREW MOORE TO THE RESERVE POLICE FORCE.  CLEMENS WOULD LIKE TO MOVE FORWARD WITH THE HIRING OF A FULL TIME OFFICER IN REPLACEMENT OF DAMIEN ESPARZA, WHO RESIGNED TO JOIN THE PAULDING COUNTY SHERIFF’S DEPARTMENT.  JESSY MAY HAS BEEN WORKING A LOT OF HOURS FOR THE VILLAGE IN REPLACEMENT OF DAMIEN AS WELL AS HELPING INSTALL CAMERAS AT THE DEPOT.  JESSY MAY HAS BEEN DOING A TREMENDOUS JOB FOR THE POLICE DEPARTMENT.  CHIEF CLEMENS STATED THAT HE HAS MOVED TO THE VILLAGE OF ANTWERP AND HIS TRAINING AND CERTIFICATE ARE UP TO DATE.  THE MAYOR MADE A RECOMMENDATION TO COUNCIL THAT JESSY MAY BE HIRED AS A FULL TIME POLICE OFFICER EFFECTIVE JUNE 10, 2019.

 

  • MOTION MADE BY WEST, SECONDED BY JAN REEB, TO APPROVE RECOMMENDATION FROM MAYOR DELONG OF HIRING JESSY MAY AS NEW FULL TIME POLICE OFFICER EFFECTIVE JUNE 10, 2019. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $5,995.91 FOR THE MONTH OF APRIL, WITH A YEAR-TO-DATE TOTAL COLLECTED OF $22,721.56.  THERE WERE 23 EMS RUNS FOR APRIL. MCDOUGAL REPORTED THAT SHE STILL HAS OUTSTANDING RUNS FOR WHICH SHE HAS NOT RECEIVED COMPLETED REPORTS TO SUBMIT FOR PAYMENT: ONE FOR DECEMBER, FOUR FOR JANUARY, EIGHT FOR MARCH, AND SEVEN FOR APRIL.  MCDOUGAL IS UNABLE TO BILL THESE RUNS DUE TO BILLING REQUIREMENTS NOT BEING MET BY EMS COORDINATOR SHAFFER.  MCDOUGAL INFORMED COUNCIL THAT AFTER ONE YEAR FROM DATE OF SERVICE, SHE CAN NO LONGER BILL FOR SERVICE.

 

FISCAL OFFICER’S REPORT

FIRST READING OF RESOLUTION NO. 2019-06: A RESOLUTION TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CURRENT EXPENSES, INCLUDING STREET LIGHTING EXPENSES (R.C. §§ 5705.03, 5705.19(A), 5705.191, 5705.192, and 5705.25)

 

FIRST READING OF RESOLUTION NO. 2019-07: A RESOLUTION TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF PROVIDING AND MAINTAINING FIRE APPARATUS, APPLIANCES, AND EQUIPMENT INCLUDING PUMPER/TANKER FIRE ENGINE AND FIRE GEAR FOR FIREFIGHTING PERSONNEL (R.C. §§ 5705.03, 5705.19(I), 5705.191, 5705.192, and 5705.25)

 

RITA REPORT REVIEWED.  THERE WAS $45,514.64 COLLECTED IN MAY WITH AN INCREASE OVER MAY OF LAST YEAR OF $6,599.72 AND AN INCREASE YEAR-TO-DATE COMPARED TO LAST YEAR OF $19,844.69.

 

INVOICE FROM PEP REVIEWED IN THE AMOUNT OF $29,493.00.  THIS INVOICE IS FOR THE RENEWAL OF PROPERTY AND GENERAL LIABILITY COVERAGE FOR THE VILLAGE OF ANTWERP FOR 2019-2020 ANNIVERSARY CONTRIBUTION, COMMENCING ON MAY 22, 2019.  THE INVOICE AMOUNT DUE HAS DECREASED FROM LAST YEAR’S INVOICE AMOUNT, WHICH WAS $29,974.00.

 

  • MOTION MADE BY REINHART, SECONDED BY ROHRS, TO AUTHORIZE FISCAL OFFICER LICHTY TO PAY PEP INVOICE FOR $29,493.00 FOR 2019-2020 CONTRIBUTION. 6 YEAS, 0 MOTION CARRIED AND APPROVED.

 

FISCAL OFFICER LICHTY NOTIFIED COUNCIL THE STATE AUDIT IS COMPLETE FOR YEARS 2017 AND 2018.  LICHTY ASKED COUNCIL, FINANCE COMMITTEE, ADMINISTRATOR, AND MAYOR IF THEY WOULD LIKE TO MEET WITH STATE AUDITORS FOR A POST AUDIT INTERVIEW ON THEIR FINDINGS.  ALL OF THOSE PREVIOUSLY MENTIONED DECLINED A POST AUDIT INTERVIEW NOTING THAT THE DOCUMENTS PROVIDED BY THE AUDITORS AND FISCAL OFFICER LICHTY WERE DETAILED AND EXPLAINED THE AUDIT AND FINDINGS SUFFICIENTLY.

 

ADMINISTRATOR’S REPORT

SANITARY SEWER PLANT AND LIFT STATION PROJECT CLOSED OUT:

THE SANITARY SEWER PLANT PROJECT HAS BEEN COMPLETED AND CLOSED OUR  THE FINAL PROJECT COST IS $784,760.30.  A ZERO INTEREST 20 YEAR LOAN IN THE AMOUNT OF $424,650.40 WILL RESULT IN SEMI-ANNUAL PAYMENTS OF $10,616.26 TO OWDA.  THE PROJECT CAME IN UNDER THE ORIGINAL ESTIMATE AND THE VILLAGE RECIEVED PRINCIPAL FORGIVENESS (GRANT) IN THE AMOUNT OF $50,000.00 FROM OWDA.  OTHER GRANT FUNDING USED ON THIS PROJECT INCLUDES $123,100.00 IN COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND OHIO PUBLIC WORKS COMMISSION GRANT FUNDS OF $199,999.00.

 

WATER TREATMENT PLANT IMPROVEMENT PROJECT COMPLETED:

THE WATER TREATMENT PLANT IMPROVEMENT PROJECT HAS BEEN COMPLETED AND IS IN PROCESS OF CLOSE OUT WITH FINAL PAYMENT TO THE CONTRACTOR CURRENTLY BEING PROCESSED.  THE FINAL PROJECT COST IS $230,608.00.  A ZERO INTEREST 20 YEAR LOAN IN THE AMOUNT OF $87,725.00 REPAYMENT TO OHIO PUBLIC WORKS COMMISSION WILL RESULT IN SEMI-ANNUAL PAYMENTS OF $2,193.12.  A GRANT WAS RECEIVED FROM OHIO PUBLIC WORKS FOR $87,725.00.  OWDA FUNDED THE BALANCE OF THE PROJECT IN THE AMOUNT OF $55,158.00, WHICH IS A 30 year, 3.020% LOAN WITH *REPAYMENT TO START IN JULY, 2019.  (*LOAN PAYMENT AMOUNT TO BE DETERMINED BY OWDA).

 

PROBLEMS WITH JUVENILES AT RIVERSIDE VETERAN’S MEMORIAL PARK:

THE ANTWERP POLICE DEPARTMENT AND THE ADMINISTRATOR HAVE BEEN WORKING TOGETHER TO STEM FIGHTING BETWEEN JUVENILES, HARASSMENT OF VISITORS TO THE PARK, AND DISRESPECTFUL USE OF PICNIC TABLES.  COUNCIL NEEDS TO BE AWARE THAT DUE TO ALL OF THE INCIDENTS OCCURRING BY CHILDREN AND TEENAGERS UNDER THE AGE OF 18 AT THE PARK THAT THE POLICE DEPARTMENT AND THE ADMINISTRATOR HAVE HAD TO INFORM THE PARENTS OF THESE JUVENILES THAT THEY CAN NO LONGER BE AT THE PARK WITHOUT A PARENT ACCOMPANYING THEM.  SCHOOL ISN’T OUT FOR THE SUMMER YET AND THE POLICE DEPARTMENT HAS BEEN IN THE PARK DEALING WITH THESE TYPES OF INCIDENTS ON A DAILY BASIS.  THE PARK BOARD WILL MEET TO REVIEW THE CURRENT PARK RULES TO DETERMINE IF THE AGE OF CHILDREN ALLOWED TO BE IN THE PARK UNACCOMPANIED BY AN ADULT NEEDS TO BE RAISED.  THE CURRENT RULES WERE ESTABLISHED BY AN ORDINANCE PASSED IN 2006 AND NEED REVIEWED.  A PARK BOARD MEETING WILL BE SCHEDULED.

 

KROOS DRIVE STORM WATER PROJECT COMPLETED:

DUE TO FLODDING ISSUES THAT HAVE PLAGUED KROOS DRIVE IN THE PAST AND DUE TO THE DEVELOPMENT OF MORE HOUSING, A STORM WATER PROJECT WAS UNDERTAKEN BY THE VILLAGE.  CONSTRUCTION INCLUDED APPROXIMATELY 1,000 FEET OF STORM DRAIN LINE AND 6 CATCH BASINS.  AN EASEMENT WILL BE REQUIRED FROM KAREN BANKS AS THE STORM LINE NEEDED TO CROSS HER PROPERTY ON KROOS DRIVE TO GET TO THE VILLAGE’S MAIN STORM LINE ON STONE STREET.  SHE HAS AGREED TO CONVEY AN EASEMENT TO THE VILLAGE AND A SURVEY IS BEING COMPLETED.  THE PROJECT FINAL COST IS ESTIMATED TO BE APPROXIMATELY $27,800.00.  STORM DRAIN FEES WILL PAY FOR THIS IMPROVEMENT.

 

RIVERSIDE PARK DRAINAGE BIDS TO BE TAKEN:

STORM LINE AND CATCH BASINS AROUND THE PLAYGROUND AND MAIN PAVILION WILL BE INSTALLED WITH A CDBG GRANT FROM PAULDING COUNTY.  AS THE ESTIMATE FOR THE PROJECT IS UNDER $50,000.00, REQUESTS FOR BIDS ARE BEING MAILED TO CONTRACTORS.  THE ESTIMATED COST OF THE PROJECT IS $29,411.25 WITH $25,575.00 BEING FUNDED BY A GRANT.  IN ORDER NOT TO INTERFERE WITH DAY IN THE PARK, THE ACTUAL CONSTRUCTION WILL NOT TAKE PLACE UNTIL RIGHT AFTER DAY IN THE PARK.  IT ALSO WILL ALLOW MORE THAN ONE BID AS CONTRACTORS ARE BUSY AND THIS IS A RELATIVELY SMALL PROJECT.

 

ADMINISTRATOR KEERAN INFORMED COUNCIL THAT LIGHTNING HIT THE WATER TOWER LAST THURSDAY EVENING AND HAS CAUSED DAMAGE.  A CLAIM HAS BEEN FILED WITH THE VILLAGE’S INSURANCE COMPANY AND THE VILLAGE HAS A $500.00 DEDUCTIBLE.  KEERAN WILL CONTACT THE INSURANCE COMPANY TO SEE IF THE VILLAGE CAN BE REIMBURSED FOR WAGES PAID FOR THE OVERTIME REQUIRED TO BE WORKED BY VILLAGE EMPLOYEES AS A RESULT OF THE DAMAGE CAUSED BY THE LIGHTNING STRIKE.

 

KEERAN ALSO LET COUNCIL KNOW THAT REAL WASTE DISPOSAL HIT ONE OF THE VILLAGE’S BUILDINGS AT THE WATER PLANT.  KEERAN CONTACTED SCHWELLER ELECTRIC TO FIX THE ELECTRICAL DAMAGE ON THIS BUILDING AND REAL WASTE IS SENDING HARTZOG OVER TO GIVE AN ESTIMATE ON STRUCTURAL DAMAGE.  REAL WASTE WILL TAKE CARE OF ALL EXPENSES RESULTING FROM THIS ACCIDENT.

 

COUNCIL MEMBER ROHRS ASKED KEERAN THE STATUS OF INSTALLING A BACKFLOW PREVENTER ON METER AT WATER PLANT FOR TREATED BULK WATER SALES.  DUE TO ONGOING COSTS RELATED TO OTHER PROJECTS, KEERAN HAS NOT MOVED FORWARD ON THIS.  SINCE THE COST FOR INSTALLING THIS WOULD BE HIGH, KEERAN ASKED COUNCIL TO DISCUSS THE CONTINUED SALE OF TREATED BULK WATER.  THE VILLAGE HAS CURRENTLY STOPPED SALES OF TREATED BULK WATER DUE TO PROJECT CONSTRUCTION ON SCHOOL PROPERTY AT WATER PLANT DRIVE.  DUE TO HAVING ONLY A COUPLE OF CUSTOMERS PURCHASING TREATED BULK WATER AND THE CONGESTION ON THIS ALREADY HEAVILY TRAVELED ROAD, KEERAN IS WONDERING IF THE VILLAGE SHOULD CONTINUE TO SELL TREATED BULK WATER.  COUNCIL ASKED SOLICITOR FARR TO PREPARE AN ORDINANCE AMENDING THE CURRENT WATER ORDINANCE TO STOP THE SELLING OF TREATED BULK WATER AND TO HAVE THE ORDINANCE DOING SO BE AN EMERGENCY MEASURE.

 

ROHRS ALSO ASKED ABOUT THE OPERABILITY OF THE VILLAGE’S GENERATOR.  KEERAN STATED THAT SHE WOULD CHECK INTO THAT AND AT ONE TIME SHE KNEW THEY WERE STARTING IT EVERY QUARTER.

 

 

COMMITTEE REPORTS

FINANCE COMMITTEE MET APRIL 25TH WITH FIRST INSURANCE REPRESENTATIVES TO DISCUSS VILLAGE EMPLOYEE HEALTH INSURANCE.  SINCE THE MEETING, FIRST INSURANCE HAS PROVIDED THE COMMITTEE MEMBERS WITH OPTIONS THAT THEY REQUESTED.  FINANCE COMMITTEE WILL MEET MAY 29, 2019, AT 8:00 A.M. TO DISCUSS OPTIONS PROVIDED BY FIRST INSURANCE AND MAKE RECOMMENDATIONS TO COUNCIL AT JUNE COUNCIL MEETING.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $1,840.00 IN THE MONTH OF APRIL WITH $1,411.00 GOING TO THE VILLAGE, $412.50 GOING TO THE STATE, AND $16.50 GOING TO THE INDIGENT DRIVER’S FUND.

 

MAYOR ANNOUNCED TO COUNCIL THAT HE WILL BE SEEKING RE-ELECTION FOR MAYOR IN THE UPCOMING NOVEMBER ELECTION.  MAYOR ALSO NOTED THAT TWO SEATS FOR COUNCIL WILL BE ON THE NOVEMBER BALLOT.

 

NEW BUSINESS

ADMINISTRATOR KEERAN WANTED TO REMIND RESIDENTS AND OTHERS OF THE RIB FEST ON JUNE 1ST.

 

  • MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ENTER INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL, SPECIFICALLY PERFORMANCE ISSUES OF A MEMBER OF THE EMS DEPARTMENT, AND THE DISCIPLINE OF SUCH MEMBER, UP TO AND INCLUDING TERMINATION. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  ENTER EXECUTIVE SESSION AT 6:32 P.M.

 

BACK ON THE RECORD AT 7:02 p.m.  NO ACTION TAKEN IN EXECUTIVE SESSION.

 

  • MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 7:03 P.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                            DATE________________

April 2019 Administrator’s Report

ADMINISTRATOR’S REPORT

APRIL, 2019

 

OHIO DEPARTMENT OF TRANSPORTATION ESTIMATED MOTOR FUEL TAX REVENUE FOR 2020-2021:

With the passage of HB62, the state has enacted a 10.5 cent per gallon to gas and a 19 cent per gallon to diesel fuel that will go into effect state wide on July 1, 2019.  On 4/8/19 the Ohio Department of Transportation issued an estimation of what this new local fuel tax would bring to villages, cities and townships.  Antwerp is estimated to receive $104,549.00 for calendar year 2020 and $105,708.00 for 2021.  The Village usually estimates $55,000 of fuel tax for the annual budget. This should help the Village perform more street improvements.

 

ODOT TRANSPORTATION ALTERNATIVE GRANT:

The Village received notification that we have been approved to submit a 2019 TAP project application for extension of sidewalk from Water Plant Drive to Dollar General.  A full application is due to ODOT by May 17, 2019.   Grant award announcement is expected in the fall.  The new estimated project cost is $97,682.28 as the project would not go into actual construction until the Summer of 2021.  I spoke with the engineer and advised them that this cost was out of reach for the Village and they agreed.  It would be better to find other sources of money and have a local contractor do the work.  I have asked a local contractor to give me an estimate to complete 4’ sidewalks in so the Village would have an idea of what this would cost without outside funding.  I am sure it could be half of the cost.  Once I have the estimate the Village can look into other alternatives to get this section completed.

 

VOTE ON APPROVING APPLICATIONS FOR PLACEMENT OF FARMLAND IN AGRICULTURAL DISTRICTS TO BE HELD AT MONDAY NIGHTS COUNCIL MEETING:

Harvest Farm Management and Keith and Susan Wiesehan, Trustees, who farm land inside the Village corporation limits have filed with the Village an Application for placement of farmland in an agricultural district.  This application is allowable under Ohio Revised Code Section 929.02.   The process is as follows:

 

Any person who owns agricultural land may file an application with the county auditor and the clerk of the municipal corporation if the land lies within a municipal corporation to place the land in  an agricultural district for five years if, during the three calendar years prior to the year in which the person files the application, the land has been devoted exclusively to agricultural production or devoted to and qualified for payments or other compensation under a land retirement or conservation program under an agreement with a federal agency.  The total amount of land for which application is made must not be less than ten acres or more or the activities conducted on the land produced an average yearly gross income of at least $2,500.00 during that three year period or the owner has evidence of an anticipated gross income of that amount from those activities.

 

Two public hearings were held to allow for comment in the applications, no adverse comments were received.  I have attached the minutes from both hearings for your review.

 

There are only a few reasons why an application can be rejected or modified by the municipality; they must be able to demonstrate that having the land placed in a district would create a substantial adverse effect on:

 

1.        The provision of municipal services within the municipal corporation.

2.        Efficient use of land within the municipal corporation.

3.        The orderly growth and development of the municipal corporation.

4.        The public health, safety or welfare (ORC 929.02 (B)).

 

The applications will be presented for passage, modification and passage or rejection at the April 15, 2019 council meeting.

 

ORDINANCE TO BE PRESENTED TO DESIGNATE WATER PLANT DRIVE AS A STREET:

It has come to the attention of the Village that Water Plant Drive was never designated as a village street.  The Antwerp School in the development of a new concession stand requested that a new gas line be ran to the site at which time the Ohio Gas Company discovered that the street was not dedicated and requested an easement from the Village.

 

Further research revealed that the village granted an easement in 1996 to the Antwerp School a driveway easement for the purposes of ingress and egress to Stat Route No. 49 (Erie Street) and also the Canal Road.   Over the years the road was assumed to be a dedicated street and improvements were made to pave and patch this busy street.

 

In order to continue to use permissive tax and/or gas tax dollars for needed improvements, this street needs to be dedicated.  This would also assist the Ohio Gas Company in not requiring an easement to improve the gas line to the concession stand.  An ordinance is included in the council packet and this will be presented as an emergency action in order to allow the school to proceed with their improvement and allow the village to repair pot holes in the street as part of our summer paving program.

 

PAULDING COUNTY LANDBANK HAS ACQUIRED ANOTHER ANTWERP PROPERTY:

The County Treasurer has informed this writer that the property located at 204 E. Daggett has started the process with the Land bank to be demolished.  An asbestos and interior inspection will be completed before the property can go into bid process to tear it down.  This property was foreclosed on and did not bring any offers.  The foundation and residence was in terrible dilapidated condition and was accepted by the Land bank for demolition.  This is a property that the Village has had to mow for years.  This is definitely a welcomed decision.

 

I also was informed that the first two properties that the Landbank acquired and demolished will go to sealed bid in the next couple of weeks.  No minimum will be required in the bids and they will be the first two properties offered for sale since the County initiated the Land bank.

 

PUBLIC HEARING MINUTES

Village of Antwerp

Wednesday, March 27, 2019, at 5:30 p.m.

 

The Council of the Village of Antwerp held a public hearing on Wednesday, March 27, 2019, at 5:30 p.m. in Council Chambers to consider any written or public comment on the Application for Placement of Farmland in an Agricultural District filed by Keith L. and Susan R. Wiesehan, Trustees.  Village Council members present were Mike Rohrs, Keith West, Dean Rister, Ken Reinhart, and Jan Reeb.  Also in attendance were the Village Administrator Sara Keeran, Mayor Ray Delong, and Solicitor Melanie Farr.  Joe Barker and Dave Nice appeared on behalf of Harvest Farm Management and Mike Wiesehan on behalf of Wiesehan Farms.

 

On March 5, 2019, Keith L. and Susan R Wiesehan, Trustees, filed with the Village of Antwerp an application to place 11.772 acres of land in an agricultural district for a five-year period, subject to renewal if the same land requirements and land use are met, in accordance with ORC 929.02.

 

The public hearing was opened by Village Administrator Sara Keeran, noting the purpose of the public hearing, as noted above, and stating she had not received any comment or written statements for or against the placement of the farm ground at issue into an Agricultural District.  She also stated that the purpose of placing agricultural land in an Agricultural District had been discussed in-depth at a previous public hearing on March 20, 2019, and she asked if there were any additional comments or questions from the attendees.  Council member Rister asked Solicitor Farr if she had researched the question of whether a portion of land can be withdrawn from the district once the land is placed in an agricultural district.  Solicitor Farr stated she did not find a definitive answer to this question, but she did not find anything that would appear to prohibit a portion of land from being withdrawn from an agricultural district during the five-year period.  Any land withdrawn would be subject to any penalties as further discussed below.  The definition of “withdrawal from an agricultural district” is provided in ORC 929.01(B), which was discussed, and that the only reference to “all or part of the owner’s land” is in ORC 929.02(C), which addresses the renewal process.

 

A discussion was held concerning penalties that would be levied if land was removed from an agricultural district, to which Dave Nice of Harvest Farm Management stated he was not sure what the penalties would be as no ground had been removed from any of the property he farms, but assumed it would be similar to the difference in what is charged for removing farm ground out of the CAUV designation.  ORC 929.02(D) addresses the penalties if land is withdrawn from the district.  Again, it was stated that placing farm ground in an Agricultural District would not prevent economic development if opportunities presented itself to the property owners.

 

Mike Wiesehan, representing Wiesehan Farms, stated they have been a member of the Antwerp community and want to continue to be a member of the community.

 

With nothing further to come before the public hearing, a motion was made by Mike Rohrs, seconded by Keith West, to adjourn the public hearing.  5 yeas, 0 nays.  Motion carried and approved.  The public hearing was adjourned at 5:35 p.m.

 

Respectfully submitted,

 

 

______________________

Sara Keeran,

Village Administrator