June 2019 Administrator’s Report

ADMINISTRATOR’S REPORT

JUNE, 2019

PARK BOARD MET TO DISCUSS PROBLEMS WITH JUVENILES AT PARK:

The Village Park Board met to review existing park rules and to discuss with Police Chief Clemens and the undersigned the problems the park is experiencing with juveniles at the park which has resulted in the juveniles being banned from the park without a parent and several charged in Juvenile Court.  Issues such as standing on picnic tables, name calling and yelling at passing traffic, throwing rocks at each other, etc.  The Board review the existing park rules and added or amended the rules to raise the age juveniles can be in the park without adult supervision from 6 years old to 12 years, playground equipment is to be used by children only, age 13 or under, no vulgar or profane language, no standing on picnic tables and punishment for violations will be outlined in an amended ordinance.  Those punishments are recommended to be:  1st violation  30 days banned from the park; 2nd offense will result in a citation either to Juvenile Court or Mayor’s Court and 3rd violation will result in being banned from the park until age 18.

 

RIVERSIDE PARK DRAINAGE BIDS TAKEN:

Bids for the drainage project at Riverside Park were opened on May 21, 2019 with the lowest and best bid was received from B’Hillz Excavating of Wayne, Ohio of $24,590.00.  Two other bids were received from Vernon Nagel, Inc. in an amount of $30,900.00 and All Purpose Contracting, Inc. of $31,130.00.  As this project is funded in part by Paulding County’s CDBG program, the County Commissioners awarded the bid to B’Hillz on June 3, 2019.  As stated before due to the wet spring, this project will go forward in August after Day in the Park.

 

S. MAIN STREET/E. CANAL STREET WATERLINE IMPROVEMENT PROJECT:

 

Bids for this waterline project were opened on June 4, 2019 with two bids being received.  The lowest and best bid was received from Bryan Excavating, Inc. of Bryan, Ohio in an amount of $251,774.00.  Engineer’s estimate on the project was $252,200.00,  so this project came in under the estimate and is recommended by Poggemeyer to be awarded to Bryan Excavating, Inc.  The second bid of $290,716.00 was received from Vernon Nagel, Inc. of Napoleon, Ohio.

 

An ordinance awarding this bid, contingent on the receipt of the grant/loan agreement from OPWC after July 1, 2019 is included in your council packets and will need to be passed at council meeting Monday night.

 

HARVEST FARM MANAGEMENT PUBLIC HEARING ON PLACEMENT OF WENTWORTH ROAD FARM INTO AN AGRICULTURAL DISTRICT HELD:

On Tuesday, June 4, 2019 a public hearing was held to take comment on the placement of 32.508 acres located at 203 Wentworth Road, Antwerp, Ohio was held.  No adverse comments were received at the public hearing or to the Village Administrator’s Office before said hearing.  Minutes from the public hearing attached.  Council will need to approve, amend or deny this application at Monday’s night council meeting.

 

ORDINANCE AMENDING BULK WATER SALES TO BE PRESENTED:

An ordinance will be presented to be passed in emergency that eliminates the sale of filtered bulk water to the public.  Water haulers that have purchased bulk filtered water were contacted my letter last month to inform them that we would no longer sell water due to the high cost associated in continuing this practice.

 

SHAFFER ROAD SLIPPAGE:

Road Slippage on Shaffer Road was examined with the County Engineer Travis McGarvey on Monday, June 10, 2019.  The west side of the road along the river bank has been sinking over the past 10 years and the guard rail and asphalt has moved considerable this Spring due to constant rain.  The road is all in the corporation limit of the Village and will be the responsibility of the village to repair.  The County Engineer was asked for advice as they see all types of road damage and the suggestion by the County Engineer was to remove the guard rail in the area that is slipping, leave the trees that are growing on the river bank to help prevent further slippage and dig out the sunken portion of the road.  Further compaction of any fill should be initiated and then asphalt could be applied on the west lane.  New guard rail should be moved closer to the road as the final step.  An orange barrel will be placed in the road dip as a pre-caution so no one drives off the side of the road until it can be fixed.

 

Estimates from Pendergrast Farm Drainage for removal and new fill and the County Engineer, for guard rail replacement, will be gathered.

 

The trees along Shaffer Road that are now scrapping the tops of cars and trucks will be trimmed beginning next week if the weather allows.

 

 

May 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

MAY 20, 2019

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, RUDIE REEB, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGAL, AND FISCAL OFFICER AIMEE LICHTY.  MEDIA PRESENT: PETER GREER – CRESCENT NEWS. VISITORS PRESENT: FOUR (4) HIGH SCHOOL GOVERNMENT STUDENTS, MIKE KNAPP, AND BOB ADDIS.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD APRIL 15, 2019, WERE REVIEWED.

 

  • MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE APRIL 15, 2019, REGULAR COUNCIL MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THE APRIL DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  • MOTION MADE BY REINHART, SECONDED BY ROHRS, TO APPROVE THE APRIL RECONCILIATION REPORT. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

FOUR (4) HIGH SCHOOL GOVERNMENT STUDENTS AND MIKE KNAPP PRESENT TO OBSERVE.  BOB ADDIS ADVISED COUNCIL THAT FIRE CHIEF RAY FRIEND WILL BE RETIRING AT THE END OF JUNE WITH 33 YEARS OF SERVICE WITH THE VILLAGE FIRE DEPARTMENT.  HE ASKED COUNCIL IF THE FIRE DEPARTMENT COULD PRESENT FIRE CHIEF RAY FRIEND WITH HIS HELMET AT HIS RETIREMENT, WHICH WOULD REQUIRE THE VILLAGE TO BUY A REPLACEMENT HELMET.

 

  • MOTION MADE BY WEST, SECONDED BY REINHART, TO APPROVE THE FIRE DEPARTMENT GIVING FIRE CHIEF RAY FRIEND HIS HELMET AND THE EXPENDITURE TO BUY A REPLACEMENT HELMET. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 148 CALLS FOR SERVICE FOR THE MONTH OF APRIL WITH 35 OFFENSES.

 

POLICE CHIEF CLEMENS AND ADMINISTRATOR KEERAN INFORMED COUNCIL THAT THE VILLAGE IS HAVING ISSUES IN THE PARK WITH KIDS DESTROYING AND DAMAGING PARK PROPERTY AS WELL AS FIGHTING.  CAMERAS AT THE PARK ARE MONITORING ACTIVITY 24/7, AND THE CAMERAS CAN BE VIEWED ON POLICE CELL PHONES AND AT THE POLICE DEPARTMENT OFFICE.  PARK RESTROOMS ARE ON AN AUTOMATIC LOCK/UNLOCK TIMER.  KEERAN WILL SCHEDULE MEETING WITH PARK BOARD TO REVIEW THE PARK RULES WITH HER AND CHIEF CLEMENS PRESENT, AND REPORT BACK TO COUNCIL WITH RECOMMENDATIONS TO REVISE THE PARK RULES.

 

CHIEF CLEMENS NOTIFIED COUNCIL THAT THE PRESENCE OF JUNK CARS AND TALL GRASS ON PROPERTIES IN THE VILLAGE IS AN ISSUE AGAIN.  ADMINISTRATOR KEERAN HAS ALREADY SENT LETTERS TO THE PROPERTY OWNERS WITH THE WORST CASES, BUT THE POLICE CHIEF AND ADMINISTRATOR WOULD LIKE TO SEE IF MORE CAN BE DONE.  SOLICITOR FARR WAS ASKED TO RESEARCH THE ISSUE OF NUISANCE PROPERTIES AND WHAT THE VILLAGE CAN LEGALLY DO ABOUT PROPERTY CLEANUP AND REMOVAL OF JUNK VEHICLES ON PRIVATE PROPERTY.

 

CHIEF CLEMENS INFORMED COUNCIL THAT HE HAS ADDED JESSY MAY, JARED SANCHEZ, AND ANDREW MOORE TO THE RESERVE POLICE FORCE.  CLEMENS WOULD LIKE TO MOVE FORWARD WITH THE HIRING OF A FULL TIME OFFICER IN REPLACEMENT OF DAMIEN ESPARZA, WHO RESIGNED TO JOIN THE PAULDING COUNTY SHERIFF’S DEPARTMENT.  JESSY MAY HAS BEEN WORKING A LOT OF HOURS FOR THE VILLAGE IN REPLACEMENT OF DAMIEN AS WELL AS HELPING INSTALL CAMERAS AT THE DEPOT.  JESSY MAY HAS BEEN DOING A TREMENDOUS JOB FOR THE POLICE DEPARTMENT.  CHIEF CLEMENS STATED THAT HE HAS MOVED TO THE VILLAGE OF ANTWERP AND HIS TRAINING AND CERTIFICATE ARE UP TO DATE.  THE MAYOR MADE A RECOMMENDATION TO COUNCIL THAT JESSY MAY BE HIRED AS A FULL TIME POLICE OFFICER EFFECTIVE JUNE 10, 2019.

 

  • MOTION MADE BY WEST, SECONDED BY JAN REEB, TO APPROVE RECOMMENDATION FROM MAYOR DELONG OF HIRING JESSY MAY AS NEW FULL TIME POLICE OFFICER EFFECTIVE JUNE 10, 2019. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $5,995.91 FOR THE MONTH OF APRIL, WITH A YEAR-TO-DATE TOTAL COLLECTED OF $22,721.56.  THERE WERE 23 EMS RUNS FOR APRIL. MCDOUGAL REPORTED THAT SHE STILL HAS OUTSTANDING RUNS FOR WHICH SHE HAS NOT RECEIVED COMPLETED REPORTS TO SUBMIT FOR PAYMENT: ONE FOR DECEMBER, FOUR FOR JANUARY, EIGHT FOR MARCH, AND SEVEN FOR APRIL.  MCDOUGAL IS UNABLE TO BILL THESE RUNS DUE TO BILLING REQUIREMENTS NOT BEING MET BY EMS COORDINATOR SHAFFER.  MCDOUGAL INFORMED COUNCIL THAT AFTER ONE YEAR FROM DATE OF SERVICE, SHE CAN NO LONGER BILL FOR SERVICE.

 

FISCAL OFFICER’S REPORT

FIRST READING OF RESOLUTION NO. 2019-06: A RESOLUTION TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CURRENT EXPENSES, INCLUDING STREET LIGHTING EXPENSES (R.C. §§ 5705.03, 5705.19(A), 5705.191, 5705.192, and 5705.25)

 

FIRST READING OF RESOLUTION NO. 2019-07: A RESOLUTION TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF PROVIDING AND MAINTAINING FIRE APPARATUS, APPLIANCES, AND EQUIPMENT INCLUDING PUMPER/TANKER FIRE ENGINE AND FIRE GEAR FOR FIREFIGHTING PERSONNEL (R.C. §§ 5705.03, 5705.19(I), 5705.191, 5705.192, and 5705.25)

 

RITA REPORT REVIEWED.  THERE WAS $45,514.64 COLLECTED IN MAY WITH AN INCREASE OVER MAY OF LAST YEAR OF $6,599.72 AND AN INCREASE YEAR-TO-DATE COMPARED TO LAST YEAR OF $19,844.69.

 

INVOICE FROM PEP REVIEWED IN THE AMOUNT OF $29,493.00.  THIS INVOICE IS FOR THE RENEWAL OF PROPERTY AND GENERAL LIABILITY COVERAGE FOR THE VILLAGE OF ANTWERP FOR 2019-2020 ANNIVERSARY CONTRIBUTION, COMMENCING ON MAY 22, 2019.  THE INVOICE AMOUNT DUE HAS DECREASED FROM LAST YEAR’S INVOICE AMOUNT, WHICH WAS $29,974.00.

 

  • MOTION MADE BY REINHART, SECONDED BY ROHRS, TO AUTHORIZE FISCAL OFFICER LICHTY TO PAY PEP INVOICE FOR $29,493.00 FOR 2019-2020 CONTRIBUTION. 6 YEAS, 0 MOTION CARRIED AND APPROVED.

 

FISCAL OFFICER LICHTY NOTIFIED COUNCIL THE STATE AUDIT IS COMPLETE FOR YEARS 2017 AND 2018.  LICHTY ASKED COUNCIL, FINANCE COMMITTEE, ADMINISTRATOR, AND MAYOR IF THEY WOULD LIKE TO MEET WITH STATE AUDITORS FOR A POST AUDIT INTERVIEW ON THEIR FINDINGS.  ALL OF THOSE PREVIOUSLY MENTIONED DECLINED A POST AUDIT INTERVIEW NOTING THAT THE DOCUMENTS PROVIDED BY THE AUDITORS AND FISCAL OFFICER LICHTY WERE DETAILED AND EXPLAINED THE AUDIT AND FINDINGS SUFFICIENTLY.

 

ADMINISTRATOR’S REPORT

SANITARY SEWER PLANT AND LIFT STATION PROJECT CLOSED OUT:

THE SANITARY SEWER PLANT PROJECT HAS BEEN COMPLETED AND CLOSED OUR  THE FINAL PROJECT COST IS $784,760.30.  A ZERO INTEREST 20 YEAR LOAN IN THE AMOUNT OF $424,650.40 WILL RESULT IN SEMI-ANNUAL PAYMENTS OF $10,616.26 TO OWDA.  THE PROJECT CAME IN UNDER THE ORIGINAL ESTIMATE AND THE VILLAGE RECIEVED PRINCIPAL FORGIVENESS (GRANT) IN THE AMOUNT OF $50,000.00 FROM OWDA.  OTHER GRANT FUNDING USED ON THIS PROJECT INCLUDES $123,100.00 IN COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND OHIO PUBLIC WORKS COMMISSION GRANT FUNDS OF $199,999.00.

 

WATER TREATMENT PLANT IMPROVEMENT PROJECT COMPLETED:

THE WATER TREATMENT PLANT IMPROVEMENT PROJECT HAS BEEN COMPLETED AND IS IN PROCESS OF CLOSE OUT WITH FINAL PAYMENT TO THE CONTRACTOR CURRENTLY BEING PROCESSED.  THE FINAL PROJECT COST IS $230,608.00.  A ZERO INTEREST 20 YEAR LOAN IN THE AMOUNT OF $87,725.00 REPAYMENT TO OHIO PUBLIC WORKS COMMISSION WILL RESULT IN SEMI-ANNUAL PAYMENTS OF $2,193.12.  A GRANT WAS RECEIVED FROM OHIO PUBLIC WORKS FOR $87,725.00.  OWDA FUNDED THE BALANCE OF THE PROJECT IN THE AMOUNT OF $55,158.00, WHICH IS A 30 year, 3.020% LOAN WITH *REPAYMENT TO START IN JULY, 2019.  (*LOAN PAYMENT AMOUNT TO BE DETERMINED BY OWDA).

 

PROBLEMS WITH JUVENILES AT RIVERSIDE VETERAN’S MEMORIAL PARK:

THE ANTWERP POLICE DEPARTMENT AND THE ADMINISTRATOR HAVE BEEN WORKING TOGETHER TO STEM FIGHTING BETWEEN JUVENILES, HARASSMENT OF VISITORS TO THE PARK, AND DISRESPECTFUL USE OF PICNIC TABLES.  COUNCIL NEEDS TO BE AWARE THAT DUE TO ALL OF THE INCIDENTS OCCURRING BY CHILDREN AND TEENAGERS UNDER THE AGE OF 18 AT THE PARK THAT THE POLICE DEPARTMENT AND THE ADMINISTRATOR HAVE HAD TO INFORM THE PARENTS OF THESE JUVENILES THAT THEY CAN NO LONGER BE AT THE PARK WITHOUT A PARENT ACCOMPANYING THEM.  SCHOOL ISN’T OUT FOR THE SUMMER YET AND THE POLICE DEPARTMENT HAS BEEN IN THE PARK DEALING WITH THESE TYPES OF INCIDENTS ON A DAILY BASIS.  THE PARK BOARD WILL MEET TO REVIEW THE CURRENT PARK RULES TO DETERMINE IF THE AGE OF CHILDREN ALLOWED TO BE IN THE PARK UNACCOMPANIED BY AN ADULT NEEDS TO BE RAISED.  THE CURRENT RULES WERE ESTABLISHED BY AN ORDINANCE PASSED IN 2006 AND NEED REVIEWED.  A PARK BOARD MEETING WILL BE SCHEDULED.

 

KROOS DRIVE STORM WATER PROJECT COMPLETED:

DUE TO FLODDING ISSUES THAT HAVE PLAGUED KROOS DRIVE IN THE PAST AND DUE TO THE DEVELOPMENT OF MORE HOUSING, A STORM WATER PROJECT WAS UNDERTAKEN BY THE VILLAGE.  CONSTRUCTION INCLUDED APPROXIMATELY 1,000 FEET OF STORM DRAIN LINE AND 6 CATCH BASINS.  AN EASEMENT WILL BE REQUIRED FROM KAREN BANKS AS THE STORM LINE NEEDED TO CROSS HER PROPERTY ON KROOS DRIVE TO GET TO THE VILLAGE’S MAIN STORM LINE ON STONE STREET.  SHE HAS AGREED TO CONVEY AN EASEMENT TO THE VILLAGE AND A SURVEY IS BEING COMPLETED.  THE PROJECT FINAL COST IS ESTIMATED TO BE APPROXIMATELY $27,800.00.  STORM DRAIN FEES WILL PAY FOR THIS IMPROVEMENT.

 

RIVERSIDE PARK DRAINAGE BIDS TO BE TAKEN:

STORM LINE AND CATCH BASINS AROUND THE PLAYGROUND AND MAIN PAVILION WILL BE INSTALLED WITH A CDBG GRANT FROM PAULDING COUNTY.  AS THE ESTIMATE FOR THE PROJECT IS UNDER $50,000.00, REQUESTS FOR BIDS ARE BEING MAILED TO CONTRACTORS.  THE ESTIMATED COST OF THE PROJECT IS $29,411.25 WITH $25,575.00 BEING FUNDED BY A GRANT.  IN ORDER NOT TO INTERFERE WITH DAY IN THE PARK, THE ACTUAL CONSTRUCTION WILL NOT TAKE PLACE UNTIL RIGHT AFTER DAY IN THE PARK.  IT ALSO WILL ALLOW MORE THAN ONE BID AS CONTRACTORS ARE BUSY AND THIS IS A RELATIVELY SMALL PROJECT.

 

ADMINISTRATOR KEERAN INFORMED COUNCIL THAT LIGHTNING HIT THE WATER TOWER LAST THURSDAY EVENING AND HAS CAUSED DAMAGE.  A CLAIM HAS BEEN FILED WITH THE VILLAGE’S INSURANCE COMPANY AND THE VILLAGE HAS A $500.00 DEDUCTIBLE.  KEERAN WILL CONTACT THE INSURANCE COMPANY TO SEE IF THE VILLAGE CAN BE REIMBURSED FOR WAGES PAID FOR THE OVERTIME REQUIRED TO BE WORKED BY VILLAGE EMPLOYEES AS A RESULT OF THE DAMAGE CAUSED BY THE LIGHTNING STRIKE.

 

KEERAN ALSO LET COUNCIL KNOW THAT REAL WASTE DISPOSAL HIT ONE OF THE VILLAGE’S BUILDINGS AT THE WATER PLANT.  KEERAN CONTACTED SCHWELLER ELECTRIC TO FIX THE ELECTRICAL DAMAGE ON THIS BUILDING AND REAL WASTE IS SENDING HARTZOG OVER TO GIVE AN ESTIMATE ON STRUCTURAL DAMAGE.  REAL WASTE WILL TAKE CARE OF ALL EXPENSES RESULTING FROM THIS ACCIDENT.

 

COUNCIL MEMBER ROHRS ASKED KEERAN THE STATUS OF INSTALLING A BACKFLOW PREVENTER ON METER AT WATER PLANT FOR TREATED BULK WATER SALES.  DUE TO ONGOING COSTS RELATED TO OTHER PROJECTS, KEERAN HAS NOT MOVED FORWARD ON THIS.  SINCE THE COST FOR INSTALLING THIS WOULD BE HIGH, KEERAN ASKED COUNCIL TO DISCUSS THE CONTINUED SALE OF TREATED BULK WATER.  THE VILLAGE HAS CURRENTLY STOPPED SALES OF TREATED BULK WATER DUE TO PROJECT CONSTRUCTION ON SCHOOL PROPERTY AT WATER PLANT DRIVE.  DUE TO HAVING ONLY A COUPLE OF CUSTOMERS PURCHASING TREATED BULK WATER AND THE CONGESTION ON THIS ALREADY HEAVILY TRAVELED ROAD, KEERAN IS WONDERING IF THE VILLAGE SHOULD CONTINUE TO SELL TREATED BULK WATER.  COUNCIL ASKED SOLICITOR FARR TO PREPARE AN ORDINANCE AMENDING THE CURRENT WATER ORDINANCE TO STOP THE SELLING OF TREATED BULK WATER AND TO HAVE THE ORDINANCE DOING SO BE AN EMERGENCY MEASURE.

 

ROHRS ALSO ASKED ABOUT THE OPERABILITY OF THE VILLAGE’S GENERATOR.  KEERAN STATED THAT SHE WOULD CHECK INTO THAT AND AT ONE TIME SHE KNEW THEY WERE STARTING IT EVERY QUARTER.

 

 

COMMITTEE REPORTS

FINANCE COMMITTEE MET APRIL 25TH WITH FIRST INSURANCE REPRESENTATIVES TO DISCUSS VILLAGE EMPLOYEE HEALTH INSURANCE.  SINCE THE MEETING, FIRST INSURANCE HAS PROVIDED THE COMMITTEE MEMBERS WITH OPTIONS THAT THEY REQUESTED.  FINANCE COMMITTEE WILL MEET MAY 29, 2019, AT 8:00 A.M. TO DISCUSS OPTIONS PROVIDED BY FIRST INSURANCE AND MAKE RECOMMENDATIONS TO COUNCIL AT JUNE COUNCIL MEETING.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $1,840.00 IN THE MONTH OF APRIL WITH $1,411.00 GOING TO THE VILLAGE, $412.50 GOING TO THE STATE, AND $16.50 GOING TO THE INDIGENT DRIVER’S FUND.

 

MAYOR ANNOUNCED TO COUNCIL THAT HE WILL BE SEEKING RE-ELECTION FOR MAYOR IN THE UPCOMING NOVEMBER ELECTION.  MAYOR ALSO NOTED THAT TWO SEATS FOR COUNCIL WILL BE ON THE NOVEMBER BALLOT.

 

NEW BUSINESS

ADMINISTRATOR KEERAN WANTED TO REMIND RESIDENTS AND OTHERS OF THE RIB FEST ON JUNE 1ST.

 

  • MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ENTER INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL, SPECIFICALLY PERFORMANCE ISSUES OF A MEMBER OF THE EMS DEPARTMENT, AND THE DISCIPLINE OF SUCH MEMBER, UP TO AND INCLUDING TERMINATION. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  ENTER EXECUTIVE SESSION AT 6:32 P.M.

 

BACK ON THE RECORD AT 7:02 p.m.  NO ACTION TAKEN IN EXECUTIVE SESSION.

 

  • MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 7:03 P.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                            DATE________________

April 2019 Administrator’s Report

ADMINISTRATOR’S REPORT

APRIL, 2019

 

OHIO DEPARTMENT OF TRANSPORTATION ESTIMATED MOTOR FUEL TAX REVENUE FOR 2020-2021:

With the passage of HB62, the state has enacted a 10.5 cent per gallon to gas and a 19 cent per gallon to diesel fuel that will go into effect state wide on July 1, 2019.  On 4/8/19 the Ohio Department of Transportation issued an estimation of what this new local fuel tax would bring to villages, cities and townships.  Antwerp is estimated to receive $104,549.00 for calendar year 2020 and $105,708.00 for 2021.  The Village usually estimates $55,000 of fuel tax for the annual budget. This should help the Village perform more street improvements.

 

ODOT TRANSPORTATION ALTERNATIVE GRANT:

The Village received notification that we have been approved to submit a 2019 TAP project application for extension of sidewalk from Water Plant Drive to Dollar General.  A full application is due to ODOT by May 17, 2019.   Grant award announcement is expected in the fall.  The new estimated project cost is $97,682.28 as the project would not go into actual construction until the Summer of 2021.  I spoke with the engineer and advised them that this cost was out of reach for the Village and they agreed.  It would be better to find other sources of money and have a local contractor do the work.  I have asked a local contractor to give me an estimate to complete 4’ sidewalks in so the Village would have an idea of what this would cost without outside funding.  I am sure it could be half of the cost.  Once I have the estimate the Village can look into other alternatives to get this section completed.

 

VOTE ON APPROVING APPLICATIONS FOR PLACEMENT OF FARMLAND IN AGRICULTURAL DISTRICTS TO BE HELD AT MONDAY NIGHTS COUNCIL MEETING:

Harvest Farm Management and Keith and Susan Wiesehan, Trustees, who farm land inside the Village corporation limits have filed with the Village an Application for placement of farmland in an agricultural district.  This application is allowable under Ohio Revised Code Section 929.02.   The process is as follows:

 

Any person who owns agricultural land may file an application with the county auditor and the clerk of the municipal corporation if the land lies within a municipal corporation to place the land in  an agricultural district for five years if, during the three calendar years prior to the year in which the person files the application, the land has been devoted exclusively to agricultural production or devoted to and qualified for payments or other compensation under a land retirement or conservation program under an agreement with a federal agency.  The total amount of land for which application is made must not be less than ten acres or more or the activities conducted on the land produced an average yearly gross income of at least $2,500.00 during that three year period or the owner has evidence of an anticipated gross income of that amount from those activities.

 

Two public hearings were held to allow for comment in the applications, no adverse comments were received.  I have attached the minutes from both hearings for your review.

 

There are only a few reasons why an application can be rejected or modified by the municipality; they must be able to demonstrate that having the land placed in a district would create a substantial adverse effect on:

 

1.        The provision of municipal services within the municipal corporation.

2.        Efficient use of land within the municipal corporation.

3.        The orderly growth and development of the municipal corporation.

4.        The public health, safety or welfare (ORC 929.02 (B)).

 

The applications will be presented for passage, modification and passage or rejection at the April 15, 2019 council meeting.

 

ORDINANCE TO BE PRESENTED TO DESIGNATE WATER PLANT DRIVE AS A STREET:

It has come to the attention of the Village that Water Plant Drive was never designated as a village street.  The Antwerp School in the development of a new concession stand requested that a new gas line be ran to the site at which time the Ohio Gas Company discovered that the street was not dedicated and requested an easement from the Village.

 

Further research revealed that the village granted an easement in 1996 to the Antwerp School a driveway easement for the purposes of ingress and egress to Stat Route No. 49 (Erie Street) and also the Canal Road.   Over the years the road was assumed to be a dedicated street and improvements were made to pave and patch this busy street.

 

In order to continue to use permissive tax and/or gas tax dollars for needed improvements, this street needs to be dedicated.  This would also assist the Ohio Gas Company in not requiring an easement to improve the gas line to the concession stand.  An ordinance is included in the council packet and this will be presented as an emergency action in order to allow the school to proceed with their improvement and allow the village to repair pot holes in the street as part of our summer paving program.

 

PAULDING COUNTY LANDBANK HAS ACQUIRED ANOTHER ANTWERP PROPERTY:

The County Treasurer has informed this writer that the property located at 204 E. Daggett has started the process with the Land bank to be demolished.  An asbestos and interior inspection will be completed before the property can go into bid process to tear it down.  This property was foreclosed on and did not bring any offers.  The foundation and residence was in terrible dilapidated condition and was accepted by the Land bank for demolition.  This is a property that the Village has had to mow for years.  This is definitely a welcomed decision.

 

I also was informed that the first two properties that the Landbank acquired and demolished will go to sealed bid in the next couple of weeks.  No minimum will be required in the bids and they will be the first two properties offered for sale since the County initiated the Land bank.

 

PUBLIC HEARING MINUTES

Village of Antwerp

Wednesday, March 27, 2019, at 5:30 p.m.

 

The Council of the Village of Antwerp held a public hearing on Wednesday, March 27, 2019, at 5:30 p.m. in Council Chambers to consider any written or public comment on the Application for Placement of Farmland in an Agricultural District filed by Keith L. and Susan R. Wiesehan, Trustees.  Village Council members present were Mike Rohrs, Keith West, Dean Rister, Ken Reinhart, and Jan Reeb.  Also in attendance were the Village Administrator Sara Keeran, Mayor Ray Delong, and Solicitor Melanie Farr.  Joe Barker and Dave Nice appeared on behalf of Harvest Farm Management and Mike Wiesehan on behalf of Wiesehan Farms.

 

On March 5, 2019, Keith L. and Susan R Wiesehan, Trustees, filed with the Village of Antwerp an application to place 11.772 acres of land in an agricultural district for a five-year period, subject to renewal if the same land requirements and land use are met, in accordance with ORC 929.02.

 

The public hearing was opened by Village Administrator Sara Keeran, noting the purpose of the public hearing, as noted above, and stating she had not received any comment or written statements for or against the placement of the farm ground at issue into an Agricultural District.  She also stated that the purpose of placing agricultural land in an Agricultural District had been discussed in-depth at a previous public hearing on March 20, 2019, and she asked if there were any additional comments or questions from the attendees.  Council member Rister asked Solicitor Farr if she had researched the question of whether a portion of land can be withdrawn from the district once the land is placed in an agricultural district.  Solicitor Farr stated she did not find a definitive answer to this question, but she did not find anything that would appear to prohibit a portion of land from being withdrawn from an agricultural district during the five-year period.  Any land withdrawn would be subject to any penalties as further discussed below.  The definition of “withdrawal from an agricultural district” is provided in ORC 929.01(B), which was discussed, and that the only reference to “all or part of the owner’s land” is in ORC 929.02(C), which addresses the renewal process.

 

A discussion was held concerning penalties that would be levied if land was removed from an agricultural district, to which Dave Nice of Harvest Farm Management stated he was not sure what the penalties would be as no ground had been removed from any of the property he farms, but assumed it would be similar to the difference in what is charged for removing farm ground out of the CAUV designation.  ORC 929.02(D) addresses the penalties if land is withdrawn from the district.  Again, it was stated that placing farm ground in an Agricultural District would not prevent economic development if opportunities presented itself to the property owners.

 

Mike Wiesehan, representing Wiesehan Farms, stated they have been a member of the Antwerp community and want to continue to be a member of the community.

 

With nothing further to come before the public hearing, a motion was made by Mike Rohrs, seconded by Keith West, to adjourn the public hearing.  5 yeas, 0 nays.  Motion carried and approved.  The public hearing was adjourned at 5:35 p.m.

 

Respectfully submitted,

 

 

______________________

Sara Keeran,

Village Administrator

 

April 2019 Special Meeting Minutes

SPECIAL MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

APRIL 8, 2019

 

THE SPECIAL MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 7:30 A.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KENNETH REINHART, RUDIE REEB, MIKE ROHRS, KEITH WEST, AND JAN REEB.

 

ALSO IN ATTENDANCE: FISCAL OFFICER AIMEE LICHTY AND ADMINISTRATOR SARA KEERAN.  MEDIA PRESENT: NONE. VISITORS PRESENT: NONE.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO EXCUSE DEAN RISTER FROM THE SPECIAL COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

FISCAL OFFICER’S REPORT

EMERGENCY READING OF RESOLUTION NO. 2019-05: A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A GRANT WRITING SERVICES AGREEMENT ON BEHALF OF THE VILLAGE OF ANTWERP FIRE DEPARTMENT WITH OHIO FIRST RESPONDER GRANTS, LLC, AND DECLARING THE SAME TO BE AN EMERGENCY

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2019-05. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT RESOLUTION NO. 2019-05. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 7:32 a.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                            DATE________________

March 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

MARCH 18, 2019

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, RUDIE REEB AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS, EMS CLERK ASHLEY MCDOUGAL, AND EMS COORDINATOR RANDY SHAFFER.  MEDIA PRESENT: NONE. VISITORS PRESENT: JAYVIN LANDERS AND OFFICER DEPUTY SHANE DYSON FROM THE PAULDING COUNTY SHERIFF’S OFFICE.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD FEBRUARY 20, 2019, WERE REVIEWED.

 

  •   MOTION MADE BY RISTER, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE FEBRUARY 20, 2019, REGULAR COUNCIL MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE FEBRUARY DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO APPROVE THE FEBRUARY RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

JAYVIN LANDERS – OBSERVE FOR HIGH SCHOOL GOVERNMENT CLASS.  DEPUTY SHANE DYSON TO DISCUSS THE ISSUANCE OF GRANT FUNDS FOR MARCS RADIOS.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 97 CALLS FOR SERVICE FOR THE MONTH OF FEBRUARY WITH 15 OFFENSES.  DEPUTY DYSON AND CHIEF CLEMENS NOTIFIED COUNCIL REGARDING THE GRANT AWARDED TO THE PAULDING COUNTY SHERIFF’S OFFICE AND THE ISSUANCE OF 6 PORTABLE RADIOS AND 3 MOBILE RADIOS TO THE VILLAGE POLICE DEPARTMENT IN ORDER TO USE THE COUNTY-WIDE DISPATCH SYSTEM.  THE GRANT MONIES ALLOW THE COUNTY AGENCIES TO PURCHASE MARCS PORTABLE AND MOBILE RADIO UNITS, WHICH IS PREFERABLE FOR DISPATCHING PURPOSES TO AVOID THE NEED TO MONITOR VARIOUS CHANNELS.  THERE IS A $20.00 PER MONTH USER FEE PER RADIO BUT A CURRENT GRANT REDUCES THIS MONTHLY USER FEE TO $10.00 PER RADIO.  THE VILLAGE WILL BE RESPONSIBLE FOR PAYING THIS MONTHLY USER FEE FOR EACH RADIO.  THIS FEE IS PAYABLE TO MARCS FOR MAINTAINING THE TOWERS.  THE USE OF THESE RADIOS COUNTY-WIDE GOES INTO EFFECT THIS WEEK.  THE RADIOS HAVE A FIVE YEAR WARRANTY AND THE PAULDING COUNTY SHERIFF’S OFFICE WILL OWN THE RADIOS FOR TEN YEARS PER THE TERMS OF THE GRANT AND THEN OWNERSHIP OF THE RADIOS WILL TRANSFER TO THE VILLAGE OF ANTWERP.  THE VILLAGE WILL NEED TO MAINTAIN THE RADIOS RECEIVED AND MAKE THEM AVAILABLE FOR INSPECTION PER THE TERMS OF THE MEMORANDUM OF UNDERSTANDING.  DEPUTY DYSON CONFIRMED THAT THE VILLAGE MAY OPT OUT OF USING THE RADIOS ISSUED TO THE VILLAGE POLICE DEPARTMENT AND RETURN THE RADIOS TO THE PAULDING COUNTY SHERIFF’S OFFICE AT ANYTIME PRIOR TO THE TRANSFER OF OWNERSHIP.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $8,948.77 FOR THE MONTH OF FEBRUARY, WITH A YEAR-TO-DATE TOTAL COLLECTED OF $21,675.65.  THERE WERE 25 EMS RUNS FOR FEBRUARY.

 

EMS COORDINATOR RANDY SHAFFER DISCUSSED THE PROPOSAL TO RETAIN OHIO FIRST RESPONDER GRANTS, LLC TO PERFORM THE GRANT WRITING FOR THE EMS DEPARTMENT TO PROCURE CARDIAC MONITORS AND AUTOMATED CPR DEVICES.  DISCUSSION HAD ON THE TERMS OF THE GRANT APPLICATION WRITING CONTRACT, INCLUDING WHETHER THE SUBJECT SHOULD ALSO INCLUDE THE GRANT WRITING FOR THE EMS DEPARTMENT TO PROCURE PROTECTIVE GEAR.  RANDY SHAFFER CONFIRMED DURING THE MEETING THAT THE GRANT APPLICATION WRITING CONTRACT AS SUBMITTED IS CORRECT, SEEKING ONLY TO PROCURE CARDIAC MONITORS AND AUTOMATED CPR DEVICES AT THIS TIME.  THE GRANT MUST BE SUBMITTED IN THE VERY NEAR FUTURE.  RANDY SHAFFER ALSO NOTIFIED COUNCIL THAT THE NEW AMBULANCE WILL BE IN THE VILLAGE THIS COMING FRIDAY.

 

 

FISCAL OFFICER’S REPORT

SECOND READING OF RESOLUTION NO. 2019-01: A RESOLUTION OF NECESSITY TO LEVY A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CURRENT EXPENSES (R.C. §§ 5705.03, 5705.19(A), 5705.191, 5705.192, and 5705.25)

 

SECOND READING OF RESOLUTION NO. 2019-02: A RESOLUTION OF NECESSITY TO LEVY A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF PROVIDING AND MAINTAINING FIRE APPARATUS, APPLIANCES, AND EQUIPMENT INCLUDING A PUMPER/TANKER FIRE ENGINE AND FIRE GEAR FOR FIREFIGHTING PERSONNEL (R.C. §§ 5705.03, 5705.19(I), 5705.191, 5705.192, and 5705.25)

 

EMERGENCY READING OF RESOLUTION NO. 2019-03: A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A GRANT WRITING SERVICES AGREEMENT ON BEHALF OF THE VILLAGE OF ANTWERP EMS DEPARTMENT WITH OHIO FIRST RESPONDER GRANTS, LLC, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY ROHRS, SECONDED BY RISTER, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2019-03. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO ACCEPT RESOLUTION NO. 2019-03. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF RESOLUTION NO. 2019-04: A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE VILLAGE OF ANTWERP AND THE PAULDING COUNTY SHERIFF’S OFFICE FOR THE USE OF GRANT FUNDS TO PURCHASE MARCS PORTABLE AND MOBILE RADIOS UNITS TO BE UTILIZED BY VARIOUS AGENCIES IN PAULDING COUNTY, INCLUDING THE VILLAGE OF ANTWERP POLICE DEPARTMENT, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY WEST, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2019-04. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RUDIE REEB, TO ACCEPT RESOLUTION NO. 2019-04. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

RITA REPORT REVIEWED NOTING $28,469.15 COLLECTED IN MARCH WITH AN INCREASE OVER MARCH OF LAST YEAR OF $7,325.40 AND AN INCREASE YEAR-TO-DATE COMPARED TO LAST YEAR OF $13,725.17.

 

ADMINISTRATOR’S REPORT

WATER TREATMENT PLANT IMPROVEMENT UPDATE:

CONTRACTOR HAS INSTALLED THE AIR PIPING AND NEW FILTER MEDIA IN ONE OF THE FILTER VESSELS AND IT HAS PASSED COLIFORM TESTING.  THE SECOND VESSEL HAS BEEN FILLED AND WE ARE AWAITING TEST RESULTS.  THIS SHOULD COMPLETE THE PROJECT.

 

FORMER LIBERTY FUEL STOP ACQUIRED BY PAULDING COUNTY LAND BANK:

THE PAULDING COUNTY LAND BANK ACQUIRED THE FORMER LIBERTY FUEL STOP, 504 E. RIVER STREET, WHICH IS LOCATED IN FRONT OF DOUG BRAGG’S TRAILER PARK.  THIS SITE HAS UNDERGROUND FUEL TANKS AND IS ON THE STATE OF OHIO’S BUSTER LIST, WHICH QUALIFIES IT FOR FUNDING THROUGH THE OHIO DEVELOPMENT SERVICE AGENCY’S ABANDONED GAS STATION CLEANUP GRANT.  TETRA TECH WILL BE COMPLETING THE APPLICATION AND OVERSEEING THE GRANT.  THE PROJECT CAN BE COMPLETED WITHIN A YEAR AFTER AN AWARD IS MADE AND DEPENDING ON THE LEVEL OF CONTAMINATION AT THE SITE.  MAUMEE VALLEY PLANNING ORGANIZATION WILL KEEP THE VILLAGE UPDATED ON THE PROGRESS OF THE GRANT AWARD.

 

ODOT TRANSPORTATION ALTERNATIVE GRANT:

THE VILLAGE RECEIVED NOTIFICATION THAT IT HAS BEEN APPROVED TO SUBMIT A 2019 TAP PROJECT APPLICATION FOR EXTENSION OF SIDEWALKS FROM WATER PLANT DRIVE TO DOLLAR GENERAL.  A FULL APPLICATION IS DUE TO ODOT BY MAY 17, 2019.  GRANT AWARD ANNOUNCEMENT IS EXPECTED IN THE FALL.  ESTIMATED PROJECT COST IS $63,232.40.  ODOT WOULD PAY FOR 95% OF THE PROJECT WITH THE VILLAGE BEING RESPONSIBLE FOR 5%, OR APPROXIMATELY $3,262.00.  UNFORTUNATELY, THIS GRANT, IF FUNDED, WOULD NOT BE AVAILABLE UNTIL 2023.  THE VILLAGE WILL CONTINUE TO LOOK AT OTHER FUNDING IN THE MEANTIME.

 

RIVERSIDE PARK DRAINAGE PROJECT SET TO GO TO BID BY END OF MARCH:

THE VILLAGE’S CDBG PROJECT TO INSTALL STORM DRAIN LINE AND CATCH BASINS AROUND THE PLAYGROUND AND MAIN PAVILION IS SET TO GO TO BID BY THE END OF MARCH.  THE VILLAGE WAS AWARDED $25,575.00 FROM PAULDING COUNTY FROM THEIR FORMULA ALLOCATION PROGRAM AND THE VILLAGE IS RESPONSIBLE FOR $3,836.25.

 

S. MAIN / CANAL WATERLINE PROJECT IS FUNDED:

THE ADMINISTRATOR RECEIVED CONFIRMATION FROM OPWC THAT THE S. MAIN / E. CANAL WATERLINE REPLACEMENT PROJECT IS BEING FUNDED THROUGH THE OHIO PUBLIC WORKS COMMISSION.  THE AWARD WILL BE RELEASED AFTER THE STATE’S NEW BUDGET YEAR OF JULY 1, 2019.  THE VILLAGE RECEIVED $305,000.00, WITH 50% BEING GRANT AND 50% BEING LOAN.  THIS PROJECT WILL REPLACE OLD WATERLINE ON S. MAIN STREET FROM DAGGETT STREET TO THE END OF S. MAIN STREET AND E. CANAL FROM S. ERIE STREET TO WATER PLANT DRIVE WITH NEW 8” PLASTIC PIPE.  BOTH OF THESE SEGMENTS OF LINE HAVE WATERLINE BREAKS ALL YEAR LONG.

 

CITY OF TOLEDO PASSES THE LAKE ERIE BILL OF RIGHTS & HOW IT COULD AFFECT THE VILLAGE:

IN A SPECIAL ELECTION HELD IN FEBRUARY, TOLEDO VOTERS PASSED THE LAKE ERIE BILL OF RIGHTS (LEBOR).  THE VILLAGE COULD BE IMPACTED IF THE CITY OF TOLEDO OR CITIZENS OF TOLEDO BRING LEGAL ACTION FOR AN ALLEGED VIOLATION OF LAKE ERIE’S LEGAL RIGHT.  ONE EXAMPLE OF A LAWSUIT COULD BE THAT THE VILLAGE’S SANITARY SEWER PERMIT ISSUED BY THE EPA COULD BE DEEMED INVALID TO THE EXTENT THEY CONFLICT WITH A CITIZEN’S CONCEPTION OF THE LEBOR’S PROVISION.  THE LEBOR INCLUDES ALL OF NORTHERN OHIO THAT DRAINS INTO LAKE ERIE.  ANOTHER EXAMPLE OF A LAWSUIT COULD BE THAT VILLAGES AND/OR MANUFACTURERS WITH A SANITARY SEWER SYSTEM WOULD HAVE TO REDUCE OR ELIMINATE ANY ORGANIC OR CHEMICAL THAT IS DISCHARGED INTO THE WATERSHED THAT CONTRIBUTES TO THE ALGAE BLOOM IN LAKE ERIE.  THIS COULD RESULT IN OHIO FARMERS, TAXPAYERS, GOVERNMENT ENTITIES AND BUSINESSES FACING THE PROSPECT OF COSTLY LEGAL BILLS FIGHTING OVER A MEASURE THAT LIKELY WILL BE FOUND UNCONSTITUTIONAL AND UNENFORCEABLE.  A LAWSUIT CHALLENGING THE LAW HAS ALREADY BEEN FILED AND MORE ARE ANTICIPATED.

 

FARMERS HAVE BEEN ENCOURAGED BY THE OHIO FARM BUREAU FEDERATION (OFBF) TO PLACE THEIR FARMLAND IN AGRICULTURAL DISTRICTS WITH THE HOPE THAT THIS WOULD GIVE SOME PROJECTION FROM LAWSUITS.  CONSEQUENTLY, HARVEST FARM MANAGEMENT AND KEITH AND SUSAN WIESEHAN, TRUSTEES, WHO FARM LAND INSIDE THE VILLAGE CORPORATION LIMITS HAVE EACH FILED WITH THE VILLAGE AN APPLICATION FOR PLACEMENT OF FARMLAND IN AN AGRICULTURAL DISTRICT.  THIS APPLICATION IS ALLOWABLE UNDER OHIO REVISED CODE SECTION 929.02.  THE PROCESS IS AS FOLLOWS:

 

ANY PERSON WHO OWNS AGRICULTURAL LAND MAY FILE AN APPLICATION WITH THE COUNTY AUDITOR AND THE CLERK OF THE MUNICIPAL CORPORATION IF THE LAND LIES WITHIN A MUNICIPAL CORPORATION TO PLACE THE LAND IN AN AGRICULTURAL DISTRICT FOR FIVE YEARS IF, DURING THE THREE CALENDAR YEARS PRIOR TO THE YEAR IN WHICH THE PERSON FILES THE APPLICATION, THE LAND HAS BEEN DEVOTED EXCLUSIVELY TO AGRICULTURAL PRODUCTION OR DEVOTED TO AND QUALIFIED FOR PAYMENTS OR OTHER COMPENSATION UNDER A LAND RETIREMENT OR CONSERVATION PROJECT UNDER AN AGREEMENT WITH A FEDERAL AGENCY.  THE TOTAL AMOUNT OF LAND FOR WHICH APPLICATION IS MADE MUST NOT BE LESS THAN TEN ACRES OR MORE OR THE ACTIVITIES CONDUCTED ON THE LAND PRODUCED AN AVERAGE YEARLY GROSS INCOME OF AT LEAST $2,500.00 DURING THAT THREE YEAR PERIOD OR THE OWNER HAS EVIDENCE OF AN ANTICIPATED GROSS INCOME OF THAT AMOUNT FROM THOSE ACTIVITIES.

 

ONCE THE APPLICATION IS FILED WITH THE VILLAGE, A PUBLIC HEARING IS SCHEDULED WITHIN 30 DAYS OF RECEIPT OF THE FILING.  THE FARMLAND OWNER IS SENT A CERTIFIED NOTICE NO LATER THAN 10 DAYS PRIOR TO THE HEARING.  WITHIN 30 DAYS OF the HEARING, COUNCIL MAY APPROVE, MODIFY AND APPROVE AS MODIFIED, OR REJECT the APPLICATION.  THE CLERK WILL THEN SEND A COPY OF THE DECISION TO THE COUNTY AUDITOR.

 

THERE ARE ONLY A FEW REASONS WHY AN APPLICATION CAN BE REJECTED OR MODIFIED BY THE MUNICIPALITY; COUNCIL MUST BE ABLE TO DEMONSTRATE THAT HAVING THE LAND PLACED IN AN AGRICULTURAL DISTRICT WOULD CREATE A SUBSTANTIAL ADVERSE EFFECT ON:

 

1.       THE PROVISION OF MUNICIPAL SERVICES WITHIN THE MUNICIPAL CORPORATION;

2.       EFFICIENT USE OF LAND WITHIN THE MUNICIPAL CORPORATION;

3.       THE ORDERLY GROWTH AND DEVELOPMENT OF THE MUNICIPAL CORPORATION; OR

4.       THE PUBLIC HEALTH, SAFETY OR WELFARE (ORC 929.02(B)).

 

THE VILLAGE COUNCIL WILL HOLD A PUBLIC HEARING ON THE FIRST APPLICATION FOR HARVEST FARM MANAGEMENT ON WEDNESDAY, MARCH 20, 2019, AT 5:30 P.M. AND A PUBLIC HEARING ON THE SECOND APPLICATION FOR KEITH AND SUSAN WIESEHAN ON WEDNESDAY, MARCH 27, 2019, AT 5:30 P.M.  BOTH HEARINGS WILL TAKE PLACE AT TOWN HALL.  THE APPLICATIONS WILL BE PRESENTED TO COUNCIL TO APPROVE, MODIFY AND APPROVE AS MODIFIED, OR REJECT AT THE APRIL 15, 2019, COUNCIL MEETING.

 

DISCUSSION ON POTENTIAL OF NUISANCE CLAIMS AND LIVESTOCK OPERATION DEVELOPMENTS IN THE FUTURE.

 

COMMITTEE REPORTS

PARK BOARD REPORT GIVEN BY WEST.  MARK GREENWOOD HAS A GROUP OF VOLUNTEERS WILLING TO REMOVE CEMENT IN PARK IN CENTER NEAR OLD MONUMENT AND RE-SEED THE AREA.  THE SIDEWALK AND BRIDGE TO THE PARK STATION WOULD REMAIN.  THE CANNON WOULD BE REMOVED.  AFTER DISCUSSION, THE TIME CAPSULE WOULD REMAIN AS WELL.  THE VOLUNTEERS WOULD DONATE THEIR LABOR AND MATERIALS REQUIRED TO REMOVE THE CEMENT AND RE-SEED THIS AREA.

 

  •   MOTION MADE BY WEST, SECONDED BY ROHRS, TO APPROVE THE REMOVAL OF CEMENT AND RE-SEED AREA IN CENTER OF PARK NEAR OLD MONUMENT AS DESCRIBED ABOVE WITH VOLUNTEERS TO PROVIDE LABOR AND MATERIALS FOR PROJECT AT NO COST TO THE VILLAGE. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

FINANCE COMMITTEE WILL MEET ON MARCH 28, 2019, AT 7:30 A.M. TO DISCUSS HEALTH INSURANCE.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $2,630.00 IN THE MONTH OF FEBRUARY WITH $1,953.00 GOING TO THE VILLAGE, $650.00 GOING TO THE STATE, AND $27.00 GOING TO THE INDIGENT DRIVER’S FUND.

 

NEW BUSINESS

NONE

 

  •   MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ADJOURN THE MEETING. 5 YEAS, 1 NAY.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:51 P.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                            DATE________________

February 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

February 20, 2019

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 8:00 a.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS, AND EMS CLERK ASHLEY MCDOUGAL.  MEDIA PRESENT: NONE. VISITORS PRESENT: NONE.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO EXCUSE RUDIE REEB FROM THE COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JANUARY 16, 2019, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RISTER, TO ACCEPT THE MINUTES FROM THE JANUARY 16, 2019, REGULAR COUNCIL MEETING. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE JANUARY DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY RISTER, TO APPROVE THE JANUARY RECONCILIATION REPORT.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

NONE

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 83 CALLS FOR SERVICE FOR THE MONTH OF JANUARY WITH 35 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $12,266.60 FOR THE MONTH OF JANUARY, WITH A YEAR-TO-DATE TOTAL COLLECTED OF $19,251.46.  THERE WERE 35 EMS RUNS FOR JANUARY.  MCDOUGALL INFORMED COUNCIL THAT THE WATER HEATER HAS STILL NOT BEEN REPLACED AT THE EMS BUILDING.  ADMINISTRATOR KEERAN WILL ISSUE A PURCHASE ORDER FOR A NEW WATER HEATER TO BE PURCHASED FOR THE EMS BUILDING.

 

WHILE AT TRAINING ON FEBRUARY 6, 2019, ASHLEY AND MIKE KNAPP ACCEPTED THE DR. FRANK FOSS EMS EXCELLENCE AWARD ON BEHALF OF THE VILLAGE EMS AND FIRE DEPARTMENTS.  THE AWARD IS IN RECOGNITION OF THE VILLAGE FIRE AND EMS STAFF THAT REPORTED TO THE INCIDENT ON STATE ROUTE 49 NEAR COUNTY ROAD 192 ON AUGUST 2, 2018.  INDIVIDUAL AWARDS WILL BE GIVEN TO FIRE STAFF AT THEIR NEXT MEETING.

 

FISCAL OFFICER’S REPORT

EMERGENCY READING OF ORDINANCE NO. 2019-05: AN ORDINANCE APPROVING, ADOPTING AND ENACTING AMERICAN LEGAL PUBLISHING’S OHIO BASIC CODE, 2019 EDITION, AS THE CODE OF ORDINANCES FOR THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-05. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2019-05. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FIRST READING OF RESOLUTION NO. 2019-01: A RESOLUTION OF NECESSITY TO LEVY A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF CURRENT EXPENSES (R.C. §§ 5705.03, 5705.19(A), 5705.191, 5705.192, and 5705.25)

 

FIRST READING OF RESOLUTION NO. 2019-02: A RESOLUTION OF NECESSITY TO LEVY A TAX THAT IS A RENEWAL OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF PROVIDING AND MAINTAINING FIRE APPARATUS, APPLIANCES, AND EQUIPMENT INCLUDING A PUMPER/TANKER FIRE ENGINE AND FIRE GEAR FOR FIREFIGHTING PERSONNEL (R.C. §§ 5705.03, 5705.19(I), 5705.191, 5705.192, and 5705.25)

 

EMERGENCY READING OF ORDINANCE NO. 2019-06: AN ORDINANCE ADOPTING AMENDMENTS TO THE PERSONNEL MANUAL FOR THE VILLAGE OF ANTWERP, OHIO, SPECIFICALLY, AMENDMENTS TO THE CREDIT CARD POLICY (SECTION 9.06(C)) AND THE SICK LEAVE POLICY (SECTION 10.02(G), SECTION 10.05(B), AND ADDING PARAGRAPHS C AND D TO SECTION 10.05), AND DECLARING THE SAME AN EMERGENCY

 

DISCUSSION ON THE PROPOSED AMENDMENTS TO THE CREDIT CARD POLICY AND SICK LEAVE POLICY, WHICH AMENDMENTS ARE INCLUDED AT EXHIBIT A TO ORDINANCE NO. 2019-06.

 

  •   MOTION MADE BY WEST, SECONDED BY ROHRS, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-06. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY RISTER, TO ACCEPT ORDINANCE NO. 2019-06. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

WATER TREATMENT PLANT IMPROVEMENT UPDATE:

CONTRACTOR RAN INTO SOME PROBLEMS WITH THE FILTER MEDIA REPLACEMENT.  THERE IS SUPPOSED TO BE AN AIR PIPING SYSTEM INSIDE THE TANKS AND THERE ISN’T ANY.  IT APPEARS THE AIR SYSTEM MIGHT HAVE BEEN TAKEN OUT AT SOME POINT IN THE LIFE OF THE TANKS.  THIS HAS SLOWED THE PROGRESS AND A CHANGE ORDER WILL BE NECESSARY TO INSTALL THE AIR PIPING.  ONCE THE CHANGE ORDER IS SUBMITTED AND APPROVED, THE PROJECT WILL GO FORWARD.  THE FINANCING AGENCIES, OPWC AND EPA, ARE AWARE OF THIS FINDING AND WILL APPROVE THE TIME EXTENSION SO THIS CAN BE COMPLETED.  IT SHOULD BE NOTED THAT THERE IS ENOUGH CONTINGENCY MONIES IN THE AWARD TO COMPLETE THE PROJECT WITHOUT THE VILLAGE HAVING TO USE WATER FUND DOLLARS NOT APPROPRIATED FOR THIS PROJECT.

 

LIFT STATION PROJECT WINDING DOWN:

THE LIFT STATION PROJECT IS NEARING COMPLETION.  THE ADMINISTRATOR DISCOVERED SOME SINK HOLES AT THE STONE STREET LOCATION AND HAS REPORTED THIS TO THE ENGINEER.  ONCE THIS IS CORRECTED, THE PROJECT PUNCH LIST WILL BE REVIEWED AND THE PROJECT CAN BE CLOSED OUT.

 

ADDITIONAL MAJOR WATER LEAKS HAVE BEEN FOUND:

LEAK DETECTION COMPANY AQUA-LINE OF FINDLAY, OHIO WAS CALLED AGAIN TO ASSIST THE WATER DEPARTMENT IN DETERMINING WHERE THE VILLAGE WAS LOSING WATER.  DUE TO THE FACT THAT LARGE AMOUNTS OF WATER WERE BEING LOST BUT NO OBVIOUS LEAKS COULD BE FOUND AQUA-LINE WAS CALLED TO ASSIST WITH THEIR DIGITAL DETECTION EQUIPMENT.  THEY DETERMINED 2 ADDITIONAL AREAS, ONE ON OSWALT STREET AND THE OTHER ON E. CANAL CLOSE TO THE S. ERIE FOUR WAY STOP.   BOTH OF THESE AREAS WILL BE DUG UP THIS WEEK.  THE ONE ON OSWALT HAS THE WATER LOSS GETTING INTO THE VILLAGE’S MAIN STORM LINE INSTEAD OF COMING TO THE SURFACE.  THE E. CANAL LEAK COMES AND GOES AS FAR AS THE PRESENCE OF WATER IN THE AREA.  THIS SECTION OF WATERLINE WILL BE REPLACED IN THE SUMMER WITH OPWC FUNDING.

 

KROOS DRIVE FLOODING:

KROOS DRIVE HAS LONG BEEN THE SUBJECT OF FLOODING FROM THE LACK OF ADEQUATE STORM DRAINAGE.  THIS HAS BEEN AGGRAVATED BY THE DEVELOPMENT OF ADDITIONAL HOUSING.  THE ONLY EXISTING STORM DRAINAGE IS OLD FARM TILE.  WITH THE EXCESSIVE SNOW/RAIN AND FREEZING AND THAWING IN THIS AREA, IT HAS BEEN BROUGHT TO THE VILLAGE’S ATTENTION THAT THIS MUST BE ADDRESSED NOW.  A NEW DUPLEX BUILT ON THE EAST SIDE OF KROOS DRIVE HAS POSSIBLY ADDED TO THE BLOCKAGE OF STORMWATER AS IT ALTERS THE FLOW, BUT THIS AREA HAS BEEN FLOODING FOR MANY YEARS.  THE VILLAGE HAS BEEN WORKING WITH JIM PENDERGRAST AND THE COUNTY ENGINEER TO DETERMINE THE SIZE OF STORM LINE, THE NUMBER OF CATCH BASINS, AND EASEMENTS NECESSARY TO RELIEVE THIS FLOODING.  IT IS PROPOSED THAT THE ESTIMATED COST TO INSTALL A NEW LINE ON KROOS DRIVE WILL BE APPROXIMATELY $28,000.00, AND AN EASEMENT WILL BE REQUIRED FROM KAREN BANKS IN ORDER TO CROSS HER PROPERTY ON THE WEST SIDE OF KROOS DRIVE TO GET TO THE DITCH ALONG THE RAILROAD TRACKS TO THE VILLAGE’S MAIN STORM LINE AT STONE STREET.  THE STORM FUND HAS ADEQUATE MONEY TO ADDRESS THIS PROJECT THIS SPRING.

 

PARK BOARD MET TO REVIEW SLEDDING HILL REQUEST FROM ACDC:

THE PARK BOARD MET ON FEBRUARY 6, 2019, TO REVIEW THE REQUEST BY ACDC TO DEVELOP A SLEDDING HILL AT RIVERSIDE MEMORIAL VETERAN’S PARK.  THE PARK BOARD WAS PROVIDED WITH THE GUIDELINES SUPPLIED TO THE VILLAGE BY THE VILLAGE’S INSURER, PUBLIC ENTITIES POOL.  DISCUSSION WAS HAD CONCERNING THE SLOPE OF THE EXISTING HILL AT THE PARK AND THE FACT THAT THE AREA LAYS WET FROM RIVER FLOODING AND HAS BEEN FLOODED MOST OF THIS WINTER.  THE BOARD WAS CONCERNED WITH THE RISK OF NOT BEING ABLE TO MEET THE RECOMMENDATIONS OF THE VILLAGE’S INSURANCE COMPANY AND THAT THIS SITE MIGHT NOT BE WITHOUT LIABILITY, SO THE BOARD AGREED TO HAVE THE ADMINISTRATOR INVITE THE RISK MANAGEMENT REPRESENTATIVE OF THE VILLAGE’S INSURANCE COMPANY TO COME UP AND VIEW THE SITE.

 

ON FEBRUARY 12, 2019, DAVID TILLER OF PERSO CAME TO THE VILLAGE AND MET WITH THE VILLAGE ADMINISTRATOR AND MARK GREENWOOD OF THE PARK BOARD.  THE ADMINISTRATOR RELAYED THE PARK BOARD’S CONCERNS TO MR. TILLER AND MARK GREENWOOD TOOK HIM TO THE PARK TO ACCESS THE AREA.  AN E-MAIL RECEIVED FROM MR. TILLER OUTLINES HIS FINDINGS AND HIS RECOMMENDATIONS THAT HE CANNOT RECOMMEND THE LOCATION DUE TO THE FOLLOWING REASONS:

THE RUNOUT AREA WOULD BE LOCATED ON AN ICE SHEET FROM THE MAUMEE RIVER.  IN ADDITION, IT DOES NOT APPEAR TO MEET THE RECOMMENDED 2X LENGTH FOR THE HEIGHT OF THE HILL.
THE ANGLE OF THE SLEDDING HILL APPEARS GREATER THAN THE 30 DEGREES RECOMMENDED FOR BEST PRACTICES.
AS THE LANDSCAPE PRESENTLY EXISTS, THERE ARE EXTENSIVE TREES. RISK CONTROL IS UNABLE TO ESTABLISH IF THERE WERE ANY ROCKS PRESENT.
ADMINISTRATOR KEERAN AND PARK BOARD MEMBER WEST PRESENTED THE PARK BOARD RECOMMENDATION THAT THE SLEDDING PROJECT SHOULD NOT GO FORWARD AT THIS TIME BASED ON THE ABOVE.

 

  •   MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE PARK BOARD RECOMMENDATION TO NOT PROCEED WITH THE PROPOSED SLEDDING HILL PROJECT AT THE PARK. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

COMMITTEE REPORTS

PERSONNEL/FINANCE COMMITTEE MET TO DISCUSS THE SICK LEAVE POLICY AND EMPLOYEE LIFE INSURANCE.  THE COMMITTEE’S RECOMMENDATION TO MAKE CHANGES TO THE SICK LEAVE POLICY IN THE PERSONNEL MANUAL WERE DISCUSSED AFTER THE READING OF ORDINANCE NO. 2019-06. THE COMMITTEE ALSO RECOMMENDS INCREASING THE FACE AMOUNT OF THE LIFE INSURANCE FOR EACH FULL-TIME EMPLOYEE.

 

  •   MOTION MADE BY WEST, SECONDED BY JAN REEB, TO INCREASE THE FACE AMOUNT OF EMPLOYER PROVIDED LIFE INSURANCE FROM $25,000.00 TO $50,000.00. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

FINANCE COMMITTEE MET TO DISCUSS CREDIT CARD POLICY.  COMMITTEE RECOMMENDATIONS DISCUSSED AFTER READING OF ORDINANCE NO. 2019-06.

 

PARK BOARD MET TO DISCUSS SLEDDING HILL.  SEE ADMINISTRATOR’S REPORT ABOVE.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $4,236.00 IN THE MONTH OF JANUARY WITH $3,183.00 GOING TO THE VILLAGE, $1,012.50 GOING TO THE STATE, AND $40.50 GOING TO THE COUNTY.

 

MAYOR DELONG ASKED FOR A COUNCIL MEMBER TO VOLUNTEER TO BECOME THE COMPLIANCE OFFICER FOR THE VILLAGE’S CREDIT CARD POLICY.  MIKE ROHRS VOLUNTEERED.  MAYOR DELONG APPOINTED MIKE ROHRS AS THE COMPLIANCE OFFICER SUBJECT TO APPROVAL OF COUNCIL.

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO APPROVE THE APPOINTMENT OF MIKE ROHRS AS COMPLIANCE OFFICER AS IDENTIFIED IN THE VILLAGE’S CREDIT CARD POLICY. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

NEW BUSINESS

NONE

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 9:00 a.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                            DATE________________

March 2019 Administrator’s Report

ADMINISTRATOR’S REPORT

March, 2019

 

WATER TREATMENT PLANT IMPROVEMENT UPDATE:

 

The contractor has installed the air piping and new filter media in one of the filter vessels and it has passed coliform testing.  The second vessel has been filled and we are awaiting test results.  This should complete the project.

 

FORMER LIBERTY FUEL STOP ACQUIRED BY PAULDING LAND BANK:

 

The Paulding County Land Bank acquired the former Liberty Fuel Stop, 504 E. River Street.  This site, located in front of Doug’s Trailer Park, has underground fuel tanks and is on the State of Ohio’s Buster List which qualifies it for funding through the Ohio Development Service Agency’s Abandoned Gas Station Cleanup grant.   Tetra Tech will be completing the application and overseeing the grant.  The project can be completed within a year after an award is made and depending on the level of contamination at the site.  Maumee Valley Planning Organization will keep the Village updated on the progress of the grant award.

 

ODOT TRANSPORTATION ALTERNATIVE GRANT:

 

The Village received notification that we have been approved to submit a 2019 TAP project application for extension of sidewalk from Water Plant Drive to Dollar General.  A full application is due to ODOT by May 17, 2019.   Grant award announcement is expected in the fall.   The estimated project cost is $63,232.40.  ODOT would pay for 95% of the project with the Village responsible for 5%, or approximately $3,162.00.  Unfortunately, this grant, if funded, would not be available until 2023.  The Village will continue to look at other funding in the meantime.

 

RIVERSIDE PARK DRAINAGE PROJECT SET TO GO TO BID BY END OF MARCH.

 

The Village’s CDBG project to install storm drain line and catch basins around the playground and main pavilion are set to go to bid by the end of March.  The village was awarded $25,575.00 from Paulding County from their formula allocation program and the village is responsible for $3,836.25.

 

S. MAIN/E. CANAL WATERLINE PROJECT IS FUNDED:

 

This writer received confirmation from OPWC that the S. Main Street/E. Canal waterline replacement project is funded through the Ohio Public Works Commission.  The award will be released after the state’s new budget year of July 1, 2019.  The village received $305,000, with 50% being grant and 50% being  loan.  This project will replace old waterline on S. Main Street from Daggett Street to the end of S. Main Street and E. Canal from S. Erie Street to Water Plant Drive with new 8” plastic pipe.  Both of these segments of line have waterline breaks all year long.

 

CITY OF TOLEDO PASSES THE LAKE ERIE BILL OF RIGHTS & HOW IT COULD AFFECT THE VILLAGE:

 

In a special election held in February, Toledo voters passed the Lake Erie Bill of Rights (LEBOR).   The Village could be impacted if the City of Toledo or citizens of Toledo bring legal action for an alleged violation of Lake Erie’s legal right.   An example could be that our sanitary sewer permit issued by the EPA, could be deemed invalid to the extent they conflict with a citizen’s conception of the LEBOR’s provision.   The LEBOR includes all of northern Ohio that drains into Lake Erie.  An example of a lawsuit could be that villages and /or manufactures with a sanitary sewer system would have to reduce or eliminate any organic or chemical that is discharged into the watershed that contributes to the algae bloom in Lake Erie.  This could result in Ohio farmers, taxpayers, government entities and businesses facing the prospect of costly legal bills fighting over a measure that likely will be found unconstitutional and unenforceable.  A lawsuit has already been filed and more are anticipated.

 

Farmers have been encouraged by the Ohio Farm Bureau Federation (OFBF) to place their farm land in Agricultural Districts with the hope that this would give some protection from lawsuits.

 

Consequently, Harvest Farm Management and Keith and Susan Wiesehan, Trustees, who farm land inside the Village corporation limits have filed with the Village an Application for placement of farmland in an agricultural district.  This application is allowable under Ohio Revised Code Section 929.02.   The process is as follows:

 

Any person who owns agricultural land may file an application with the county auditor and the clerk of the municipal corporation if the land lies within a municipal corporation to place the land in  an agricultural district for five years if, during the three calendar years prior to the year in which the person files the application, the land has been devoted exclusively to agricultural production or devoted to and qualified for payments or other compensation under a land retirement or conservation program under an agreement with a federal agency.  The total amount of land for which application is made must not be less than ten acres or more or the activities conducted on the land produced an average yearly gross income of at least $2,500.00 during that three year period or the owner has evidence of an anticipated gross income of that amount from those activities.

 

Once the application is filed with the Village, a public hearing is scheduled within 30 days of receipt of the filing. The farmland owner is sent a certified notice on later than 10 days prior to the hearing.  Within 30 days of the hearing, council may approve, modify and approve as modified, or reject the application.  The clerk will then send a copy of the decision to the county auditor.

 

There are only a few reasons why an application can be rejected or modified by the municipality; they must be able to demonstrate that having the land placed in a district would create a substantial adverse effect on:

 

1.       The provision of municipal services within the municipal corporation.

2.       Efficient use of land within the municipal corporation.

3.       The orderly growth and development of the municipal corporation.

4.       The public health, safety or welfare (ORC 929.02 (B)).

 

I have attached an outline on Agricultural Districts in Ohio for your review.  We will not be voting on these 2 applications Monday night as the public hearings have not been held yet.  The first public hearing for Harvest Farm Management is set for Wednesday, March 20, 2019 at 5:30 p.m. and the second public hearing for Keith and Susan Wiesehan will be held on Wednesday, March 27, 2019 at 5:30 p.m., both at town hall.  The applications will be presented for passage, modification and passage or rejection at the April 15, 2019 council meeting.

 

 

February 2019 Administrator’s Report

ADMINISTRATOR’S REPORT

FEBRUARY, 2019

 

WATER TREATMENT PLANT IMPROVEMENT UPDATE:

 

The contractor has run into some problems with the filter media replacement.  There is suppose to be an air piping system inside the tanks and there isn’t any.  It appears the air system might have been taken out at some point in the life of the tanks.  This has slowed the progress and a change order will be necessary to install the air piping.  Once the change order is submitted and approved, the project will go forward.  The financing agencies, OPWC and EPA is aware of this finding and will approve the time extension so this can be completed.  It should be noted that there are enough contingency monies in the award to complete the project without the Village having to use water fund dollars we didn’t appropriate for this project.

 

LIFT STATION PROJECT WINDING DOWN:

 

The lift station project is nearing completion.  This writer discovered some sinkholes at the Stone Street location and has reported this to the engineer.  Once this is corrected, the project punch list will be reviewed and the project can be closed out.

 

ADDITIONAL MAJOR WATER LEAKS HAVE BEEN FOUND:

 

Leak detection company Aqua-Line of Findlay, Ohio was called again to assist the water department in determining where the village was losing water.  Due to the fact that large amounts of water were being lost but no obvious leaks could be found, Aqua-Line was called to assist with their digital detection equipment.  They determined 2 additional areas, one on Oswalt Street and the other E. Canal close to the S. Erie four-way stop.   Both of these areas will be dug up this week.  The one on Oswalt has the water loss getting into our main storm line instead of coming to the surface.  The E. Canal leak comes and goes as far as the presence of water in the area.  This section of waterline will be replaced in late summer with OPWC funding.

 

KROOS DRIVE FLOODING:

 

Kroos Drive has long been the subject of flooding from the lack of adequate storm drainage.  This has been aggravated by the development of additional housing.  The only existing storm drainage is old farm tile.  With the excessive snow/rain and freezing and thawing in this area, it has been brought to the Village’s attention that this must be addressed now.  A new duplex built on the east side of Kroos Drive has possibly added to the blockage of stormwater as it alters the flow, but this area has been flooding for many years.  The Village has been working with Jim Pendergrast and the County Engineer if determining what size of storm line, the number of catch basins needed and what easements will be necessary to relieve this flooding.  It is proposed that the estimated cost to install a new line on Kroos will be approximately $28,000.00 and an easement will be required from Karen Banks in order to cross her property on the west side of Kroos to get to the ditch along the Railroad track to our main storm line at Stone Street.  The storm fund has adequate money to address this project this Spring.

 

PARK BOARD MET TO REVIEW SLEDDING REQUEST FROM ACDC:

 

The park board met on February 6, 2019, to review the request by ACDC to develop a sledding hill at Riverside Memorial Veteran’s Park.  The park board was provided with the guidelines supplied to the Village by the Village’s insurer Public Entities Pool.  A discussion was held concerning the slope of the existing hill at the park and the fact that the area lays wet from river flooding and has been flooded must of this winter.  The board was concerned that the risk of not being able to meet the recommendations of our insurance company and that this site might not be without liability, the board agreed to have the Administrator invite the risk management representative of our insurance company to come up and view the site.

 

 

 

 

On February 12, 2019, David Tiller of PERSO came to the Village and met with the undersigned and Mark Greenwood of the park board.  The undersigned relayed the park boards concerns to Mr. Tiller and Mark Greenwood took him to the park to access the area.  The attached e-mail received from Mr. Tiller outlines his findings and his recommendations that he cannot recommend the location due to the following reasons:

·         The runout area would be located on an ice sheet from the Maumee River.  In addition, it does not appear to meet the recommended 2X length for the height of the hill.

·         The angle of the sledding hill appears greater than the 30 degrees recommended for best practices.

·         As the landscape presently exists, there are extensive trees. Risk Control is unable to establish if there were any rocks present.

 

I feel council should take into consideration his recommendation and make a determination that this sledding project does not go forward at this time.

January 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

JANUARY 16, 2019

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 8:00 a.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: RUDIE REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS AND EMS CLERK ASHLEY MCDOUGAL.  MEDIA PRESENT: PETER GREER – CRESCENT NEWS.  VISITORS: DAN BOWERS – ANTWERP COMMUNITY DEVELOPMENT COMMITTEE (ACDC).

 

ELECTION OF COUNCIL PRESIDENT.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO NOMINATE JAN REEB AS 2019 COUNCIL PRESIDENT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THERE BEING NO OTHER NOMINATIONS, NOMINATIONS WERE CLOSED.

 

  •   MOTION MADE BY RISTER, SECONDED BY REINHART, TO ELECT JAN REEB AS 2019 COUNCIL PRESIDENT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD DECEMBER 10, 2018, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RISTER, TO ACCEPT THE MINUTES FROM THE DECEMBER 10, 2018, REGULAR COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD DECEMBER 27, 2018, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE DECEMBER 27, 2018, SPECIAL COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE DECEMBER DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY ROHRS, SECONDED BY REINHART, TO APPROVE THE DECEMBER RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

DAN BOWERS AS VICE-PRESIDENT OF ACDC ADDRESSED COUNCIL ON A PROPOSED SLEDDING HILL PROJECT AT RIVERSIDE VETERANS MEMORIAL PARK. DAN SAID THAT THE ACDC WOULD BE RESPONSIBLE FOR ANY AND ALL EXPENSE FOR THE PROJECT EVEN PAYING FOR THE ADDITIONAL FEE THAT MAY BE REQUIRED BY THE VILLAGE’S INSURANCE FOR ADDITIONAL LIABILITY COVERAGE AND THERE WOULD BE NO COST TO THE VILLAGE.  THE PARK BOARD WILL MEET TO DISCUSS AND THEN BRING RECOMMENDATIONS TO THE COUNCIL.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 78 CALLS FOR SERVICE FOR THE MONTH OF DECEMBER WITH 24 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $4,872.16 FOR THE MONTH OF NOVEMBER AND $8,145.69 FOR THE MONTH OF DECEMBER WITH A YEAR-TO-DATE TOTAL COLLECTED OF $76,448.52.  THERE WERE 32 EMS RUNS FOR NOVEMBER AND 26 EMS RUNS FOR DECEMBER WITH A TOTAL OF 333 EMS RUNS FOR 2018.

 

FISCAL OFFICER’S REPORT

FINAL READING OF ORDINANCE NO. 2018-25: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO FOURTH ADDENDUM TO AGREEMENT FOR COLLECTION, TRANSPORTATION AND DISPOSAL OF RESIDENTIAL SOLID WASTE WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF ANTWERP, OHIO

 

  •   MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2018-25. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-01: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $13,500.00 FROM THE GENERAL FUND TO THE SEVERANCE PAY RESERVE FUND, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY ROHRS, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-01. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2019-01. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-02: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $7,500.00 FROM THE GENERAL FUND TO THE STREET LIGHTING FUND, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-02. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2019-02. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-03: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $114,000.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY WEST, SECONDED BY ROHRS, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-03. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY REINHART, SECONDED BY RISTER, TO ACCEPT ORDINANCE NO. 2019-03. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-04: AN ORDINANCE ADOPTING THE PERSONNEL MANUAL FOR THE VILLAGE OF ANTWERP, OHIO, INCLUDING ANY AND ALL AMENDMENTS THERETO AND ALL APPLICABLE STATEMENTS ATTACHED THERETO, FOR CALENDAR YEAR 2019, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY RISTER, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-04. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2019-04. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FISCAL OFFICER LICHTY ASKED THE PERSONNEL COMMITTEE TO MEET IN REGARDS TO NEW CREDIT CARD POLICY REQUIREMENTS UNDER A STATE AUDITOR BULLETIN AS WELL TO DISCUSS EMPLOYEE SICK PAY AND LIFE INSURANCE SO THE PERSONNEL MANUAL CAN BE UPDATED IF NECESSARY.  COMMITTEE WILL MEET JANUARY 22, 2019, AT 7:30 A.M.

 

ADMINISTRATOR’S REPORT

ODOT TRANSPORTATION ALTERNATIVE PROGRAM:

THE OHIO DEPARTMENT OF TRANSPORTATION IS REQUESTING LETTERS OF INTENT FROM COMMUNITIES WHO ARE INTERESTED IN 95% FUNDING FOR SIDEWALKS, PATHWAYS, BICYCLE ROUTES, ETC.  THE VILLAGE LAST YEAR SUBMITTED THE S. ERIE STREET AREA FROM WATER PLANT DRIVE TO DOLLAR GENERAL AND WAS NOT FUNDED.  THE ADMINISTRATOR INTENDS TO SUBMIT AGAIN FOR CONSIDERATION OF THIS MUCH NEEDED IMPROVEMENT.  THE LETTER OF INTENT WILL BE SENT BEFORE THE FEBRUARY 2, 2019 DEADLINE AND THE VILLAGE SHOULD HEAR BY MARCH 2019 IF IT WILL BE INVITED TO SUBMIT A FULL APPLICATION TO ODOT BY THE MAY 17, 2019 DEADLINE.

 

WATER TREATMENT PLANT IMPROVEMENT UPDATE:

CONTRACTOR WILL START FILTER MEDIA REPLACEMENT THIS WEEK AND THE TOTAL PROJECT IS TO BE COMPLETED BY JANUARY 31, 2019.  VALVE REPLACEMENT AND THE CLEAR WELL CLEARING AND BAFFLE REPLACEMENT HAS BEEN COMPLETED.

 

LIFT STATION PROJECT WINDING DOWN:

THE LIFT STATION PROJECT IS NEARING COMPLETION WITH WORK ON DIVERTERS AND FLOATS BEING THE ONLY ITEMS LEFT TO BE COMPLETED.  CONTRACTOR WILL SET UP THIS WEEK TO FINISH THE PROJECT.  THE PROJECT STILL SHOULD COME OUT UNDER INITIAL CONTRACT.

 

2018 VILLAGE ACCOMPLISHMENTS:

MAYOR PROVIDED HIGHLIGHTS OF 2018 VILLAGE ACCOMPLISHMENTS IN HIS STATE OF THE VILLAGE ADDRESS.

 

2019 COMMITTEE LIST:

SEE COMMITTEE REPORTS BELOW.

 

MAJOR WATER LEAKS FOUND AND REPAIRED:

LEAK DETECTION COMPANY AQUA-LINE OF FINDLAY, OHIO WAS CALLED TO ASSIST THE WATER DEPARTMENT IN DETERMINING WHERE THE VILLAGE WAS LOSING WATER.  DUE TO THE FACT THAT LARGE AMOUNTS OF WATER WERE BEING LOST BUT NO OBVIOUS LEAKS COULD BE FOUND, AQUA-LINE WAS CALLED TO ASSIST WITH THEIR DIGITAL DETECTION EQUIPMENT.  THEY DETERMINED 2 AREAS, ONE ON WENTWORTH AT W. DAGGETT AND THE OTHER ON S. CLEVELAND AT RAILROAD, INDICATED MAJOR WATER MOVEMENT UNDERGROUND.  THE AREAS WERE MARKED AND THE WATER DEPARTMENT DUG BOTH AREAS UP.  BOTH AREAS REVEALED SIGNIFICANT BREAKS AND WATER LOSS AND WERE REPAIRED.  IT IS STILL BELIEVED THAT THERE ARE OTHER LEAKS AND ONCE IT CAN BE DETERMINED HOW MUCH WATER HAS BEEN SAVED WITH THESE TWO REPAIRS, THE ADMINISTRATOR INTENDS TO HAVE AQUA-LINE BACK IN THE VILLAGE TO ASSIST IN LOCATING ADDITIONAL LEAKS.

 

MANHOLE REPAIR ON S. ERIE:

THE MANHOLE ON S. ERIE THAT IS CONSTANTLY REQUIRING ASPHALT PATCH WILL BE REPAIRED BY INSTALLING A RISER ON THE MANHOLE ITSELF AND ASPHALT REPAIR.  LOOP ASPHALT WILL DO THE REPAIR IN THE NEXT FEW WEEKS.  THIS REPAIR WILL BE PAID FOR WITH STATE HIGHWAY DOLLARS.

 

COMMITTEE REPORTS

2019 COMMITTEE ASSIGNMENTS PROVIDED TO COUNCIL MEMBERS.

 

ADMINISTRATOR KEERAN WILL CONTACT RECORDS AND ARCHIVES COMMITTEE MEMBERS TO SCHEDULE A MEETING DATE AND TIME.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $2,852.00 IN THE MONTH OF DECEMBER WITH $2,082.00 GOING TO THE VILLAGE, $741.50 GOING TO THE STATE, AND $28.50 GOING TO THE COUNTY.

 

MAYOR GAVE A STATE OF THE VILLAGE ADDRESS HIGHLIGHTING SIGNIFICANT VILLAGE PROJECTS AND AWARDS IN 2018.

 

MAYOR THANKED ALL EMS, FIRE AND POLICE PERSONNEL FOR THEIR HARD WORK AND DEDICATION FOR KEEPING EVERYONE SAFE.  HE ALSO THANKED THE UTILITY DEPARTMENT FOR THEIR YEAR ROUND WORK IN ALL KINDS OF WEATHER TO MAINTAIN SERVICE TO ALL OF THE VILLAGE RESIDENTS AS WELL AS VILLAGE EMPLOYEES AND COUNCIL FOR JOB WELL DONE.

 

NEW BUSINESS

DISCUSSION ON PARK SLEDDING HILL.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ADJOURN THE MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 8:59 a.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                            DATE______________

December 2018 Special Meeting Minutes

SPECIAL MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

DECEMBER 27, 2018

THE SPECIAL MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 8:00 A.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: RUDIE REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, AND KEITH WEST.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, ADMINISTRATOR SARA KEERAN, AND POLICE CHIEF GEORGE CLEMENS.  MEDIA PRESENT: PETER GREER – CRESCENT NEWS.  VISITORS: NONE.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO EXCUSE JAN REEB FROM THE DECEMBER SPECIAL COUNCIL MEETING.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

FISCAL OFFICER’S REPORT

 

SECOND READING OF ORDINANCE NO. 2018-25: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO FOURTH ADDENDUM TO AGREEMENT FOR COLLECTION, TRANSPORTATION AND DISPOSAL OF RESIDENTIAL SOLID WASTE WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF ANTWERP, OHIO

 

EMERGENCY READING OF ORDINANCE NO. 2018-26: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $7,200.00 FROM THE GENERAL FUND TO THE SEVERANCE PAY RESERVE FUND, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2018-26. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY WEST, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2018-26. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2018-27: AN ORDINANCE AUTHORIZING THE FISCAL OFFICER OF THE VILLAGE OF ANTWERP, OHIO TO AMEND APPROPRIATIONS AND DECLARING IT AN EMERGENCY

 

  •   MOTION MADE BY REINHART, SECONDED BY ROHRS, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2018-27. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2018-27. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2018-28: AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ANTWERP, OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2019, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY WEST, SECONDED BY ROHRS, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2018-28. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY REINHART, SECONDED BY ROHRS, TO ACCEPT ORDINANCE NO. 2018-28. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

 

  •   MOTION MADE BY REINHART, SECONDED BY RISTER, TO ADJOURN THE MEETING.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 8:06 A.M.

 

 

 

MAYOR___________________________

 

 

FISCAL OFFICER____________________                        DATE_________________________