December 2015 Administrator’s Report

ADMINISTRATOR’S REPORT

DECEMBER, 2015

W. WOODCOX WATERLINE REPLACEMENT:

The waterline project is complete with the exception of two areas to be graded and re-seeded.  The final contract cost was $143,379.00, which included a change order of $554.00.   No additional funds are required from the village as the total award from OPWC covered all costs of construction.  Actually $1,648.00 of the award wasn’t drawn or expended.

2016 BUDGET:

The final budget appropriation ordinance, salary ordinance for 2016 and ordinance to change 2015 appropriations will be presented at Monday night’s meeting.

WATER/SEWER BILL DUE DATES:

The first quarter of 2016 water and sewer bills are due on February 15, 2016.  This date falls on President’s Day and village offices are closed along with the Antwerp Bank. The second quarter water and sewer bills are due on May 15, 2016 and this date falls on a Sunday, again with village offices and the Antwerp Bank being closed.  The third and fourth quarter billings all fall during a normal work week day.

I would request the council make a motion to move the first and second quarter utility bills due date to February 16, 2015 and May 16, 2015 in order to make it easier for customers to make their payments directly to either the village or at the bank.

PROPOSAL FROM ALL PHASE ELECTRIC TO CHANGE FROM MERCURY SODIUM TO LED LIGHT BULBS FOR HISTORIC STREETLIGHTS:

As I reported at the November council meeting, All Phase Electric of Lima, Ohio approached the village to see if we were interested in switching from mercury sodium light bulbs to LED bulbs for our downtown historic streetlights.  They have submitted an estimate and payback analysis, which I have enclosed with my report for your review.

The village has 39 streetlights that could be switched to LED at a cost of $169.00 per light.  America Electric Power has a rebate incentive of $40.00 per light that could help offset the cost of each new light bulb.  If all 39 streetlights were replaced the total cost would be approximately $5,031.00 after the AEP rebate of $1,560.00.

The mercury sodium bulb using 188 watts per streetlight compared to only 36 watts for the LED bulb.  Considering all 39 streetlights the total systems watts used is 7,332 per month, equaling $2,890.00 per year where the total cost for the year if we would switch to LED would be $553.46.  Simple payback to the village would be realized in 2.15 years.

OPEN GENERAL LABORER POSITION WITH THE VILLAGE:

Jeremy Kosch, the village water and sewer operator, has left for the position with the Village of Paulding.  Advertisement for a general laborer was posted in the West Bend News and Paulding Progress.  Quite a few resumes were received and this writer is currently reviewing the resumes and scheduling interviews.  The position will start out as a full time general laborer working with the utility department, learning all aspects of maintenance, repair and troubleshooting water, sewer, parks, streets and any work orders that will be given to the department employees.  The goal is to hire someone who will be able to take the water and sewer license exam after working for the village for one year.  Currently Curtis Nestleroad is the village’s water operator and will take his sewer exam in January.  Until such time that Curtis receives his sewer license, Jeremy will continue to oversee and sign the sewer reports to EPA.  Jeremy will be paid $300.00 per month for his services.

PARAGON WATER & SEWER ORDINANCE:

An ordinance is enclosed that sets Paragon’s water and sewer rates for 2016.  Paragon requested that their current rates be continued for the 2016 calendar year.  Negotiations for 2017 and beyond will be held with Paragon in the summer of 2016.