DECEMBER MEETING MINUTES

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

DECEMBER 15, 2014

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH.  COUNCIL PERSONS PRESENT:  KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK, RUDIE REEB AND COUNCIL PRESIDENT JAN REEB.

ALSO IN ATTENDANCE:  SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS AND EMS BILLING CLERK ASHLEY MCDOUGALL.  FISCAL OFFICER LORETTA BAKER WAS ABSENT DUE TO ILLNESS.  MEDIA PRESENT:  JOE SHOUSE FROM THE PAULDING PROGRESS AND PETER GREER FROM THE DEFIANCE CRESCENT-NEWS.  NO VISITORS WERE IN ATTENDANCE.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD NOVEMBER 17, 2014, WERE REVIEWED.

v  MOTION MADE BY JAN REEB, SECONDED BY KEN REINHART, TO ACCEPT THE MINUTES FROM THE NOVEMBER 17, 2014, COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD NOVEMBER 24, 2014, WERE REVIEWED.

 

v  MOTION WAS MADE BY KEN REINHART, SECONDED BY KEITH WEST, TO ACCEPT THE MINUTES FROM THE NOVEMBER 24, 2014, SPECIAL COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE NOVEMBER DISBURSEMENTS WERE REVIEWED.

 

v  ADMINISTRATOR KEERAN NOTED WITH THE ABSENCE OF FISCAL OFFICER BAKER, NOT ALL QUESTIONS ON THE DISBURSEMENTS COULD BE ANSWERED BY THE ADMINISTRATOR.  COUNCIL WAS ADVISED TO CONTACT FISCAL OFFICER BAKER WHEN SHE RETURNS IF QUESTIONS ON SPECIFIC DISBURSEMENTS WERE NOT SATISFACTORILY ANSWERED.

 

v  MOTION WAS MADE BY KEN REINHART, SECONDED BY STEVE DERCK, TO APPROVE THE NOVEMBER RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

POLICE REPORT

 

CHIEF CLEMENS REPORTED 106 CALLS FOR SERVICE AND 43 CITATIONS FOR THE MONTH OF NOVEMBER.  DISCUSSION WAS HELD ON THE CAMERAS AT THE PARK.  CHIEF CLEMENS NOTED THE CAMERA IS STILL NOT PANNING ON MOVING OBJECTS AS IT SHOULD. HE STATED HE WOULD CONTACT SCHWELLER ELECTRIC TO HAVE THIS LOOKED INTO.  CHIEF CLEMENS ALSO ASKED COUNCIL TO CONSIDER THE HIRING OF PATROLMAN JESSE MAY FULL-TIME TO REPLACE MIKE KIRSCH WHO RESIGNED.  CHIEF CLEMENS STATED PATROLMAN MAY’S FULL-TIME POSITION WOULD TAKE EFFECT JANUARY 1, 2015, AND HE WOULD BE ON PROBATION FOR SIX (6) MONTHS. CHIEF CLEMENS ANSWERED COUNCIL QUESTIONS AS TO HIS EXPERIENCE AND TRAINING AND COUNCIL SEEMED QUITE SATISFIED WITH HIS BACKGROUND AND HIS RELATIONSHIP TO DATE WITH THE COMMUNITY.  BASED ON THE RECOMMENDATION OF MAYOR VANVLERAH TO HIRE JESSE MAY AS FULL-TIME TO COMMENCE HIS PROBATION PERIOD ON JANUARY 1, 2015:

 

v  MOTION WAS MADE BY KEN REINHART, SECONDED BY KEITH WEST, TO APPROVE THE MAYOR’S RECOMMENDATION AND HIRE JESSE MAY FOR THE FULL-TIME PATROLMAN POSITION WITH HIS START DATE AS OF JANUARY 1, 2015.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMS REPORT

 

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 24 RUNS FOR THE MONTH OF NOVEMBER.  ASHLEY MCDOUGALL PROVIDED A DETAILED REPORT FOR EMS RUNS BILLED, COLLECTED AND OUTSTANDING FOR THE YEAR.  SHE ALSO STATED ALL BACK MEDICARE BILLINGS HAD BEEN SUBMITTED.

 

FISCAL OFFICER REPORT

 

3RD READING OF ORDINANCE NO. 2014-21: AN ORDINANCE AUTHORIZING THE CHANGE OF WATER RATES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO.

 

v  MOTION MADE BY LARRY RYAN, SECONDED BY STEVE DERCK, TO ACCEPT ORDINANCE NO. 2014-21. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

3RD READING OF ORDINANCE NO. 2014-22: AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO LET BIDS FOR THE COLLECTION AND REMOVAL OF RESIDENTIAL GARBAGE, RUBBISH, REFUSE AND BULKY WASTE FROM THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO.

 

v  DISCUSSION HAD BY COUNCIL ON THE ADVANTAGES AND DISADVANTAGES OF AUTHORIZING BIDS TO BE LET FOR VILLAGE-WIDE RESIDENTIAL GARBAGE COLLECTION.

 

v  MOTION WAS MADE BY JAN REEB, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2014-22. 5 YEAS, 1 NAY.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-25:  AN ORDINANCE AUTHORIZING THE FISCAL OFFICER OF THE VILLAGE OF ANTWERP, OHIO, TO AMEND APPROPRIATIONS, AND DECLARING IT AN EMERGENCY.

 

v  MOTION MADE BY JAN REEB, SECONDED BY LARRY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-25. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY LARRY RYAN, SECONDED BY KEN REINHART, TO ACCEPT ORDINANCE NO. 2014-25. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-26:  AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ANTWERP, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2015, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY STEVE DERCK, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-26. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY JAN REEB, TO ACCEPT ORDINANCE NO. 2014-26. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-27:  AN ORDINANCE ESTABLISHING COMPENSATION FOR THE VILLAGE OF ANTWERP, OHIO, FOR THE CALENDAR YEAR 2015, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY LARRY RYAN, SECONDED BY RUDIE REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-27. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY LARRY RYAN, SECONDED BY KEN REINHART, TO ACCEPT ORDINANCE NO. 2014-27. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF RESOLUTION NO. 2014-13: A RESOLUTION APPROVING THE SOLID WASTE MANAGEMENT PLAN UPDATE FOR THE JOINT SOLID WASTE MANAGEMENT DISTRICT OF DEFIANCE, FULTON, PAULDING AND WILLIAMS COUNTIES, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY LARRY RYAN, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2014-13. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY STEVE DERCK, SECONDED BY KEN REINHART, TO ACCEPT RESOLUTION NO. 2014-13. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-28:  AN ORDINANCE TO ESTABLISH TIME AND PLACE OF REGULAR MEETINGS OF THE COUNCIL FOR THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, FOR THE CALENDAR YEAR 2015, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY KEN REINHART, SECONDED BY KEITH WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-28. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY KEN REINHART, SECONDED BY STEVE DERCK, TO ACCEPT ORDINANCE NO. 2014-28. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-29:  AN ORDINANCE AUTHORIZING THE MAYOR AND FISCAL OFFICER TO ENTER INTO AN AMENDMENT TO THE AGREEMENT WITH CARRYALL TOWNSHIP FOR PROVIDING FIRE PROTECTION SERVICES FOR THE YEARS 2012, 2013, AND 2014, AND DECLARING THE SAME AN EMERGENCY.

 

v  REPORT BY COUNCILMAN RYAN ON MEETINGS WITH TOWNSHIP TRUSTEES AND ONGOING NEGOTIATIONS FOR ANNUAL RATE INCREASES FOR FIRE PROTECTION SERVICES AND APPOINTING TOWNSHIP TRUSTEE ON PUBLIC SAFETY COMMITTEE.

 

v  MOTION WAS MADE BY JAN REEB, SECONDED BY LARRY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-29. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY LARRY RYAN, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2014-29. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

 

v  SEE ATTACHED REPORT – ONE NOTE ON REPORT CONCERNING THE PROPOSED VILLAGE-WIDE GARBAGE PICK-UP.  OUT OF TOWN UTILITY CUSTOMERS WILL NOT BE INCLUDED IN THE BIDDING FOR THIS SERVICE.

 

v  HOUSE BILL 5, WHICH ADDRESSES MUNICIPAL INCOME TAX, PASSED AND THE ADMINISTRATOR STATED SHE WAS WAITING FOR RITA’S REVIEW OF THE BILL TO GIVE AN OPINION ON HOW THIS WILL CHANGE THE VILLAGE’S INCOME TAX AND COLLECTION THEREOF.  ALL THAT IS KNOWN AT THIS POINT IS THAT HOUSE BILL 5 INTENDS TO SIMPLIFY THE TAX RETURN FORM, REDUCE THE AMOUNT OF FORMS, GET ON THE SAME SCHEDULE FOR FILINGS AS THE STATE, ETC.  THE VILLAGE WILL CONTINUE TO SET ITS OWN TAX RATES AND CONTINUE COLLECTIONS AS THERE ARE DONE CURRENTLY.  THE VILLAGE WILL CONTINUE TO HAVE RITA BE ITS ADMINISTRATOR.  THE CHANGES NOTED IN HOUSE BILL 5 WILL NOT GO INTO EFFECT UNTIL 2016.  COUNCIL WILL BE KEPT INFORMED OF HOW THIS NEW LAW WILL AFFECT THE VILLAGE’S INCOME TAX ADMINISTRATION AND COLLECTION.

COMMITTEE REPORTS

NO COMMITTEE REPORTS WERE GIVEN.

OLD BUSINESS

NO OLD BUSINESS.

NEW BUSINESS

NO NEW BUSINESS.

MAYOR’S REPORT

MAYOR’S COURT DEPOSITED $3,073.00 FOR THE MONTH OF NOVEMBER, 2014.

THE MAYOR ALSO REPORTED ON THE ANTWERP CIC MEETING AND NOTED THE CIC WANTED TO PLACE A SIGN ADVERTISING THE AVAILABLE COMMERCIAL PROPERTY NEXT TO US 24.

 

THE MAYOR WILL BE AVAILABLE TO MEET WITH RESIDENTS AT TOWN HALL ON DECEMBER 23 FROM 6:00 P.M. TO 7:30 P.M.

v  A MOTION WAS MADE BY KEN REINHART, SECONDED BY RUDIE REEB, TO ADJOURN THE MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:45 P.M.

 

MAYOR____________________________________

 

FISCAL OFFICER____________________________ DATE____________________________