February 2015 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

FEBRUARY 23, 2015

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH.  COUNCIL PERSONS PRESENT:  KEN REINHART, KEITH WEST, STEVE DERCK, RUDIE REEB AND COUNCIL PRESIDENT JAN REEB.

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, FISCAL OFFICER LORETTA BAKER, POLICE CHIEF GEORGE CLEMENS AND EMS BILLING CLERK ASHLEY MCDOUGALL.  MEDIA PRESENT:  JOE SHOUSE FROM THE PAULDING PROGRESS AND PETER GREER FROM THE DEFIANCE CRESCENT-NEWS. VISITORS: HIGH SCHOOL STUDENTS: JENNA WILSON, PAIGE REBBER, BLAIRE REBBER AND KIRSTEN PRICE.

v  MOTION MADE BY REINHART, SECONDED BY DERCK, TO EXCUSE LARRY RYAN FROM THE FEBRUARY COUNCIL MEETING.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JANUARY 26, 2015, WERE REVIEWED.

v  KEITH WEST REQUESTED AN AMENDMENT TO THE MINUTES TO REMOVE THE LANGUAGE “AND PROPERTY DAMAGE INSURANCE” ON PAGE 4 UNDER INFORMATION ABOUT THE TANK AT THE PARK.

 

v  MOTION MADE BY JAN REEB, SECONDED BY RUDIE REEB, TO ACCEPT THE MINUTES FROM THE JANUARY 26, 2015, COUNCIL MEETING AS AMENDED.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE JANUARY DISBURSEMENTS WERE REVIEWED.

 

v  MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO APPROVE THE JANUARY RECONCILIATION REPORT.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

THE PUBLIC SAFETY COMMITTEE WILL MEET TO REVIEW TRAINING COSTS FOR NEW EMTS AND POLICE OFFICERS.

VISITORS

JENNA WILSON, PAIGE REBBER, BLAIRE REBBER AND KIRSTEN PRICE WERE IN ATTENDANCE FOR STUDENT ASSIGNMENT.

POLICE REPORT

 

CHIEF CLEMENS REPORTED 104 CALLS FOR SERVICE AND 17 CITATIONS FOR THE MONTH OF JANUARY. CHIEF CLEMENS WILL CONDUCT A PRESENTATION ON THE USE OF THE BODY CAMERAS AT THE MARCH COUNCIL MEETING.

 

EMS REPORT

 

RANDY SHAFFER PROVIDED A JANUARY WRITTEN REPORT SHOWING 28 RUNS FOR JANUARY.  ASHLEY MCDOUGALL PROVIDED A DETAILED WRITTEN REPORT FOR EMS RUNS BILLED, COLLECTED AND OUTSTANDING FOR THE MONTH OF JANUARY.

FISCAL OFFICER REPORT

 

EMERGENCY READING OF ORDINANCE NO. 2015-05: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $27,500.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-05. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2015-05. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2015-06: AN ORDINANCE ESTABLISHING A CHANGE CASH FUND FOR THE UTILITY OFFICE OF THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY WEST, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-06. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2015-06. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2015-07:  AN ORDINANCE AUTHORIZING THE MAYOR AND THE  FISCAL OFFICER TO ENTER INTO AN AMENDMENT TO THE AGREEMENT WITH HARRISON TOWNSHIP FOR PROVIDING FIRE PROTECTION SERVICES FOR THE YEARS 2012, 2013, AND 2014, AND DECLARING THE SAME EMERGENCY.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-07. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2015-07. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2015-08:  AN ORDINANCE APPROVING PRELIMINARY PARTICIPATORY LEGISLATION FOR THE PROJECT IDENTIFIED AS PAU SRTS ANTWERP PHASE II PID 93589, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-08. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY JAN REEB, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2015-08. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

1ST READING OF ORDINANCE NO. 2015-09:  AN ORDINANCE DESIGNATING ARCHER DRIVE RUNNING FROM NORTH MAIN STREET TO WEST RIVER STREET AS A ONE-WAY STREET.

v  AFTER DISCUSSION ON DESIGNATING ONLY A PORTION OF ARCHER DRIVE ONE-WAY, THIS ORDINANCE WAS TABLED FOR REVISIONS TO BE MADE AND WILL BE READ AS AN EMERGENCY MEASURE AT THE MARCH REGULAR COUNCIL MEETING.

EMERGENCY READING OF ORDINANCE NO. 2015-10: AN ORDINANCE AUTHORIZING THE MAYOR OF THE VILLAGE OF ANTWERP TO ENTER INTO THE MAINTENANCE AND CONSTRUCTION AGREEMENT FOR THE PAU SRTS AND ANTWERP PHASE II, PID #93589 PROJECT FOR SIDEWALKS WITH THE ANTWERP LOCAL SCHOOL DISTRICT, AND DECLARING THE SAME AN EMERGENCY.

v  MOTION MADE BY WEST, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-10. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY DERCK, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2015-10. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

 

v  SEE ATTACHED REPORT. SAFE ROUTES TO SCHOOL, SECOND PHASE, IS UNDERWAY WITH PRELIMINARY PARTICIPATORY LEGISLATION AUTHORIZING ODOT TO COMMENCE AND ORDINANCE AUTHORIZING CONSTRUCTION AND MAINTENANCE AGREEMENT WITH SCHOOL BOARD. THIS AGREEMENT GIVES THE VILLAGE AND ITS CONTRACTORS RIGHT OF ENTRY TO CONSTRUCT THE SIDEWALKS ON SCHOOL PROPERTY AS PART OF THE PROJECT.

v  THE LOTS ON OSWALT WILL BE SURVEYED IN PREPARATION FOR THEIR SALE.

 

v  THE UTILITY WORKERS HAVE BEEN BUSY WITH FROZEN METERS DUE TO THE COLD WEATHER. RESIDENTS HAVE BEEN REMINDED TO KEEP THEIR WATER DRIPPING DURING THIS COLD SPELL.

 

v  PLANNING COMMISSION WILL MEET ON TUESDAY, FEBRUARY 24, 2015, AT 6:00 P.M. REGARDING COMMERCIAL ZONING STANDARDS.

 

v  REAL WASTE HAS PROVIDED A LIST OF ITEMS THEY WILL NOT PICK UP ON THE BULKY WASTE PICK UP DAYS. THIS LIST WILL BE PROVIDED ON THE WEBSITE, AND IN THE WEST BEND NEWSPAPER.  ALSO, RESIDENTS CAN CALL THE BILLING OFFICE (419) 258-7075 OR (419) 258-2371 FOR INFORMATION.

 

v  MAUMEE VALLEY PLANNING ORGANIZATION OF DEFIANCE HAS SCHEDULED A MEETING ON WEDNESDAY, MARCH 11, 2015, AT 6:30 P.M. TO SEE THE RESULTS OF THE SURVEYS REGARDING TRANSPORTATION IMPROVEMENTS IN OUR REGION.

COMMITTEE REPORTS

 

PERSONNEL COMMITTEE MET ON FEBRUARY 19, 2015, TO DISCUSS THE REPLACEMENT FOR THE FISCAL OFFICER.  MAYOR VANVLERAH RECOMMENDED AIMEE LICHTY BE APPOINTED AS THE NEW FISCAL OFFICER.

v  MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO APPROVE RECOMMENDATION TO APPOINT AIMEE LICHTY AS THE NEW FISCAL OFFICER.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

SARA KEERAN WILL PUBLISH THE OPENING FOR THE UTILITY CLERK POSITION IN THE WEST BEND NEWSPAPER AS SOON AS POSSIBLE.

OLD BUSINESS

NONE.

NEW BUSINESS

A NEW 2015 COMMITTEE LISTING WAS PRESENTED TO COUNCIL.

v  MOTION MADE BY WEST, SECONDED BY JAN REEB, TO ACCEPT THE 2015 COMMITTEE LISTING.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FISCAL OFFICER BAKER NOTED THE NEW FIRE TRUCK WILL BE ARRIVING AT 9:00 A.M. TUESDAY AT THE FIRE STATION.  PAYMENT WILL BE MADE TO PIERCE MANUFACTURING, INC. AT THIS TIME.

 

MAYOR’S REPORT

 

MAYOR’S COURT DEPOSITED $1,949.00 FOR THE MONTH OF JANUARY 2015.

 

v  MOTION MADE BY WEST, SECONDED BY REINHART, TO ADJOURN THE MEETING.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:35 P.M.

 

MAYOR____________________________________

 

FISCAL OFFICER____________________________ DATE____________________________