February 2021 Meeting Minutes

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP
FEBRUARY 17, 2021

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 7:00 A.M. BY MAYOR JAN REEB. COUNCIL PERSONS PRESENT: DEAN RISTER, RUDIE REEB, KENNETH REINHART, MIKE ROHRS, AND KEITH WEST.

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, FISCAL OFFICER AIMEE LICHTY, AND POLICE CHIEF GEORGE CLEMENS. VISITORS: TIM COPSEY

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JANUARY 20, 2021, WERE REVIEWED.

  •  MOTION MADE BY ROHRS, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE JANUARY 20, 2021, REGULAR COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE JANUARY DISBURSEMENTS WERE REVIEWED. DISCUSSION ON EXPENSES.

  •  MOTION MADE BY WEST, SECONDED BY RISTER, TO ACCEPT THE JANUARY RECONCILIATION REPORT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS
TIM COPSEY WAS PRESENT TO HEAR THE READING OF THE RESOLUTIONS TO INITIATE AMENDMENTS TO THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP. TIM ALSO DISCUSSED WITH COUNCIL THE ISSUES RELATED TO THE BUILDING PREVIOUSLY UNDER LEASE WITH SUBWAY. HE MENTIONED THAT PAULDING IS ADDRESSING THE SAME ISSUE ON INSPECTING OLDER BUILDINGS IN THE DOWNTOWN AREA TO MAKE SURE THEY COMPLY WITH BUILDING CODES. MAYOR REEB ASKED DEAN RISTER TO SCHEDULE A MEETING WITH PUBLIC SAFETY COMMITTEE TO DISCUSS DILAPIDATED BUILDINGS IN THE VILLAGE.

POLICE REPORT
POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 55 CALLS FOR SERVICE FOR THE MONTH OF JANUARY WITH 5 OFFENSES.

SOLICITOR FARR UPDATED COUNCIL ON THE STATUS OF THE CASE PENDING IN PAULDING COUNTY COURT FOR VIOLATIONS OF THE LITTER / JUNK MOTOR VEHICLE ORDINANCES. SENTENCING HAS BEEN CONTINUED AGAIN TO MARCH 4TH TO ALLOW ADDITIONAL TIME FOR VIOLATOR TO COMPLY WITH ORDINANCES.

EMS REPORT
EMS COORDINATOR-CLERK ASHLEY MCDOUGALL WAS ABSENT.

FISCAL OFFICER’S REPORT
SECOND READING OF ORDINANCE NO. 2021-04: AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO ENTER INTO AN ADDENDUM TO THE AGREEMENT FOR COLLECTION, TRANSPORTATION AND DISPOSAL OF RESIDENTIAL SOLID WASTE WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF ANTWERP, OHIO

FIRST READING OF ORDINANCE NO. 2021-06: AN ORDINANCE VACATING THAT PORTION OF BUFFALO STREET EXTENDED, WHICH RUNS EAST AND WEST PARALLEL TO EAST CANAL STREET BETWEEN LOTS LOCATED AT 406 SOUTH ERIE STREET, ERIE STREET, W. BUFFALO STREET (PARCEL NOS. 12-17S-008-00, 12-26S-049-00, AND 12-26S-050-00) AND 502 SOUTH ERIE STREET (PARCEL NO. 12-17S-009-00) IN ANTWERP, OHIO, AND RESERVING AN EASEMENT

EMERGENCY READING OF RESOLUTION NO. 2021-01: A RESOLUTION INITIATING AMENDMENTS TO SECTION 307 OF THE ZONING ORDINANCE OF THE VILLAGE OF ANTWERP, OHIO, ON B-2 GATEWAY COMMERCIAL DISTRICT AND AMEND SECTION 311 ENTITLED “PERMITTED, CONDITIONAL, ACCESSORY USE TABLE” FOR B-2 DISTRICT TO INCLUDE SINGLE FAMILY DWELLING UNITS AND TWO FAMILY DWELLING UNITS AS PERMITTED USES IN B-2 DISTRICT, AND DECLARING THE SAME AN EMERGENCY

DISCUSSION ON THIS RESOLUTION. WEST WANTED TO MAKE SURE THIS WOULD NOT DISTURB ANYTHING WITH RESIDENTIAL PROPERTIES AND KEERAN STATED THAT IT WOULD NOT.

  •  MOTION MADE BY WEST, SECONDED BY RUDIE REEB, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2021-01. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
  •  MOTION MADE BY WEST, SECONDED BY ROHRS, TO ACCEPT RESOLUTION NO. 2021-01. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF RESOLUTION NO. 2021-02: A RESOLUTION INITIATING AN AMENDMENT TO THE OFFICIAL ZONING MAP OF THE VILLAGE OF ANTWERP, OHIO, TO REZONE CERTAIN LOTS ADJACENT TO ERIE STREET IN THE VILLAGE OF ANTWERP FROM R-2 MULTIPLE FAMILY DISTRICT AND B-1 DOWNTOWN BUSINESS DISTRICT TO B-2 GATEWAY COMMERCIAL DISTRICT, AND DECLARING THE SAME AN EMERGENCY

  •  MOTION MADE BY ROHRS, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2021-02. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
  •  MOTION MADE BY RISTER, SECONDED BY WEST, TO ACCEPT RESOLUTION NO. 2021-02. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

RITA TAX COLLECTION FOR THE MONTH OF JANUARY, PAID IN FEBRUARY, WAS $33,386.25.

ADMINISTRATOR’S REPORT
WATER TREATMENT PLANT GENERAL PLAN RFQ REQUESTED:
FOUR ENGINEERING FIRMS RESPONDED TO THE REQUEST FOR QUALIFICATIONS FOR A GENERAL PLAN FOR THE WATER TREATMENT PLANT. THE FIRMS WERE: POGGEMEYER DESIGN GROUP, JONES & HENRY, MOTE & ASSOCIATES AND WESSLER ENGINEERING. THE UTILITY COMMITTEE MET ON THURSDAY, FEBRUARY 11, 2021, AND REVIEWED THE SUBMISSIONS AND RANKED FIRMS. AS THE COMMITTEE WANTED MORE INFORMATION DIRECTLY FROM THEIR TOP 3 FIRMS, MEETINGS WILL BE SCHEDULED WITH THE UTILITY COMMITTEE DURING THE LAST WEEK OF FEBRUARY WITH POGGEMEYER DESIGN GROUP, JONES & HENRY AND WESSLER ENGINEERING. THE COMMITTEE WILL THEN BRING THEIR RECOMMENDATION BACK TO THE FULL COUNCIL AT THE MARCH MEETING.

BUFFALO STREET VACATION PUBLIC HEARING:
A PUBLIC HEARING NOTICE ON THIS PROPOSED STREET VACATION WAS ADVERTISED IN THE WEST BEND NEWSPAPER. A PUBLIC HEARING WAS SET FOR IMMEDIATELY AT THE START OF THE WEDNESDAY 7:00 A.M. COUNCIL MEETING. THE ADMINISTRATOR ONLY RECEIVED ONE INQUIRY FROM A RESIDENT ON BUFFALO STREET TO THE WEST OF ERIE STREET. AFTER SHOWING HIM THE LOCATION OF THE PROPOSED VACATION, HE WAS SATISFIED AND HAD NO OBJECTION TO THE VACATION. ALL CONTIGUOUS LAND OWNERS TO THIS SECTION OF BUFFALO STREET EXTENDED HAVE BEEN CONTACTED AND HAVE GIVEN THEIR WRITTEN CONSENT TO THE BUFFALO STREET EXTENSION BEING VACATED. IF THE VACATION IS GRANTED, THE RIGHT-OF-WAY WILL BE SPLIT EQUALLY BETWEEN HILTON AND MASON.

ZONING ORDINANCE TEXT AMENDMENTS FOR B-2 DISTRICT AND REZONING OF S. ERIE STREET INITIATED:
THE ADMINISTRATOR MET WITH GABE OBERLIN TO GO OVER THE CURRENT ZONING AND DISTRICT DEFINITIONS FOR S. ERIE STREET. IT HAS COME TO OUR ATTENTION THAT THE AREA FROM THE COMMUNITY CHURCH TO E. CANAL SHOULD BE ZONED B-2 (GATEWAY COMMERCIAL) AS IT HAS 5 COMMERCIAL BUSINESSES AND WE ANTICIPATE AN ADDITIONAL COMMERCIAL BUSINESS, FAMILY DOLLAR TREE, COMING TO THE AREA. CURRENTLY, HOP’S PLACE AND ERIE RECYCLING ARE CLASSIFIED IN A R-2 (RESIDENTIAL) ZONING DISTRICT AND THIS NEEDS TO BE REZONED TO ADDRESS ANY FUTURE EXPANSIONS THEY MIGHT WANT TO UNDERTAKE. IN ADDITION, THE ZONING ORDINANCE SECTIONS ON B-2 DISTRICT SHOULD BE AMENDED TO REMOVE SOME OF THE EXISTING LANGUAGE THAT DOES NOT APPLY TO SMALL DEVELOPMENTS THAT MAY OCCUR IN THE VILLAGE AND WOULD HAVE AN ADVERSE EFFECT IN THE ATTRACTION OF COMMERCIAL OR RETAIL BUSINESSES LOOKING TO LOCATE IN THE VILLAGE, AND ALSO AMENDED TO MAKE RESIDENTIAL A PERMITTED USE IN THIS DISTRICT TO ALLOW EXISTING RESIDENTIAL STRUCTURES TO BE IMPROVED AND/OR ADDED ONTO.

AS THIS AREA INCLUDES MORE THAN ONE COMMERCIAL BUSINESS, THE ADMINISTRATOR FEELS THAT THE VILLAGE COUNCIL SHOULD UNDERTAKE THE REQUEST FOR RE-ZONING AND ZONING TEXT AMENDMENTS. THE RESOLUTIONS ON THE AGENDA ARE TO INITIATE ZONING ORDINANCE TEXT AMENDMENTS FOR B-2 GATEWAY COMMERCIAL DISTRICT AND OFFICIAL ZONING MAP AMENDMENTS TO TRANSMIT TO THE PLANNING COMMISSION FOR REVIEW AND RECOMMENDATIONS AS PROVIDED IN SECTION 705 OF THE ZONING ORDINANCE. THE RESOLUTIONS ARE BY EMERGENCY MEASURE, OTHERWISE THE PROPOSED AMENDMENTS WOULD NOT BE MADE AVAILABLE TO PLANNING COMMISSION FOR 3 MONTHS FROM THE FEBRUARY MEETING. IF THE COUNCIL INITIATES THE ZONING AMENDMENTS SET FORTH IN THE PROPOSED RESOLUTIONS, THE NEXT STEP WILL BE FOR THE PLANNING COMMISSION TO REVIEW THESE PROPOSED AMENDMENTS TO THE ZONING ORDINANCE AND OFFICIAL ZONING MAP. AFTER THEIR REVIEW, A RECOMMENDATION WILL BE MADE TO COUNCIL TO APPROVE THE AMENDMENTS AS IS, APPROVE THE AMENDMENTS WITH MODIFICATIONS OR DENY THE AMENDMENTS. A PUBLIC HEARING WILL THEN BE HELD AND THE RECOMMENDATION ON THE PROPOSED AMENDMENTS IS THEN TO BE DECIDED BY COUNCIL. COUNCIL WAS PROVIDED WITH A REDLINED VERSION OF THE B-2 DISTRICT SECTION OF THE ZONING ORDINANCE SHOWING THE PROPOSED AMENDMENTS AS WELL AS A HIGHLIGHTED SECTION OF THE PERMITTED, CONDITIONAL, ACCESSORY USE TABLE ON PROPOSED AMENDMENTS TO PERMITTED USES. A CURRENT MAP SHOWING HOW S. ERIE IS ZONED WAS PROVIDED TO COUNCIL PLUS THE PROPOSED ZONING MAP THAT CHANGES THE ZONING CLASSIFICATION OF ALL PROPERTIES ADJOINING S. ERIE STREET TO B-2 GATEWAY.

FIRE DEPARTMENT BID AWARDED FOR SCBA GEAR:
ONE BID WAS RECEIVED ON THE ADVERTISEMENT FOR SCBA GEAR FOR THE FIRE DEPARTMENT. THE BID OPENING WAS TUESDAY, FEBRUARY 9, 2021. ATLANTIC EMERGENCY SOLUTIONS, FORMERLY FINDLAY FIRE EQUIPMENT, SUBMITTED A BID OF $96,950.00 FOR 14 SELF-CONTAINED BREATHING APPARATUS HARNESSES, FACE PIECES, TWENTY-EIGHT CARBON-WRAPPED CYLINDERS, PLUS ALL WARRANTIES, SERVICE AND WARRANTY SUPPORT, ETC. THIS BID WAS WITHIN THE ESTIMATE AND THE BID DOCUMENTS WERE COMPLETE. THE ADMINISTRATOR HAD THE FIRE CHIEF, BOB ADDIS, REVIEW THE BID ALSO AND HE FOUND THE BID TO BE COMPLETE AS WELL. A NOTICE OF AWARD WAS SENT TO ATLANTIC EMERGENCY SOLUTIONS ALONG WITH A CONTRACT TO PURCHASE THE EQUIPMENT.

INTERNET AUCTION FOR SALE OF 2008 FORD EXPLORER COMPLETED:
A 2008 FORD EXPLORER POLICE CAR WAS PLACED ON THE VILLAGE’S WEBSITE UNDER THE HEADING OF INTERNET AUCTION OF VILLAGE EQUIPMENT. THREE SEALED BIDS WERE RECEIVED BY THE FISCAL OFFICER. THE BIDDING ENDED WEDNESDAY, FEBRUARY 10, 2021, AND THE BIDS WERE OPENED AT NOON ON THURSDAY, FEBRUARY 11, 2021. THE HIGHEST BID RECEIVED WAS FOR $2,000.00 MADE BY ZACK WALK OF ANTWERP. MR. WALK HAS BEEN CONTACTED AND TOLD HE HAS 7 DAYS TO COMPLETE THE PURCHASE OF THIS VEHICLE WITH THE FISCAL OFFICER.

COMMITTEE REPORTS
UTILITY COMMITTEE MET TO DISCUSS RFQ’S RECEVEID BY ENIGNEERS. THEY WILL NOW SET UP INTERVIEWS WITH ENGINEERING FIRMS AND BRING INFORMATION BACK TO COUNCIL WITH A RECOMMENDATION.

PERSONNEL COMMITTEE MADE A RECOMMENDATION THAT THE VILLAGE MOVE FORWARD USING COMMUNITY MEMORIAL HOSPITAL FOR POLICE PHYSICALS DUE TO THEIR OCCUPATIONAL PRICING. FISCAL OFFICER LICHTY WILL CHECK IF THERE WILL BE A CONTRACT THAT NEEDS SIGNED BEFORE MOVING FORWARD.

OLD BUSINESS
ROHRS ASKED FOR AN UPDATE ON THE EAST RIVER PROPERTY. KEERAN STATED THAT SHE HAS CONTACTED THE PROPERTY OWNER BY EMAIL, PHONE AND U.S. MAIL LETTING HIM KNOW THAT PROPERTY IS IN VIOLATION OF MINIMUM HOUSING STANDARDS AND SENT HOUSING INSPECTOR SAME PACKET. HOUSING INSPECTOR WILL CONTACT PROPERTY OWNER AFTER 10 DAYS FROM RECEIPT OF MAIL TO MOVE FORWARD ON INSPECTION.

WEST ASKED FOR UPDATE ON CERTIFICATION OF HOUSING INSPECTOR. KEERAN STATED THAT HE DOES NOT HAVE A CURRENT LICENSE BUT IS QUALIFIED TO MAKE INSPECTIONS CONTEMPLATED BY VILLAGE ORDINANCE.

WEST ASKED FOR UPDATE ON GATE ON PARK AVE. SOLICITOR FARR PROVIDED RESEARCH ON STATE FIRE CODE AND DESIGNATING ADDITIONAL FIRE APPARATUS ACCESS ROADS. THIS MATTER WILL BE REFERRED TO THE FIRE CHIEF TO DETERMINE WHETHER TO PROCEED.

OLD BUSINESS
WEST ASKED KEERAN TO PROVIDE HIM WITH WELL INFORMATION SUCH AS SIZE, DIAMETER, YEARS DRILLED, ETC.

WEST PRESENTED INFORMATION ON A PURCHASING PROGRAM FOR PURCHASING DUMP TRUCK.

MAYOR’S REPORT
MAYOR’S COURT BROUGHT IN A TOTAL OF $1,675.00 IN THE MONTH OF JANUARY 2021 WITH $1,275.00 GOING TO THE VILLAGE, $385.00 GOING TO THE STATE, AND $15.00 GOING TO THE INDIGENT DRIVER’S FUND.

  •  MOTION MADE BY RUDIE REEB, SECONDED BY REINHART, TO ADJOURN THE MEETING. 4 YEAS, 1 NAY. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 7:46 A.M.

MAYOR_________________________________________

FISCAL OFFICER___________________________________ DATE________________