JANUARY 2015 MEETING MINUTES

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

JANUARY 26, 2015

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH.  COUNCIL PERSONS PRESENT:  KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB. RUDIE REEB ARRIVED AT 5:40 P.M.

ALSO IN ATTENDANCE:  SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN,  FISCAL OFFICER LORETTA BAKER, POLICE CHIEF GEORGE CLEMENS AND EMS BILLING CLERK ASHLEY MCDOUGALL.  MEDIA PRESENT:  JOE SHOUSE FROM THE PAULDING PROGRESS AND PETER GREER FROM THE DEFIANCE CRESCENT-NEWS.  VISITORS: JENNIFER LLOYD AND RYAN LASSITER FROM REAL WASTE DISPOSAL, LLC.  MICHELE RYDER AND MICHELLE ANNARAZ FROM WERLOR WASTE CONTROL.  RESIDENTS DAN AND RICHARD GORDON. HIGH SCHOOL STUDENT ANNIE MIESLE.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD DECEMBER 15, 2014, WERE REVIEWED.

v  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE DECEMBER 15, 2014, COUNCIL MEETING.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE DECEMBER DISBURSEMENTS WERE REVIEWED.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO APPROVE THE DECEMBER RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

 

DAN GORDON EXPRESSED CONCERN ABOUT USAGE OF THE BUS BARN, NOTING EQUIPMENT SUCH AS THE LOADER, MOWERS AND TRUCKS SHOULD BE PARKED INSIDE EACH NIGHT OUT OF THE WEATHER. KEERAN STATED THE LOADER IS INSIDE THE WATER PLANT TO BE KEPT WARM BUT SHE WILL CHECK WITH THE UTILITY WORKERS REGARDING THIS CONCERN.

DAN GORDON ALSO WOULD LIKE COUNCIL TO CHECK INTO “ROAD WEAR” ON CANAL STREET.  GORDON WOULD LIKE COUNCIL TO CREATE A “FARMER’S ROUTE” TO STOP THE BIG FARM EQUIPMENT FROM TRAVELING ON CANAL STREET AND DESTROYING IT.

DAN GORDON ASKED WHY COUNCIL IS CONSIDERING VILLAGE-WIDE GARBAGE COLLECTION.  JAN REEB ANSWERED STATING IT WILL BE A SAVINGS FOR RESIDENTS WITH LOWER MONTHLY COST.  THERE WILL ALSO BE COLLECTION OF LARGE BULKY ITEMS ONCE A MONTH AND SAVE THE VILLAGE THE ANNUAL COST FOR THIS SERVICE, WHICH IS APPROXIMATELY $3,000.00. THERE WOULD ALSO BE LESS WEAR ON VILLAGE STREETS.

DICK GORDON ASKED ABOUT KEEPING A DUMPSTER. KEERAN STATED THAT HIM USING A DUMPSTER WOULD BE A SEPARATE CONTRACT WITH HIS PROVIDER.

MICHELE RYDER FROM WERLOR WASTE CONTROL THANKED THE VILLAGE FOR ALLOWING THEM TO BID ON THE GARBAGE COLLECTION AND WOULD LIKE TO BE KEPT IN THE BIDDING PROCESS IN THE FUTURE.

RYAN LASSITER FROM REAL WASTE DISPOSAL THANKED THE VILLAGE FOR ALLOWING THEM TO BID AND AWARDING THEM THE BID FOR THE GARBAGE COLLECTION.  LASSITER STATED THE FIRST COLLECTION OF EVERY MONTH WILL INCLUDE THE BULKY ITEM COLLECTION. COLLECTION WILL BE ON THURSDAYS AND A LIST OF ACCEPTED ITEMS FOR THE BULKY WASTE COLLECTION WILL BE PRINTED IN THE PAPER FOR RESIDENTS TO VIEW.

ANNIE MIESLE WAS IN ATTENDANCE FOR STUDENT ASSIGNMENT.

POLICE REPORT

 

CHIEF CLEMENS REPORTED 109 CALLS FOR SERVICE AND 23 CITATIONS FOR THE MONTH OF DECEMBER. CLEMENS WILL CONTACT SCHWELLER AGAIN REGARDING CAMERAS AT THE PARK FOR ISSUES THAT NEED ATTENTION.

 

EMS REPORT

 

RANDY SHAFFER PROVIDED A YEAR-END WRITTEN REPORT SHOWING 250 RUNS FOR 2014.  ASHLEY MCDOUGALL PROVIDED A DETAILED WRITTEN REPORT FOR EMS RUNS BILLED, COLLECTED AND OUTSTANDING FOR THE MONTH OF DECEMBER.

 

FISCAL OFFICER REPORT

 

EMERGENCY READING OF ORDINANCE NO. 2015-04: AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR OF THE VILLAGE OF ANTWERP, OHIO, TO ENTER INTO A CONTRACT WITH THE LOWEST AND BEST BIDDER FOR THE COLLECTION, TRANSPORTATION, AND DISPOSAL OF RESIDENTIAL SOLID WASTE WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-04. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2015-04. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THIS ORDINANCE WAS READ FIRST TO ALLOW THE NOTICE OF AWARD AND CONTRACTS TO BE PROVIDED TO THOSE IN ATTENDANCE FROM REAL WASTE DISPOSAL. THE COMMENCEMENT DATE FOR COLLECTION UNDER THE CONTRACT IS APRIL 1ST.

 

EMERGENCY READING OF ORDINANCE NO. 2015-01: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH HARRISON TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE IN CALENDAR YEAR 2015, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY RYAN, SECONDED BY RUDIE REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-01. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION WAS MADE BY RUDIE REEB, SECONDED BY DERCK, TO ACCEPT ORDINANCE NO. 2015-01. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2015-02:  AN ORDINANCE AUTHORIZING THE MAYOR AND THE  FISCAL OFFICER TO ENTER INTO A CONTRACT WITH CARRYALL TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE IN CALENDAR YEAR 2015, AND DECLARING THE SAME EMERGENCY.

 

v  MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-02. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RYAN, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2015-02. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2015-03:  AN ORDINANCE APPROVING, ADOPTING AND ENACTING AMERICAN LEGAL PUBLISHING’S OHIO BASIC CODE, 2015 EDITION, AS THE CODE OF ORDINANCES FOR THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-03. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RYAN, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2015-03. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

 

v  SEE ATTACHED REPORT. REAL WASTE DISPOSAL WAS AWARDED THE CONTRACT FOR VILLAGE-WIDE GARBAGE COLLECTION AT $8.85 PER MONTH FOR EACH RESIDENTIAL UNIT IN THE VILLAGE.

 

v  THE 2ND PHASE OF SAFE ROUTES TO SCHOOL WILL BEGIN WITH LETTERS TO RESIDENTS IN THE TARGETED AREA INFORMING THEM OF THE PROJECT WITH A MAP INCLUDED SHOWING WHERE THE NEW SIDEWALKS WILL BE INSTALLED. CONSTRUCTION WILL NOT BEGIN UNTIL SPRING OF 2016.

 

v  SNOW REMOVAL ON SIDEWALKS IS STILL AN ISSUE. JAN REEB RECOMMENDED THE VILLAGE PRINT IN THE LOCAL NEWSPAPER A NOTICE REMINDING RESIDENTS TO CLEAR SIDEWALKS OF SNOW AND ICE.

 

v  WATER AND SEWER TELEMETRY IS COMPLETE BY SCHWELLER ELECTRIC. THIS IMPROVEMENT ALLOWS A PHONE CALL TO NOTIFY VILLAGE PERSONNEL SHOULD PROBLEMS OCCUR THAT PREVENT WATER FROM BEING PUMPED CAUSING LOW OR NO PRESSURE. IT ALSO SIGNALS PROBLEMS AT THE SEWER LIFT STATION.

 

v  THE TWO LOTS ON OSWALT OWNED BY THE VILLAGE CAN BE SOLD IN JULY 2015.  KEERAN RECOMMENDS THAT THE VILLAGE SELL THESE LOTS AS THEY ARE NOT NEEDED FOR MUNICIPAL PURPOSES. THE LOTS WILL NEED TO BE APPRAISED AND SURVEYED.

 

v  IT WAS BROUGHT TO KEERAN’S ATTENTION THAT ARCHER DRIVE SHOULD BE MADE A ONE WAY STREET DUE TO HEAVY TRAFFIC AT THE MANOR HOUSE AND MAC GYM.  PUBLIC SERVICE COMMITTEE WILL MEET THURSDAY JANUARY 29, 2015, AT 10:00 A.M. TO DISCUSS THIS ISSUE.

 

v  WEST WOODCOX WATERLINE REPLACEMENT PROJECT HAS BEEN AWARDED BY OPWC. THIS WILL BE A 50% GRANT/50% LOAN IN THE AMOUNT OF $171,313.00. THIS AGREEMENT WILL BE RELEASED BY THE COMMISSION ON JULY 1ST.

COMMITTEE REPORTS

 

PUBLIC SERVICE COMMITTEE’S REPORT WAS INCLUDED IN THE VISITOR’S ISSUES.

OLD BUSINESS

KEITH WEST REPORTED ON THE TANK AT THE PARK. THE VFW NEEDS TO KNOW IF COUNCIL IS IN FAVOR OF ACCEPTING A DONATION OF THE TANK FOR INSTALLATION AT THE PARK.  IF YES, THE VFW REQUESTS A LETTER BE DRAFTED AND SIGNED BY THE MAYOR.  WEST STATED THE PARK BOARD WOULD LIKE TO PLACE THIS TANK NORTH OF THE MEMORIAL ABOUT 100 FEET.

 

v  MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT THE DONATION OF THE TANK TO BE INSTALLED AT THE PARK WITH THE VFW POST 5087 TO BE RESPONSIBLE FOR ALL COSTS OF INSTALLING THE TANK AT THE PARK, AND MAINTENANCE OF THE TANK, INCLUDING INSTALLATION AND MAINTENANCE OF ALL SAFETY PRECAUTIONS AT THE SITE AND AUTHORIZING THE MAYOR TO SIGN AND DELIVER A LETTER TO THE VFW POST 5087 TO THIS EFFECT.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

NEW BUSINESS

COUNCIL PRESIDENT FOR 2015 WAS DISCUSSED.  DERCK RECOMMENDED JAN REEB.

v  MOTION MADE BY DERCK, SECONDED BY RYAN, TO APPOINT JAN REEB AS COUNCIL PRESIDENT FOR 2015.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

PAULDING COUNTY ECONOMIC DEVELOPMENT HAS REQUESTED THEIR ANNUAL MEMBERSHIP INVESTMENT.

 

v  MOTION MADE BY REINHART, SECONDED BY RYAN, TO DONATE $1,500.00 TO PAULDING COUNTY ECONOMIC DEVELOPMENT FOR 2015.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE BALL ASSOCIATION ASKED FOR A DONATION FOR THE 2015 SEASON.

 

v  MOTION MADE BY REINHART, SECONDED BY DERCK, TO DONATE $200.00 TO THE BALL ASSOCIATION FOR THE 2015 SEASON TO PURCHASE ITEMS NEEDED.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FIRE AGREEMENT FOR HARRISON TOWNSHIP NEEDS TO BE UPDATED.  IT WAS DECIDED TO EXTEND THE CONTRACT FOR SIX (6) MONTHS AT A SEMI-ANNUAL CHARGE BASED ON THE 2014 ANNUAL CHARGE.

v  MOTION MADE BY RYAN, SECONDED BY WEST, TO EXTEND HARRISON TOWNSHIP FIRE AGREEMENT SIX (6) MONTHS AT A SEMI-ANNUAL CHARGE BASED ON THE 2014 ANNUAL CHARGE. AN ORDINANCE WILL BE READ AT THE FEBRUARY MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

A NEW COMMITTEE LISTING FOR 2015 WILL BE AVAILABLE AT THE FEBRUARY MEETING.

 

A JOB LISTING WILL BE POSTED THIS WEEK FOR THE FISCAL OFFICER OPENING DUE TO THE RESIGNATION OF FISCAL OFFICER BAKER IN MARCH.

MAYOR’S REPORT

MAYOR’S COURT DEPOSITED $3,256.00 FOR THE MONTH OF DECEMBER 2014.

 

THE MAYOR ALSO REPORTED THE ANTWERP CIC MEETING WILL BE HELD IN FEBRUARY.

 

v  MOTION MADE BY REINHART, SECONDED BY RYAN, TO GO INTO EXECUTIVE SESSION AT 7:05 P.M. TO DISCUSS PENDING LITIGATION WITH VILLAGE SOLICITOR.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY WEST, SECONDED BY RYAN, TO COME OUT OF EXECUTION SESSION AT 7:10 P.M. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  NO ACTION TAKEN IN EXECUTIVE SESSION.

 

v  MOTION MADE BY RYAN, SECONDED BY REINHART, TO ADJOURN THE MEETING.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 7:12 P.M.

 

MAYOR____________________________________

 

FISCAL OFFICER____________________________ DATE____________________________