January 2016 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

JANUARY 14, 2016

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 9:00 A.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KEITH WEST, RUDIE REEB, KEN REINHART, LARRY RYAN, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, FISCAL OFFICER AIMEE LICHTY, POLICE CHIEF GEORGE CLEMENS AND EMS BILLING CLERK ASHLEY MCDOUGAL. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM THE CRESCENT NEWS. VISITORS RANDY SHAFFER AND DON OBERLIN.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD DECEMBER 21, 2015, WERE REVIEWED.

 

  • MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT THE MINUTES FROM THE DECEMBER 21, 2015, COUNCIL MEETING.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THE DECEMBER DISBURSEMENTS WERE REVIEWED. DISCUSSION ON EXPENSES.

 

  • MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO APPROVE THE DECEMBER RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

VISITORS

RANDY SHAFFER WAS IN ATTENDANCE TO DISCUSS YEAR IN REVIEW FOR 2015 EMS.  308 CALLS FOR SERVICE IN 2015.  17 OF THOSE CALLS WERE FOR EMS ASSISTING OTHER AREAS COMPARED TO ANTWERP NEEDING ASSISTANCE TWO TIMES DURING THE YEAR.  RESPONSE TIME WAS AN AVERAGE OF 5 MINUTES, 11 SECONDS.

 

DON OBERLIN WAS IN ATTENDANCE REPRESENTING THE ROTARY CLUB AND TO PROVIDE AN UPDATE ON THE TENNIS COURT PROJECT.  THE PROJECT IS ESTIMATED TO COST $24,000.00 AND THE ROTARY CLUB CURRENTLY HAS RAISED $15,500.00 FOR THIS PROJECT.  THEY HAVE OTHER COMMITMENTS TO HELP OFFSET THE COST BUT WANT TO KNOW IF THE VILLAGE WOULD ALSO COMMIT IN HELPING WITH A DONATION, EQUIPMENT AND/OR MANPOWER.  IF THEY GET VOLUNTEERS FOR SOME OF THE PROJECT, IT COULD SAVE THEM AN ADDITIONAL $1,500.00.  THE ESTIMATED START DATE FOR THE TENNIS COURT PROJECT IS SPRING 2016.

 

POLICE REPORT

CHIEF CLEMENS REPORTED 78 CALLS FOR SERVICE AND 33 CITATIONS FOR THE MONTH OF DECEMBER.

 

EMS REPORT

EMS BILLING CLERK MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING 26 EMS RUNS FOR DECEMBER AND ALSO COLLECTIONS YEAR-TO-DATE OF $103,037.00 WITH $22,725.00 GOING INTO THE VEHICLE REPLACEMENT FUND.

 

FISCAL OFFICER’S REPORT

EMERGENCY READING OF ORDINANCE NO. 2016-01: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH CARRYALL TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE IN CALENDAR YEARS 2016, 2017, AND 2018, AND DECLARING THE SAME AN EMERGENCY.

 

  • MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-01. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  •  MOTION MADE BY DERCK, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2016-01. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-02:  AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH HARRISON TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE IN CALENDAR YEARS 2016, 2017, AND 2018, AND DECLARING THE SAME AN EMERGENCY.

 

  • MOTION MADE BY WEST, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-02. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2016-02. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-03:  AN ORDINANCE APPROVING, ADOPTING AND ENACTING AMERICAN LEGAL PUBLISHING’S OHIO BASIC CODE, 2016 EDITION, AS THE CODE OF ORDINANCES FOR THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 

  • MOTION MADE BY REINHART, SECONDED BY DERCK, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-03. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2016-03. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-04:  AN ORDINANCE ADOPTING THE PERSONNEL MANUAL FOR THE VILLAGE OF ANTWERP, OHIO, INCLUDING ANY AND ALL AMENDMENTS THERETO AND ALL APPLICABLE STATEMENTS ATTACHED THERETO, FOR CALENDAR YEAR 2016, AND DECLARING THE SAME AN EMERGENCY.

 

  • MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-04. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY WEST, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2016-04. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-05:  AN ORDINANCE ACCEPTING THE FINAL PLAT OF THE MAUMEE LANDING SUBDIVISION – PHASE 4 (LOT 7) TO THE ADDITION TO THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, PURSUANT TO ORDINANCE NO. 94-17, AND DECLARING THE SAME AN EMERGENCY.

 

  • MOTION MADE BY RUDIE REEB, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-05. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY REINHART, SECONDED BY DERCK, TO ACCEPT ORDINANCE NO. 2016-05. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-06:  AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH CARRYALL TOWNSHIP FOR PROVIDING FIRE PROTECTION SERVICES FOR THE YEAR 2016, AND DECLARING THE SAME AN EMERGENCY.

 

  • MOTION MADE BY RYAN, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-06. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY WEST, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2016-06. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-07:  AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $27,500.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY.

 

  • MOTION MADE BY DERCK, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-07. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2016-07. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-08: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER FUNDS FROM THE GENERAL FUND TO THE WATER FUND IN THE AMOUNT OF $40,000.00, AND DECLARING THE SAME TO BE AN EMERGENCY.

 

  • MOTION MADE BY REINHART, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-08. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY RUDIE REEB, SECONDED BY DERCK, TO ACCEPT ORDINANCE NO. 2016-08. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF RESOLUTION NO. 2016-01:  A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR, ACCEPT, AND ENTER INTO A WATER POLLUTION CONTROL LOAN FUND AGREEMENT ON BEHALF OF THE VILLAGE FOR PLANNING, DESIGN AND/OR CONSTRUCTION OF WASTEWATER FACILITIES; AND DESIGNATING A DEDICATED REPAYMENT SOURCE FOR THE LOAN; AND DECLARING THE SAME TO BE AN EMERGENCY.

 

  • MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2016-01. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY RYAN, SECONDED BY WEST, TO ACCEPT RESOLUTION NO. 2016-01. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

 

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

ADMINISTRATOR KEERAN ASKED FOR A MOTION FOR APPOINTMENT OF 2016 COMMITTEE MEMBERS.

  •  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO APPOINT COMMITTEE MEMBERS FOR THE CALENDAR YEAR 2016.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  2016 COMMITTEE MEMBERS LISTING INCLUDED IN ADMINISTRATOR’S REPORT.

ADMINISTRATOR KEERAN NOTED THE VILLAGE MAY NEED TO LOOK AT INCREASING SEWER RATES.  SHE WILL SCHEDULE MEETING WITH UTILITIES COMMITTEE TO REVIEW RATES.

 

COMMITTEE REPORTS

NO COMMITTEE REPORTS.

 

MAYOR’S REPORT

MAYOR’S COURT DEPOSITED $2,955.00 FOR THE MONTH OF DECEMBER.  A TOTAL OF $771.50 WAS SENT TO THE STATE AND $28.50 WAS DEPOSITED INTO THE ALC TREATMENT FUND.

 

MAYOR REQUESTED NOMINATION FOR COUNCIL PRESIDENT.  LARRY RYAN NOMINATED JAN REEB.  NO OTHER NOMINATIONS WERE MADE.

 

  • MOTION MADE BY LARRY RYAN, SECONDED BY REINHART, TO APPOINT JAN REEB AS COUNCIL PRESIDENT FOR THE CALENDAR YEAR 2016.  5 YEAS, 0 NAYS WITH JAN REEB ABSTAINING. MOTION CARRIED AND APPROVED.

 

 

OLD BUSINESS

HARRISON TOWNSHIP FIRE CONTRACT WAS DISCUSSED.  SOLICITOR FARR PROVIDED WITH DIRECTION ON TERMS TO PREPARE CONTRACT AND ORDINANCE FOR FEBRUARY COUNCIL MEETING.

 

NEW BUSINESS

NO NEW BUSINESS.

 

  • MOTION MADE BY RYAN, SECONDED BY REINHART, TO ENTER INTO EXECUTIVE SESSION TO DISCUSS PENDING LITIGATION WITH LEGAL COUNSEL AT 10:21 A.M.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY REINHART, SECONDED BY RYAN, TO EXIT EXECUTIVE SESSION AT 10:37 A.M.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  NO ACTION TAKEN IN EXECUTIVE SESSION.

 

  • MOTION MADE BY WEST, SECONDED BY DERCK, TO ENTER INTO EXECUTIVE SESSION TO CONSIDER EMPLOYMENT OF GENERAL LABOR PERSONNEL AT 10:38 A.M.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY REINHART, SECONDED BY DERCK, TO EXIT EXECUTIVE SESSION AT 10:52 A.M.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  NO ACTION TAKEN IN EXECUTIVE SESSION.

 

  • MOTION MADE BY RYAN, SECONDED BY REINHART, TO ENTER INTO EXECUTIVE SESSION TO CONSIDER EMPLOYMENT OF POLICE PERSONNEL AT 10:54 A.M.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY DERCK, SECONDED BY JAN REEB, TO EXIT EXECUTIVE SESSION AT 10:58 A.M.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  NO ACTION TAKEN IN EXECUTIVE SESSION.

 

  • MOTION MADE BY REINHART, SECONDED BY WEST, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 10:59 A.M.

 

 

MAYOR___________________________

 

FISCAL OFFICER____________________                               DATE_________________________