July 2016 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

JULY 18, 2016

 

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:31 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KEITH WEST, RUDIE REEB, KEN REINHART, STEVE DERCK, LARRY RYAN (ARRIVED AT 5:35 P.M. DURING DISCUSSION OF JUNE DISBURSEMENTS) AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE:  SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, FISCAL OFFICER AIMEE LICHTY, POLICE CHIEF GEORGE CLEMENS, EMS BILLING CLERK ASHLEY MCDOUGAL. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS. VISITOR: TODD COOK.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JUNE 20, 2016, WERE REVIEWED.

 

  • MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT THE MINUTES FROM THE JUNE 20, 2016, REGULAR COUNCIL MEETING.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THE JUNE DISBURSEMENTS WERE REVIEWED. DISCUSSION ON EXPENSES.

 

  • MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO APPROVE THE JUNE RECONCILIATION REPORT.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

VISITORS

TODD COOK WAS IN ATTENDANCE TO NOTIFY COUNCIL THAT HIS BUSINESS TKC WATER TECHNOLOGIES (H2O TO GO) IS EXPANDING.  STARTING AT THE END OF AUGUST, THEY WILL BE OFFERING ENGINEERING SERVICES WITH FUTURE PLANS TO EXPAND TO CINCINNATI AND COLUMBUS. HEADQUARTERS WILL BE BASED IN ANTWERP.

 

 

POLICE REPORT

CHIEF CLEMENS REPORTED 132 CALLS FOR SERVICE FOR THE MONTH OF JUNE WITH 35 CITATIONS FOR THE MONTH OF JUNE.  CLEMENS DISCUSSED A VANDALISM AND BREAKING AND ENTERING SPREE IN ANTWERP, PAYNE, HICKSVILLE AND INDIANA. THE ANTWERP POLICE DEPARTMENT SOLVED CASES, AND THE INDIVIDUALS INVOLVED WERE CHARGED AND CASES REFERRED TO THE PAULDING COUNTY PROSECUTOR.

 

MAYOR DELONG AND CHIEF CLEMENS RECOMMENDED AARON MOCK BE EMPLOYED AS NEW FULL-TIME POLICE OFFICER FOR THE VILLAGE. MOCK ATTENDED RHOADES POLICE ACADEMY AND HAS BEEN WITH THE VILLAGE FOR THE LAST THREE (3) MONTHS.

 

  • MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT RECOMMENDATION TO EMPLOY AARON MOCK AS NEW FULL‑TIME POLICE OFFICER FOR VILLAGE OF ANTWERP.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

 

EMS REPORT

EMS BILLING CLERK MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $5,881.00 MONTH-TO-DATE, FOR YEAR-TO-DATE TOTAL COLLECTED OF $47,136.63.  A WRITTEN REPORT ALSO PROVIDED SHOWING 31 EMS RUNS FOR JUNE WITH A TOTAL OF 189 EMS RUNS FOR YEAR-TO-DATE IN 2016.

 

FISCAL OFFICER’S REPORT

FIRST READING OF RESOLUTION NO. 2016-05:  A RESOLUTION TO LEVY A MUNICIPAL MOTOR VEHICLE LICENSE FEE PURSUANT TO SECTION 4504.171 OF THE OHIO REVISED CODE.

 

EMERGENCY READING OF RESOLUTION NO. 2016-06:  A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH FOUTS BROS. INC. TO PURCHASE A TANKER TRUCK FOR THE VILLAGE FIRE DEPARTMENT; AND DECLARING THE SAME AN EMERGENCY.

 

  • MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2016-06. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY DERCK, SECONDED BY WEST, TO ACCEPT RESOLUTION NO. 2016-06. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

 

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

 

ADMINISTRATOR KEERAN INFORMED COUNCIL THAT PHASE II OF THE SAFE ROUTES TO SCHOOL PROJECT WAS RE-BID ON JULY 14, 2016, WITH LOWEST BID COMING IN $24,850.01 OVER ALLOWED AWARD AMOUNT.  SRTS PROGRAM MANAGER HAS AGREED TO ADD THIS AMOUNT TO THE AWARD AMOUNT, BUT THE VILLAGE WILL BE RESPONSIBLE FOR ANY CHANGE ORDERS OVER THIS AWARDED AMOUNT. ESTIMATED CONSTRUCTION COMMENCEMENT DATE BEING IN SEPTEMBER/OCTOBER OF THIS YEAR.

 

  • MOTION MADE BY WEST, SECONDED BY DERCK, TO AUTHORIZE VILLAGE ADMINISTRATOR TO PROCEED WITH PHASE II OF SRTS PROJECT WITH LOWEST AND BEST BIDDER WITH AWARD AMOUNT INCREASED BY ODOT IN THE AMOUNT OF $24,850.01, NOT INCLUDING CHANGE ORDERS, WHICH WILL BE THE RESPONSIBILITY OF THE VILLAGE.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MINIMUM HOUSING STANDARDS WERE MAILED TO 52 LANDLORDS. BRIEF DISCUSSION ON AGREEMENT WITH HOUSING INSPECTOR.

 

ADMINISTRATOR KEERAN STATED NO ISSUES WITH BULK ITEMS PICK-UP THIS MONTH BY REAL WASTE DISPOSAL, LLC.

 

IN RESPONSE TO EPA ISSUED VIOLATIONS ON THE BRUSH PILE AT THE SEWER PLANT, POGGEMEYER HAS DEVELOPED A MAP. THE BRUSH PILE WILL NEED TO BE MOVED. CURRENTLY IT IS TOO CLOSE TO NORTH CREEK.  ADMINISTRATOR KEERAN WOULD LIKE TO MEET WITH UTILITY COMMITTEE TO DEVELOP A PLAN FOR REMOVAL.  MEETING SET FOR JULY 21, 2016, AT 9:30 A.M.

 

BIDS FOR FIRE TANKER TRUCK PURCHASE WERE OPENED ON WEDNESDAY JULY 13, 2016.  VILLAGE RECEIVED ONE BID WHICH CAME FROM FOUTS BROS., INC. OF SMYRNA, GEORGIA, FOR $202,197.00.  VILLAGE RECEIVED A $100,000.00 GRANT FOR THIS PURCHASE.  THE BALANCE WILL BE PAID BY CARRYALL TOWNSHIP FIRE LEVY AMOUNTS COLLECTED. AS THIS IS A REIMBURSING GRANT, THE VILLAGE WILL OBTAIN A LOAN FOR THE FULL AMOUNT OF THE TANKER TRUCK PURCHASE PRICE. AS NOTED IN THE MEMORANDUM OF UNDERSTANDING WITH CARRYALL TOWNSHIP, THEY WILL SUPPLY THE VILLAGE WITH $10,000.00 IN 2016 AND STARTING IN 2017 THEY WILL PAY $17,000.00 PER YEAR OVER A TEN (10) YEAR PERIOD.  IN ADDITION, HARRISON TOWNSHIP WILL PAY $3,714.00 IN 2016, $3,788.00 IN 2017, AND $3,864.00 IN 2018 FOR VILLAGE FIRE PROTECTION SERVICES. RESOLUTION NO. 2016-06 WAS PASSED TONIGHT (JULY 18, 2016) TO AWARD BID AND AUTHORIZE ADMINISTRATOR TO ENTER INTO PURCHASE AGREEMENT WITH FOUTS BROS., INC.

 

SIDEWALK NOTICES MAILED TO RESIDENTS ON WEST WASHINGTON STREET.  SIDEWALKS THAT NEED REPAIRED/REPLACED HAVE BEEN MARKED. PLEASE KEEP IN MIND THAT REPAIR/REPLACEMENT REQUIRED TO BE DONE TO RESOLVE SAFETY ISSUES.  REPAIRS NEED TO BE MADE BY OCTOBER 31, 2016.

 

ADMINISTRATOR KEERAN INFORMED COUNCIL THAT VILLAGE STREET BUDGET IS VERY LIMITED.  EACH YEAR THE VILLAGE HAS APPROXIMATELY $20,000.00 TO $25,000.00 AVAILABLE THROUGH PERMISSIVE TAX FOR STREET REPAIRS.  THIS YEAR’S PATCHING AND PAVING CAME TO $33,480.00.  THIS WAS OVER AND ABOVE WHAT THE VILLAGE HAS AVAILABLE FOR THIS PURPOSE.  WATER PLANT DRIVE IS INCLUDED IN THIS COST AND ANTWERP SCHOOL HAS AGREED TO PAY ONE-HALF OF THE COSTS TO REPAIR THIS ROAD. KEERAN STATED IN RESEARCHING AVAILABLE FUNDS, SHE DISCOVERED THE VILLAGE COULD ADD $5.00 PER MOTOR VEHICLE LICENSE FEE FOR ADDITIONAL REVENUE.  FIRST READING ON THIS RESOLUTION WAS HEARD THIS EVENING.

 

EPA VISITED WATER PLANT ON JUNE 22, 2016. ADMINISTRATOR KEERAN, WATER PLANT SUPERVISOR CURTIS NESTLEROAD AND TOM BORCK AND CINDY WESTFALL OF POGGEMEYER DESIGN GROUP WERE ALL IN ATTENDANCE FOR THE WALK THROUGH.  SINCE THE VISIT, ADMINISTRATOR KEERAN HAS RECEIVED SIX (6) PAGES OF DOCUMENTATION ON VIOLATIONS AND RECOMMENDATIONS MAINLY IN UPDATING THE FILTER MEDIA EQUIPMENT/FILTER ROOM, HIGH SERVICE PUMPS, AND CLEAR WELL/REACTION BASIN.  POGGEMEYER ESTIMATES IMPROVEMENTS NEAR $200,000.00.  VILLAGE WOULD HAVE BETTER QUALITY WATER ONCE COMPLETED.  THE VILLAGE ADMINISTRATOR WILL RESEARCH AVAILABLE FUNDING FOR IMPROVEMENT COSTS.

 

 

 

COMMITTEE REPORTS

NO COMMITTEE REPORTS.

 

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN $5,832.00 TO THE VILLAGE, $1,972.50 TO THE STATE, AND $79.50 TO THE COUNTY IN THE MONTH OF JUNE.

 

MAYOR DELONG AND COUNCIL STATED THEY WOULD LIKE TO AGAIN THANK PASTOR RICK GRIMES AND ALSO JOE BARKER SR. FOR THEIR CONTINUED WORK IN THE PARK.  IT IS VERY MUCH APPRECIATED.

 

  • MOTION MADE BY LARRY RYAN, SECONDED BY REEB, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:57 P.M.

 

 

 

MAYOR___________________________

 

 

FISCAL OFFICER____________________                               DATE_________________________