JUNE 2014 MEETING MINUTES

 

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP

JUNE 16, 2014
THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB.

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, POLICE CHIEF GEORGE CLEMENS, AND FISCAL OFFICER LORETTA BAKER. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM DEFIANCE CRESCENT. VISITORS: SHERIFF JASON LANDERS. ADMINISTRATOR SARA KEERAN ABSENT DUE TO ILLNESS.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD MAY 19, 2014, WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE MAY 19, 2014, COUNCIL MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE MAY DISBURSEMENTS WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO APPROVE THE MAY RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
VISITORS

SHERIFF LANDERS WAS PRESENT FOR OBSERVATION.

POLICE REPORT

CHIEF CLEMENS REPORTED 119 CALLS FOR SERVICE AND 18 CITATIONS FOR THE MONTH OF MAY. DISCUSSION HAD ON THE USE OF FOUR WHEELERS IN THE VILLAGE. CHIEF CLEMENS STATED THAT AS LONG AS ADULTS ARE DRIVING THE FOUR WHEELERS AND THEY ARE DRIVING RESPONSIBLY, HE DID NOT HAVE AN ISSUE WITH THEM. CLEMENS TOLD COUNCIL THAT THE NEW CRUISER HAD BEEN HIT BUT ALREADY REPAIRED AT NO COST TO THE VILLAGE.
EMS REPORT

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 18 RUNS FOR THE MONTH OF MAY. EMS BILLING CLERK MERRIMAN PROVIDED A WRITTEN REPORT SHOWING EMS RUN COLLECTIONS YEAR-TO-DATE OF $17,445.23.

FISCAL OFFICER’S REPORT

2ND READING OF RESOLUTION NO. 2014-06: A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE QUESTION OF LEVYING A TAX IN EXCESS OF THE TEN-MILL LIMITATION OHIO REVISED CODE SECTIONS 5705.19, 5705.191, 5705.25 AND 5705.26.

2ND READING OF ORDINANCE NO. 2014-10: AN ORDINANCE AUTHORIZING THE LEASE OF REAL ESTATE OWNED BY THE VILLAGE OF ANTWERP, OHIO, PURSUANT TO OHIO REVISED CODE 721.03 AND AUTHORIZING THE MAYOR TO ENTER INTO A LEASE AGREEMENT WITH THE HIGHEST AND BEST BIDDER.

EMERGENCY READING OF ORDINANCE NO. 2014-11: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER FUNDS FROM THE GENERAL FUND TO THE WATER FUND IN THE AMOUNT OF $25,000.00 AND DECLARE THE SAME TO BE AN EMERGENCY.

THIS TRANSFER IS FOR OPERATING EXPENSES OF THE WATER DEPARTMENT. OWDA LOAN PAYMENT MADE FROM WATER FUND PRIOR TO THIS REQUESTED TRANSFER FROM GENERAL FUND.

 MOTION MADE BY RYAN, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-11. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RYAN, SECONDED BY DERCK, TO ACCEPT ORDINANCE NO. 2014-11. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-12: AN ORDINANCE TO PROVIDE FOR THE ISSUANCE OF A NOTE TO PAY A PORTION OF THE COST OF INSTALLING THE LIFT STATION IN THE COLONY SUBDIVISION IN THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY WEST, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-12. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2014-12. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

1ST READING OF RESOLUTION NO. 2014-08: A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE QUESTION OF LEVYING A TAX IN EXCESS OF THE TEN-MILL LIMITATION OHIO REVISED CODE SECTIONS 5705.19, 5705.191, 5705.25, AND 5705.26.

THIS IS AN ADDITIONAL LEVY TO PROVIDE FUNDS TO PURCHASE A NEW FIRE TRUCK AND GEAR FOR FIRE DEPARTMENT. A SPECIAL COUNCIL MEETING IS SCHEDULED FOR JULY 17, 2014, AT 8:00 A.M. A 2ND READING OF THIS ORDINANCE WILL BE GIVEN AT THIS SPECIAL COUNCIL MEETING.

EMERGENCY READING OF ORDINANCE NO. 2014-13: AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE VILLAGE OF ANTWERP, OHIO, TO ADD SECTION 429 ADOPTING A COMPREHENSIVE PLAN FOR THE VILLAGE OF ANTWERP, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY WEST, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-13. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RYAN, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2014-13. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-14: AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE VILLAGE OF ANTWERP, OHIO, TO REZONE CERTAIN PARCELS IN THE VILLAGE OF ANTWERP FROM AGRICULTURAL DISTRICT (A-1) TO MULTIPLE FAMILY DISTRICT (R-2), AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-14. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RUDIE REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2014-14. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT. MAYOR VANVLERAH DISCUSSED THE FOLLOWING FROM KEERAN’S REPORT:

 PUBLIC HEARINGS WERE HELD ON THE COMPREHENSIVE PLAN AND RE-ZONING OF CERTAIN AREAS FROM A-1 (AGRICULTURAL) DISTRICT TO R-2 (MULTI-FAMILY) DISTRICT. NO PUBLIC PARTICIPATION AT THE HEARINGS.

 THE VILLAGE HAS EXPERIENCED MANY MALFUNCTIONS WITH THE CURRENT TELEMETRY SYSTEM THAT CONNECTS THE WATER PLANT HIGH SERVICE PUMP TO THE WATER TOWER. OVER THE PAST TWO (2) YEARS, THE INVOICES FOR THESE REPAIRS TOTAL OVER $10,000.00. THE ESTIMATE FROM SCHWELLER ELECTRIC IS $16,800.00 TO REPLACE THE CURRENT SYSTEM. THIS QUOTE WAS AVAILABLE FOR COUNCIL’S REVIEW.

 MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT SCHWELLER ELECTRIC’S QUOTE AND AUTHORIZE PAYMENT OF AMOUNT SET FORTH IN THE QUOTE TO REPLACE THE TELEMETRY SYSTEM FOR THE WATER TOWER/WATER PLANT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 REPLACED THE OLDER ZERO TURN MOWER WITH A USED 2011 JOHN DEERE FOR $4,995.00. ALSO PURCHASED A NEW ZERO TURN MOWER AS APPROPRIATED IN THIS YEAR’S BUDGET FOR $7,900.00.

 PATCHING AND REPAVING WILL BEGIN AT THE END OF THE MONTH.

 TALL GRASS AND JUNK NOTICES HAVE BEEN SENT ON AN ONGOING BASIS.

COMMITTEE REPORTS

NO COMMITTEE REPORTS.

OLD BUSINESS

FISCAL OFFICER BAKER REPORTED TO COUNCIL THE CELL PHONE BILL RECEIVED IN JUNE FOR THE POLICE DEPARTMENT HAS BEEN LOWERED BY ONE-HALF OF PRIOR BILLED AMOUNTS AND THE VILLAGE CELL PHONES ARE NOW ON THE SAME PROGRAM AND SHOULD BE LOWER NEXT MONTH.
NEW BUSINESS

LOOP PAVING DONATED $1,000.00 AND THE VFW DONATED $500.00 TOWARD THE COST OF INSTALLING SECURITY CAMERAS AT THE PARK.

MAYOR’S REPORT

MAYOR NOTED A NEW EMA DIRECTOR HAS BEEN HIRED FOR THE COUNTY.

MAYOR’S COURT DEPOSITED $2,048.00 FOR THE MONTH OF MAY.

RIBFEST BROUGHT MANY NEW PEOPLE TO THE VILLAGE, PERHAPS DUE TO THE NEW WEBSITE INFORMATION.

SECURITY CAMERAS HAVE BEEN INSTALLED AT THE PARK TO HELP CONTROL THE VANDALISM.

 MOTION MADE BY REINHART, SECONDED BY RYAN, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:20 P.M.
MAYOR___________________________
FISCAL OFFICER_____________________ DATE_________________________