June 2015 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

 

JUNE 15, 2015

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH.  COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, POLICE CHIEF GEORGE CLEMENS,  ADMINISTRATOR SARA KEERAN AND FISCAL OFFICER AIMEE LICHTY WAS ABSENT DUE TO BEING ON VACATION. MEDIA PRESENT:  JOE SHOUSE FROM PAULDING PROGRESS, PETER GREER FROM DEFIANCE CRESCENT AND BRYCE STEINER OF THE WEST BEND NEWS.  ALSO IN ATTENDANCE WAS VISITOR MARK GREENWOOD OF THE PARK BOARD.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD MAY 18, 2015, WERE REVIEWED.

 

v  MOTION MADE BY JAN REEB, SECONDED BY STEVE DERCK, TO ACCEPT THE MINUTES FROM THE MAY 18, 2015, COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD MAY 26, 2015, WERE REVIEWED.

 

MOTION MADE BY KEITH WEST, SECONDED BY KENNY REINHART, TO ACCEPT THE MINUTES FROM THE MAY 26, 2015 SPECIAL COUNCIL                 MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE MAY DISBURSEMENTS WERE REVIEWED.

 

v  MOTION MADE BY KENNY REINHART, SECONDED BY RUDIE REEB, TO APPROVE THE MAY RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

VISITORS

 

MARK GREENWOOD OF THE PARK BOARD WAS PRESENT TO DISCUSS THE 5 YEAR PLAN FOR RIVERSIDE PARK.

 

POLICE REPORT

 

CHIEF CLEMENS REPORTED 85 CALLS FOR SERVICE AND 34 CITATIONS FOR THE MONTH OF MAY.  CHIEF CLEMENS STATED THAT VIOLENT CRIME SEEMS TO BE MOVING CLOSER TO THE VILLAGE WITH THE RECENT EVENTS IN FORT WAYNE  WITH THE MORE GREQUENT ARMED ROBBERIES ON NOT ONLY THE BANKS BUT DOLLAR GENERAL.  CHIEF CLEMENS NOTED SOMETIME DOWN THE ROAD THE VILLAGE NEEDED TO LOOK AT HOW IT COULD PROVIDE 24 HOURS A DAY 7 DAY A WEEK POLICE COVERAGE.  DISCUSSION WAS ALSO HELD WITH CHIEF CLEMENS AND ADMINISTRATOR KEERAN ON THE TYPES OF RESIDENTS MOVING INTO THE VILLAGE WITH CRIMINAL RECORDS AND LANDLORDS NOT DOING THEIR DUE DILIGENCE IN SCREENING WHO THEY RENT TO. FURTHER DISCUSSION WAS HELD IN THE ADMINISTRATOR’S REPORT ON DEVELOPING SOME TYPE OF RENTAL HOME STANDARDS FOR LANDLORDS TO LIVE UP TO IN ORDER TO RENT THEIR PROPERTIES.

 

EMS REPORT

 

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 28 RUNS FOR THE MONTH OF MAY. EMS BILLING CLERK MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING EMS RUN COLLECTIONS YEAR-TO-DATE OF $10,153.18.  SHE ALSO INFORMED COUNCIL THAT MEDICAID IS NOT PAYING ANY ADDITIONAL ON THE RUNS ONCE MEDICARE HAS PAID IT’S 80%.  SHE ALSO STATED SHE IS STARTING TO BILL FOR ADVANCE LIFE SUPPORT INSTEAD OF THE BASIC LIFE SUPPORT AS SHE IS ABLE TO NOW THROUGH THE BILLING SYSTEM.  SHE NOTED THAT ALMOST ALL RUNS ARE CONSIDERED ALS IF I.V.’S AND SUCH LIFE SAVING PROCEDURES ARE ADMINISTERED.  THIS SHOULD ALLOW FOR MORE REIMBURSEMENT FROM THE INSURANCE COMPANIES.

 

FISCAL OFFICER’S REPORT

 

2ND READING OF RESOLUTION NO. 2015-02: A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE QUESTION OF LEVYING A TAX IN EXCESS OF THE TEN-MILL LIMITATION OHIO REVISED CODE SECTIONS 5705.19, 5705.191, 5705.25 AND 5705.26.

 

EMERGENCY READING OF ORDINANCE NO. 2015-16:  AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $12,000.00 FROM THE GENERAL FUND TO THE STREET FUND, AND DECLARING THE SAME TO BE AN EMERGENCY.

 

THIS TRANSFER IS FOR OPERATING EXPENSES OF THE STREET DEPARTMENT.

AS NOTED AN HISTORIC STREET LIGHT AND GLOBE HAD TO BE REPLACED AND ADDITIONAL SIDEWALK REPAIR WAS REQUIRED AT TOWN HALL.

 

v  MOTION MADE BY REINHART, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-16. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY DERCK, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2014-11. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

 

SEE ATTACHED REPORT.

 

ADMINISTRATOR KEERAN ASK COUNCIL TO CONSIDER A QUOTE FROM SUMMIT SWEEPING OF $1,500.00 TO CLEAN MAIN AND RIVER STREETS THIS SUMMER BEFORE THE CAR SHOW.  SHE NOTED MANY POSITIVE COMMENTS ON THE VILLAGE WIDE STREET SWEEPING.

 

A MOTION MADE BY RYAN, SECONDED BY REINHART, TO APPROVE THE         SUMMIT SWEEPING BID OF $1,500.00 TO SWEEP THE MAIN AND RIVER              STREET AREAS OF THE DOWNTOWN.  6 YEAS, 0 NAYS.  MOTION CARRIED      AND APPROVED.

 

ADMINISTRATOR KEERAN ALSO FURTHER THE DISCUSSION THAT RENTAL RESIDENTIAL STANDARDS OF SOME TYPE NEEDED TO BE DEVELOPED TO ENSURE BASIC AMENITIES OF LIVING WERE BEING PROVIDED BY VILLAGE LANDLORDS.  SHE AND CHIEF CLEMENS NOTED THAT MANY RENTALS ARE IN SUCH DISREPAIR THAT THEY SHOULDN’T BE ALLOWED TO BE RENTED OUT.  ADMINISTRATOR KEERAN NOTED SHE HAD SPOKED TO SURROUNDING VILLAGES AND ALL AGREED THEY HAD THE SAME PROBLEMS BUT DIDN’T HAVE ANY GUIDELINES IN PLACE.  ADMINISTRATOR KEERAN FELT IF BASIC GUIDELINES COULD BE DEVELOPED AND SHARED AMOUNG LOCAL VILLAGES, THE COST OF AN INSPECTOR TO INSPECT RENTAL UNITS COULD BE SHARED ALSO.  SOLICITOR FARR SHARED SOME EXAMPLES OF RENTAL PROPERTY INSPECTION PROGRAMS AND CHECKLISTS.   A PUBLIC SERVICE COMMITTEE MEETING WILL BE SET ONCE DRAFT DOCUMENTS CAN BE DEVELOPED.

 

THE FINANCE COMMITTEE WILL MEET WITH POGGEMEYER DESIGN GROUP ON MONDAY, JUNE 22, 2015 AT 10:00 A.M. AT TOWN HALL TO DISCUSS SEWER SYSTEM IMPROVEMENTS NOW THAT A SEWER SYSTEM GENERAL PLAN HAS BEEN COMPLETED AND SEVERAL IMPROVEMENTS ARE NEEDED TO THE SYSTEM.

 

COMMITTEE REPORTS

 

PUBLIC SAFETY COMMITTEE MEMBER LARRY RYAN REPORTED THAT AN AGREEMENT WITH CARRYALL TOWNSHIP TRUSTEES HAD BEEN ARRIVED AT FOR THE FIRE CONTRACT THROUGH THE END OF THE YEAR.  THE TRUSTEES AGREED TO INCREASE THEIR REIMBURSEMENT TO THE VILLAGE TO $10,000.00 FOR 2015.  COUNCIL MAN RYAN ASKED SOLICITOR FARR TO LOOK INTO WHETHER OR NOT THE VILLAGE COULD INVOICE AUTO INSURANCE COMPANIES FOR FIRE SERVICES WHEN THE VILLAGE IS CALLED OUT ON AUTOMOBILE ACCIDENTS IN THE TOWNSHIPS.  SOLICITOR FARR SAID SHE WOULD CHECK INTO THIS AND REPORT BACK TO COUNCIL AT NEXT MONTH’S COUNCIL MEETING.

 

CEMETERY BOARD RECENTLY MET AND COMMITTEE MEMBER RYAN NOTED THAT THE COST OF LOTS AND THE OPENING AND CLOSING OF SAID LOTS WERE SET TO RAISE IN COST AS OF JULY 1, 2015.

 

OLD BUSINESS

 

NO OLD BUSINESS WAS REPORTED.

 

NEW BUSINESS

 

MARK GREENWOOD OF THE VILLAGE PARK BOARD PRESENTED THE PARK ASSESSMENT FOR RIVERSIDE PARK AND REVIEWED THE REPORT WITH COUNCIL.

REPORT ATTACHED.   PARK MEMBER GREENWOOD NOTED CONCERNS OF ELECTRICAL PROBLEMS IN SEVERAL OF THE PAVILIONS AND AT THE MEMORIAL MONUMENT.  ADMINISTRATOR KEERAN NOTED THAT THESE ISSUES COULD BE CORRECTED OUT OF THIS YEAR’S BUDGET.

 

OTHER BUILDING AND STRUCTURE CONCERNS NOTED IN THE REPORT WILL ALSO BE PRIORITIZED AND DEALT WITH ONCE THE SUMMER SEASON AND THE USE OF THE PARK CALMS DOWN IN THE FALL.

 

TREE HAZARDS WERE POINTED OUT AND DOCUMENTED BY ORNR FORESTER STEPHANIE MILLER IN SEVERAL VISIT TO THE PARK THIS SPRING.  CROWN CLEANING AND THE ELIMNATION OF INVASIVE SPECIES ALONG WITH STUMP REMOVAL WILL BE ADDRESSED LATER ON IN THE YEAR AS THE BUDGET ALLOWS.  OF SPECIAL NOTE A PRUNING AND TRIMMING SEMINAR WILL BE CONDUTED BY ODNR IN THE PARK LATER THIS FALL WHICH WILL BE VERY EDUCATIONAL FOR VILLAGE STAFF.

 

MR. GREENWOOD NOTED SEVERAL PARK PROJECTS THAT COULD ENHANCE RIVERSIDE PARK WITH ONE BEING A HIKING TRAIL IN THE BOTTEM GROUND BY THE RIVER.  A LOOP HAD ALREADY BE IDENTIFIED AND A SKETCH WAS PROVIDED TO COUNCIL.  HE NOTED THIS TRAIL COULD BE ACCOMPLISHED AS A EAGLE SCOUT PROJECT THIS YEAR AND ASK COUNCIL FOR PERMISSION TO START ON THIS PROJECT AND COUNCIL WAS IN AGREEMENT FOR MEMBER GREENWOOD TO OVER SEE THIS.

 

SEVERAL OTHER PROJECTS SUCH AS A SLEDDING HILL WERE DISCUSSED WITH SOLICITOR FARR TO LOOK INTO THE VILLAGE’S LIABILITY SHOULD A SLEDDING HILL BE DEVELOPED AT RIVERSIDE PARK.

 

A BOAT RAMP/LAUNCH WAS ALSO DISCUSSED WITH COUNCIL FEELING THAT DUE TO THE NATURE OF THE RIVER IN THE PARK AREA, A CANOE AND/OR KAYAK LAUNCH WOULD BE MORE SUITED THAN A MOTORIZED BOAT LAUNCH.  THIS PROJECT WOULD BE LOOKED INTO BY BOARD MEMBER GREENWOOD TO SEE WHAT GRANT FUNDING WOULD BE AVAILABLE.

 

OTHER MAINTENANCE AND ENHANCEMENT ISSUES WERE IDENTIFED IN THE REPORT AND WILL BE ADDRESSED AS BUDGET AND MAN POWER IS AVAILABLE.  COUNCIL THANKED BOARD MEMBER GREENWOOD FOR HIS WORK ON THE ASSESMENT AND WILL CONTINUE TO WORK WITH THE PARK BOARD ON MAINTAINING AND DEVELOPING THE PARK FOR COMMUNITY.

 

MAYOR’S REPORT

 

MAYOR’S COURT DEPOSITED $2,066.00 FOR THE MONTH OF MAY.  A TOTAL OF $2,675.00 WAS COLLECTED WITH $586.50 FORWARDED TO THE STATE AND $22.50 BEING DEPOTED INTO THE ALC TREATMENT FUND.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 7:22 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER_____________________            DATE_________________________