June 2016 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

JUNE 20, 2016

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: KEITH WEST, RUDIE REEB (ARRIVED AT 5:35 P.M. PRIOR TO VOTE ON APPROVAL OF MAY DISBURSEMENTS), KEN REINHART, STEVE DERCK, LARRY RYAN AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE:  SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, FISCAL OFFICER AIMEE LICHTY, POLICE CHIEF GEORGE CLEMENS, EMS BILLING CLERK ASHLEY MCDOUGAL. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM THE CRESCENT NEWS. VISITORS: RAY FRIEND AND BRUCE ESSEX.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD MAY 16, 2016, WERE REVIEWED.

 

  • MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE MAY 16, 2016, REGULAR COUNCIL MEETING.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD MAY 26, 2016, WERE REVIEWED.

 

  • MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT THE MINUTES FROM THE MAY 26, 2016, SPECIAL COUNCIL MEETING.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD JUNE 10, 2016, WERE REVIEWED.

 

  • MOTION MADE BY WEST, SECONDED BY DERCK, TO ACCEPT THE MINUTES FROM THE JUNE 10, 2016, SPECIAL COUNCIL MEETING.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THE MAY DISBURSEMENTS WERE REVIEWED. DISCUSSION ON EXPENSES.

 

  • MOTION MADE BY REINHART, SECONDED BY RYAN, TO APPROVE THE MAY RECONCILIATION REPORT.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

VISITORS

RAY FRIEND AND BRUCE ESSEX IN ATTENDANCE TO OBSERVE ONLY.

 

POLICE REPORT

CHIEF CLEMENS REPORTED 82 CALLS FOR SERVICE FOR THE MONTH OF MAY WITH 58 CITATIONS FOR THE MONTH OF MAY.  CLEMENS MENTIONED MORE GOLF CARTS IN VILLAGE BEING DRIVEN BY CHILDREN AND ADULTS WITHOUT DRIVER’S LICENSES.  POLICE WILL CONTINUE TO MONITOR BUT COUNCIL MAY NEED TO ADDRESS ISSUE IN FUTURE.

 

EMS REPORT

EMS BILLING CLERK MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $6,917.99 MONTH-TO-DATE, FOR YEAR-TO-DATE TOTAL COLLECTED OF $39,946.49.  A WRITTEN REPORT ALSO PROVIDED SHOWING 31 EMS RUNS FOR MAY WITH A TOTAL OF 158 EMS RUNS FOR YEAR-TO-DATE IN 2016 COMPARED TO 118 AT THE SAME TIME IN 2015.  MCDOUGAL SPOKE WITH COUNCIL ABOUT CONTACTING A COLLECTION AGENCY TO COLLECT UNPAID CLAIMS FROM 2013-2015 IN THE AMOUNT OF $8,080.43.  COUNCIL ADVISED MCDOUGAL TO WORK WITH SOLICITOR FARR TO DETERMINE LITIGATION EXPENSES AND TO CONTACT COLLECTION AGENCIES FOR INFORMATION ON RETAINING A COLLECTION AGENCY.  DISCUSSION WILL BE HAD AT NEXT WEEK ON NEXT STEPS TO COLLECT BALANCES DUE.

 

 

FISCAL OFFICER’S REPORT

THIRD READING OF ORDINANCE NO. 2016-17:  AN ORDINANCE ADOPTING MINIMUM BUILDING STANDARDS FOR RESIDENTIAL PROPERTIES IN THE VILLAGE OF ANTWERP, OHIO.

 

  • MOTION MADE BY REINHART, SECONDED BY DERCK, TO ACCEPT ORDINANCE NO. 2016-17. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF RESOLUTION NO. 2016-04:  A RESOLUTION OF THE VILLAGE OF ANTWERP SUPPORTING THE ESTABLISHMENT OF THE MAUMEE RIVER WATER TRAIL AS A DESIGNATED WATER TRAIL BY THE OHIO DEPARTMENT OF NATURAL RESOURCES; AND DECLARING THE SAME AN EMERGENCY

 

  • MOTION MADE BY REINHART, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2016-04. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT RESOLUTION NO. 2016-04. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

 

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

 

ADMINISTRATOR KEERAN INFORMED COUNCIL THAT THE SAFE ROUTES TO SCHOOL PROJECT WILL BE RE-BID ON JULY 14, 2016 WITH ESTIMATED CONSTRUCTION TIME FRAME BEING SEPTEMBER / OCTOBER OF THIS YEAR.

 

MINIMUM HOUSING STANDARDS ORDINANCE HAD THIRD READING THIS EVENING AND COUNCIL WILL REVIEW PROGRESS MADE ON RESIDENTIAL PROPERTIES MAINTAINED WITH MINIMUM STANDARDS IN A YEAR BEFORE MOVING FORWARD ON PROPOSED RENTAL INSPECTION/REGISTRATION PROGRAM.

 

COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT TO REPLACE FIREHOUSE ROOF WAS APPROVED AND THE VILLAGE WAS AWARDED $20,000.00 IN THE FORM OF A GRANT.  THE VILLAGE MATCH IS APPROXIMATELY $11,900.00.  PROJECT WILL BE PUT OUT TO BID BY MAUMEE VALLEY PLANNING ORGANIZATION.

 

BIDS TO PURCHASE OSWALT PROPERTIES RECEIVED WITH ONLY ONE BID RECEIVED AS A RESPONSIVE BID.  BID AMOUNT ON EACH LOT WAS LESS THAN 20% OF THE APPRAISED VALUES OF THE LOT.

 

  • MOTION MADE BY REINHART, SECONDED BY WEST, TO REJECT ALL BIDS FOR PURCHASE OF OSWALT PROPERTIES AS BEING SIGNIFICANTLY BELOW FAIR MARKET VALUE. 5 YEAS, 0 NAYS, 1 ABSTAIN. MOTION CARRIED AND APPROVED.

 

FINANCE COMMITTEE MET ON JUNE 2, 2016, WITH AMY HOFFMAN OF PALMER ENERGY TO DISCUSS PARTICIPATING IN AN ELECTRIC AGGREGATION PROGRAM.  THIS PROGRAM ALLOWS VILLAGE RESIDENTS TO SHARE IN COST SAVINGS ON THEIR ELECTRIC BILL BY BUYING ELECTRICITY AS A GROUP.  PROGRAM WOULD REQUIRE THE VILLAGE TO HAVE ISSUE PRESENTED ON NOVEMBER ELECTION BALLOT AS A SPECIAL ELECTION APPROVING THE ELECTRIC AGGREGATION PROGRAM WITH AN OPT-OUT PROVISION.  AFTER RESEARCHING THE ISSUE OF A SPECIAL ELECTION, THE VILLAGE DISCOVERED IT WOULD HAVE TO PAY FOR ALL ADVERTISING OF THE ISSUE AND WOULD ALSO HAVE TO PAY FOR THE BALLOTS AS PART OF A SPECIAL ELECTION.

 

  • MOTION MADE BY REINHART, SECONDED BY RYAN, TO NOT PURSUE THE ELECTRICITY AGGREGATION PROGRAM FOR PLACEMENT ON the nOVEMBER GENERAL ELECTION BALLOT AS PART OF A SPECIAL ELECTION.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

ORDINANCE NUMBER 2016-22 HAD BEEN ASSIGNED TO THE ORDINANCE TO PLACE THIS ISSUE ON THE BALLOT BUT SINCE THIS ORDINANCE WILL NOT BE PRESENTED, THERE WILL BE NO ORDINANCE NO. 2016-22 FOR THE VILLAGE RECORDS.

 

ADMINISTRATOR KEERAN WAS CONTACTED BY REAL WASTE DISPOSAL, LLC ABOUT BULK PICKUP.  THERE HAS BEEN ABUSE OF THIS PROGRAM BY CERTAIN RESIDENTS.  ITEMS ARE BEING BROUGHT IN TOWN FROM OUT OF TOWN AND UNACCEPTED ITEMS ARE BEING SET OUT FOR PICK UP.  IF THIS CONTINUES TO BE AN ISSUE, REAL WASTE WILL HAVE TO RAISE RATES OR DISCONTINUE THIS PROGRAM.  A NOTICE WILL BE MAILED OUT ON THE REVERSE SIDE OF JULY UTILITY BILLS TO NOTIFY RESIDENTS OF THE ISSUE.  REAL WASTE WILL CONTACT THE VILLAGE ADMINISTRATOR WITH ISSUES AS THEY ARE PICKING UP BULK ITEMS.

 

EPA HAS ISSUED A VIOLATION TO THE VILLAGE ON THE BRUSH PILE AT SEWER PLANT.   THE BRUSH PILE AT THE SEWER PLANT EITHER HAS TO BE REGISTERED WITH EPA AS A COMPOST FACILITY OR CLOSED PERMANENTLY. A MAP OF THE SEWER PLANT BRUSH PILE OUTLINING HOW LARGE IT IS AND LOCATION OF ANY BODIES OF WATER WILL NEED TO BE CREATED.  THE BRUSH PILE CANNOT BE CLOSER THAN 500 FEET TO A STREAM/DITCH.  BURNING OF THE BRUSH WILL NO LONGER BE ALLOWED AT ALL.  LIMBS AND BRUSH WILL NEED TO BE CHIPPED, WHICH COSTS THE VILLAGE OF PAULDING APPROXIMATELY $8,000.00 A YEAR.  WEEKLY AND MONTHLY LOGS ON THE AMOUNT OF BRUSH/LIMBS BROUGHT INTO THE SEWER PLANT WILL NEED TO BE KEPT.  KEERAN ADVISED COUNCIL TO GATE THE SEWER PLANT AND ONLY ALLOW IT TO BE OPENED DURING NORMAL BUSINESS HOURS IF MOVING FORWARD WITH EPA REGISTRATION.

 

  • MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO MOVE FORWARD WITH REGISTRATION PROCESS WITH OHIO EPA FOR CURRENT BRUSH PILE AT SEWER PLANT TO BE REGISTERED AS A COMPOST FACILITY.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

 

COMMITTEE REPORTS

FINANCE COMMITTEE MET ON U.S. DEPARTMENT OF LABOR GUIDELINES ON EXEMPT EMPLOYEES.  A NEW FEDERAL LAW GOES INTO EFFECT DECEMBER 1, 2016, ON PAYMENT OF OVERTIME TO SUCH EMPLOYEES OR INCREASING SALARIES TO FEDERAL MANDATED MINIMUM TO AVOID PAYING OVERTIME.  RYAN SUGGESTED THAT DURING BUDGET DISCUSSIONS IN AUGUST, COMMITTEE WILL REVIEW AND MAKE RECOMMENDATIONS TO COUNCIL ON HOW TO PROCEED IF EXEMPT EMPLOYEE SHALL BE PAID OVERTIME OR SALARY INCREASED TO MINIMUM FEDERAL MANDATED LEVEL.

 

JAN REEB RECEIVED A CALL FROM TODD COOK WHO WILL BE WORKING FOR AN ENGINEERING COMPANY AND WOULD LIKE TO PRESENT COUNCIL WITH INFORMATION IN ORDER TO BE CONSIDERED FOR FUTURE ENGINEERING NEEDS.  JAN REEB SUGGESTED THAT HE ATTEND A REGULAR MONTHLY MEETING TO PRESENT HIS INFORMATION.

 

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN $2,795.25 TO THE VILLAGE, $1,004.00 TO THE STATE, AND $39.00 TO THE COUNTY IN THE MONTH OF MAY.

 

MAYOR DELONG STATED HE WOULD LIKE TO THANK PASTOR RICK GRIMES AND THE ANTWERP CHURCHES FOR THEIR WORK AT THE PARK.

 

FULL TIME OFFICER JESSY MAY HAS RESIGNED HIS POSITION AS FULL TIME POLICE OFFICER BUT WILL REMAIN AS A PART TIME OFFICER.  CHIEF CLEMENS AND MAYOR DELONG WILL BE MOVING FORWARD IN NEAR FUTURE WITH HIRING A NEW FULL TIME POLICE OFFICER.

 

 

  • MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:40 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER____________________                        DATE_________________________