June 2020 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

JUNE 15, 2020

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: RUDIE REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, AND ADMINISTRATOR SARA KEERAN.  CHIEF GEORGE CLEMENS JOINED THE MEETING DURING THE POLICE REPORT.  VISITORS:  NONE.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD MAY 18, 2020, WERE REVIEWED.

 

  • MOTION MADE BY RISTER, SECONDED BY JAN REEB, TO ACCEPT THE MINUTES FROM THE MAY 18, 2020, REGULAR COUNCIL MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE MAY DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES AND COMMUNICATION WITH COUNCIL WHEN MAKING MORE COSTLY PURCHASES.

 

  • MOTION MADE BY WEST, SECONDED BY RISTER, TO APPROVE THE MAY RECONCILIATION REPORT. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

NONE

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 108 CALLS FOR SERVICE FOR THE MONTH OF MAY WITH 3 OFFENSES.

 

JESSY MAY IS NO LONGER A FULL-TIME POLICE OFFICER WITH THE VILLAGE OF ANTWERP BUT WILL CONTINUE TO SERVE AS A RESERVE OFFICER.  MAYOR RAY DELONG MADE A RECOMMENDATION TO COUNCIL TO HIRE DAMIEN ESPARZA AS A NEW FULL-TIME OFFICER EFFECTIVE JUNE 21, 2020.  DISCUSSION ON THE HIRING OF NEW FULL-TIME POLICE OFFICER.

 

  • MOTION MADE BY WEST, SECONDED BY RUDIE REEB, TO APPROVE THE RECOMMENDATION OF MAYOR DELONG TO HIRE DAMIEN ESPARZA AS A FULL-TIME POLICE OFFICER EFFECTIVE JUNE 21, 2020. 6 YEAS, 0 MOTION CARRIED AND APPROVED.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $2,132.74 FOR THE MONTH OF MAY WITH A YEAR TO DATE TOTAL COLLECTED OF $16,006.05.  THERE WERE 29 EMS RUNS FOR MAY WITH A TOTAL OF 104 EMS RUNS YEAR TO DATE FOR 2020.

 

FISCAL OFFICER’S REPORT

FINAL READING OF RESOLUTION NO. 2020-02: A RESOLUTION TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A TAX THAT IS A REPLACEMENT WITH AN INCREASE OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF MAINTAINING AND OPERATING A CEMETERY (R.C. §§ 5705.03, 5705.19(T), 5705.191, 5705.192, and 5705.25)

 

  • MOTION MADE BY RISTER, SECONDED BY ROHRS, TO ACCEPT RESOLUTION 2020-02. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF RESOLUTION NO. 2020-03: A RESOLUTION AFFIRMING THAT FUNDS FROM THE COUNTY CORONAVIRUS RELIEF DISTRIBUTION FUND MAY BE EXPENDED ONLY TO COVER COSTS CONSISTENT WITH SECTION 5001 OF THE CARES ACT AND ANY APPLICABLE REGULATIONS, AND DECLARING THE SAME AN EMERGENCY

 

  • MOTION MADE BY WEST, SECONDED BY ROHRS, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2020-03. 6 YEAS, 0 MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY ROHRS, SECONDED BY JAN REEB, TO ACCEPT RESOLUTION 2020-03. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MAY RITA REPORT WAS NOT AVAILABLE AT TIME OF MEETING.

 

ADMINISTRATOR’S REPORT

RESOLUTION TO BE PRESENTED TO PARTICIPATE IN POSSIBLE COUNTY CORONAVIRUS RELIEF DISTRIBUTION FUND AS OUTLINED BY THE “CARES” ACT:

THIS RESOLUTION ALLOWS THE VILLAGE TO RECEIVE FUNDS TO COVER COSTS INCURRED DUE TO THE PUBLIC HEALTH EMERGENCY WITH RESPECT TO THE CORONAVIRUS DISEASE 2019 (COVID-19).  THIS RESOLUTION MUST BE PASSED AS AN EMERGENCY MEASURE SO IT CAN BE INCLUDED WITH THE COUNTY AUDITOR, WHO WILL RECEIVE THE FEDERAL FUNDS AND SET UP THIS RELIEF FUND.  EVEN THOUGH THE VILLAGE DID NOT INCUR GREAT EXPENSE TO DATE DUE TO THE VIRUS, THE VILLAGE WANTS TO PARTICIPATE IN ANY FUNDING THAT IS AVAILABLE.  ONCE THE VILLAGE IS INCLUDED IN THE COUNTY RELIEF FUND AND MORE INFORMATION IS PROVIDED TO THE VILLAGE ON HOW TO DOCUMENT EXPENDITURES, A FINANCE COMMITTEE MEETING WILL BE HELD TO REVIEW THE PROCESS.

 

GRANT REQUESTED FROM COUNTY FOR DOWNTOWN BUILDING DEMOLITION UPDATE:

THE POTENTIAL BUYER OF THE HOME TOWN PANTRY HAS DECIDED IF THE VILLAGE CAN PROVIDE MORE PARKING ON RAILROAD STREET, HE WOULD CONSIDER REHABBING THE BUILDING RATHER THAN HAVING IT TORN DOWN.  THE REQUEST FOR ASSISTANCE FROM THE COMMISSIONERS HAS BEEN WITHDRAWN.  AS THE SALE OF THE PROPERTIES IS CURRENTLY IN AN ESTATE, THE PURCHASE IS BEING DELAYED.  IT IS FELT THAT THE PROPERTY WILL BE SOLD TO THE SAME INTERESTED BUYER.  AS THINGS MOVE FORWARD, THE VILLAGE WILL BE AVAILABLE TO ADDRESS AND WORK TOGETHER WITH THE NEW OWNER TO MAKE THE PURCHASE AND DEVELOPMENT A REALITY.

 

NEW SIGNAL LIGHTS TO BE INSTALLED AT THE MAIN STREET/RIVER STREET INTERSECTION:

THE 2 TRAFFIC SIGNAL LIGHTS AT THE MAIN STREET INTERSECTION WILL BE REPLACED WITH NEW LED FIXTURES IN THE NEXT COUPLE OF MONTHS.  THE VILLAGE HAD INQUIRED IF THE FIXTURES WOULD BE RETROFITTED FOR LED AND DURING THE INSPECTION IT WAS DISCOVERED THAT THE GASKETS HAD DRIED OUT AND THE LENS WAS DANGER OF FALLING OUT.  IT WAS DETERMINED THAT THE HOUSING HAD ALSO CRACKED AND THAT DUE TO AGE IT WOULD BE BEST TO HAVE THEM REPLACED.

 

THE COST OF THE TWO NEW SIGNALS WILL BE PAID FOR OUT OF THE STATE HIGHWAY FUND AT A COST OF APPROXIMATELY $5,900.00.  IT IS IMPERATIVE THAT THESE LIGHTS FUNCTION PROPERLY AND NOT BE THE CAUSE OF ANY ACCIDENTS DUE TO THEIR FAILURE.

 

PUBLIC ENTITIES POOL WILL GRANT THE VILLAGE $1,000 TO ASSIST IN NEW MULCH FOR THE PLAYGROUND:

THE VILLAGE’S INSURANCE COMPANY, PEP, WILL GRANT TO THE VILLAGE $1,000.00 TO HELP FUND 75 YARDS OF WOOD CARPET MULCH TO BE PLACED AROUND THE PLAYGROUND STRUCTURES AT THE PARK.   THE TOTAL COST IS ESTIMATED TO BE $1,686.00.  THE PLAYGROUND STRUCTURES NEED TO HAVE A DEEP LAYER OF MULCH AROUND THEM TO HELP PREVENT ANY ACCIDENTS FROM CHILDREN WHO MAY TRIP OR FALL.  IT IS A REQUIREMENT TO ADD AND/OR REPLACE MULCH EVERY OTHER YEAR AT A MINIMUM.

 

KROOS DRIVE STORM DRAINAGE TO BE EXTENDED:

THE NEW STORM LINE THAT WAS INSTALLED LAST YEAR ON KROOS DRIVE WILL BE EXTENDED FURTHER TO THE NORTH TO BE ABLE TO PICK UP SEVERAL NEW HOMES BEING BUILT.  THIS EXTENSION IS PLANNED TO HAPPEN THE WEEK OF JUNE 15th DEPENDING ON WEATHER.  AGAIN, THE INSTALLATION WILL BE COMPLETED BY VILLAGE EMPLOYEES WITH ASSISTANCE OF PENDERGRAST FARM DRAINAGE AND KENNEDY EXCAVATING.  THE APPROXIMATE COST IS $10,500.00 FOR MATERIALS AND LABOR.

 

RIVERSIDE/ GREENWAY PARKS HAVE RE-OPENED:

RIVERSIDE PARK HAS RE-OPENED TO THE PUBLIC WITH THE PLAYGROUND EQUIPMENT TO BE OPENED JUNE 10TH.  THE RESTROOMS AND PICNIC TABLES ARE AVAILABLE AND THE VILLAGE WILL TAKE RESERVATIONS FOR THE MAIN PAVILION.

 

 

VFW POST 5087 PROVIDED NEW AMERICAN FLAGS AND POLES:

THE VFW POST 5087 RECENTLY PURCHASED 10 NEW AMERICAN FLAGS AND POLES FOR THE DOWNTOWN STREET LIGHT POLES.  THE FLAGS GET FADED AND THE POLES GET BENT BY TRUCKS MAKING DELIVERIES IN THE DOWNTOWN.  THE VILLAGE APPRECIATES THE POST PROVIDING ASSISTANCE TO THE VILLAGE IN KEEPING THE FLAGS LOOKING GREAT IN OUR DOWNTOWN BUSINESS DISTRICT.

 

CHAMBER/ACDC FILLED FLOWER PLANTERS IN THE DOWNTOWN:

MEMBERS OF THE ANTWERP CHAMBER AND ACDC RECENTLY FILLED THE DOWNTOWN PLANTERS WITH SPRING FLOWERS AND THE VILLAGE APPRECIATES EVERYTHING THESE ORGANIZATIONS DO TO HELP BEAUTIFY THE DOWNTOWN AND ASSISTANCE AND PROMOTION THEY SUPPLY TO OUR LOCAL BUSINESSES.

 

CHAMBER IS PLANNING DAY IN THE PARK FOR AUGUST 1ST:

AFTER CONSULTING WITH BUSINESS OWNERS, THE CHAMBER IS INTENDING TO GO FORWARD WITH THEIR PARADE AND ACTIVITIES AT RIVERSIDE PARK FOR DAY IN THE PARK ON SATURDAY, AUGUST 1ST.  VOLUNTEERS ARE ALWAYS WELCOME.

 

COMMITTEE REPORTS

NONE

 

OLD BUSINESS

ROHRS ASKED FOR AN UPDATE ON THE POLE BEING INSTALLED FOR MAUMEE RIVER TRAIL.  KEERAN STATED THE POLE HAS BEEN INSTALLED.

 

ROHRS ALSO ASKED FOR AN UPDATE ON SHAFFER ROAD AND WANTED TO MAKE SURE IT IS FIRST TO BE DONE WITH ANY PAVING.  DISCUSSION ON WIDENING THE ROAD AND THEN MOVING GUARDRAIL UP AWAY FROM WHERE IT IS FALLING INTO THE RIVER.  OTHER SUGGESTIONS WERE MAKING IT A ONE WAY STREET.  KEERAN STATED THAT SHE IS WAITING TO SEE WHAT THE VILLAGE BRINGS IN FROM PERMISSIVE AND GAS TAX MONIES DUE TO REDUCTIONS IN FUNDS FROM COVID.

 

NEW BUSINESS

THE VILLAGE WOULD LIKE TO THANK THE VFW FOR THE FLAGS AND POLES THAT WERE DONATED TO THE VILLAGE FOR THE DOWNTOWN AREA AS WELL AS THE CHAMBER OF COMMERCE AND ACDC FOR THE FILLING OF THE FLOWER POTS AND HELPING TO BEAUTIFY OUR DOWNTOWN AREA.  YOUR DONATIONS ARE GREATLY APPRECIATED.

 

RISTER MENTIONED A NEW BUSINESS IN PAULDING CALLED MIGHTY CUBE AND WANTED TO MAKE SURE THE VILLAGE RESEARCHED THIS FOR PERMITTING ISSUES AND LENGTH OF TIME ALLOWED ON PROPERTY.  ADMINISTRATOR KEERAN WAS GOING TO CALL THE COMPANY AS WELL AS THE VILLAGE OF PAULDING TO SEE WHAT THEY WERE ALLOWING INSIDE THE VILLAGE LIMITS ON THESE PODS.

 

KEERAN STATED THAT THE VILLAGE MAY NEED TO ADD A FIRE HYDRANT ON KROOS DRIVE DUE TO THREE NEW HOMES BEING BUILT.  KEERAN WAS ASKED TO GET WITH THE FIRE DEPARTMENT AND DETERMINE REGULATIONS ON DISTANCE BETWEEN HYDRANTS.

 

COUNTRY TIMES IS IN THE PROCESS OF DOING A $400,000.00 RENOVATION AND WITH OTHER NEW BUILDS IN TOWN AND PERMITS ISSUED, THE VILLAGE HAS REACHED 1.3 MILLION DOLLARS IN INVESTMENTS INSIDE THE VILLAGE.

 

MAYOR’S REPORT

NO MAYOR’S REPORT PROVIDED.

 

  • MOTION MADE BY RUDIE REEB, SECONDED BY RISTER, TO ADJOURN THE MEETING. 5 YEAS, 1 NAY.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:10 P.M.

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                            DATE________________