June 2021 Meeting Minutes

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP
JUNE 21, 2021

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:36 P.M. BY MAYOR JAN REEB. COUNCIL PERSONS PRESENT: DEAN RISTER, RUDIE REEB, KENNETH REINHART, MIKE ROHRS, AND KEITH WEST (WHO PARTICIPATED VIA ZOOM).

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, EMS COORDINATOR-CLERK ASHLEY MCDOUGALL AND POLICE CHIEF GEORGE CLEMENS. VISITORS: CLINT VANCE, BILL BOYLAN, TIM COPSEY, BRYCE STEINER AND GABE OBERLIN.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD MAY 17, 2021, WERE REVIEWED.

  •  MOTION MADE BY ROHRS, SECONDED BY RISTER, TO ACCEPT THE MINUTES FROM THE MAY 17, 2021, REGULAR COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE MAY DISBURSEMENTS WERE REVIEWED. DISCUSSION ON EXPENSES.

  •  MOTION MADE BY ROHRS, SECONDED BY RISTER, TO ACCEPT THE MAY RECONCILIATION REPORT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS
CLINT VANCE ADDRESSED COUNCIL AS PAULDING COUNTY COMMISSIONER TO SEE IF THE VILLAGE NEEDED ANYTHING AND TO ALSO LET COUNCIL KNOW THAT THE COUNTY IS LOOKING INTO BROADBAND WITH THE COVID RELIEF MONIES.

TIM COPSEY PRESENT IF ANY QUESTIONS ON CRA APPLICATION. BRYCE STEINER PRESENT TO OBSERVE ONLY.

BILL BOYLAN ADDRESSED COUNCIL TO SEE IF THERE WAS A ZONING MEETING SCHEDULED.

GABE OBERLIN WAS IN ATTENDANCE AS ZONING INSPECTOR FOR THE VILLAGE OF ANTWERP. GABE UPDATED COUNCIL ON STATUS OF ZONING MAP AND CERTAIN ORDINANCES PASSED IN 2016 THAT HE BELIEVES SHOULD BE REPEALED IN ORDER TO AMEND THE ZONING ORDINANCE: ORDINANCE NOS. 2016-19 AND 2016-20. GABE WOULD LIKE THE PLANNING AND ZONING COMMISSION TO CONTINUE TO MEET UNTIL THESE ISSUES ARE ADDRESSED AND EVERYTHING IS UP TO DATE. GABE BELIEVED THAT THE MEETING SCHEDULED FOR JUNE 22, 2021, WAS A PLANNING AND ZONING COMMISSION MEETING. UPON FURTHER REVIEW, THE NOTICE PUBLISHED FOR JUNE 22, 2021 IS FOR A PUBLIC HEARING ON THE PENDING PROPOSED AMENDMENTS TO ZONING MAP AND ZONING ORDINANCE. THE PUBLIC HEARING IS SCHEDULED TO COMMENCE AT 5:30 P.M. AT TOWN HALL. IT WAS CONFIRMED THAT THIS PUBLIC MEETING NOTICE WAS PUBLISHED. GABE DOES NOT BELIEVE THESE PROPOSED AMENDMENTS ARE NECESSARY AT THIS TIME. THE PUBLIC HEARING WILL STILL OCCUR AND THEN COUNCIL CAN REVIEW AT JULY COUNCIL MEETING.

MAYOR REEB RECOMMENDED THE APPOINTMENT OF MICHELLE REINHART, MARK GREENWOOD AND WILLIAM BOYLAN AS NEW MEMBERS OF THE PLANNING AND ZONING COMMISSION.

  •  MOTION MADE BY RISTER, SECONDED BY WEST, TO APPROVE THE MAYOR’S APPOINTMENTS OF NEW MEMBERS TO THE PLANNING AND ZONING COMMISSION. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

POLICE REPORT
POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 93 CALLS FOR SERVICE FOR THE MONTH OF MAY WITH 11 OFFENSES.

EMS REPORT
EMS COORDINATOR-CLERK ASHLEY MCDOUGALL PROVIDED A WRITTEN REPORT SHOWING 137 OUTSTANDING RUNS. EMS HAD 25 RUNS IN MAY. COLLECTIONS IN MAY WERE $3,840.79. A YEAR TO DATE TOTAL OF COLLECTIONS IS $32,185.29, WITH A YEAR TO DATE RUN TOTAL OF 116 RUNS.

FISCAL OFFICER’S REPORT
SECOND READING OF ORDINANCE NO. 2021-09: AN ORDINANCE AMENDING SECTION 8 ON TAPPING FEES FOR WATERLINES IN ORDINANCE NO. 2016-27 ENTITLED AN ORDINANCE AMENDING ORDINANCE NO. 2014-21 AUTHORIZING THE CHANGE OF WATER RATES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO

THIS ORDINANCE INCREASES THE TAPPING FEES WHEN A BORING IS REQUIRED TO COVER THE INCREASED COST TO THE VILLAGE IN THIS SITUATION ($50 INCREASE).

EMERGENCY READING OF RESOLUTION NO. 2021-04: A RESOLUTION AUTHORIZING THE MAYOR OF THE VILLAGE OF ANTWERP, OHIO TO ENTER INTO ANY AND ALL NECESSARY AGREEMENTS RELATED TO THE VILLAGE OF ANTWERP CRA #04A AND THE COMMUNITY REINVESTMENT AREA PROGRAM APPLICATION OF JL PROPERTY MANAGEMENT, LLC; AND DECLARING THE SAME AN EMERGENCY

  •  MOTION MADE BY RISTER, SECONDED BY ROHRS, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2021-04. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
  •  MOTION MADE BY RISTER, SECONDED BY WEST, TO ACCEPT RESOLUTION NO. 2021-04. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

RITA TAX COLLECTION FOR THE MONTH OF MAY, PAID IN JUNE, WAS $41,816.46. RITA INFORMED THE VILLAGE THAT A NEW DELEGATE AND ALTERNATE DELEGATE NEED APPOINTED TO REPRESENT THE VILLAGE ON THE REGIONAL COUNCIL OF GOVERNMENTS. ROHRS NOMINATED KEITH WEST TO BE THE VILLAGE OF ANTWERP’S DELEGATE.

  •  MOTION MADE BY ROHRS, SECONDED BY RISTER, TO CLOSE NOMINATIONS FOR DELEGATE. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
  •  MOTION MADE BY RISTER, SECONDED BY REEB, TO APPOINT WEST AS DELEGATE. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

WEST NOMINATED ROHRS TO BE THE VILLAGE OF ANTWERP’S ALTERNATE DELEGATE.

  •  MOTION MADE BY RISTER, SECONDED BY REINHART, TO CLOSE NOMINATIONS FOR ALTERNATE DELEGATE. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
  •  MOTION MADE BY RISTER, SECONDED BY WEST, TO APPOINT ROHRS AS ALTERNATE DELEGATE. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

FISCAL OFFICER LICHTY ALSO INFORMED COUNCIL OF A STATE HIGHWAY CD IN THE AMOUNT OF $3,962.74 THAT WILL MATURE ON 08/05/21. FINANCE COMMITTEE WILL MEET AFTER JULY 9TH TO DISCUSS THE POTENTIAL USE OF THIS CD AND ALSO PAVING OF WATERPLANT DRIVE. ONCE A QUOTE IS RECEIVED ON DUMP TRUCK PURCHASE, LICHTY WILL SEND TO FINANCE COMMITTEE MEMBERS FOR THEIR MEETING AS WELL.

ADMINISTRATOR’S REPORT
PLANNING AND ZONING COMMISSION MET ON REZONING OF S. ERIE STREET ON THURSDAY, MAY 27TH AT 5:30 P.M.: PLANNING AND ZONING COMMISSION MET ON MAY 27, 2021, AT TOWN HALL REGARDING COUNCIL’S RESOLUTIONS TO AMEND THE ZONING MAP TO RE-ZONE 4 LOTS ON S. ERIE STREET AND AMEND THE ZONING ORDINANCE AS TO CERTAIN SECTIONS PERTAINING TO B-2 GATEWAY COMMERCIAL DISTRICTS. PLANNING AND ZONING COMMISSION RECOMMENDED THAT THE SUGGESTED CHANGES TO THE B-2 GATEWAY COMMERCIAL DISTRICT SECTION OF THE ZONING ORDINANCE BE AFFIRMED WITH ONE MODIFICATION: SECTION 307.09 ON SCREENING ALLOW VINYL FENCING AS SCREENING MATERIAL. PLANNING AND ZONING COMMISSION RECOMMENDED THE PROPOSED AMENDMENT TO THE ZONING MAP TO RE-ZONE THE LOTS SUGGESTED IN RESOLUTION NO. 2021-06 BE AFFIRMED, WHICH INCLUDED 2 PARCELS OWNED BY MATT HOPKINS, KNOWN AS PARCELS 12-17S-015-00 AND 12-17S-016-00, AND TWO PARCELS OWNED BY ROB GERKEN, KNOWN AS PARCELS 12-17-S-020-00 AND 12-17S-017-00. A PUBLIC HEARING IS SCHEDULED ON THESE TWO ZONING AMENDMENTS ON TUESDAY, JUNE 22, 2021 AT 5:30 P.M. AT TOWN HALL.

PUBLIC HEARING SET ON ERIE STREET EXTENDED VACATION REQUEST: AN APPLICATION FOR STREET VACATION AND THE SURVEY WERE SUBMITTED TO THE ADMINISTRATOR. TODD COOK AND JEFF COOK WISH TO VACATE ERIE STREET EXTENDED BETWEEN LOTS 14 AND 5, THE ERIE STREET EXTENDED RIGHT-OF-WAY. THIS AGAIN IS AN EXTENDED STREET THAT WILL NEVER BE DEVELOPED AND IS NOT USED BY THE VILLAGE. THE APPLICANTS WILL BE THE OWNER OF THE LOTS AND THE VACATION OF THE SMALL AMOUNT OF LAND WILL GO TO THEM. ABUTTING THE PROPERTY TO THE NORTH IS THE RAILROAD AND THEY HAVE GIVEN PERMISSION TO VACATE THE STREET. THE RAILROAD WILL NOT RECEIVE ANY OF THE VACATED ROAD AS THEY SIMPLY TOUCH THE LOT. A PUBLIC HEARING ON THIS REQUEST WILL BE HEARD RIGHT BEFORE THE JULY 19, 2021 COUNCIL MEETING AT 5:15 P.M. AT TOWN HALL. AN ORDINANCE ON THIS VACATION REQUEST WILL BE PRESENTED AT THE JULY COUNCIL MEETING.

FARMER’S WELL TO DISCONTINUE SALE OF BULK WATER: AS REPORTED TO COUNCIL AT THE MAY COUNCIL MEETING, THE BACKFLOW PREVENTER ON THE FARMER’S WELL IS BROKEN AND THE COST OF REPAIR AND/OR REPLACE IS MORE THAN WHAT THE VILLAGE BRINGS IN FOR THE SALE OF WATER TO LOCAL FARMERS IN 10 YEARS. THE VILLAGE ONLY BRINGS IN $300.00 A YEAR AND THE COST FOR REPLACEMENT COULD BE $5,000.00. THE ADMINISTRATOR CONTACTED THE FEW LOCAL FARMERS THAT GET WATER FROM THIS SOURCE AND THEY WERE NOT INTERESTED IN PARTICIPATING IN THE COST OF THE REPAIR. THE ADMINISTRATOR WOULD REQUEST THAT COUNCIL MAKE A MOTION TO STOP THE SALE OF WATER FROM THIS WELL SO THAT THE UTILITY OFFICE COULD SEND A FORMAL LETTER TO LOCAL FARMERS THAT THIS WELL IS NO LONGER AVAILABLE. EPA REGULATES BACKFLOW PREVENTERS BE USED ON ALL WELLS AND WITH THE FAILURE OF THE PREVENTER, THE VILLAGE WOULD BE NOTIFIED TO SHUT DOWN THIS WELL SINCE THE VILLAGE IS NOT REPAIRING IT.

  •  MOTION MADE BY RISTER, SECONDED BY REEB, TO AUTHORIZE THE VILLAGE TO STOP THE SALE OF WATER FROM THE FARMER’S WELL AND TO SHUT DOWN THIS WELL EFFECTIVE IMMEDIATELY. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

A LETTER WILL BE SENT OUT TO THE FARMERS THAT HAVE USED THE WELL IN THE PAST LETTING THEM KNOW IF WILL NOT LONGER BE IN USE. THE VILLAGE WILL ALSO POST ON ITS WEBSITE THAT THE FARMER’S WELL IS CLOSED EFFECTIVE IMMEDIATELY.

FIBER OPTIC TO BE EXTENDED IN THE VILLAGE AND SURROUNDING AREA: ON JUNE 2, 2021, PHIL MAAG, PRESIDENT OF METALINK TECHNOLOGIES, MET WITH THE ADMINISTRATOR AND INFORMED HER THAT METALINK INTENDED TO EXTEND FIBER OPTIC LINE CURRENTLY ON N. MAIN STREET NORTH ON MAIN TO ROAD 192 AS THEIR EXPANSION OF FIBER OPTIC CONTINUES. METALINK WOULD ALSO BE EXTENDING FIBER TO THE SIDE STREETS OFF OF MAIN STREET AND WOULD INSTALL THE CABLE IN THE VILLAGE’S ROAD RIGHT-OF-WAY BETWEEN THE CURB AND SIDEWALK. THE EXPANSION OF 5G WOULD ALSO CONTINUE AS THEY ARE ABLE TO INSTALL HUBS IN THE NORTH END OF TOWN. ADDITIONALLY, A FIBER OPTIC ROUTE IS PLANNED TO BRING MORE FIBER OPTIC INTO TOWN FROM THE EAST ON CR 180. ENCLOSED WITH COUNCIL PACKETS IS A MAP SHOWING THEIR TWO ROUTES THEY INTEND TO INSTALL. THE NEW ROUTES ARE SHOWN IN RED. THEY WILL CONTACT THE VILLAGE AS IT NEARS TIME FOR INSTALLATION AND FOR PERMISSION TO LAY FIBER OPTIC IN THE RIGHT-OF-WAY.

RAILROAD CROSSINGS AT HARRMANN AND KROOS TO RECEIVE THE FOLLOWING SIGNALS AND GATES THIS SUMMER: LAST SUMMER, THE ADMINISTRATOR MET WITH THE OHIO RAIL COMMISSION, PUCO AND THE PIONEER RAIL AT THE HARRMANN ROAD AND KROOS DRIVE CROSSINGS. THESE WERE SCHEDULED FOR REVIEW FOR SIGNALS AND CROSSING GATES. BOTH OF THESE CROSSINGS ARE SCHEDULED FOR UPGRADES. AFTER A THOROUGH REVIEW ON TRAFFIC, POTENTIAL FOR MORE TRAINS TO USE THE TRACK AND GROWTH SURROUNDING BOTH OF THESE AREAS, IT WAS DETERMINED BY THE RAIL COMMISSION THAT SIGNALS AND GATES SHOULD BE INSTALLED. AS AN UPDATE FROM THE LAST REVIEW FIVE YEARS AGO, THE CONCERN EXPRESSED BY THE VILLAGE AT THAT TIME WAS THE CHANCE THAT TRAFFIC COULD BE STUCK EITHER ON THE TRACK OR HANGING OUT ONTO E. RIVER WHEN THE GATES CAME DOWN. THE SOLUTION TO THIS POTENTIAL PROBLEM WILL BE ADDRESSED BY SOLAR POWERED LED SIGNAGE ON E. RIVER THAT WOULD COME ON 5 SECONDS BEFORE THE GATES CAME DOWN ON THE HARRMANN ROAD CROSSING THAT STATES; “NO RIGHT TURN”, IF COMING FROM THE WEST HEADED EAST AND “NO LEFT TURN”, IF COMING FROM THE EAST HEADING WEST. ALL OF THE COSTS INCURRED FOR THESE IMPROVEMENTS WILL BE BOURN BY THE STATE RAIL COMMISSION, PUCO AND THE RAILROAD. THE ADDITIONAL SOLAR LED LIGHTS WILL NOT BE REQUIRED ONTO KROOS DRIVE. AS A FOLLOW UP TO THIS MEETING, THE ADMINISTRATOR WAS RECENTLY CONTACTED IN A CONFERENCE CALL INVOLVING THE RAIL COMMISSION, PUCO AND THE RAILROAD THAT THIS PROJECT WOULD GO FORWARD AND THAT PERMISSION TO PLACE THE SOLAR SIGNS IN THE VILLAGE’S ROAD RIGHT-OF-WAY WOULD BE NEEDED. THE MAINTENANCE OF THE SOLAR SIGNS WILL BE THE RESPONSIBILITY OF THE RAILROAD.

RE-INSPECTION OF HOME AT 107 E. RIVER: THE HOME AT 107 E. RIVER WAS RE-INSPECTED ON JUNE 7, 2021, BY HOUSING INSPECTOR BRUCE ESSEX. BRUCE NOTED 95% OF ALL SHORTCOMINGS IN THE HOUSE HAVE BEEN COMPLETED AND THE GAS COMPANY SAID IT WOULD BE 2 MORE WEEKS BEFORE THEY CAN CONNECT THE LINES. HE NOTED IT HAS BEEN QUITE A TRANSFORMATION. COMPLETION IS ANTICIPATED IN THE NEXT WEEK. HE WILL SCHEDULE A FINAL INSPECTION AT THAT TIME.

PATCHING AND PAVING TO BE COMPLETED: LOOP ASPHALT WILL COMPLETE PATCHING AND PAVING THROUGHOUT THE VILLAGE THIS SUMMER. THE ADMINISTRATOR NOTED POT HOLES AND WATERLINE BREAK REPAIRS THROUGHOUT TOWN AND SUPPLIED LOOP A MAP AND STREET ADDRESSES ON WHAT NEEDS REPAIRED.

DUMP BED 3500 SIERRA TRUCK: THE ADMINISTRATOR WORKED WITH BOB ROSS BUICK, INC., A STATE AWARDED CONTRACT COMPANY FOR SALES TO MUNICIPALITIES, AND SHOULD HAVE A QUOTE FOR COUNCIL TO REVIEW. CURTIS WILL REVIEW THE SPECIFICATIONS, AND THIS WILL THEN BE REVIEWED BY THE FINANCE COMMITTEE.

COMMITTEE REPORTS
SOLICITOR FARR INFORMED COUNCIL ON THE PROCESS OF HIRING AN ENGINEER. OHIO REVISED CODE REQUIRES THE VILLAGE COUNCIL TO SELECT AND RANK AT LEAST THREE QUALIFIED ENGINEERING FIRMS FOR THE PROJECT AT ISSUE. THE UTILITIES COMMITTEE MAY MAKE A RECOMMENDATION AND THE VILLAGE COUNCIL WOULD NEED A MOTION APPROVING THE RECOMMENDATION. THE UTILITY COMMITTEE WILL SCHEDULE A MEETING AFTER JULY 9, 2021, TO SELECT AND RANK AT LEAST THREE QUALIFIED ENGINEERING FIRMS IN ORDER TO MAKE A RECOMMENDATION TO COUNCIL.

PUBLIC SAFETY COMMITTEE AND SOLICITOR FARR MET ON JUNE 1, 2021, TO DISCUSS REGULATIONS ON FOOD TRUCKS. THE COMMITTEE WAS NOT ABLE TO AGREE ON A RECOMMENDATION TO COUNCIL AND WILL MEET JUNE 28, 2021, 4:30 P.M., AT TOWN HALL TO DISCUSS FURTHER.

PERSONNEL COMMITTEE HAS BEEN INTERVIEWING APPLICANTS FOR THE ADMINISTRATOR POSITION. THEY ALSO MET AND HAVE SPOKEN WITH VILLAGE EMPLOYEES ON HOW TO HANDLE MATTERS AFTER ADMINISTROR KEERAN’S RETIREMENT AND PRIOR TO POSITION BEING FILLED.

NEW BUSINESS
NONE.

OLD BUSINESS
MENTIONED IN COMMITTEE REPORTS ABOVE.

MAYOR’S REPORT
MAYOR’S COURT BROUGHT IN A TOTAL OF $935.00 IN THE MONTH OF MAY 2021 WITH $662.00 GOING TO THE VILLAGE, $262.50 GOING TO THE STATE, AND $10.50 GOING TO THE INDIGENT DRIVER’S FUND.

  •  MOTION MADE BY RISTER, SECONDED BY REINHART, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:49 P.M.

MAYOR_________________________________________

FISCAL OFFICER___________________________________ DATE________________