March 2015 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

MARCH 16, 2015

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH.  COUNCIL PERSONS PRESENT:  KEN REINHART, KEITH WEST, RUDIE REEB, LARRY RYAN AND COUNCIL PRESIDENT JAN REEB.

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, FISCAL OFFICER LORETTA BAKER, INCOMING FISCAL OFFICER AIMEE LICHTY AND POLICE CHIEF GEORGE CLEMENS.  MEDIA PRESENT:  JOE SHOUSE FROM THE PAULDING PROGRESS AND PETER GREER FROM THE DEFIANCE CRESCENT-NEWS. VISITORS: ROY KLOPFENSTEIN AND BRIAN MCLAUGHLIN.

v  MOTION MADE BY WEST, SECONDED BY REINHART, TO EXCUSE STEVE DERCK FROM THE MARCH COUNCIL MEETING.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD FEBRUARY 23, 2015, WERE REVIEWED.

v  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE FEBRUARY 23, 2015, COUNCIL MEETING.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE FEBRUARY DISBURSEMENTS WERE REVIEWED.

 

v  MOTION MADE BY REINHART, SECONDED BY RYAN, TO APPROVE THE FEBRUARY RECONCILIATION REPORT.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

ROY KLOPFENSTEIN WAS PRESENT FOR OBSERVATION.  BRIAN MCLAUGHLIN WAS PRESENT TO VOICE HIS OPPOSITION TO DESIGNATING ARCHER DRIVE AS A ONE-WAY STREET BECAUSE THE MANOR HOUSE PARKING LOT WILL NOT BE AS ACCESSIBLE FOR RESIDENTS AND VISITORS.  HE WOULD LIKE THE TWO-WAY DESIGNATION TO REMAIN IN EFFECT FOR THE MANOR HOUSE PARKING LOT, THE SAME AS IT IS FOR THE PIT STOP ACCESS ON ARCHER DRIVE.  KEERAN STATED THAT THE PURPOSE FOR MAKING ARCHER DRIVE ONE-WAY IN FRONT OF THE MANOR HOUSE AND MAC GYM IS TO RELIEVE CONGESTION FOR THOSE ATTENDING EVENTS AT THE MAC GYM.  AFTER DISCUSSION, IT WAS DECIDED TO TABLE ORDINANCE NO. 2015-09 ON DESIGNATING A PORTION OF ARCHER DRIVE ONE-WAY UNTIL THE PUBLIC SERVICE COMMITTEE HAS HAD TIME TO REVIEW THE ISSUE.

POLICE REPORT

 

CHIEF CLEMENS REPORTED 85 CALLS FOR SERVICE AND 13 CITATIONS FOR THE MONTH OF FEBRUARY. CHIEF CLEMENS GAVE COUNCIL A PRESENTATION ON THE BODY CAMERAS THE POLICE OFFICERS ARE CURRENTLY USING.

 

EMS REPORT

 

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 21 RUNS FOR FEBRUARY. ASHLEY MCDOUGALL PROVIDED A DETAILED WRITTEN REPORT FOR EMS RUNS BILLED, COLLECTED AND OUTSTANDING FOR THE MONTH OF FEBRUARY.

FISCAL OFFICER REPORT

 

EMERGENCY READING OF ORDINANCE NO. 2015-11: AN ORDINANCE TO RETAIN THE SERVICES OF MELANIE L. FARR AS SOLICITOR FOR THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-11. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2015-11. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FISCAL OFFICER BAKER THANKED COUNCIL FOR HER EMPLOYMENT OVER THE PAST EIGHT (8) YEARS. BAKER OFFERED TO ASSIST WITH FUTURE QUESTIONS OR ASSISTANCE, AS NEEDED.

 

v  MOTION MADE BY WEST, SECONDED BY JAN REEB, TO AUTHORIZE THE USE OF LORETTA BAKER’S SERVICES ON AN AS NEEDED BASIS AND FOR HER SERVICES TO BE PAID AT THE RATE OF $20.00 PER HOUR.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

 

v  SEE ATTACHED REPORT.  NOTICE OF THE NEW TRASH PICK-UP HAS BEEN PLACED IN THE WEST BEND NEWS, ON THE VILLAGE WEBSITE, AND BY DIRECT MAILINGS FOR ALL RESIDENTS AFFECTED.  THE FIRST PICK-UP WILL BE APRIL 2nd, WHICH IS ALSO THE LARGE ITEM PICK-UP DAY.  BAG TAGS FOR ADDITIONAL BAGGED GARBAGE CAN BE PURCHASED FOR .50¢ a PIECE AT THE PIT STOP ON W. RIVER STREET. THESE BAG TAGS ARE FOR REGULAR CUSTOMERS WITH MORE THAN THE FOUR (4) BAG WEEKLY LIMIT. CARTS ARE $24.00 PER YEAR FOR THOSE WHO WANT THEM.  OLD CARTS WILL BE PICKED UP AND REPLACED WITH THE NEW ONES.

v  CHARIE PETERS WAS HIRED ON MARCH 12, 2015, TO REPLACE AIMEE LICHTY AS THE WATER/SEWER/STORM BILLING CLERK.  SHE WILL BE WORKING ON TUESDAY, WEDNESDAY AND FRIDAY EACH WEEK.

 

v  MOVING TOGETHER 2040 TRANSPORTATION PLAN MEETING WAS ATTENDED BY MAYOR VANVLERAH.  MAYOR STATED THEY WILL BE LOOKING AT A LONG LIST OF PROJECTS PRESENTED AND THE MONIES NEEDED FOR EACH BEFORE THEY GO FORWARD.  MAUMEE VALLEY PLANNING WILL WRITE GRANTS FOR THESE PROJECTS.  KEERAN STATED THE VILLAGE DOES NOT WANT STATE HIGHWAY 49 TO BE TURNED OVER TO THE VILLAGE AS REPAVING FOR THIS ROAD WOULD COST $250,000.00 OR MORE, WHICH THE VILLAGE CANNOT AFFORD.

COMMITTEE REPORTS

 

NONE.

OLD BUSINESS

NONE.

NEW BUSINESS

REINHART ASKED ABOUT THE PAINT ON THE ROADS WHEN 5K’S ARE HELD AS TO WHY THEY DO NOT USE BIODEGRADABLE PAINT.  KEERAN WILL CHECK INTO WHO IS DOING THIS.

WEST ASKED ABOUT CHECKING INTO THE COST OF A STREET SWEEPER OR RENTAL OF ONE FOR THE VILLAGE TO ADDRESS COMPLAINTS ABOUT THE VILLAGE’S DIRTY STREETS.  KEERAN STATED THE GRIT THE VILLAGE USES IN THE WINTER CONTRIBUTES TO THIS AND SHE WILL CHECK INTO THE COST OF HAVING CERTAIN VILLAGE STREETS CLEANED USING A STREET SWEEPER.

JAN REEB ASKED ABOUT THE TRAINING FOR EMS PERSONNEL AND THE COST.  PUBLIC SAFETY COMMITTEE WILL REVIEW THIS AND GET BACK TO COUNCIL.  JAN REEB ALSO NOTED THAT THE AWNINGS ON THE BUSINESSES ON MAIN STREET NEED TO BE CLEANED. DISCUSSION HAD THAT THIS IS THE RESPONSIBILITY OF THE BUILDING OWNER.

MAYOR’S REPORT

 

MAYOR’S COURT DEPOSITED $5,227.00 WITH $4,321.50 FOR THE VILLAGE FOR THE MONTH OF FEBRUARY 2015.

 

THE CHAMBER OF COMMERCE WILL HOLD AN OPEN HOUSE ON MARCH 31, 2015, AT 7:00 P.M.

 

v  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO GO INTO EXECUTIVE SESSION REGARDING PENDING LITIGATION AT 6:28 P.M. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO COME OUT OF EXECUTIVE SESSION AT 6:33 P.M.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  NO ACTION TAKEN IN EXECUTIVE SESSION.

 

v  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ADJOURN THE MEETING AT 6:33 P.M.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MAYOR____________________________________

 

FISCAL OFFICER____________________________ DATE____________________________