March 2020 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

MARCH 16, 2020

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: RUDIE REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS AND EMS CLERK ASHLEY MCDOUGAL.  VISITORS:  MICHELLE RIDER AND BROCK CLARK WITH WERLOR, INC., JENNIFER LLOYD WITH REAL WASTE DISPOSAL, LLC, DIANE WATSON, AND CODY MABIS.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD FEBRUARY 19, 2020, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE FEBRUARY 19, 2020, REGULAR COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD MARCH 2, 2020, WERE REVIEWED.

 

  •   MOTION MADE BY WEST, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE MARCH 2, 2020, SPECIAL COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE FEBRUARY DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY ROHRS, TO APPROVE THE FEBRUARY RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

MAYOR DELONG INFORMED VISITORS THAT DUE TO COVID-19 CONCERNS, EACH VISITOR IS WELCOME TO STAY FOR THE ENTIRE MEETING SINCE IT IS A PUBLIC MEETING BUT THAT THEY MAY LEAVE AT ANYTIME, AND THAT EACH VISITOR IS LIMITED TO A TWO-MINUTE PRESENTATION.

 

DIANE WATSON WAS IN ATTENDANCE TO ASK ABOUT HER WATER BILL FOR THE HOMETOWN PANTRY PROPERTY.  IT WAS SUGGESTED THAT SHE CALL THE BILLING CLERK ON WEDNESDAY AND CHECK TO MAKE SURE SHE IS ONLY BEING CHARGED SERVICE CHARGES FOR ONE UNIT SINCE ALL UNITS ARE EMPTY.

 

BRYCE STEINER WAS IN ATTENDANCE TO SPEAK ON BEHALF OF REAL WASTE FOR THE AWARD OF THE TRASH COLLECTION CONTRACT.  HE EXPRESSED HIS APPRECIATION FOR THEIR SERVICE AND THAT THE PENNY DIFFERENCE IN THE BIDS SHOULD NOT MATTER BUT THAT OHIO LAW ALLOWS THE CONTRACT TO BE AWARDED TO THE BEST BIDDER.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 91 CALLS FOR SERVICE FOR THE MONTH OF FEBRUARY WITH 26 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $2,434.93 FOR THE MONTH OF FEBRUARY WITH A YEAR TO DATE TOTAL COLLECTED OF $7,705.81.  THERE WERE 27 EMS RUNS FOR FEBRUARY WITH A TOTAL OF 45 EMS RUNS TO DATE FOR 2020.

 

FISCAL OFFICER’S REPORT

FINAL READING OF ORDINANCE NO. 2020-06: AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR OF THE VILLAGE OF ANTWERP, OHIO, TO ENTER INTO A CONTRACT WITH THE LOWEST AND BEST BIDDER FOR THE COLLECTION, TRANSPORTATION, AND DISPOSAL OF RESIDENTIAL SOLID WASTE WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF ANTWERP, OHIO

 

DISCUSSION ON BIDS.  COUNCIL MEMBERS HAVE BEEN CONTACTED BY SEVERAL RESIDENTS WHO DO NOT WANT TO UTILIZE THE TOTER INCLUDED IN WERLOR’S BID DUE TO CONCERNS OF STORING THE TOTER AND HAVING TO TAKE THE TOTER TO THE CURB EACH WEEK FOR TRASH COLLECTION.  ROHRS ASKED ABOUT THE BID DOCUMENTS AND THE TOTER REQUIREMENT.  SOLICITOR FARR RESPONDED THAT THE AGREEMENT IS PART OF THE BID DOCUMENTS, AND THE DEFINITION OF “CONTAINER” IN THE AGREEMENT ALLOWS THE RESIDENT TO ELECT TO SET OUT A PLASTIC BAG OR TRASHCAN CONTAINING BAGGED TRASH OR TOTER CONTAINING BAGGED TRASH.  THE AGREEMENT FURTHER PROVIDES THAT THE CONTRACTOR SHALL PROVIDE REGULAR WEEKLY COLLECTION OF RESIDENTIAL WASTE FROM EACH RESIDENTIAL UNIT THAT HAS SET OUT A CONTAINER; AGAIN, WHETHER THE CONTAINER IS A PLASTIC BAG OR TRASHCAN CONTAINING BAGGED TRASH OR TOTER CONTAINING BAGGED TRASH. THE WERLOR BID REQUIRES EACH RESIDENTIAL UNIT TO USE A TOTER AS THE CONTAINER, WHICH IS NOT IN ACCORDANCE WITH THE INTENT OF THE BID DOCUMENTS.

 

  •   MOTION MADE BY RISTER, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2020-06 TO AWARD THE BID TO REAL WASTE DISPOSAL, LLC AS THE LOWEST AND BEST BIDDER. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

SECOND READING OF RESOLUTION NO. 2020-01: A RESOLUTION OF NECESSITY TO LEVY A REPLACEMENT WITH AN INCREASE OF AN EXISTING TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF MAINTAINING AND OPERATING A CEMETERY (R.C. §§ 5705.03, 5705.19(T), 5705.191, 5705.192, and 5705.25)

 

JANUARY DEPOSITS FOR RITA WERE $25,990.51.

 

ADMINISTRATOR’S REPORT

SAFE ROUTES TO SCHOOL HARRMANN ROAD POTENTIAL PROJECT:

THE ADMINISTRATOR WAS CONTACTED BY ODOT AND INFORMED THAT THE HARRMANN ROAD SIDEWALK PROJECT DID NOT HAVE ENOUGH STUDENTS TO BE COMPETITIVE TO SUBMIT A FORMAL APPLICATION TO ODOT.  THE SCHOOL WAS INFORMED OF THIS DETERMINATION ALSO.

 

LAKE ERIE BILL OF RIGHTS FOUND “UNCONSTITUTIONALLY VAGUE” BY NORTHERN DISTRICT OF OHIO:

THE LEGISLATION THAT WAS PASSED IN THE CITY OF TOLEDO THAT GAVE THE CITY AND ITS RESIDENTS POWER TO FILE LAWSUITS AGAINST BUSINESSES AND GOVERNMENTS ON LAKE ERIE’S BEHALF AND WAS THE REASON FOR LOCAL FARMERS PLACING THEIR FARM GROUND INTO AGRICULTURAL DISTRICTS IN ANTWERP, WAS RULED TO BE VAGUE AND EXCEEDING THE POWER OF MUNICIPAL GOVERNMENT IN OHIO BY U.S. DISTRICT JUDGE JACK ZOUHARY OF THE NORTHERN DISTRICT OF OHIO.  IT IS NOT CLEAR YET WHETHER AN APPEAL WILL BE TAKEN.  THIS WILL NOT AFFECT THE CURRENT AG DISTRICTS IN PLACE IN ANTWERP; THEY WILL STILL STAY IN EFFECT FOR THE 5 YEAR-PERIOD SINCE THE DATE OF FILING IN 2019.

 

SPRING HYDRANT FLUSHING UNDERWAY:

HYDRANT FLUSHING AND VALVE EXERCISING IS UNDERWAY IN THE VILLAGE.   HYDRANTS SOUTH OF RIVER STREET WILL BE FLUSHED FIRST AND THIS WILL CONTINUE FOR APPROXIMATELY 4 WEEKS WITH THE HYDRANTS NORTH OF RIVER STREET FLUSHED STARTING IN APRIL.  A NOTICE WAS PLACED IN THE WEST BEND TO NOTIFY RESIDENTS SO THEY COULD WATCH FOR DISCOLORED WATER AND RUN THEIR FACETS BEFORE WASHING WHITE CLOTHES.  FLUSHING SEMI-ANNUALLY IS A REQUIREMENT OF EPA.

 

LIBRARY ROOF NEEDS REPLACED:

THE ANTWERP LIBRARY ROOF IS IN NEED OF REPLACING AS IT IS THE ORIGINAL ROOF FROM 1997.  THE ADMINISTRATOR HAS A QUOTE FOR A METAL ROOF IN THE AMOUNT OF $7,700.00 FROM MILLER METAL ROOFING OF WOODBURN (THE QUOTE IS FOR 2,520 SQ FT). THE ADMINISTRATOR CONTACTED THE PAULDING LIBRARY DIRECTOR WHO WILL ASK HER BOARD FOR SOME ASSISTANCE ON THIS COST AND WILL LET THE ADMINISTRATOR KNOW OF ANY ASSISTANCE.  THE ROOF WILL BE DONE THIS SPRING.

 

COMPOST SITE OPEN DEPENDING ON WEATHER:

TREE LIMBS AND BRUSH CAN BE DROPPED OFF AT THE COMPOST SITE AT THE SEWER PLANT UNLESS WE HAVE EXTREME WET WEATHER.  RESIDENTS ARE ASKED NOT TO DROP BRANCHES AND LEAVES IN THE ROADWAY AND TO NOT BRING TRASH OR GARBAGE BAGS TO THE SITE.

 

RIVERSIDE PARK AND TENNIS COURT PARK TO OPEN ON APRIL 1, 2020.

 

POTHOLES ARE TO BE REPORTED TO THE ADMINISTRATOR’S OFFICE AT 419-258-2371 TO BE INCLUDED IN THE PATCHING AND PAVING IN THE SPRING.

 

GRIT ON E. & W. RIVER & N. & S. MAIN STREETS WILL BE SWEPT UP LATER THIS SPRING.

 

COMMITTEE REPORTS

NONE

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $3,317.33 IN THE MONTH OF FEBRUARY 2020 WITH $2,406.33 GOING TO THE VILLAGE, $876.50 GOING TO THE STATE, AND $34.50 GOING TO THE INDIGENT DRIVER’S FUND.

 

  •   MOTION MADE BY RISTER, SECONDED BY REINHART, TO ADJOURN THE MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 5:58 p.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                              DATE________________