May 2016 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

May 16, 2016

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, STEVE DERCK, LARRY RYAN AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE:  SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, FISCAL OFFICER AIMEE LICHTY, POLICE CHIEF GEORGE CLEMENS, EMS BILLING CLERK ASHLEY MCDOUGAL. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS. VISITORS: BOB WINSLOW, OLEY MCMICHAEL, DOUG BRAGG AND BECCA JOHANNS.

 

  • MOTION MADE BY RYAN, SECONDED BY REINHART, TO EXCUSE KEITH WEST FROM THE MAY COUNCIL MEETING.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD APRIL 18, 2016, WERE REVIEWED.

 

  • MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE APRIL 18, 2016, COUNCIL MEETING.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THE APRIL DISBURSEMENTS WERE REVIEWED. DISCUSSION ON EXPENSES.

 

  • MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO APPROVE THE APRIL RECONCILIATION REPORT.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

VISITORS

ANTWERP HIGH SCHOOL STUDENT BECCA JOHANNS ATTENDED FOR GOVERNMENT CLASS.

 

BOB WINSLOW WAS IN ATTENDANCE ON BEHALF OF THE ANTWERP BALL ASSOCIATION (ABA) TO THANK ADMINISTRATOR KEERAN AND COUNCIL FOR HELPING WITH THE DRAINAGE PROBLEMS AT THE COMMUNITY BALL FIELDS.  HE TOLD COUNCIL KNOW THAT THERE ARE THREE (3) OPEN TAPS ON THE LINE FOR THE HOUSES IN FRONT OF THE FIELDS TO BE ABLE TO TAP INTO AT THEIR OWN EXPENSE IF THEY SO DESIRE.  BOB ALSO THANKED MAYOR DELONG FOR THROWING OUT THE FIRST PITCH ON OPENING DAY AND BEING PART OF OPENING DAY. FUTURE PLANS FOR THE ABA ARE TO ADD PARKING, LIGHTING AND PLAYGROUND AREA.

 

OLEY MCMICHAEL AND DOUG BRAGG WERE IN ATTENDANCE TO DISCUSS THE MINIMUM HOUSING STANDARDS ORDINANCE.  BRAGG SAID ORDINANCE WAS NOT CLEAR ENOUGH ON THIRD PARTY COMPLAINTS.  KEERAN STATED THOSE COMPLAINTS WOULD BE REVIEWED BY HER PRIOR TO INSPECTION TO MAKE SURE CLAIMS ARE LEGITIMATE.  WORDING ON THE ORDINANCE WILL BE CHANGED TO REFLECT THAT CLEARLY.  BRAGG ALSO DISCUSSED WHAT THE INSPECTOR WOULD CONSIDER SAFE AND UNSAFE AND COUNCIL INFORMED HIM THAT THE ORDINANCE WOULD ADDRESS MINIMUM HOUSING STANDARDS, NOT THE STATE BUILDING CODE.  OTHER THAN THOSE ISSUES RAISED BY BRAGG, BOTH BRAGG AND MCMICHAEL CONFIRMED THAT THEY APPROVED THE MINIMUM HOUSING STANDARDS AS SET FORTH IN THE PROPOSED ORDINANCE.

 

POLICE REPORT

CHIEF CLEMENS REPORTED 113 CALLS FOR SERVICE FOR THE MONTH OF APRIL.  CHIEF CLEMENS ALSO STATED THE BLACK CRUISER BROKE DOWN OVER THE WEEKEND AND THAT THE EXPENSES TO REPAIR WILL BE MINIMAL, BUT HE WOULD LIKE COUNCIL TO CONSIDER BUDGETING FOR A NEW CRUISER IN THE NEAR FUTURE.  REINHART MENTIONED TO CLEMENS THAT HE HAS BEEN GETTING COMPLAINTS ON SEMI TRUCKS TURNING ON CANAL FROM 49 AND ASKED THAT SIGNS BE PUT BACK UP STATING “NO THRU TRACKS.”  KEERAN SAID SHE WOULD TAKE CARE OF IT.

 

EMS REPORT

EMS BILLING CLERK MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS YEAR-TO-DATE OF $27,147.28.  A WRITTEN REPORT WAS ALSO PROVIDED SHOWING 40 EMS RUNS FOR APRIL WITH A TOTAL OF 127 FOR 2016 COMPARED TO 90 AT THE SAME TIME IN 2015.

 

FISCAL OFFICER’S REPORT

FISCAL OFFICER LICHTY NOTIFIED COUNCIL THAT THE VILLAGE RECEIVED AN INVOICE FROM PEP FOR RENEWAL OF INSURANCE COVERAGE FOR THE VILLAGE OF ANTWERP.  COST OF $3 MILLION COVERAGE FOR ONE YEAR IS $28,692.00.

 

  • MOTION MADE BY REINHART, SECONDED BY DERCK, TO APPROVE PAYMENT OF $28,692.00 FOR PEP INVOICE. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THIRD READING OF ORDINANCE NO. 2016-12:  AN ORDINANCE REPEALING ORDINANCE NO. 2008-63 AND ORDINANCE NO. 2011-25 AUTHORIZING THE CHANGE OF WATER AND SEWER RATES, TAP FEES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO.

 

  • MOTION MADE BY RYAN, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2016-12. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THIRD READING OF ORDINANCE NO. 2016-13:  AN ORDINANCE AMENDING SECTION 7 OF ORDINANCE NO. 2014-21 AUTHORIZING THE CHANGE OF WATER RATES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO.

 

  • MOTION MADE BY RYAN, SECONDED BY JAN REEB, TO ACCEPT ORDINANCE NO. 2016-13. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THIRD READING OF ORDINANCE NO. 2016-14:  AN ORDINANCE AUTHORIZING THE CHANGE OF SEWER RATES, TAP FEES AND RE-CONNECT FEES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO.

 

  • MOTION MADE BY REINHART, SECONDED BY DERCK, TO ACCEPT ORDINANCE NO. 2016-14. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

SECOND READING OF ORDINANCE NO. 2016-17:  AN ORDINANCE ADOPTING MINIMUM BUILDING STANDARDS FOR RESIDENTIAL PROPERTIES IN THE VILLAGE OF ANTWERP, OHIO.

 

  • LANGUAGE WILL BE ADDED TO ORDINANCE THAT THE INSPECTOR WILL CONSULT WITH THE VILLAGE ADMINISTRATOR PRIOR TO CONDUCTING AN INSPECTION OF THE PROPERTY.

 

EMERGENCY READING OF ORDINANCE NO. 2016-18:  AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $27,500.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY.

 

  • MOTION MADE BY DERCK, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-18. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY RUDIE REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2016-18. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-19:  AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE VILLAGE OF ANTWERP, OHIO, TO AMEND ARTICLE 300 – ESTABLISHMENT AND PURPOSE OF DISTRICTS, AND DECLARING THE SAME AN EMERGENCY.

 

  • MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-19. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY DERCK, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2016-19. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2016-20:  AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE VILLAGE OF ANTWERP, OHIO, TO REZONE CERTAIN PARCELS IN THE VILLAGE OF ANTWERP FROM BUSINESS DOWNTOWN DISTRICT (B-1) TO SINGLE FAMILY DISTRICT (R-1) OR GATEWAY COMMERCIAL DISTRICT (B-2), AND DECLARING THE SAME AN EMERGENCY.

 

  • MOTION MADE BY RUDIE REEB, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2016-20. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY REINHART, SECONDED BY DERCK, TO ACCEPT ORDINANCE NO. 2016-20. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

 

ADMINISTRATOR KEERAN INFORMED COUNCIL THAT THE SAFE ROUTES TO SCHOOL BID RESULTED IN ONLY ONE BID, WHICH WAS TOO HIGH AND REJECTED BY ODOT. THE PROJECT WILL BE RE-BID.

 

ADMINISTRATOR KEERAN SPOKE WITH CITY OF DEFIANCE REPRESENTATIVES ON ITS MINIMUM HOUSING STANDARDS. THE CITY OF DEFIANCE DOES NOT HAVE AN INSPECTION PROCESS AS TO RENTAL PROPERTIES.  KEERAN ALSO OBTAINED AN INSURANCE QUOTE FOR ERRORS AND OMISSIONS INSURANCE COVERAGE FOR THE HOUSING INSPECTOR, AND THE PRELIMINARY QUOTE WAS $1,000 PER YEAR FOR SUCH COVERAGE.  KEERAN WILL CONTINUE TO WORK ON FINDING A QUALIFIED HOUSING INSPECTOR FOR THE MINIMUM HOUSING STANDARDS ORDINANCE ENFORCEMENT.

 

ADMINISTRATOR KEERAN INFORMED COUNCIL THAT THE APPLICATION SHE SUBMITTED FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) MONEY FOR A NEW ROOF ON FIRE DEPARTMENT BUILDING WOULD BE DECIDED SOON.

 

BIDS FOR LOTS FOR THE OSWALT PROPERTY ARE DUE JUNE 8, 12:00 P.M.

 

PUBLIC SAFETY GRANT APPLICATION FOR TANKER TRUCK WILL BE DECIDED MAY 19, 2016.

 

ADMINISTRATOR KEERAN ALSO INFORMED COUNCIL THERE WOULD BE ANOTHER MEETING ON MAY 26, 1:00 P.M., ON THE MAUMEE RIVER WATER TRAIL PROJECT AT PROVIDENCE METRO PARK IN TOLEDO.

 

ADMINISTRATOR KEERAN STATED THAT ANTWERP CHURCHES SCHEDULED WORK DAYS AT THE PARK ON JUNE 11 AND 12, 2016.  THEY WILL DO THE PAINTING OF STRUCTURES AT THE PARK AND THE VILLAGE WILL PROVIDE THE PAINT. SHE WILL ALSO RESEARCH CHARCOAL GRILLS FOR THE PARK.

 

ADMINISTRATOR KEERAN SUGGESTED THAT THE COUNCIL REVIEW THE VILLAGE COMPREHENSIVE PLAN EVERY TWO YEARS TO MAKE SURE THE VILLAGE IS HEADING IN THE RIGHT DIRECTION AND GET RECOMMENDATIONS FOR NEW IDEAS.

 

COMMITTEE REPORTS

PUBLIC SERVICE COMMITTEE WILL MEET JUNE 7, 2016, AT 8:00 A.M. TO DISCUSS INSPECTIONS OF RENTAL PROPERTIES.

 

PERSONNEL COMMITTEE WILL MEET JUNE 1, 2016, 8:00A.M. TO DISCUSS EMPLOYEE HANDBOOK.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN $2,217.75 TO THE VILLAGE, $720.00 TO THE STATE, AND $27.00 TO THE COUNTY IN THE MONTH OF APRIL.  THERE WERE 31 OFFENSES BROUGHT TO MAYOR’S COURT WITH 30 CITATIONS.

 

MAYOR DELONG INFORMED COUNCIL THAT SIDEWALK RESTORATION WOULD BE GETTING BACK ON TRACK THIS SUMMER, STARTING WITH THE SIDEWALKS ALONG WASHINGTON STREET.

 

MAYOR DELONG ASKED COUNCIL FOR A MOTION TO REMOVE OLD BUSINESS AND NEW BUSINESS SECTIONS FROM THE COUNCIL’S MONTHLY AGENDA DUE TO THE FACT THAT COUNCIL DISCUSSES BOTH OLD AND NEW BUSINESS IN EACH CATEGORY WHEN FOLLOWING THE AGENDA FOR THE MEETING.

 

  • MOTION MADE BY RUDIE REEB, SECONDED BY RYAN, TO REMOVE OLD BUSINESS AND NEW BUSINESS SECTIONS FROM MONTHLY AGENDA. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

OLD BUSINESS

NO OLD BUSINESS.

 

NEW BUSINESS

NO NEW BUSINESS.

 

  • MOTION MADE BY RYAN, SECONDED BY DERCK, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:53 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER____________________                               DATE_________________________