May 2020 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

MAY 18, 2020

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: RUDIE REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER AIMEE LICHTY, AND ADMINISTRATOR SARA KEERAN.  VISITORS:  CLINT VANCE.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD APRIL 20, 2020, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE APRIL 20, 2020, REGULAR COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD MAY 4, 2020, WERE REVIEWED.

 

  •   MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT THE MINUTES FROM THE MAY 4, 2020, SPECIAL COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE APRIL DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES AND ATTEMPTS TO BUY LOCAL WHENEVER POSSIBLE.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO APPROVE THE APRIL RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

CLINT VANCE WAS IN ATTENDANCE TO INTRODUCE HIMSELF AS A REPUBLICAN CANDIDATE FOR PAULDING COUNTY COMMISSIONER IN THE NOVEMBER ELECTION.  IF ELECTED, HE WOULD TRY TO ATTEND ALL VILLAGE, TOWNSHIP, AND SCHOOL BOARD MEETINGS.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 79 CALLS FOR SERVICE FOR THE MONTH OF APRIL WITH 0 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $2,434.93 FOR THE MONTH OF FEBRUARY WITH A YEAR TO DATE TOTAL COLLECTED OF $8,676.81.  THERE WERE 16 EMS RUNS FOR APRIL WITH A TOTAL OF 75 EMS RUNS YEAR TO DATE FOR 2020.

 

FISCAL OFFICER’S REPORT

SECOND READING OF RESOLUTION NO. 2020-02: A RESOLUTION TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A TAX THAT IS A REPLACEMENT WITH AN INCREASE OF AN EXISTING LEVY IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF MAINTAINING AND OPERATING A CEMETERY (R.C. §§ 5705.03, 5705.19(T), 5705.191, 5705.192, AND 5705.25)

 

DISCUSSION ON THE 2020-2021 ANNUAL ANNIVERSARY CONTRIBUTION FOR PUBLIC ENTITIES POOL OF OHIO (PEP) GENERAL LIABILITY AND PROPERTY INSURANCE COVERAGE. COUNCIL REQUESTED THE INSURANCE AGENT MEET WITH COUNCIL NEXT YEAR IN MARCH/APRIL TO DISCUSS COVERAGE.

 

  •   MOTION MADE BY WEST, SECONDED BY RISTER, TO AUTHORIZE THE FISCAL OFFICER TO PAY PEP INVOICE IN THE AMOUNT OF $30,528.00 FOR THE 2020-2021 CONTRIBUTION AND TO WAIVE ANY ADDITIONAL INCREASE IN COVERAGE.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

APRIL DEPOSITS FOR RITA WERE $37,150.95.

 

ADMINISTRATOR’S REPORT

UTILITY BILLING OFFICE AND ADMINISTRATOR’S OFFICES RE-OPENED:

THE BILLING OFFICE AND ADMINISTRATOR’S OFFICE DOORS ARE NOW UNLOCKED.  THE OFFICES ARE OPEN FROM 8:00 A.M. TO 3:00 P.M., MONDAY THROUGH FRIDAY, WITH THE WATER BILLING CLERK IN THE OFFICE ON MONDAYS, WEDNESDAYS, AND FRIDAYS FROM 8:00 A.M. TO 2:00 P.M.  WATER BILLS CAN STILL BE PAID AT THE ANTWERP EXCHANGE BANK DRIVE-THRU.  EMPLOYEES ARE STILL HAVING THEIR TEMPERATURES TAKEN BEFORE THE START OF WORK AND NO ONE HAS SHOWN ANY SYMPTOMS.

 

UNTIL THE STATE HAS OPENED PARKS AND THE STAY AT HOME ORDER IS LIFTED, THE PARK WILL NOT BE OPEN AND TRASH CANS WILL NOT BE REPLACED DOWNTOWN. IT IS STILL A CONCERN HOW THE VILLAGE WILL KEEP THE PLAYGROUND EQUIPMENT SANITIZED ON AN ON-GOING BASIS.

 

STORM LINE BLOCKAGE/BREAK DOWN:

THE VILLAGE UTILITY DEPARTMENT HAS CONTINUED TO SEARCH FOR THE CAUSE OF WATER BEING HELD IN THE CANAL AREA BETWEEN CANAL AND BUFFALO.  UNFORTUNATELY, THE SEWER JET SUFFERED A BREAKDOWN AND HAD TO BE REPAIRED BY ADVANCE CHASSIS, WHICH IS SLOWING THE PROCESS OF DETERMINING THE STORMWATER BACK UP IN THE W. CANLA AREA.

 

HIGH SERVICE PUMP ROOM RE-PIPING:

RE-PIPING OF THE HIGH SERVICE PUMP ROOM HAS BEEN COMPLETED BY ARTESIAN OF PIONEER.  THE ORIGINAL CAST IRON PIPES WERE REPLACED WITH PLASTIC AND A DIGITAL METER WAS ALSO INSTALLED SO WE WILL BE ABLE TO KNOW EXACTLY HOW MUCH WATER IS BEING PUMPED TO THE WATER TOWER.  THE ORIGINAL ESTIMATE FOR THIS IMPROVEMENT WAS $20,000 AND THE WORK WAS COMPLETED FOR $18,840.00.  SOME ADDITIONAL WORK MAY BE REQUIRED TO REPLACE A SMALL SECTION OF CAST IRON PIPE ON THE OUTSIDE OF THE PUMP ROOM AS OUR WATER TESTING HAS REVEALED HIGHER THAN ALLOWED BY EPA IRON LEVELS DUE TO THE PIPING.

 

WATER PLANT DRIVE RE-PAVING:

THE ANTWERP SCHOOL CONTACTED THE ADMINISTRATOR AND STATED THEY WERE GOING TO HAVE LOOP ASPHALT PAVE A PORTION OF WATER PLANT DRIVE FROM THE NEW CONCESSION STAND, PAST THE CURVE TO THE FOOTBALL FIELD AREA.  THE ADMINISTRATOR HAS REQUESTED A QUOTE FROM LOOP ASPHALT TO FINISH BOTH ENDS OF WATER PLANT DRIVE SO THE ENTIRE STREET WILL BE COMPLETELY RE-PAVED.

 

ROHRS QUESTIONED IF THE VILLAGE HAS THE MONEY TO PAVE THE PORTIONS OF WATERPLANT DRIVE THAT THE SCHOOL IS NOT PAVING AND REMINDED COUNCIL THAT SHAFFER ROAD IS SLIDING INTO THE RIVER AND NEEDS TO BE TAKEN CARE OF.  ADMINISTRATOR KEERAN IS WAITING ON ESTIMATES TO PAVE WATERPLANT DRIVE AND REPAIR SHAFFER ROAD.

 

TRASH PLACED IN COMPOST PILE:

SOMEONE HAS PLACED A WOODEN/METAL LAMP POST IN THE BRANCH PILE AT THE COMPOST SITE.  WHOEVER BROUGHT THIS OUT TO THE SITE COVERED IT WITH EXISTING BRANCHES TO CONCEAL IT.  VILLAGE PERSONNEL IS CURRENTLY REVIEWING VIDEO TO TRY TO DETERMINE WHO DID THIS, BUT AS IT WAS HIDDEN UNTIL THE PILE WAS PUSHED UP, IT IS UNCERTAIN WHEN IT HAPPENED.  IF IT CAN BE DETERMINED WHO DID IT, THE MATTER WILL BE TURNED OVER TO THE POLICE DEPARTMENT.  RESIDENTS ARE REMINDED NOT TO DROP ANYTHING OTHER THAN VEGETATION TYPE MATERIAL AT THE COMPOST SITE.  IF IT CONTINUES TO BE ABUSED, THE VILLAGE WILL HAVE NO CHOICE BUT TO LOOK AT CLOSING THE SITE.

 

GRANT REQUESTED FROM COUNTY FOR DOWNTOWN BUILDING DEMOLITION:

THE ADMINISTRATOR SUBMITTED AN APPLICATION TO THE PAULDING COUNTY COMMISSIONERS FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM TO ASSIST IN THE DEMOLITION OF A BUILDING LOCATED AT 103 RAILROAD STREET. THIS BUILDING IS LOCATED DIRECTLY BEHIND THE HOMETOWN PANTRY BUILDING AND NEXT TO THE VFW BUILDING.  DUE TO THE UNSAFE CONDITION OF THIS BUILDING, IT IS FELT THAT THE STRUCTURE COULD FALL ON THE VFW OR INTO THE STREET.  THE ESTIMATED COST OF THIS DEMOLITION AND REMOVAL IS $66,530.00.  THE ADMINISTRATOR REQUESTED $30,000.00 FROM THE COUNTY AND ALSO SPOKE WITH THE COUNTY LAND BANK COMMITTEE IN AN ATTEMPT TO SECURE THE BALANCE OF THE COST OF THIS PROJECT.

 

AT THE PRESENT TIME, THERE IS A POTENTIAL BUYER OF THE HOMETOWN PANTRY AND THIS DILAPIDATED BUILDING.  AS A PART OF THE POTENTIAL IMPROVEMENT PROJECT, THE NEW OWNER HAS REQUESTED ASSISTANCE IN GETTING THIS BUILDING REMOVED.  DUE TO THE DANGEROUS CONDITION OF THIS BUILDING, IT IS IMPERATIVE THAT A FUNDING SOURCE BE SECURED TO BRING THIS BUILDING SAFELY DOWN.  AS MORE INFORMATION IS MADE AVAILABLE, COUNCIL WILL BE INFORMED ON THE PROGRESS TO SECURE FUNDING FOR THE DEMOLITION AND THE POTENTIAL INVESTMENT THAT IS CURRENTLY BEING CONTEMPLATED BY A POTENTIAL BUYER.

 

TALLGRASS AND JUNK NOTICES ARE BEING SENT:

TALLGRASS NOTICES ARE BEGINNING TO BE SENT FROM THE ADMINISTRATOR’S OFFICE.  FROM APRIL THROUGH OCTOBER, GRASS AND/OR WEEDS THAT REACH A HEIGHT OF 12” OF MORE WILL GET A NOTICE GIVING PROPERTY OWNERS 5 DAYS TO MOW OR THE VILLAGE UTILITY DEPARTMENT WILL MOW AND CHARGE THE PROPERTY OWNERS $100.00 FOR ANY LOT, EXCEPT IF THE LOT IS LARGER THAN ½ ACRE THE CHARGE SHALL BE $200.00.  IF INVOICES SENT FOR MOWING ARE NOT PAID BY THE PROPERTY OWNER, THE COST OF THE MOWING CAN BE PLACED ON THE REAL PROPERTY TAXES ALONG WITH A $25.00 PROCESSING FEE.

 

LITTER OR JUNK DISCOVERED ON LOTS PRIVATELY OWNED IN THE VILLAGE WILL HAVE 15 DAYS AFTER THE SERVICE OF A NOTICE FROM THE VILLAGE TO REMOVE THE LITTER.  WHOEVER VIOLATES THIS NOTIFICATION AND DOES NOT CLEANUP SAID LITTER AND/OR JUNK, A FINE NOT EXCEEDING $500.00, A TERM OF IMPRISONMENT NOT EXCEEDING SIX (6) MONTHS, OR BOTH CAN BE LEVIED.

 

BOTH OF THESE REGULATIONS ARE OUTLINED IN VILLAGE ORDINANCE NO. 2013-30, PASSED ON JULY 15, 2013.  THE COST OF MOWING WAS INCREASED BY ORDINANCE NO. 2018-11, PASSED ON JULY 17, 2018.

 

COMMITTEE REPORTS

ROHRS INFORMED COUNCIL THAT CODY MABIS WILL BE REPRESENTING THE VILLAGE OF ANTWERP ON THE VISION BOARD.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $430.00 IN THE MONTH OF APRIL 2020 WITH $327.00 GOING TO THE VILLAGE, $100.00 GOING TO THE STATE, AND $3.00 GOING TO THE INDIGENT DRIVER’S FUND.

 

  •   MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ADJOURN THE MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:16 p.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                            DATE________________