November 2014 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

 

NOVEMBER 17, 2014

 

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK, RUDIE REEB AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS, EMS BILLING CLERK ASHLEY MCDOUGALL AND FISCAL OFFICER LORETTA BAKER. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS. VISITORS PRESENT: FIRE CHIEF RAY FRIEND, PAUL REINHART AND JOHN CHILICOTE. STUDENTS ATTENDING WERE AUSTIN WENDT, CARLOS SANCHEZ, AND BROOKE GERIG.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD OCTOBER 27, 2014, WERE REVIEWED.

 

v  MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO ACCEPT THE MINUTES FROM THE OCTOBER 27, 2014, COUNCIL MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE OCTOBER DISBURSEMENTS WERE REVIEWED.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO APPROVE THE OCTOBER RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS

 

FIRE CHIEF RAY FRIEND ADDRESSED COUNCIL REGARDING THE PURCHASE OF THE NEW FIRE TRUCK. DUE TO THE INCREASE IN PRICE SINCE THE INITIAL QUOTE OBTAINED AND WITH THE ADDITIONAL OPTIONS SELECTED, THE PURCHASE PRICE HAS INCREASED TO $263,597.00. THERE IS A PRE-PAY DISCOUNT OFFERED OF $3,254.28, WHICH WOULD REDUCE THE PURCHASE PRICE TO $260,342.72.  THIS DISCOUNTED AMOUNT WOULD BE DUE WHEN THE CONTRACT IS SIGNED.  RYAN EXPRESSED SOME CONCERN WITH THE PROPOSED PAYMENT TERMS AND WILL CONTACT THE SALES REPRESENTATIVE TO DISCUSS FURTHER.  ANTWERP EXCHANGE BANK BOARD IS MEETING TONIGHT ABOUT THE LOAN FOR THIS PURCHASE AND THE VILLAGE WILL KNOW MORE ABOUT THE POTENTIAL LOAN FOR THE NEXT MEETING. SOLICITOR FARR STATES A RESOLUTION WILL NEED TO BE PASSED FOR AUTHORITY TO ENTER INTO A CONTRACT FOR THE PURCHASE OF THE FIRE TRUCK AND A SPECIAL MEETING MAY BE CALLED AS THE PROPOSAL IS GOOD FOR THIRTY (30) DAYS.  THE PURCHASE WILL BE THROUGH THE STATE COOPERATIVE PURCHASING PROGRAM.

 

PAUL REINHART ADDRESSED COUNCIL REGARDING THE VILLAGE-WIDE TRASH COLLECTION BY A SINGLE PROVIDER.  REINHART STATED HE IS A BELIEVER IN FREE ENTERPRISE.  HE HAS NOT SEEN A COST, DURATION OF THE CONTRACT, OR ADMINISTRATIVE COST FOR THE VILLAGE PUBLISHED IN THE COUNCIL MINUTES.  HE STATED IT IS NOT FAIR FOR RESIDENTS WITH ONE OR TWO BAGS TO PAY THE SAME AS RESIDENTS WITH MORE BAGS.  HE ALSO MENTIONED IT IS UNFAIR TO PLACE FEE ON WATER BILL.  HE ACKNOWLEDGED THAT ONE POSITIVE WOULD BE LESS TRAFFIC ON THE STREETS; HOWEVER, IF BUSINESSES ARE ALLOWED TO KEEP SAME SERVICE, UNSURE IF LESS TRAFFIC WILL RESULT.  JAN REEB RESPONDED THAT OTHER VILLAGES HAVE THIS SERVICE AND THIS WILL BE A SAVINGS OF $3,000.00 A YEAR TO THE VILLAGE FOR THE LARGE ITEM PICK-UP SERVICE.  REEB ALSO STATED SHE ESTIMATED A SAVINGS OF $8.00 PER MONTH COMPARED TO HER CURRENT TRASH COLLECTION SERVICES.

 

JOHN CHILICOTE STATED THAT TRASH COLLECTION SERVICE MAY START OUT WITH LOWER CHARGES BUT MAY ESCALATE IN FUTURE YEARS. AT HIS BUSINESS, THE CHARGES FOR TRASH COLLECTION STARTED AT $52.50 PER MONTH AND IN THREE (3) YEARS, IT INCREASED TO $118.00 PER MONTH. CHILICOTE ALSO ASKED IF RESIDENTS WHO ARE ON VACATION WILL STILL HAVE TO PAY.  THE PROPOSED BID DOCUMENTS INCLUDE LANGUAGE THAT RESIDENTS GONE FOR THIRTY (30) CONTINUOUS DAYS OR MORE IN DURATION CAN SUSPEND TRASH COLLECTION SERVICES DURING THAT TIME.  HE ALSO MENTIONED DRAIN ISSUE, UNRELATED TO TRASH COLLECTION, AND HE WILL FOLLOW-UP WITH THE VILLAGE ADMINISTRATOR ON THIS.

 

THREE STUDENTS FROM ANTWERP HIGH SCHOOL GOVERNMENT CLASS WERE PRESENT FOR OBSERVATION PURPOSES ONLY.

 

POLICE REPORT

 

CHIEF CLEMENS REPORTED 161 CALLS FOR SERVICE AND 50 CITATIONS FOR THE MONTH OF OCTOBER. CHIEF CLEMENS REPORTED THE DEPARTMENT HAS BEEN VERY BUSY. CAMERAS AT THE PARK NEED SOME ATTENTION DUE TO THE FACT THEY DO NOT PAN IN AND OUT TO VIEW MOVING OBJECTS.  SCHWELLER ELECTRIC HAS BEEN CALLED TO REVIEW THIS PROBLEM. CLEMENS WOULD LIKE TO HAVE MORE CAMERAS IN THE VILLAGE, ESPECIALLY ONE AT THE MEMORIAL. CLEMENS IS LOOKING INTO PURCHASING BODY CAMERAS FOR HIS DEPUTIES.

 

EMS REPORT

 

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 23 RUNS FOR THE MONTH OF OCTOBER. EMS BILLING CLERK, ASHLEY MCDOUGALL, PROVIDED A DETAILED REPORT FOR EMS RUNS BILLED, COLLECTED, AND OUTSTANDING FOR THE YEAR.  SHE WAS ALSO PRESENT TO ANSWER QUESTIONS AND EXPLAIN HER REPORT.

 

FISCAL OFFICER’S REPORT

 

3RD READING OF RESOLUTION NO. 2014-10: RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

 

v  MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO ACCEPT RESOLUTION NO. 2014-10. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

2nd READING OF ORDINANCE NO. 2014-21:  AN ORDINANCE AUTHORIZING THE CHANGE OF WATER RATES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO.

 

2ND READING OF ORDINANCE NO. 2014-22:  AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO LET BIDS FOR THE COLLECTION AND REMOVAL OF RESIDENTIAL GARBAGE, RUBBISH, REFUSE AND BULKY WASTE FROM THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO.

 

EMERGENCY READING OF ORDINANCE NO. 2014-23:  AN ORDINANCE TO PROVIDE FOR THE ISSUANCE OF A NOTE FOR THE PURPOSE OF A WATERWORKS SYSTEM IN THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY RYAN, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-23. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2014-23. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2014-24:  AN ORDINANCE AUTHORIZING THE MAYOR OF THE VILLAGE OF ANTWERP TO ENTER INTO AN ADDENDUM OF THE LEASE AGREEMENT WITH METALINK TECHNOLOGIES, INC. AND QUALSTAR COMMUNICATIONS, INC., AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY RYAN, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-24. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2014-24. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF RESOLUTION NO. 2014-11: A RESOLUTION AUTHORIZING THE VILLAGE OF ANTWERP, OHIO, TO PARTICIPATE IN THE STATE OF OHIO COOPERATIVE PURCHASING PROGRAM, AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY WEST, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2014-11. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY RYAN, TO ACCEPT RESOLUTION NO. 2014-11. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

FISCAL OFFICER BAKER ASKED COUNCIL FOR APPROVAL TO DISPERSE $3,250.00 TO MATCH MONIES GIVEN BY ACDC FOR NEW BALL DIAMOND TO BE CONSTRUCTED AT ANTWERP LOCAL SCHOOLS. THIS REQUEST FOR FUNDS WAS MADE TO THE VILLAGE BY THE ACDC BOARD.  THESE MONIES WILL BE PAID TO THE ANTWERP ATHLETIC BOOSTERS FOR THE PURPOSE STATED.

 

v  MOTION MADE BY RYAN, SECONDED BY REINHART, TO AUTHORIZE PAYMENT OF $3,250.00 TO ANTWERP ATHLETIC BOOSTERS AT THE REQUEST OF ACDC FOR CONSTRUCTION OF NEW BALL DIAMOND AT ANTWERP LOCAL SCHOOLS. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

 

v  SEE ATTACHED REPORT.

 

v  PUBLIC SERVICE COMMITTEE MET ON NOVEMBER 13, 2014, TO DISCUSS ISSUES ON THE VILLAGE-WIDE TRASH COLLECTION BY SINGLE PROVIDER.  THE FOLLOWING ITEMS WERE RECOMMENDED TO COUNCIL FROM THIS MEETING:

 

1.)      THE VILLAGE WILL NOT ADD TO THE ACCEPTED BID ANY ADDITIONAL PER MONTH CHARGE.

2.)      WITH THE EXCEPTION OF MOBILE HOME PARKS, APARTMENT COMPLEXES, AND DOWNTOWN SECOND STORY APARTMENTS, CURRENTLY SUPPLIED WITH DUMPSTERS, EVERY RESIDENCE INSIDE THE VILLAGE CORPORATION LIMITS WILL BE BILLED AND SUPPLIED WITH TRASH COLLECTION SERVICES BY SINGLE PROVIDER.  COMMERCIAL, INDUSTRIAL AND AGRI-BUSINESS WILL CONTINUE TO NEGOTIATE THEIR TRASH COLLECTION SERVICES.  THERE WILL BE NO OTHER EXCEPTIONS.

3.)      RESIDENTS THAT WILL BE GONE FOR MORE THAN THIRTY (30) CONTINUOUS DAYS CAN ASK THEIR TRASH COLLECTION SERVICES TO BE SUSPENDED DURING THAT TIME AND THEY WILL NOT BE BILLED DURING THE SUSPENDED SERVICE PERIOD.

4.)      DECIDED BY COUNCIL TO HAVE THE SUCCESSFUL BIDDER APPROACH RESIDENTS OUTSIDE VILLAGE CORPORATION LIMITS THAT RECEIVE OTHER VILLAGE UTILITY SERVICES, INSTEAD OF INCLUDING THEM AS PART OF THE RESIDENTIAL UNITS COVERED BY THE BID DOCUMENTS.

 

v  ODOT INFORMED KEERAN THEY WILL DO ALL PAPERWORK AND FOOTWORK TO DETERMINE THE FAIR MARKET VALUE FOR RIGHT-OF-WAY ON HARRMANN ROAD PROPERTY FOR SAFE ROUTES TO SCHOOL SIDEWALK PROJECT. THE VILLAGE WILL STILL BE RESPONSIBLE FOR PAYING FOR THIS RIGHT-OF-WAY.

 

v  COMMERCIAL ZONING LANGUAGE NEEDED FOR ZONING ORDINANCE TO ADDRESS POTENTIAL DEVELOPMENT, ESPECIALLY AT THE 24/49 EXIT.  POGGEMEYER DESIGN GROUP ESTIMATED THE COST OF THE WORK WOULD BE $3,500.00. THIS HAS BEEN INCLUDED IN THE 2015 BUDGET.

 

v  PARK RECREATION BOARD MET TO DISCUSS THE VFW’S PROPOSAL TO PROVIDE AND PAY FOR THE INSTALLATION OF A DECOMMISSIONED MILITARY TANK AT RIVERSIDE PARK.  KEERAN STATED SHE BELIEVES INSTALLING THE TANK IN THE PARK MAY CHANGE THE NATURE OF THE PARK. THE NATUREWORKS GRANT PROGRAM STATES IF THE VILLAGE CHANGES THE NATURE OF THE PARK, THE VILLAGE MUST REPLACE THE ACRES USED SOMEWHERE ELSE IN THE VILLAGE. SOLICITOR FARR PROVIDED COUNCIL MEMBERS WITH A LEGAL MEMORANDUM ON POTENTIAL ISSUES WITH INSTALLING THE TANK IN THE PARK.  THE PARK BOARD IS IN FAVOR OF INSTALLING THE TANK IN THE RIVERSIDE PARK.  DISCUSSION HELD ON THE PLACEMENT OF THE TANK EITHER NEAR THE CENTER OR NEAR THE MEMORIAL. THE MAYOR WISHES TO SEE THE LOCATION AT THE PARK. JAN REEB AND THE MAYOR REQUESTED TO GO TO THE PARK WITH MEMBERS OF THE PARK BOARD TO VIEW THEIR THOUGHTS ABOUT PLACEMENT AND BRING BACK THEIR RECOMMENDATIONS TO THE NEXT COUNCIL MEETING. A CONTRACT WILL NEED TO BE PUT IN PLACE TO INCLUDE TERMS, AMONG OTHERS, THAT THE LOCAL VFW POST WILL BE RESPONSIBLE FOR MAINTAINING THE TANK.

COMMITTEE REPORTS

 

THE FINANCE COMMITTEE MET ON NOVEMBER 12, 2014, TO REVIEW THE 2015 BUDGET PREPARED BY FISCAL OFFICER BAKER. RYAN EXPRESSED HIS CONCERNS ABOUT A DEFICIT BUDGET AND ADVISED THAT EXPENSES NEED TO BE WATCHED CAREFULLY.  FIRE CONTRACTS WITH TOWNSHIPS WERE DISCUSSED.  RYAN WILL MEET WITH CARRYALL TOWNSHIP TRUSTEES ABOUT THE 2015, 2016, AND 2017 CONTRACT FOR FIRE SERVICE TO BE PROVIDED BY THE VILLAGE.  FINANCE COMMITTEE DID NOT SEE ANY ITEMS THE VILLAGE COULD CUT FOR 2015, EXCEPT SOME ITEMS THE VILLAGE WILL HOLD BACK ON PURCHASING UNTIL LATER IN THE YEAR TO REVIEW FUND AVAILABILITY.

 

v  MOTION MADE BY RYAN, SECONDED BY JAN REEB, TO ACCEPT THE 2015 BUDGET NUMBERS FOR USE IN PREPARING THE ORDINANCE FOR DECEMBER MEETING TO APPROVE A BUDGET FOR 2015. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

OLD BUSINESS

 

NO OLD BUSINESS

 

NEW BUSINESS

 

MEETINGS FOR 2015 WILL BE HELD ON THE THIRD MONDAY AT 5:30 P.M. WITH THE EXCEPTION OF JANUARY AND FEBRUARY.  THE JANUARY MEETING WILL BE HELD ON JANUARY 26TH AND THE FEBRUARY MEETING WILL BE HELD ON FEBRUARY 23RD, DUE TO HOLIDAYS ON THE THIRD MONDAYS IN THOSE MONTHS. SOLICITOR FARR WILL PREPARE THE ORDINANCE FOR THE DECEMBER COUNCIL MEETING.

 

MAYOR’S REPORT

 

MAYOR’S COURT DEPOSITED $6,345.75 FOR THE MONTH OF OCTOBER.

 

THE MAYOR ASKED THAT THE VILLAGE SUPPORT THE CHAMBER’S “SMALL BUSINESS SATURDAY” ON NOVEMBER 29, 2014, TO SUPPORT LOCAL BUSINESSES.  SANTA CLAUS WILL BE AT THE FIRE HALL THAT SAME DAY STARTING AT 10:00 A.M.

 

NOVEMBER 25TH IS THE THIRD “OPEN NIGHT WITH THE MAYOR.” RESIDENTS ARE URGED TO ATTEND AND SPEAK TO THE MAYOR.  IT WILL BE HELD FROM 6:00 P.M. TO 7:30 P.M. AT TOWN HALL.

 

DISCUSSION ON EMPTY LOT NEXT TO TOWN HALL AND WHETHER COUNCIL SHOULD CONSIDER FOR POTENTIAL PURCHASE IN THE FUTURE TO PROVIDE ADDITIONAL PARKING.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY REINHART, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 7:30 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER_____________________          DATE_________________________