November 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

NOVEMBER 18, 2019

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: JAN REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND RUDIE REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, AND FISCAL OFFICER AIMEE LICHTY.  MEDIA PRESENT: NONE. VISITORS PRESENT: TIM COPSEY, GARY DONAT, AND HIGH SCHOOL GOVERNMENT STUDENTS.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD OCTOBER 21, 2019, WERE REVIEWED.

 

  •   MOTION MADE BY WEST, SECONDED BY ROHRS, TO ACCEPT THE MINUTES FROM THE OCTOBER 21, 2019, REGULAR COUNCIL MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE OCTOBER DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY ROHRS, TO APPROVE THE OCTOBER RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

TIM COPSEY WILL BE THE ADMINISTRATIVE ASSISTANT TO THE PAULDING COUNTY ECONOMIC DEVELOPMENT DIRECTOR EFFECTIVE DECEMBER 6, 2019, AND THEN HE WILL BE THE PAULDING COUNTY ECONOMIC DEVELOPMENT DIRECTOR EFFECTIVE JANUARY 1, 2020.  TIM HAS BEEN ON THE PAULDING COUNTY ECONOMIC DEVELOPMENT BOARD FOR 2 YEARS.

 

GARY DONAT AND HIGH SCHOOL GOVERNMENT STUDENTS PRESENT TO OBSERVE.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT, WHICH WAS PRESENTED TO COUNCIL BY OFFICER JARED HOGAN.  THE WRITTEN REPORT SHOWS 124 CALLS FOR SERVICE FOR THE MONTH OF OCTOBER WITH 35 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGALL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $7,247.12 FOR THE MONTH OF OCTOBER, WITH A YEAR-TO-DATE TOTAL COLLECTED OF $69,143.69. THERE WERE 45 EMS RUNS FOR OCTOBER.

 

COUNCIL MEMBER WEST ATTENDED BOTH EMS DEPARTMENT AND FIRE DEPARTMENT MEETINGS AND HE RECOMMENDS THAT ALL COUNCIL MEMBERS ATTEMPT TO ATTEND ONE OF THESE MEETINGS TO OBSERVE THE TRAINING DONE AT THESE MEETINGS.  WEST STATED THAT ALL MEMBERS ON BOTH DEPARTMENTS ARE HOPING MORE COUNCIL MEMBERS WILL BE ABLE TO ATTEND THEIR MEETINGS.  FIRE DEPARTMENT MEETINGS ARE HELD THE FIRST AND THIRD WEDNESDAYS OF THE MONTH AT 7:00 PM AND EMS DEPARTMENT MEETINGS ARE HELD THE SECOND AND FOURTH WEDNESDAYS OF THE MONTH AT 7:00 pm.

 

FISCAL OFFICER’S REPORT

FINAL READING OF ORDINANCE NO. 2019-15: AN ORDINANCE AUTHORIZING THE LEASE OF REAL ESTATE OWNED BY THE VILLAGE OF ANTWERP, OHIO PURSUANT TO OHIO REVISED CODE § 721.03 AND AUTHORIZING THE MAYOR TO ENTER INTO LEASE AGREEMENT WITH THE HIGHEST AND BEST BIDDER

 

  •   MOTION MADE BY RISTER, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2019-15. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FINAL READING OF ORDINANCE NO. 2019-16: AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO LET BIDS FOR THE COLLECTION AND REMOVAL OF RESIDENTIAL GARBAGE, RUBBISH, REFUSE AND BULKY WASTE FROM THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO

 

  •   MOTION MADE BY ROHRS, SECONDED BY JAN REEB, TO ACCEPT ORDINANCE NO. 2019-16. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE BID REQUEST WILL BE ADVERTISED IN JANUARY 2020 WITH THE NEW CONTRACT TO BE EFFECTIVE APRIL 1, 2020.

 

ORDINANCE NO. 2019-20: AN ORDINANCE ADOPTING AMENDMENTS TO THE PERSONNEL MANUAL FOR THE VILLAGE OF ANTWERP, OHIO, SPECIFICALLY, AMENDMENTS TO DEFINITIONS (SECTION I), MEDICAL INSURANCE (SECTION 9.04), FAMILY AND MEDICAL LEAVE ACT OF 1993 (SECTION XVI), AND DISCIPLINE (SECTION XXIV)

 

  •   THIS ORDINANCE DIED FOR FAILURE OF A SECOND READING.  ORDINANCE NO. 2019-23 REPLACES ORDINANCE NO. 2019-20 DUE TO A PERSONNEL COMMITTEE RECOMMENDATION TO AMEND THE BEREAVEMENT LEAVE POLICY IN THE PERSONNEL MANUAL.

 

EMERGENCY READING OF ORDINANCE NO. 2019-21:  AN ORDINANCE TO ESTABLISH THE TIME AND PLACE OF REGULAR MEETINGS OF THE COUNCIL FOR THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, FOR CALENDAR YEAR 2020, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-21. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY RUDIE REEB, SECONDED BY ROHRS, TO ACCEPT ORDINANCE NO. 2019-21. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-22:  AN ORDINANCE AUTHORIZING THE MAYOR OF THE VILLAGE OF ANTWERP TO ENTER INTO A NEW LEASE AGREEMENT WITH METALINK TECHNOLOGIES, INC. AND QUALSTAR COMMUNICATIONS, INC., AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY RISTER, SECONDED BY ROHRS, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-22. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2019-22. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-23:  AN ORDINANCE ADOPTING AMENDMENTS TO THE PERSONNEL MANUAL FOR THE VILLAGE OF ANTWERP, OHIO, SPECIFICALLY, AMENDMENTS TO DEFINITIONS (SECTION I), MEDICAL INSURANCE (SECTION 9.04), FAMILY AND MEDICAL LEAVE ACT OF 1993 (SECTION XVI), BEREAVEMENT LEAVE (FUNERAL) (SECTION XVII), AND DISCIPLINE (SECTION XXIV), AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-23. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY RUDIE REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2019-23. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

RITA REPORT REVIEWED.  THERE WAS $24,957.09 COLLECTED IN NOVEMBER FOR OCTOBER WITH AN INCREASE OVER NOVEMBER OF LAST YEAR OF $5,809.40 AND AN INCREASE YEAR-TO-DATE COMPARED TO LAST YEAR OF $31,790.00.

 

DURING PERSONNEL COMMITTEE MEETING, DISCUSSION WAS HAD ON VACATION LEAVE CREDIT AND THE DEFINITION OF ANNIVERSARY DATE.  WHEN CHIEF CLEMENS WAS HIRED, HIS ANNIVERSARY DATE DID NOT INCLUDE HIS PRIOR PUBLIC SERVICE WITH THE PAULDING POLICE DEPARTMENT.  AS A RESULT OF NOT ENTERING HIS ANNIVERSARY DATE CORRECTLY, CHIEF CLEMENS HAS NOT BEEN CREDITED WITH 344 HOURS OF VACATION TIME.  A RESOLUTION OF THIS ISSUE IS FOR THE VILLAGE TO PAY CHIEF CLEMENS ONE-HALF OF THESE HOURS (OR 172 HOURS) AT HIS CURRENT RATE OF PAY, TO BE PAID IN JANUARY 2020 TO ALLOW THIS PAYROLL EXPENDITURE TO BE INCLUDED IN THE 2020 BUDGET.  ON MARCH 6, 2020 (CHIEF CLEMENS’ NEXT ANNIVERSARY DATE), HIS VACATION CREDIT WILL BE CORRECTED TO SHOW CHIEF CLEMENS AT 22 YEARS OF PUBLIC SERVICE.  CHIEF CLEMENS IS IN AGREEMENT WITH THIS RESOLUTION.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO APPROVE THE RESOLUTION OF CHIEF CLEMENS’ VACATION LEAVE CREDIT BY PAYMENT TO CHIEF CLEMENS IN THE AMOUNT OF $3,890 AS PAYMENT IN FULL OF ANY VACATION LEAVE DUE HIM, WITH THE VACATION LEAVE TO BE PAID IN JANUARY 2020. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FISCAL OFFICER LICHTY INFORMED COUNCIL THAT EMPLOYEE INSURANCE PREMIUMS INCREASED 6.94% FROM LAST YEAR.

 

ADMINISTRATOR’S REPORT

S. MAIN / E. CANAL WATERLINE PROJECT:

IT IS ANTICIPATED THAT THE WATERLINE PROJECT CURRENTLY IN PROGRESS ON S. MAIN STREET AND E. CANAL STREET SHOULD BE WRAPPED UP SOON.  THE GOAL WAS TO BE COMPLETELY DONE BY NOVEMBER 15, 2019.  WEATHER IN THE LAST FEW DAYS HAS NOT BEEN THE BEST, BUT THE CONTRACTORS WORKED RIGHT THROUGH MOST OF IT.  CUSTOMERS ON S. MAIN STREET HAVE BEEN USING THE NEW WATERLINE AS OF LAST WEEK AND PAVING OF THE EXCAVATED PORTIONS OF THE ROAD HAS BEEN COMPLETED.

 

THE E. CANAL PORTION IS ALMOST COMPLETE AS OF NOVEMBER 12, 2019, WITH ONLY A FEW BORINGS TO BE COMPLETED UNTIL THAT SECTION WILL BE COMPLETED.  IT IS ANTICIPATED THAT THE PROJECT WILL COME IN AT THE BID PRICE EVEN THOUGH THERE WERE MORE THAN A FEW COMPLICATIONS DISCOVERED.  THE CONTRACTORS WERE VERY EASY TO WORK WITH AND CLEANED UP THEIR WORK SITE EVERY NIGHT.

 

THE ADMINISTRATOR WAS ALSO ABLE TO CONTRACT WITH THEM TO REPAIR 3 CATCH BASINS ON S. AND N. MAIN AND TO REPAIR THE SINKHOLE IN FRONT OF H & H CLEANERS.  THE HOLE DISCOVERED THIS LATE SUMMER BY H & H CLEANERS WAS QUITE DEEP AND WAS A SECTION OF STORM LINE THAT NEEDED TO BE REPLACED.  THE CONTRACTORS WILL SEAL THE HOLE WITH CONCRETE SINCE THIS SECTION GETS HEAVY TRAFFIC FROM SEMIS ENTERING THE ELEVATOR DRIVEWAY.  THIS ADDITIONAL WORK WILL BE PAID USING THE VILLAGE’S STATE HIGHWAY ALLOCATION.

 

PAULDING COUNTY LAND BANK REQUESTED ADDITIONAL RESIDENCES AND COMMERCIAL STRUCTURES THAT the VILLAGE WOULD LIKE TO SEE DEMOLISHED:

AS REPORTED AT THE OCTOBER 2019 COUNCIL MEETING, THE PAULDING COUNTY LAND BANK, ALONG WITH THE OHIO LAND BANK ASSOCIATION, HAS BEEN AGGRESSIVELY PURSUING THE STATE LEGISLATURE TO MAKE AVAILABLE MORE FUNDING TO PROVIDE ADDITIONAL RESOURCES TO THE STATE’S LAND BANKS TO DEAL WITH COMMERCIAL AND INDUSTRIAL BLIGHT THAT MANY OLDER COMMUNITIES ARE PLAGUED WITH.  IN ORDER TO SHOW THE NEED, THE PAULDING COUNTY LAND BANK REQUESTED ALL COMMUNITIES AND TOWNSHIPS TO SUBMIT STRUCTURES THAT THEY FELT NEEDED DEMOLISHED.  THE VILLAGE SUBMITTED 6 ADDITIONAL PROPERTIES (2 COMMERCIAL AND 4 RESIDENTIAL) TO THE COUNTY.  THE PROPERTIES SUBMITTED MAY OR MAY NOT END UP WITH ANY FUNDING AT THIS TIME AS THEY ARE ONLY BEING USED AT THIS TIME TO DETERMINE A TOTAL COUNT TO BE CONSIDERED BY THE SATEE FOR MORE FUNDING.  THE VILLAGE WILL BE KEPT INFORMED BY THE COUNTY IF THEY ARE SUCCESSFUL IN OBTAINING ADDITIONAL DOLLARS.

 

SNOW REMOVAL:

SNOW REMOVAL ON VILLAGE STREETS WILL BE HANDLED BY BEN KAUSER OF KAUSER EXCAVATING FOR THIS SEASON.  RESIDENTS ARE REMINDED TO CLEAR THEIR SIDEWALKS AFTER SNOW EVENTS SO NO ONE FALLS AND STUDENTS WHO WALK TO SCHOOL DON’T HAVE TO WALK IN THE ROAD RIGHT-OF-WAY.

 

MAUMEE RIVER TRAIL SIGNAGE FOR ALONG THE RIVERBANK TO BE INSTALLED:

AS PART OF THE PROMOTION OF THE MAUMEE RIVER TRAIL AND KAYAK LAUNCH, A SIGN AND POST WILL BE INSTALLED AT THE RIVERBANK SO THAT KAYAKERS AND CANOEISTS WILL KNOW THEIR LOCATION ALONG THE LENGTH OF THE TRAIL.  MARK GREENWOOD’S BUSINESS NEW AMERICAN REAL COMPANY, LLC DEVELOPED AND MADE THE POST AND ARM.  FLAT ROCK CONCRETE WILL INSTALL A BASE AT THE RIVERBANK.  IT IS HOPED THAT THIS WILL BE INSTALLED YET THIS YEAR.

 

 

 

UPCOMING CHAMBER EVENTS:

SATURDAY, NOVEMBER 30TH, IS SMALL BUSINESS SATURDAY.  WELCOME CENTER WILL BE AT THE SUBWAY AND IT WILL BE MANNED FROM 9:00 A.M. TO NOON THAT DAY.  COUPON SPECIALS, SHOPPING BAGS, SCAVENGER HUNT AND RECEIPT RAFFLES WILL ALL BE AT THE SUBWAY.  SHOP YOUR DOWNTOWN EVERY DAY, BUT SMALL BUSINESS SATURDAY IS A MUST.

 

MONDAY, DECEMBER 2, 2019, WILL BE THE 4TH ANNUAL CHRISTMAS TREE LIGHTING EVENT AT GREEN WAY PARK (NEXT TO TOWN HALL) BEGINNING AT 5:30 P.M.  THE ANTWERP BAND AND SHOW CHOIR WILL PERFORM AS THE TREE IS LIGHTED.

 

SATURDAY, DECEMBER 7, 2019, SANTA WILL BE ARRIVING AT THE FIRE STATION.  KIDS ARE WELCOME TO GET THEIR PICTURES TAKEN WITH SANTA AND AGAIN THERE WILL BE SHOP WITH A COP.  KIDS CAN PURCHASE AN ITEM FOR $5.00 FOR THAT SPECIAL SOMEONE IN THEIR LIFE.  PRESENTS WILL BE FROM OUR LOCAL BUSINESSES.

 

COUNCIL MEMBER ROHRS ASKED ABOUT THE PROGRESS ON THE BUS BARN CLEAN OUT.  THAT PROPERTY WILL BE SIGNED OVER TO THE NEW OWNERS ON WEDNESDAY, NOVEMBER 20TH.  ADMINISTRATOR KEERAN STATED THEY HAVE JUST ABOUT EVERYTHING OUT OF THERE BUT THEY STILL NEED TO MOVE THE GENERATOR AND SHE WILL MAKE SURE HER EMPLOYEES KNOW THEY NEED TO HAVE IT CLEANED OUT BY WEDNESDAY. KEERAN STATED THAT SHE WOULD LIKE TO DO AN EXTENSION ON THE POLE BARN LOCATED AT THE SEWER PLANT FOR HELP WITH STORAGE OF SOME OF THESE ITEMS.

 

COUNCIL MEMBER ROHRS ASKED ABOUT HOLE IN VFW PARKING LOT.  ADMINISTRATOR KEERAN STATED THAT SHE BELIEVES THAT IT IS A STORM LINE AND THEY ARE WAITING ON A UTILITY LOCATE AND THEN THE VILLAGE WILL DIG IT UP.  SHE SAYS THE HOLE IS NOT ON TOWN PROPERTY AND ONCE IT HAS BEEN DUG UP WHERE THEY CAN SEE WHAT THE CAUSE OF THE HOLE IS, THEY WILL DETERMINE WHO IS RESPONSIBLE FOR PAYMENT OF REPAIR.

 

COMMITTEE REPORTS

JAN REEB UPDATED COUNCIL THAT DANNY BAKER MET WITH HER AND COUNCIL MEMBER REINHART ABOUT SAFETY CONCERNS WITH THE EMS DEPARTMENT SUCH AS RAILINGS, STAIRS, WIRING AND DRIVERS OF THE EMS UNITS.  JAN REQUESTED A MEETING WITH PUBLIC SAFETY COMMITTEE TO DISCUSS THESE CONCERNS AS WELL AS THE NOISE ORDINANCE.  FISCAL OFFICER LICHTY INFORMED COUNCIL THAT MONEY HAS BEEN ALLOCATED IN THE BUDGET FOR REPAIR OF THE STAIRS AND RAILINGS.  A PUBLIC SAFETY COMMITTEE MEETING IS SET FOR NOVEMBER 21, 2019, AT 6:00 PM AT TOWN HALL.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $4,149.00 IN THE MONTH OF OCTOBER WITH $3,194.00 GOING TO THE VILLAGE, $917.50 GOING TO THE STAET, AND $37.50 GOING TO THE INDIGENT DRIVER’S ALC TREATMENT FUND.

 

NEW BUSINESS

FISCAL OFFICER AIMEE LICHTY REQUESTED THE FINANCE COMMITTEE MEET TO DISCUSS 2020 BUDGET.  THIS MEETING IS SET FOR MONDAY, NOVEMBER 25, 2019, AT 8:00 AM AT TOWN HALL.

 

COUNCIL MEMBER WEST ASKED THAT COUNCIL BE GIVEN ALL BID DOCUMENTS TO REVIEW PRIOR TO THE FIRST READING OF ORDINANCES SO COUNCIL MEMBERS HAVE TIME TO REVIEW IN CASE THEY WOULD LIKE TO MAKE CHANGES PRIOR TO FIRST READING.  DISCUSSION ON HOW THIS PROCESS WORKS: CURRENTLY, THE APPLICABLE COMMITTEE MEETS TO REVIEW AND PRESENT RECOMMENDATIONS TO FULL COUNCIL.  MAYOR AGREES THAT EVERYONE SHOULD BE INFORMED BUT COMMITTEE MEMBERS DO REVIEW AND MAKE RECOMMENDATIONS TO COUNCIL PRIOR TO FIRST READING.  ANY SUGGESTED CHANGES SHOULD BE BROUGHT TO THE ATTENTION OF THE COMMITTEE FOR FURTHER REVIEW.

 

SOLICITOR FARR GAVE REPORT ON CLASS ACTION FOR IN RE: NATIONAL PRESCRIPTION OPIATES LITIGATION.  THE SOLICITOR RECEIVED A CLASS ACTION NOTICE SETTING FORTH A DEADLINE OF NOVEMBER 22, 2019, TO OPT-OUT OF THE CLASS.

 

  •   MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO REMAIN A PART OF THE CLASS AND NOT OPT-OUT OF THE CLASS FOR THE NATIONAL PRESCRIPTION OPIATES LITIGATION. 6 YEAS, 0 NAYS.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:36 P.M.

 

 

MAYOR_________________________________________

 

FISCAL OFFICER_________________________________                                 DATE________________